12 Best Meeting Minutes Software for Actionable & Organized Notes

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By the time a meeting ends, your notes are a mix of half-finished sentences, action items with no owners, and a reminder to follow up…with yourself.
If you’re the one responsible for keeping things organized, you know this drill a little too well.
That’s why you need meeting minutes software.
In this blog post, we’ll walk through the best meeting minutes software options. Let’s dive in! 💪🏼
We’ve rounded up meeting management tools that take your notes from messy to organized, so you’re not left cleaning up the chaos later. 🧼
| Tool | Best for | Best features | Pricing |
|---|---|---|---|
| ClickUp | AI meeting notes and workflow management Team size: Ideal for individuals, startups, and enterprises | AI Notetaker, ClickUp Brain summaries, calendar/task sync, Docs integration, Zoom and Meet launch | Free forever; Customization available for enterprises |
| Fellow | Structured meeting workflows Team size: Ideal for managers and small to mid-sized teams | Action item tracking, shared agenda, meeting analytics, tool integrations | Free plan available; Paid plans start at $11/month |
| Fireflies.ai | Accurate conversation capture Team size: Ideal for remote teams and content-focused professionals | Transcription, Smart Search, Soundbites, Ask Fred AI assistant | Free plan available; Paid plans start at $18/month |
| Avoma | Conversation intelligence for sales calls Team size: Ideal for B2B sales teams and revenue ops | Deal insights, AI scoring, snippets, coaching tools, CRM sync | Starts at $29/month per recorder |
| tl;dv | Shareable meeting moments Team size: Ideal for product, support, and training teams | Smart snippets, multilingual transcripts, AI topic tracking | Free plan available; Paid plans start at $29/month |
| Otter.ai | Real-time meeting participation Team size: Ideal for hybrid teams and accessibility needs | Live transcripts, Otter Chat, slide sync, OtterPilot multipresence | Free plan available; Paid plans start at $16.99/month |
| Fathom | CRM workflow automation Team size: Ideal for agencies, consultants, and sales reps | AI summaries, CRM sync, call key moments, keyword tracking | Free plan available; Paid plans start at $19/month |
| Grain | Customer insight extraction Team size: Ideal for customer success and research teams | Highlight reels, speaker timelines, shareable clips, filler word removal | Free plan available; Paid plans start at $19/month |
| Jamie | Privacy-conscious teams Team size: Ideal for legal, finance, and compliance teams | Local processing, no cloud bots, screen capture, topic-based notes | Free plan available; Custom pricing for paid tiers |
| MeetGeek | Meeting performance analytics Team size: Ideal for process-focused and data-driven teams | Engagement metrics, meeting scorecards, custom dashboards | Free plan available; Paid plans start at $19/month |
| Sembly | Automated task management Team size: Ideal for operational and cross-functional teams | Action item tracking, intelligent summaries, reminder automation | Free plan available; Paid plans start at $15/month |
| MeetingKing | Formal documentation standards Team size: Ideal for governance and board meetings | Approval workflows, formal templates, audit-ready histories, attendee tracking | Starts at $9.95/month for individuals |
💬 Meetings move fast—AI helps you keep up. In this video, learn how to use AI to record, summarize, and organize meeting notes automatically.
Choosing the right software can make your meetings more productive and organized. Here’s what to prioritize in a meeting minutes software:
🧠 Fun Fact: Despite the name, ‘minutes’ doesn’t refer to minutes on a clock. The word originates from the Latin phrase minuta scriptura, meaning “small notes” or “details.”
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
Here’s a roundup of the best tools that help you capture, organize, and act on every conversation. 💬
ClickUp, the everything app for work, turns every meeting into a clear, trackable part of your workflow so decisions don’t vanish and next steps don’t sit in someone’s notebook.
It all starts with ClickUp Meetings, which brings together tools that help you capture, organize, and follow through.
🎥 Wish you had a meeting sidekick? With ClickUp’s Notetaker, you can ditch the frantic note-taking—just show up, chat, and let your new AI buddy handle the details! Watch how.
