How to Embed Google Calendar in Notion

It’s Monday morning, and you’re gearing up for the weekly planning session. You’ve lined up everything—client briefs, project updates, and your indispensable weekly schedule.

There’s just one snag: your schedule is on Google Calendar, and everything else resides in Notion. Flipping between the two during meetings? That’s a hassle you could do without.

Imagine seamlessly integrating your Google Calendar with Notion, bringing all your essentials into one unified space. Wouldn’t that simplify your workflow?

In this article, we’ll discuss straightforward methods for embedding Google Calendar into your Notion workspace with just a few clicks. 

Let’s streamline your scheduling process!📆

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How to Embed Google Calendar in Notion: A Step-by-Step Guide

Embedding your Google Calendar into Notion simplifies your workflow by merging your calendar with your daily task management. Here are three effective methods to achieve this integration, complete with step-by-step instructions.

Method 1: Embed a Google Calendar in Notion with a URL

This method allows you to embed your Google Calendar directly into a Notion page using a shareable URL. Here’s how:

Step 1: Make your Google Calendar shareable

• First, open your Google Calendar widget
• Then, click the gear icon in the upper right corner to access the settings
• Navigate to “Settings for my calendars” and select the calendar you wish to embed

• Look for the “Access permissions for events” section and check the box next to “Make available to public.” This action makes your Google Calendar public and visible to anyone with the Google Calendar link
• Confirm your choice by clicking “Ok” when the warning pops up

Step 2: Get the Public URL for your Google Calendar

• Scroll down to the “Integrate Google Calendar” section within the settings. Here, you will find a public URL that’s specifically tied to your calendar
• Copy this URL, as you’ll need it to embed the calendar in Notion

Step 3: Embed Google Calendar on a Notion page

• Go to the Notion page where you want to see your Google Calendar
• Type /embed and select the Embed option from the dropdown menu.

• Then paste the URL you copied into the block and select ‘Embed link’
• After a few seconds, your Google Calendar appears on the Notion page. Drag the corners to resize it and move it around to fit the layout of your page

You’ve now successfully embedded your Google Calendar into Notion. View all your scheduled events directly from your Notion workspace, which is ideal for keeping your planning streamlined and centralized.

However, remember that this method gives you a read-only view; you won’t be able to edit calendar events within Notion. For changes, you’ll need to revert to Google Calendar.

Method 2: Use Notion Calendar

For a more integrated experience, consider using Notion Calendar, a standalone app that allows you to manage your Google Calendar directly within Notion. Here’s how to set it up and start using it:

Step 1: Download the Notion Calendar app

Begin by downloading the Notion Calendar app.

Search for the calendar in the App Store or on its dedicated website. Once you locate the app, download and install it on your device.

Step 2: Sign in with Google

• Open the Notion Calendar app
• Click on “Continue with Google” and select the Google Calendar account you want to use.

This step will link your Google Calendar with the Notion Calendar app. You will be prompted to authorize the app to access your Google Calendar, ensuring that your events sync correctly.

Step 3: Edit events

With Notion Calendar, view and manage your Google Calendar events directly from Notion.

Click on any event to open a side panel where you can edit details such as time, participants, and descriptions.

These changes will sync back to your Google Calendar, keeping everything up-to-date. The key advantage of using Notion Calendar is its seamless integration.

Unlike the URL embed method, Notion Calendar allows you to view and interact with your calendar events within Notion. Add, modify, and organize events without switching between apps, making your scheduling tasks more efficient and centralized.

Method 3: Integrate Calendar using third-party apps

To enhance your workflow between Google Calendar and Notion, consider third-party integration platforms like Zapier or Automate.io. These tools provide sophisticated Google Calendar automation capabilities, allowing you to synchronize updates and manage your calendar data directly within Notion.

Here’s how:

Step 1: Setup your account

• Start by setting up an account on Zapier or Automate.io

Both platforms offer free plans that might be suitable for your basic needs

Step 2: Create a workflow

• Create a new workflow and select Google Calendar as the trigger application

To start the action, choose an event, such as adding a new event or updating an existing event.

Step 3: Link your Google Calendar

• Connect your Google Calendar by logging in through the integration platform
• You’ll need to authorize the platform to access your online calendar to set up the triggers

Step 4: Set Notion as the action app

• Choose Notion as the destination for the actions in your workflow
• Select actions like creating or updating items in a Notion database, depending on what you need

Step 5: Map event details to Notion

• Configure the details from your Google Calendar events—like event names, dates, and descriptions—to match the corresponding fields in your Notion database or page

This step ensures that your information is accurately transferred and organized.

Step 6: Test and deploy

Before fully integrating, test the workflow to ensure everything works as intended. After verifying the setup, activate the workflow to automate the syncing process.

This method automates the updating process, providing a seamless connection between your scheduling and task management, ensuring you stay organized and efficient.

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Limitations of Using Notion

While Notion is a powerful tool with many functionalities, certain limitations might impact its usefulness depending on your specific needs.

Here are some key limitations to consider:

1. Lack of real-time collaboration

Notion’s real-time collaboration capabilities are not as advanced as those of some other platforms, such as Google Docs or Microsoft Teams. Changes made by one user take a few seconds to appear on another user’s screen, which might lead to confusion or errors during collaborative sessions.

2. Limited offline functionality

Notion’s offline capabilities are limited. While you can view pages offline, editing capabilities are restricted, and all changes need to be synced once you’re back online. This is a significant drawback for users working in unstable environments or without internet connectivity.

