Box is a comprehensive document management tool aimed at storing and sharing files. However, the unreliability of the platform, frequent and random system crashes, the steep learning curve, and the slow load times are off-putting for remote working organizations where time is money.
Plus, the lack of a free or freemium version is a barrier to entry for cash-strapped organizations, and you are seeking alternatives.
Luckily, we’ve put in the elbow grease, so you don’t have to. Here’s our detailed list of the top ten Box alternatives worth considering.
10 Best Box Alternatives for Enterprise Content in 2024
Summarize this article for me pleaseWhat Should You Look for in Box Alternatives?
You’ll find many options since you’re in the market for Box alternatives. Choosing one is confusing, with every Box alternative trying to outshine the rest. Here’s a quick rundown of what you should expect while considering your options.
- Cloud infrastructure: Since Box is a cloud-based solution, the top alternatives should also be cloud-native. It will grant simplified collaboration and seamless access from anywhere
- Document storage capacity: Consider your present and future storage requirements and whether the Box alternative adaptively caters to them. The features of scalability and control will make the software a good choice
- File formats: A document management and file-sharing tool must work with many file formats. After all, incompatibility should be the last roadblock coming in the way of effective content management
- File size limits: File size limits are a vital consideration to take into account, especially when you deal with voluminous and bulky files
- Collaborative action: Look for a Box alternative that offers collaborative tools like real-time editing, commenting, and version control. It should also allow you to set up shared team folders with granular access control
- Security and compliance: While data is precious in itself, it is far more critical in regulated industries. Businesses serving such a sector should seek out a Box alternative that is compliant with data privacy and security guidelines like HIPAA, GDPR, etc
- Integrations: Work out the logistics of connecting the Box alternative with the existing tech stack within your organization. You want something seamlessly integrating with the tools, platforms, and services rather than disrupting them entirely!
- Mobile accessibility: Accessibility is crucial while working with remote or distributed teams—the primary objective behind the popularity of tools like Box. Check if the Box alternative offers responsive websites or apps for access on mobiles and tablets
- Backup and recovery: With data as an asset, you want robust disaster management, data backup, and recovery tools to ensure nothing is ever lost.
Do note that the above list is purely indicative and aimed at setting a baseline for making a well-informed decision. Feel free to add or subtract depending on your specific requirements.
Summarize this article for me pleaseThe Top 10 Box Alternatives to Use
Here is our list of top box alternatives worth looking at.
1. ClickUp
As an all-in-productivity suite, ClickUp goes beyond the scope of a document management or file-sharing platform. It is a modern operating system for digital workspaces embedded with cloud capabilities, collaborative action, workflow automation, robust security, and more.
ClickUp is more than a Box alternative—it’s a complete system upgrade! Go beyond document creation and sharing with ClickUp. Create a virtual knowledge repository to support tasks assigned to team members. Update, change, and modify project-related documents to share with your team members. Make access to required information easy without compromising on security or access control.
Here’s a preview of what makes ClickUp click:
ClickUp Docs
ClickUp Docs is a cloud-based collaboration tool that helps customers co-create, organize, and store a variety of documents, wikis, knowledge bases, and more in real-time. Share the documents securely with authorized individuals outside of the teams.
ClickUp Whiteboards
ClickUp Whiteboards are virtual whiteboards where your teams collaborate and brainstorm over a centralized document. Use the resulting actionable ideas and convert them into tasks, link related Docs and files, and more.
ClickUp AI
ClickUp AI is an AI assistant that takes on roles and responsibilities based on your specific needs. Leverage it to create summaries, extract action items, communicate seamlessly, and generate perfectly formatted content.
ClickUp best features
- ClickUp Docs to store, create, manage, and share documents in real-time over a centralized repository
- Integrations with more than 1,000+ tools and platforms to improve content management and sharing
- Powerful search functionality that goes through your entire workspace to locate Tasks, Docs, Whiteboards, etc.