Let’s start with the ClickUp AI Notetaker. It joins your meetings, records the conversation, and generates clean, structured summaries.
Suppose your product and marketing teams meet to finalize launch timelines. The AI will transcribe the discussion, highlight decisions like ‘final ad copy to be reviewed by Wednesday,’ and automatically suggest assigning that task to the content lead.
The ClickUp AI Notetaker goes beyond transcription. It captures key takeaways, identifies decisions and action items, and can even turn them into tasks for the right people—so meetings directly feed into execution instead of just documentation.

It also works across platforms like Zoom, Google Meet, and Microsoft Teams, letting you capture, summarize, and organize notes wherever your team meets.
After the meeting, you can use ClickUp Brain, the built-in AI assistant, to instantly search across all past meeting notes, tasks, and docs using natural language. Quickly find past decisions, commitments, or context for ongoing projects—no more digging through folders or endless scrolling.
For example, if someone references a customer complaint discussed two weeks ago, you can ask ClickUp Brain to find the last note where it came up, or locate the task created to resolve it.
Meeting outputs from the AI Notetaker are saved into a private ClickUp Docs. You can open that Doc, group related items, tag teammates, adjust due dates, or link tasks to your Lists and Spaces.
For example, if the transcript highlights ‘Schedule client kickoff,’ you can move that into a section in the Doc called ‘Client Launch Tasks,’ tag the client manager next to it, and ensure it is listed under your ‘Client Projects’ list.
Unlike standalone meeting tools, ClickUp natively connects meeting notes, action items, and follow-ups to your existing projects, tasks, and workflows. No more copying notes or reminders into your task list—everything is already linked and trackable.
To make things even easier, the ClickUp Meeting Minutes Template gives you a ready-to-use layout designed specifically for recurring team meetings. It includes sections for attendees, agenda, key decisions, and action items.
For instance, if you’re running bi-weekly cross-functional syncs, you can duplicate the template each time and fill in updates as the meeting progresses. Each item you log can be linked to a task or assigned to a team member, making it easier to track what was agreed and who owns what.
This Reddit review really says it all:
Their Docs system has quietly replaced most of our Google Docs work. Everything just flows better when our documentation lives in the same place as our projects. […] I was on the fence about ClickUp Brain at first, just seemed like another AI gimmick. But it’s saved me from some tedious writing tasks, especially when I need to summarize lengthy client emails or get a draft started. Not perfect, but helpful when I’m swamped. The AI notetaker feature was the real surprise. We used to lose so many action items after meetings, but now it catches everything and assigns tasks automatically. Follow-through has gotten noticeably better.
📮ClickUp Insight: According to our meeting effectiveness survey, 12% of respondents find meetings overcrowded, 17% say they run too long, and 10% believe they’re mostly unnecessary.
In another ClickUp survey, 70% of the respondents confessed that they would happily send a substitute or a proxy to the meetings if they could.
ClickUp’s integrated AI Notetaker can be your perfect meeting proxy! Let AI capture every key point, decision, and action item while you focus on higher-value work. With automatic meeting summaries and task creation assisted by ClickUp Brain, you’ll never miss critical information—even when you can’t attend a meeting.
💫 Real Results: Teams using ClickUp’s meeting management features report a whopping 50% reduction in unnecessary conversations and meetings!
via Fellow
Fellow is designed for teams that want to run organized, productive meetings from start to finish.
What makes it particularly useful is its ability to track action items across multiple meetings. When someone commits to delivering a budget proposal by Friday, Fellow remembers and can send gentle reminders.
You can also use AI for meeting notes to see patterns in your team’s meeting habits, like which discussions consistently run long or which decisions take multiple meetings to finalize.
Individuals
Businesses & Teams
Businesses and teams
Individuals
According to one Capterra reviewer:
Fellow is an easy to use and helpful tool that every manager should have! I have to juggle a lot between clients and different tasks and it’s so helpful that I have access to all my action items and tasks in one place. I do love as well the private notes section and I use it quite frequently during calls. The ability to customize the streams (templates) is also a huge advantage as not all meetings have the same structure.
via Fireflies.ai
Fireflies.ai does one thing really well: creating accurate AI transcripts of your meetings. It joins your video calls as a bot and captures everything that’s said.
