This quote rings especially true in the nonprofit world. NGOs work tirelessly to improve lives, and a little help goes a long way. The first step toward receiving support is asking for it—clearly and professionally, often through a donation request letter.
A well-written solicitation letter is one of the most effective ways to request donations, sponsorships, or in-kind support. It clearly communicates your purpose, how the contribution will help raise funds, and outlines your fundraising goals in a professional format.
These structured and professional solicitation letter templates will make it easier for you to get started—for free.
Free Solicitation Letter Template Options for Fundraising & Donations
Summarize this article for me pleaseWhat Are Solicitation Letter Templates?
Sometimes individuals and organizations need to request donations, sponsorships, or in-kind support. Solicitation letter templates are pre-formatted documents designed to help create professional letters for this purpose.
If you are looking to reach prospective donors or corporate sponsors, a solicitation letter sample will help you:
- Define the purpose of the solicitation letter, such as funding a fundraising event or requesting financial support
- Guide you in writing a compelling and structured appeal to raise funds or gather in-kind donations while giving you options to customize elements such as your organization’s logo
- Include placeholders for key information like project details, donation use, and tax purposes
- Offer space for a strong call to action to motivate potential donors to contribute
🔮 Fun Fact: People are more likely to donate when asked directly. Studies show that face-to-face solicitation (or even peer-to-peer fundraisers) can be far more effective than email.
Summarize this article for me pleaseWhat Makes a Good Solicitation Letter Template?
A high-performing solicitation letter template increases your chances of getting a “yes” and effectively captures donors’ attention, making it a useful fundraising tool.
So, an ideal template should:
✅ Start with a story that immediately connects emotionally, then pivot to your fundraising goal
✅ Segment messaging for corporate sponsors, individual donors, or community members to make each letter feel like a one-on-one conversation
✅ Clearly state the transformation a small donation or larger donation will fund, not just the need itself
✅ Offer flexible giving options—whether it’s money, time, or in-kind donations—to meet different supporter capacities
✅ End with a direct, actionable next step and thank your donor in advance, reinforcing gratitude before the gift is even made
📖 Also Read: Free Fundraising Templates for Events and Charities
Summarize this article for me pleaseTop 20 Free Solicitation Letter Templates
Here are the finest solicitation letter templates to help you speak with intent and connect with prospective donors for your upcoming event. Use them to increase the likelihood that your next donation request letter will be greatly appreciated.
1. ClickUp Donation Letter Template
Reaching out to dozens—or even hundreds—of prospective donors is a normal day for any fundraising team. But when every direct mail, follow-up, and reply lives in a different folder or spreadsheet, it’s easy for key opportunities to fall through.
The ClickUp Donation Letter Template solves such an issue by turning your outreach into a fully tracked workflow.
With this template, you can assign tasks, set deadlines, organize and send donation request letters—including matching gift requests—and follow up in one centralized workspace.
The result? Fewer missed connections, more thoughtful follow-ups, and higher donor engagement.
✨ Ideal For: Nonprofits managing high-volume outreach and needing better visibility into the full donation requests process
2. ClickUp Donations Template
Tracking every dollar that comes in—by type, source, and campaign—is essential, but most teams rely on scattered spreadsheets and post-event guesswork. That leads to disorganized records and missed thank-yous.
The ClickUp Donations Template fixes that by giving your team a centralized space to log, organize, and analyze donations from both individual donors and corporate sponsors.
You can segment donor types, monitor incoming gifts, and link donations directly to specific fundraising goals or nonprofit fundraising letters—all while maintaining clean records for tax purposes.
This template is especially useful when reporting back to board members or showing current donors how their contributions are making an impact.
✨ Ideal For: Teams that need to track and report donation data while maintaining donor trust and transparency.
💡 Pro Tip: Let AI do the heavy lifting.
Found a template you like, but not sure how to tailor it to your audience or tone? Use ClickUp Brain—ClickUp’s built-in AI writing assistant. Whether you’re drafting a sponsorship request, donation appeal, or partnership proposal, ClickUp Brain helps rewrite, rephrase, or reformat your letter in seconds—all inside a ClickUp Doc.
Need more tips for writing with AI? Watch this quick explainer:
3. ClickUp Donation Form Template
Even the most compelling solicitation letter won’t lead to a gift if your donation form is clunky, confusing, or difficult to submit.
Avoid that with the ClickUp Donation Form Template. It delivers a clean, customizable, and friction-free experience, along with a strong emotional appeal to engage donors.