- Singular dashboard to manage files, share resources, track progress, manage workload, and more
- Assigned comments to assign action items or to draw someone’s attention to specific portions of a document
- Enjoy mobility on-the-go—ClickUp is available on all Windows and Apple devices as desktop and mobile apps
ClickUp limitations
- The Space/Folder/List/Task hierarchy is a bit confusing in the beginning
- It may seem like a lot if you have minimal document management requirements
ClickUp pricing
- Free Forever Plan: $0 with 100 MB storage
- Unlimited Plan: $10 per user per month for unlimited storage
- Business Plan: $19 per user per month for unlimited storage
- Enterprise Plan: Custom pricing for unlimited storage
- ClickUp AI (add-on): $5 per user per month
ClickUp ratings and review
- G2: 4.7/5 (9,177 reviews)
- Capterra: 4.7/5 (3,915 reviews)
2. Google Drive
In the world of document storage and file sharing, Google Drive is a name that needs no introduction. Almost everyone has used this Box alternative in a personal capacity. It also allows you to use it to share files and collaborate in Google Workspace.
Google Drive best features
- End-to-end encryption, two-factor authentication, regular SOC audits to protect files and data
- Proactive file scanning to detect and remove malware, ransomware, phishing or spam
- Native integrations with the entire Google Suite—Docs, Sheets, Slides, Meets, etc.
- Compatible with 100+ file types, including images, CAD files, PDFs, etc.
- Granular search functionality backed by optical character recognition technology
Google Drive limitations
- You can’t password-protect shared files
- You’ll have to download multiple mobile apps to edit or modify Google Drive files
- Storage usage is not entirely transparent and may hide file bloat
Google Drive pricing
- Personal: $0 for cloud storage up to 15 GB
- Business Standard: $12 per user per month for 2 TB cloud storage
Subscribe to the monthly Google One plan to expand on Google Drive capabilities, which covers Drive, Gmail, and Photos.
Google One subscription pricing
- Basic: $1.99 per month or $19.99 per year for 100 GB storage
- Standard: $2.99 per month or $29.99 per year for 200 GB storage
- Premium: $9.99 per month or $99.99 per year for 2 TB storage
Google Drive ratings and review
- G2: N.A
- Capterra: 4.8/5 (27,305 reviews)
3. Square 9 Softworks
It enables businesses to go paperless through digitalization. Replacing physical files with virtual files requires access-based file-sharing functionality like in the legacy paper-based system. For this reason, Square 9 also functions as a document management tool.
Square 9 Softworks best features
- GlobalCapture is an advanced document capture automation software that captures, classifies, and validates high volumes of files
- AI tools (TransformAI), OCR technology, Barcode Recognition, DB Lookups, and Tabular Data Extraction identify and convert information into its structured data form
- GlobalSearch Go offers a company-wide search feature to locate the file you need
- Collects data from customizable forms and converts them into insights to drive automation
Square 9 Softworks limitations
- Slow server connections decrease the upload or download speeds
- You’ll have to install all updates manually
- The lack of automatic cleanup has an inflationary effect on files
Square 9 Softworks pricing
- Square 9 Process Automation Essentials: $45 per user license per month
- Square 9 Digital Transformation Essentials: $68 per user license per month
- Square 9 Enterprise Essentials: $75 per user license per month
Free trial available.
Square 9 Softworks ratings and review
- G2: 4.5/5 (134 reviews)
- Capterra: 4.5/5 (112 reviews)
4. Microsoft OneDrive
Like Google Drive, offers file hosting services to Google customers, OneDrive offers the same to Microsoft clients. Use it to store, access, and share files at any time and from anywhere to make remote working seamless.