The meeting minutes software handles technical vocabulary well once you train it on your industry terms. It can also automatically share meeting notes with specific team members based on who was involved or what topics came up.
This Capterra review offers a helpful breakdown:
I have found the software to be simple to use and easy to access. The minutes are as good as a human’s with the added bonus of audio/video recording, transcription, and some nice extras.
💡 Pro Tip: Yes, a ‘🌀 Still fuzzy’ section. It forces the team to revisit open threads instead of pretending they never happened.
via Avoma
Avoma is built specifically for sales teams who want to understand what’s happening in their prospect conversations. Beyond basic transcription, it analyzes engagement levels, tracks competitor mentions, and identifies patterns that indicate whether deals are likely to close.
The AI meeting minutes generator scores individual conversations based on metrics such as the number of questions prospects ask and their overall sentiment.
Straight from a G2 review about this meeting minutes software:
The most helpful part about avoma for me is the feedback after my calls. Such as how much I talked vs how much the client talked during the calls. I tend to over talk on some of the calls so its allowed me to look back at them and to see how much I tend to do that. So it allows me to have more insight. Another feature that I use for every call is the scorecard feature. This alone has helped raise the quality of my calls.
via tl;dv
tl;dv specializes in condensing long meeting recordings into concise, shareable video clips that highlight the key points. Instead of asking your product team to watch an hour-long client feedback session, you can send them a two-minute clip of the customer’s actual reaction to your new feature demo.
Even better? You can build a searchable library of important client feedback, product demos, or training moments that your team can reference later.
This G2 review offers an interesting angle:
I like the way it identifies smart topics and also that I can just copy and paste (clipboard) the transcription — no additional downloads needed. The email that is sent at the end of the meeting is quite elegant (better than other alternatives). In business plan you can also have access to its API and MCP Server preview.
🧠 Fun Fact: In Japan, there’s a word for meeting fatigue. It’s called kaigi-zumari (会議詰まり), the stress of back-to-back meetings.
via Otter.ai
Otter.ai transforms meetings into collaborative experiences where participants can contribute notes in real time. The meeting minutes software allows team members to add comments, highlight important points, and assign action items while the meeting progresses.
The downside? Sometimes meetings become more about editing the notes than having the actual conversation, which can be both helpful and distracting depending on your team’s focus.
This is what a Reddit user said about their experience with this meeting minutes software:
Love it. My daily driver for meetings. The transcripts require a little bit of tweaking after recording to fix jargon, mumblers and some mispronunciations but once I do that, Otter bot is great. I ask it to summarize stuff for me, create draft emails for follow ups, even analyze convos for stuff like root causes and stuff.
🔍 Did You Know? ‘Minutes approved as read’ is a legal safeguard. That phrase you hear in formal meetings? It formally protects the organization from claims of inaccuracy later. If you don’t correct them during the meeting, they stand.
via Fathom
Fathom solves the problem every salesperson pretends doesn’t exist: updating your CRM after meetings.
You know the routine: a client call happens, you promise yourself you’ll log the details later, and then three weeks pass, and you can barely remember what was discussed. Fathom handles the boring data entry part automatically. It listens to your calls, determines what needs to be added to your CRM, and automatically enters it without requiring any manual input.
The smart recognition feature in this speech-to-text software even catches when people mention specific companies or contacts and links everything up properly.
One Reddit user puts it this way:
As an agency, we’re big fans of Fathom. The interface is dead simple, so we can quickly pull reports on traffic, conversions, or user behavior without wading through clutter. Also, it’s easy to share links with freelancers so there’s no additional work getting them up to speed.
via Grain AI
Customer feedback calls are goldmines of insights, but most of that gold stays buried in hour-long recordings nobody has time to review.
Grain acts like your insight excavator.
It creates shareable highlight reels that capture those perfect moments when customers explain exactly what they love or hate about your product. These clips become training material for new sales reps, evidence for product teams, and ammunition for marketing campaigns.