This template lets you collect essential donor info, integrate secure payment options, and trigger instant thank-you messages for major gift fundraising—all without switching platforms.
This technique ensures you raise funds while building trust and goodwill right at the moment of giving.
🔑 Key Insight: NGOs run on a mission, but impact requires structure. ClickUp for non-profits helps purpose-driven teams stay mission-focused by bringing tasks, teams, and tools into one organized workspace.
✨ Ideal For: Nonprofits that want to reduce friction and boost conversions for matching gift programs
🔮 Fun Fact: Donors are more likely to give when shown the specific impact of their contribution. Saying “$25 buys school supplies for 5 students” converts better than a general ask.
4. ClickUp Non-Profit Event Planning Template
Fundraising events have the potential to create significant momentum, provided that the behind-the-scenes planning remains intact for the year’s event. After all, there’s a lot to manage between coordinating event materials, managing donation requests, and keeping volunteers aligned.
The ClickUp Non-Profit Event Planning Template offers customizable timelines, budget tracking tools, and shared checklists that facilitate collaboration.
With board members, project sponsors, and community members involved, this template helps you link logistics with fundraising outcomes.
✨ Ideal For: Teams managing high-stakes fundraising events that require tight coordination across tasks, people, and priorities
📖 Also Read: Best Form Builder Software
5. ClickUp Sponsorship Form Board Template
Securing sponsorships is just the beginning—the real challenge lies in managing sponsor details, tracking commitments, and making sure no deliverable is missed. That’s where the ClickUp Sponsorship Form Board Template steps in.
This template lets you centralize a system for organizing everything from corporate donation request letters to sponsorship benefits. You can customize intake forms, map out follow-ups, and track sponsor performance over time—all while keeping your board members and team in the loop.
Looking for a way to track key sponsor metrics? ClickUp Dashboards help you visualize them at a glance. Here’s how you can create a custom project dashboard in minutes:
✨ Ideal For: Nonprofits managing multiple sponsor relationships and needing a structured way to collect, review, and follow up on sponsorship data
6. ClickUp Sponsorship Form Template
According to the 2023 Sponsorship Leaders Study, nearly 30% of sponsors increased their spending by over 40%, and an additional 40% raised their sponsorship budgets by 20% to 40%.
While funding is available, the real challenge in raising money is matching corporate sponsors with your mission and capturing the right details upfront.
The ClickUp Sponsorship Form Template solves this. It lets you create custom sponsor forms that collect contribution levels, preferences, and branding requirements in one place.
Nonprofit organizations running time-sensitive campaigns or fundraising events find it a great fit, as it helps them seamlessly transition from outreach to confirmation.
✨ Ideal For: Nonprofits needing a fast, focused way to secure and onboard sponsors during campaign or event planning
7. ClickUp Podcast Sponsorship Template
Creating a podcast costs time and money—equipment, hosting platforms, editing tools, promotion, and more. Sponsors help offset or fully cover these costs, turning a passion project into a sustainable (or profitable) venture.
But securing the right sponsor often depends on how well you pitch, negotiate, and follow up. Most creators fall short in this area.
The ClickUp Podcast Sponsorship Template helps you turn scattered notes and email threads into a structured workflow that supports serious sponsorship growth. You can track prospective sponsors, outline tiered benefits, and log key details from conversations—all while keeping a clear view of your pipeline.
And because every deal counts, this business proposal template also lets you compare offers, review performance, and build long-term partnerships that fund your voice and your mission.
✨ Ideal For: Podcast creators who want a professional, repeatable system to manage and grow their sponsorship pipeline
8. ClickUp Request Form Template
Typically, each department in an organization has its own method for collecting information. However, the lack of a standardized system means that requests often turn into email backlogs and tasks are frequently ignored.
The ClickUp Request Form Template solves that by giving your team a unified, repeatable way to capture and act on requests.
Whether you’re handling donation requests, sponsorship inquiries, or internal needs, this form feeds everything into a central workflow—where it’s tracked, assigned, and resolved efficiently.
✨ Ideal For: Nonprofits and teams that need a consistent system to manage high volumes of inbound requests
💡 Pro Tip: Feeling overwhelmed by the chaos of event planning? Free Event Planning Templates & Checklists in Excel & ClickUp give you plug-and-play tools to organize every detail.
📮 ClickUp Insight: Work shouldn’t be a guessing game—but too often, it is. Our knowledge management survey found that employees often waste time searching through internal docs (31%), company knowledge bases (26%), or even personal notes and screenshots (17%) just to find what they need. With ClickUp’s Connected Search, every file, doc, and conversation is instantly accessible from your home page—so you can find answers in seconds, not minutes.