Microsoft OneDrive best features
- One-click file uploads to OneDrive with bandwidth-limiting control
- Access Microsoft OneDrive from any device—laptop, desktop, smartphone, or tab
- Allows offline editing by maintaining a local copy on devices, which syncs globally on connecting with the internet
- Use Microsoft Teams to create shareable links while maintaining granular access control
- Share files and collaborate in real-time using popular tools like Word, Excel, and PowerPoint
- Back up your files to the cloud and restore them in case of accidental deletion or attacks
- Automatic classification of sensitivity labels for enhanced file protection
Microsoft OneDrive limitations
- The file naming convention is outdated and special characters may be replaced during uploads, thereby renaming the file
- File sharing is limited to 50,000 items within a folder or sub-folder, and it allows copying only 2500 files at a time
- Maximum file upload and download size is 250 GB
Microsoft OneDrive pricing
Home
- Microsoft 365: $0 for cloud storage up to 5 GB
- Microsoft 365 Basic: $1.99 per month or $19.99 per year for 100 GB storage
- Microsoft 365 Personal: $5.99 per month or $59.99 per year for 1 TB storage
- Microsoft 365 Family: $7.99 per month or $79.99 per year for 6 TB storage
Business
- OneDrive for Business: $5.00 per user per month for 1 TB cloud storage
- Microsoft 365 Business Basic: $6.00 per user per month for 1 TB per user
- Microsoft 365 Business Standard: $12.50 per user per month for 1 TB per user
One-month free trial available on Business plans.
Microsoft OneDrive ratings and review
- G2: 4.3/5 (9,461 reviews)
- Capterra: 4.5/5 (11,862 reviews)
5. DocStar
DocStar is an enterprise content management (ECM), file-sharing, and process automation software for businesses. It streamlines business processes, boosts productivity, strengthens collaboration, and ensures regulatory compliance.
DocStar best features
- Intuitive paperless file storage and management with OCR capabilities
- Flexible deployment over the cloud or on-premise
- Automates capturing, classification, indexing, and routing of data to facilitate smarter, autonomous processes
- Compliance with standard data protection and privacy protocols such as HIPAA, WISP, etc.
DocStar limitations
- Simple processes have lengthy, elaborate steps that are unnecessary
- Offers little value for the cost, and there is no transparency on pricing
- Setup and configuration take forever
DocStar pricing
Contact DocStar for price details.
DocStar ratings and review
- G2: 3.7/5 (118 reviews)
- Capterra: 4.0/5 (99 reviews)
6. Dropbox
Dropbox is yet another popular Box alternative that already has a solid reputation as a cloud-based file-sharing platform. Use it across devices to create, access, and share files—whether for personal use or work.
Dropbox best features
- Security features like password protection, viewer history, file recovery, and watermarking
- Generate trackable links to deliver large and voluminous files in real-time and trace file engagement levels
- Capture supports in offering context, give or collect feedback, and share updates
- eSign documents and use such authorization to automate successive workflows for effective task management
- Powerful integrations across Google Workspace, Microsoft, Adobe, AutoCAD, Canvas, and more
Dropbox limitations
- Search capabilities are lacking
- File sharing is difficult when the receiver does not have a Dropbox account
- Allows only one admin account
Dropbox Business pricing
- Essentials: $22 per month or $216 per year for 3 TB cloud storage
- Business: $24 per user per month or $240 per year for 9 TB of cloud storage
- Business Plus: $32 per user per month or $312 per year for 15 TB of cloud storage
- Enterprise: Custom pricing
Offers a 30-day free trial for paid plans.
Dropbox ratings and review
- G2: 4.4/5 (20,776 reviews)
- Capterra: 4.5/5 (21,499 reviews)
7. MediaValet
MediaValet is a digital asset management (DAM) software for businesses. It sets up a centralized location for storing assets like images, videos, and documents and helps with their organization, version control, and management. The software is built on Microsoft Azure and boasts 140+ data centers across 61 countries.
MediaValet best features
- Build an elastic centralized library to store all brand assets and establish brand guidelines
- Save work-in-progress design files directly to the cloud with CreativeSPACEs
- File sharing is available over email, light boxes, brand portals, links, and web galleries
- Distribute high-quality digital assets among stakeholders while maintaining access control
- Add AI-generated metadata to make the assets highly searchable
MediaValet limitations
- Search and organization could be better
- You cannot upload assets directly from the mobile app
- No app for iPad Apple devices
MediaValet pricing
Contact MediaValet for price details.
MediaValet ratings and review
- G2: 4.6/5 (176 reviews)
- Capterra: 4.7/5 (108 reviews)
8. ShareFile
Next in our Box alternatives list, we’ve got ShareFile, a collaborative document management and file-sharing platform from the Citrix ecosystem, via ShareFile Next. Since it primarily caters to enterprise businesses, ShareFile is compatible with all file types and formats. It is also suitable for rapidly growing businesses.