3. Performance issues with large databases

The performance can degrade as your Notion workspace grows, especially with large databases or when embedding complex systems like Google Calendar. Users may experience slower load times and responsiveness, which hinder productivity and user experience.

4. Customization and learning curve

Although Notion’s flexibility and customization options are a significant advantage, they also come with a steep learning curve. New users might find it overwhelming to set up and manage their workspace efficiently without prior experience or extensive tutorials.

5. Limited integration with external tools

Despite supporting basic integrations, Notion’s capabilities to integrate seamlessly with external tools and platforms are less developed than those of some competitors. This is limiting for teams that rely heavily on integrations to streamline workflows across various tools.

6. Mobile app limitations

Notion’s mobile app does not offer the same level of functionality as its desktop counterpart. Users might find the mobile app less intuitive and more cumbersome to navigate, which is frustrating for those who need to access their workspace on the go.

7. Security and data privacy concerns

For organizations with strict data security and privacy regulations, Notion might not meet all the required standards. The platform’s policies and practices around data handling and user privacy may not be sufficient for highly regulated industries.

8. No native time tracking

Notion does not have built-in time-tracking features, which is a drawback for teams that need to monitor the time spent on tasks directly within their project management tool.

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Notion and Google Calendar Alternatives

While Notion and Google Calendar are popular tools for task management and scheduling, they have limitations. For those seeking a more integrated and feature-rich Notion alternative, ClickUp offers a compelling choice.

ClickUp: A faster, more efficient alternative to Notion

ClickUp is a comprehensive project management platform built to handle work across a wide range of industries, offering robust features to improve productivity and streamline workflows.

It integrates numerous productivity tools in one place, including task management, document storage, goal tracking, and an AI-powered assistant to streamline operations across various departments.

Users can view tasks in multiple formats, such as lists, boards, and calendars. Features such as automation, time tracking, and custom dashboards enhance efficiency, while the app’s ability to replace and integrate with other tools reduces software clutter. 

You can easily embed Google Calendar or use ClickUp’s own Calendar View to seamlessly manage your tasks and schedules in one place.

ClickUp also provides various ready-made solutions, such as Google Calendar templates, to help you speed up your integration process.

Let’s take a look at these features:

1. ClickUp Calendar View

ClickUp Calendar View transforms scheduling with its flexible, customizable interface. It allows teams to manage tasks, set reminders, and synchronize with external calendars like Google Calendar, all within one platform.

This feature ensures that everything from daily tasks to important deadlines is kept centralized and aligned, enhancing productivity and collaboration.

With ClickUp Calendar View:

• Manage Tasks and events in one place
• Visualize schedules with daily, weekly, and monthly views
• Drag and drop to adjust Tasks and events
• Quickly add and reschedule Tasks
• Share your calendar securely
• Sync Google Calendar for unified scheduling
• Set custom reminders for meetings and deadlines
  

2. ClickUp Docs

ClickUp Docs streamlines document creation and collaboration by directly integrating into your workflow and meetings, eliminating the need to switch between multiple tools.

With real-time collaboration, you can turn ideas into tasks, update project statuses, and track progress—all from a single interface.

With ClickUp Docs:

• Create and organize Docs, wikis, and meeting notes directly within your workflow
• Link Docs to tasks, projects, and workflows for immediate execution
• Search, sort, and filter Docs without leaving the platform
• Embed calendars, tasks, and project statuses directly in Docs
• Securely share Docs with team members, guests, or the public
  

3. ClickUp Tasks

ClickUp Tasks is designed to streamline your project management. This tool allows you to customize tasks to fit your workflow, integrate tasks with your calendar, and manage various work types seamlessly.

It lets you prioritize tasks effectively, enrich them with detailed Custom Fields, link dependent tasks for better project tracking, and organize them across multiple lists for optimal visibility.

Whether you’re planning daily activities or managing critical deadlines, ClickUp ensures everything is centralized and integrated into your workflow.

You can:

• Customize Tasks to fit specific project needs and workflows
• Sync Tasks directly with ClickUp’s calendar for real-time scheduling and deadline management
• Utilize different Task types to handle varied work requirements effectively
• Set priority levels to focus on critical Tasks first
• Add relevant details to Tasks using Custom Fields for enhanced clarity and control
• Link Tasks to show relationships and dependencies for better project tracking
  
• Manage tasks in multiple lists to cater to different teams or project phases
  

4. ClickUp Time Tracking

ClickUp Time Tracking simplifies time tracking across all your devices to enhance productivity and project management. It allows you to track time, set estimates, and view detailed activity reports.

Whether you’re on your desktop, mobile, or using the web, ClickUp integrates with popular time-tracking apps like Toggl and Harvest.

Using ClickUp Time Tracking, you can:

• Annotate activities to clarify time spent
• Categorize and filter time spent on tasks
• Track billable time for accurate invoicing
• View timesheets by day, week, or custom range
• Compare tracked time against estimates to stay on schedule
  

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Simplify the Way You Work with an All-in-One Solution 

Integrating Google Calendar with Notion enhances your workflow, but it’s not without limitations. If you’re looking for a more dynamic, feature-rich platform, ClickUp offers a superior alternative.

With native time tracking, real-time collaboration, and seamless integration of tasks, docs, and calendars, ClickUp brings everything into one cohesive space. You do not need to juggle between apps—just streamlined productivity and full control.

Whether you’re managing daily tasks or complex projects, ClickUp ensures you’re always organized and on track.

Ready to upgrade your project’s workflow? Get started with ClickUp today and experience the difference!