💫 Real Results: Teams are able to reclaim 5+ hours every week using ClickUp—that’s over 250 hours annually per person—by eliminating outdated knowledge management processes. Imagine what your team could create with an extra week of productivity every quarter!
9. ClickUp Fundraising Event Planning Template
Fundraising events do more than just raise money. They build visibility and long-term donor relationships. However, these events involve numerous moving components, ranging from vendor logistics to donor outreach.
This is why aligning your fundraising goal without burning out your team becomes tricky.
ClickUp’s Fundraising Event Planning Template helps you turn this complexity into clarity.
Use it to assign tasks, build a real-time event timeline, and track donation requests or ticket sales in one shared workspace. Every checklist, contact, and deadline stays organized and accessible.
✨ Ideal For: Nonprofits planning complex fundraising events that need full visibility and task coordination across teams
📖 Also Read: Free Sponsorship Form Templates
10. ClickUp Fundraising Plan Template
Every successful fundraising campaign has one thing in common: a clear plan.
Having a structured framework helps you stay focused, and the ClickUp Fundraising Plan Template takes you beyond to-do lists.
This template helps you define priorities, outline strategies, and connect every task to a larger purpose.
You can track timelines, segment prospective donors, and align your outreach with key milestones across the campaign lifecycle.
✨ Ideal For: Fundraising teams that want to move from reactive to strategic with a clear, outcome-driven plan
📖 Read More: Tight nonprofit budget holding you back from adopting new tech? How to Use AI for Nonprofits shows you how to tap into powerful, affordable AI tools to boost your impact—without the high cost.
11. Solicitation Letter Template by Template.Net
The Solicitation Letter Template from Template.net is formatted for instant use, with space to customize your mission, the impact of support, and your specific fundraising needs.
Plus, it features a sample letter with a polished, formal tone designed for outreach to corporate sponsors, major donors, or respected community members. This is extremely helpful when you are pressed for time.
✨ Ideal For: Nonprofits needing a professional, pre-written solicitation letter for high-stakes outreach, including matching gift opportunities or corporate partnerships.
12. Sponsorship Solicitation Letter Template by Template.Net
Sponsorship outreach is ultimately about showing tangible value in return. This Sponsorship Solicitation Letter Template by Template.net is made for that purpose.
This is a formal, structured letter designed to pitch your event while clearly outlining the benefits for corporate sponsors.
The template also features customizable sponsorship tiers, from Platinum to Silver, with defined perks like branding opportunities and VIP access for the relevant categories.
✨ Ideal For: Teams seeking to professionally pitch event sponsorships with clearly outlined benefits and customizable packages
🔮 Fun Fact: If NGOs were an economy, they’d be the 5th largest in the world. Their combined global revenue surpasses that of many countries.
13. Support Request Letter Template by Template.Net
For nonprofit organizations, support doesn’t always mean money. Sometimes, what’s needed most is expertise.
The Support Request Letter Template by Template.net is built for these moments. It offers a polished format for requesting non-financial assistance professionally, targeting various roles. Use it to seek HR guidance, legal consultation, or assistance from a seasoned board member.
✨ Ideal For: NGOs seeking expert guidance, strategic collaboration, or professional support beyond financial donations
📖 Also Read: Best Nonprofit CRM Software
14. Candidate Solicitation Letter Template by Template.Net
An organization is only as strong as the people behind it. For nonprofits, finding and securing passionate, skilled talent is a task that few people openly discuss. But it surely isn’t easy.
The Candidate Solicitation Letter Template by Template.net is crafted to help you recruit individuals who align with your cause and bring the expertise to drive it forward.
Designed for outreach to qualified candidates, this template makes it easy to personalize your message and highlight role-specific impact.
✨ Ideal For: Nonprofits looking to recruit mission-aligned talent through personalized, professional outreach
💡 Pro Tip: Think cutting-edge tech is out of reach for nonprofits? Writing a compelling business case can help you justify AI investments and make a clear case for tools that boost impact—without draining your budget.
15. School Donation Solicitation Letter Template by Template.net
Schools often depend on community generosity to provide students with opportunities beyond what traditional budgets allow. The School Donation Solicitation Letter Template by Template.net is crafted to help educators, charitable organizations, local businesses, and administrators reach out with a clear, mission-aligned ask.
This template is especially effective for fundraising initiatives, such as STEM programs, library upgrades, or school events, where raising money and gathering in-kind donations go hand in hand.