ShareFile best features
- Storage zone controller allows ShareFile clients to browse, upload, or download documents over a secure environment
- RightSignature enables the e-signing of digital documents
- Intuitive desktop widgets and cross-device apps to access and manage shared files
- Data transfer security based on SSL and TLS encryption protocols
- Define expiry dates for file-sharing links
ShareFile limitations
- The file transfer process is slow, glitchy, and frustrating
- Lacks file editing capabilities
- File organization is unimpressive and overly complicated, with too many folders and no search function
ShareFile pricing
- Standard: $11 per user per month or $120 per user per annum for all-you-need storage
- Advanced: $17.60 per user per month or $192 per user per annum for unlimited storage
- Premium: $27.50 per user per month or $300 per user per annum for unlimited storage
- Virtual Data Room: $75 per user per month or $810 per user per annum for 1 GB/license
- Enterprise: Custom pricing
Offers a 30-day free trial of Premium and Virtual Data Room plans.
ShareFile ratings and review
- G2: 4.2/5 (1,390 reviews)
- Capterra: 4.5/5 (383 reviews)
9. Laserfiche
Much like DocStar, Laserfiche is an ECM offering document management, file sharing, and business process automation solution. It streamlines document capture, storage, and retrieval to make businesses more efficient. Ensure seamless document collaboration while maintaining compliance with smart workflow automation.
Laserfiche best features
- Intelligent Data Capture helps create structured data and auto-classifies them into logical categories
- Set up smart automation for content-centric workflows—no coding knowledge required
- Collaborate with teams over a centralized, secure platform with record lifecycle controls
- Manage access control, protect data privacy and security, and maintain compliance
- 300+ solution templates to jumpstart collaboration, productivity, and efficiency
Laserfiche limitations
- UI is difficult to navigate and lacks customer-centricity
- Search functionality is poor, slow, and unreliable
- Training and tutorials come at an additional cost
Laserfiche pricing
Laserfiche Cloud
- Starter: $50 per user per month (billed annually)
- Professional: $69 per user per month (billed annually)
- Business: $79 per user per month (billed annually)
Self-Hosted
- Starter: $45 per user per month (billed annually)
- Professional: $60 per user per month (billed annually)
- Business: $69 per user per month (billed annually)
- Enterprise: Custom pricing
Laserfiche ratings and review
- G2: 4.7/5 (699 reviews)
- Capterra: 4.5/5 (62 reviews)
10. Revver
Most file-sharing platforms have evolved beyond document management. The same is the case for Revver, formerly eFileCabinet’s Rubex.
Revver is a Box alternative that aims to digitally transform businesses’ document storage and management strategies while streamlining document-dependent work. Given the expansive feature set, it makes sense that Revver helps medium and large businesses keep up with the changing needs.
Revver best features
- Offers no-code automation and workflow tools to improve business processes
- Custom templates to set up trigger-based automation
- Zonal OCR for sharper searchability, even for images, and improved document storage and retrieval
- Seamless integration with other productivity tools like Microsoft 365, DocuSign, Salesforce, etc.
Revver limitations
- Changes to documents do not sync reliably across other devices
- There is a difference in performance in the cloud version versus the client-server software, with the former being superior
Revver pricing
Contact Revver for price details.
Revver ratings and review
- G2: 4.3/5 (354 reviews)
- Capterra: 4.4/5 (893 reviews)
Summarize this article for me pleaseBox Alternatives for Safe and Secure Cloud Storage and File Sharing:
If you’re looking for secure, reliable, and agile alternatives to Box, your search ends at ClickUp. It goes beyond what Box offers regarding document handling, file sharing, intuitive dashboards, robust reporting, multiple views, 50+ automation samples, and a rich Template Library.
ClickUp’s versatility and adaptability make it an excellent pick, not just for your current needs but also for any future requirements. Since most businesses do not seek standalone document sharing, it makes sense to go with a complete solution for project planning, collaboration needs, AI assistance, and cohesive working across teams. ClickUp is a unified platform with smart features that reduce noise and increase productivity.
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