According to one G2 review:
I like how easy Grain is to use and how versatile it is. It’s simple enough for anyone to pick up, but it also has a lot of advanced features for more experienced users
🧠 Fun Fact: Ancient Roman senators kept ‘acta diurna’, the first public minutes. Translated as daily acts, these records were posted in public spaces on stone or metal.
via Jamie
While other meeting minutes software tools send your conversations to the cloud for processing, Jamie handles everything locally on your device. This makes it perfect for teams dealing with sensitive information, legal discussions, or anything that would make your compliance team break out in cold sweats.
No bots joining calls or data traveling to mysterious servers.
The trade-off? You lose some of the collaboration features and integrations that make other AI meeting tools so convenient.
A G2 review puts it this way:
One of the things that really stands out to me about Jamie is how it doesn’t rely on bots joining my calls. Given how frequently I switch between different meeting platforms, Jamie’s ability to seamlessly work without any plugins is a major plus. It’s fantastic to know that even during in-person client meetings, Jamie is there to assist.
🔍 Did You Know? Teams at companies like Amazon sometimes hold silent meetings, where attendees read pre-written documents for the first 20 minutes. The doc then serves as both a briefing and meeting minutes.
via MeetGeek
MeetGeek gives you visibility into how your team communicates. It tracks speaking time, meeting length, and engagement trends, and automatically highlights when discussions lead to decisions or action items.
Some teams love this data-driven approach to improving communication, while others find the constant analysis makes meetings feel clinical. It’s definitely for teams who want to optimize their collaboration based on hard numbers rather than gut feelings.
A Reddit user shared this feedback:
If you want a tool that summarizes and creates meeting minutes that capture the most relevant details from your meetings you should try MeetGeek. It even lets you customize templates to generate meeting minutes that capture specific info for you. And then you can simply search for keywords to find them or sync them automatically to other tool that you use (ex. Notion, Slack, etc)
via Sembly AI
Sembly excels at catching verbal commitments during meetings and turning them into actual tasks in your project management system. When someone says, ‘I’ll follow up with the client about pricing next week,’ the meeting minutes software identifies this as a commitment and makes it trackable.
It’s surprisingly good at distinguishing between casual mentions and actual commitments.
The conversational artificial intelligence feature lets you ask questions about past meetings, which is handy when you need to remember what was decided three months ago but can’t find the right notes.
Here’s what a Reddit user said about this meeting minutes software:
Sembly creates meeting notes, tasks, and key items and lets me revisit the transcription. I was struggling before, and this has let me breathe a little better. Edit to add: weekly status calls limited to 3 days a week, sometimes 4 if I have no choice. 1 on 1’s on Fridays and emergency meetings. Fridays are for catch-up.
🔍 Did You Know? Robert’s Rules of Order made meeting minutes an art form. First published in 1876, these rules are still used today by boards, nonprofits, and governments. They detail exactly how to format minutes, down to when you should capitalize ‘Motion’.
via MeetingKing
MeetingKing creates meeting minutes that would make your legal department proud—proper formatting, official attendee lists, clearly documented decisions, and all the bureaucratic polish that board meetings and compliance audits demand.
It’s built for organizations where ‘informal notes’ don’t cut it and everything needs to be documented according to specific standards. Perfect for formal environments, but probably overkill if your team meetings involve pizza and casual problem-solving.
A quick snippet from a G2 review about this meeting minutes software:
The fact that it automates the process of recoding and writing the minutes of meeting which infact precisely summerises most important parts of my work. It reduces my everyday hasel to setup an agenda and the customer support is quick and easy, just add the application to the workspace account or in the meet and it takes care of everything else [sic]
📖 Also Read: Free Task List Templates in Excel & ClickUp
You shouldn’t need to chase notes, rewrite action items, or dig through three tools just to remember what got decided in a meeting. That’s what meeting minutes software is supposed to handle without adding more to your plate.
ClickUp takes that seriously.
It records your meetings, transcribes them, summarizes the important stuff, and links tasks to your workflow. You get clean notes, accountability, and everything tied back to your projects without jumping between tabs.
Sign up for ClickUp today! ✅
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