The solicitation letter outlines exactly what’s needed—from office supplies and computers to guest lectures—so you can send school fundraising letters that spell out how potential donors can help.
✨ Ideal For: Schools looking to engage families, local businesses, and alumni in targeted donation drives for academic enrichment programs
16. Medical Solicitation Letter Template by Template.Net
Medical outreach programs often operate on tight budgets but address some of the most urgent needs in underserved communities.
The Medical Solicitation Letter Template by Template.net helps nonprofit health organizations make focused, compassionate appeals that connect deeply with prospective donors and individual supporters.
This template is perfect for expressing the value of services like wellness initiatives, drug drives, and health camps—while politely and directly asking for cash or in-kind contributions.
✨ Ideal For: Medical nonprofits seeking to communicate urgent funding needs while building trust with donors and health-focused sponsors
📖 Also Read: Must-Try AI Tools for Nonprofits
17. Church Donation Solicitation Template by Template.Net
Raising funds in church is all about building long-term relationships.
While small gifts come in frequently, over a quarter of a church’s total funds come from less than 3% of donors.
This means identifying, reaching, and inspiring major donors is a strategic priority. The Church Donation Solicitation Letter Template by Template.net helps you get this message across respectfully.
With clear donation options and a heartfelt tone, this template lets you send church fundraising letters—whether you’re mailing them or sharing them online—to help you grow support where it matters most.
✨ Ideal For: Churches seeking to reach both everyday supporters and high-value donors through intentional, well-crafted fundraising appeals that foster a positive relationship
📖 Also Read: Using ClickUp to Run an Impactful Non-Profit
18. Solicitation Letter for Sports Sponsorship Template by Template.net
Sports events offer corporate sponsors a rare mix of brand visibility and community goodwill.
Sponsorships connect companies directly with thousands of energized attendees, whether through logo placements, VIP perks, or face-to-face engagement.
The Solicitation Letter for Sports Sponsorship Template by Template.net helps you make that pitch professionally. It includes a clear event overview, well-defined sponsor benefits, and a customizable format that invites partnership without overwhelming the reader.
✨ Ideal For: Sports organizations, schools, or nonprofits seeking sponsorship for community-focused athletic events
📖 Also Read: Free Nonprofit Templates in Excel & ClickUp
19. Sample Fund Raising Solicitation Letter Template by Scribd
Want to write a compelling gift fundraising letter but can’t move past the blank page? Many teams encounter this obstacle.
The Sample Fund Raising Solicitation Letter Template by Scribd offers a variety of real-world letter examples, making it easier to craft appeals that fit different causes, tones, and audiences.
From education and orphan care to cancer support and annual fundraising events, this collection showcases different formats for effective donation request letters. Each sample includes structure, suggested messaging, and options for tailoring based on your fundraising goals.
✨ Ideal For: Fundraising teams looking for adaptable letter templates across different causes, audiences, and donation types
🔮 Fun Fact: Adding a photo to a fundraising appeal can boost donation rates by up to 30%, especially when shared with social media followers. A single image really is worth a thousand words.
20. Solicitation Letter for Financial Support Template by PDFFiller
Asking for financial support is a crucial part of the job for many nonprofit organizations, but when you’re just starting out, it can be challenging to find the right words. This is especially true when the request needs to be tracked, signed, and shared across multiple channels.
The Solicitation Letter for Financial Support Template by pdfFiller makes this process easier by offering a customizable, fillable format that is both professional and practical.
Whether you’re organizing a fundraising event, requesting a major gift, or simply formalizing a commitment from a key supporter, this template ensures your letter is compliant, clear, and ready for review.
✨ Ideal For: Nonprofits requesting formal financial support from board members, major donors, internal stakeholders, or family members in a secure and professional format
Summarize this article for me pleaseWrite the Perfect Solicitation Letter with ClickUp
Only folks in nonprofit organizations understand the importance of a well-structured solicitation letter. These scripts don’t just help you reach out to sponsors but also help organize donor responses and follow up without eating up your entire week.
ClickUp provides a comprehensive solution for managing various aspects such as donation requests, events, sponsorships, and follow-ups. Whether you’re assigning outreach tasks, setting deadlines for church fundraising letters, or tracking responses from board members, ClickUp helps integrate your entire fundraising workflow in one unified space.
As Siobhan Wheelan, Principal & Vetted ClickUp Consultant of SDW Consulting, said:
Sign up for ClickUp now and simplify your fundraising strategy!
Everything you need to stay organized and get work done.
