Apple Notes is more than a simple note-taking app. It is a popular medium for expressing creativity, managing tasks, and planning day-to-day activities. 📝
One of its lesser-known features is its ability to use templates, which saves you time and effort when organizing your thoughts, lists, or plans. If you want to maximize the utility of Apple Notes, this blog will guide you through some fantastic free templates to boost your productivity. Let’s get started! 🚀
As an alternative, ClickUp has specialized collaborative, AI-powered notes features like ClickUp Docs, ClickUp Notepad, and of course, ClickUp AI Notetaker to transcribe, summarize, and organize meeting notes. With them, you can turn your text into action items and tasks. Keep scrolling for tons of Apple Notes templates and other note templates that make you a documentation ninja!
Free Apple Notes Templates for Organizing Notes and Tasks
Summarize this article for me pleaseWhy Use Apple Notes Templates?
Whether you’re using Apple Notes as a tool to organize notes or for niche applications like a daily planner app, using templates can elevate your productivity and optmize your processes.
Here are some compelling reasons to use Apple Notes templates:
- Consistency in formatting and organization: Apple Notes templates support consistency in how you format and organize your existing notes. This makes it easier for you to retrieve information right when you need it. Such level of organization, standardization, and neatness makes your information purposeful
- Time-saving and effortless customization: With templates, you don’t have to format each note individually. These are 100% configurable, saving you time and effort. This makes it highly useful for recurring tasks like to-do lists or tracking progress
- Versatility for different use cases: Whether you’re using Apple Notes for personal use, work, or studies, you’ll find an apt template for different use cases. In case you don’t find an exact match, you can customize a closely aligned template and use that instead
- Simplified collaboration: When working in a collaborative space, templates are a great way to ensure that everyone follows the same structure and format. This makes the information easier to share and understand
- Reduced errors and improved productivity: Using a consistent format ensures that you do not miss important information or make errors during data entry. You can reallocate the saved time and effort into more meaningful tasks and activities for higher productivity
🧠 Remember: The Apple Notes app is available on iOS, iPadOS, visionOS, and macOS. You can simply log into your iCloud account and access your Apple Notes for other devices!
Summarize this article for me pleaseHow to Create and Use Templates in Apple Notes?
It’s very easy to create note templates on the Apple Notes app. Simply follow the instructions shared below:
- Launch the Apple Notes app on your device
- Open the folder where you wish to create note templates. It’s best to create a dedicated folder to save your templates
- Tap on the “Create Note” icon present at the bottom-right corner. It’s depicted with a pencil inside a square
- Add the content that you wish to incorporate into your template. For example, titles, headings, bullet points, checklists, etc.
- Use the toolbar above the keyboard to format your notes. Use headings and subheadings to give structure, insert bullet points, checkboxes, and numbered lists for tasks, add tables or images, and so on
- You can even customize the font size, style, and color to add visual appeal to your template
- Once you’re happy with the final look of your note, save it as your base template
Once you’ve created a template, you can use it by following the steps below:
- Launch the Apple Notes app and navigate to the folder where you’ve saved the template
- Once you’ve located the template note, swipe left for the list view
- Tap on “Duplicate” to create a copy of this template
- Edit the duplicated note to add new content to the note while retaining the original formatting
➡️ Also Read: Best Note-Taking Apps (Free & Paid)
Summarize this article for me pleaseFree Apple Notes Templates to Explore
Creating templates in the Apple Notes app is quick and easy, and the best part is these templates are completely free!
Here are a few customizable templates you can create in Apple Notes to suit your needs:
Blog Post Template by Alto
Are you a content manager seeking a more efficient way to structure and organize your blog posts? The Blog Post Template is the perfect solution.
You can easily create it in Apple Notes to outline key elements like headings, subheadings, and calls to action, ensuring you don’t miss any important details. This organized format helps speed up your drafting process, allowing you to focus on delivering impactful, well-structured posts.
Here’s why you’ll like it:
- Optimize your blog post structure for consistent, polished content
- Organize key sections like headings and calls to action with ease
- Save time by quickly drafting well-structured posts without missing crucial elements
Ideal for: Bloggers, content creators, and content managers looking for a systematic approach to writing and managing tasks.
Weight Tracker Template by Alto
Stay on top of your fitness and weight loss/gain goals with the Weight Tracker Template. This template lets you log your weight over time, track your progress, and set specific goals. The journal entries are great for setting and monitoring your fitness milestones. Overall, you can use it to stay motivated as you achieve your personal goals.
Create it in your Apple Notes and use it as your go-to Apple Notes journal template to keep everything organized and easily accessible on your fitness journey.
Here’s why you’ll like it:
- Track your weight and fitness progress with detailed journal entries
- Set specific weight goals and monitor your progress over time
- Stay motivated by visualizing your milestones and achievements
Ideal for: Fitness enthusiasts and individuals looking to track their weight loss or weight gain journey.
Habit Tracker Template by Alto
Want to build a new habit? Or do you wish to break an existing one? The Habit Tracker Template works either way.
Featuring customizable sections for different habits that you wish to track daily, it is a great tool to nurture positive habits and quit unhelpful ones. You may even pivot this template as a project tracker, making it suitable for personal and professional uses.
Here’s why you’ll like it:
- Track and nurture positive habits or break unhelpful ones with ease
- Customize sections to suit your daily habit or project goals
- Adapt the template for both personal growth and professional use
Ideal for: Individuals on the path to building good habits or improving productivity by tracking daily actions.
Goods Delivery Note Template by Template.net
The Goods Delivery Note Template is perfect for individuals and businesses looking for a simple and efficient way to track deliveries. It includes sections for supply number, product description, expiry date, quantity, unit price, and amount.
Having the delivery details, item list, and order details on the same page supports recordkeeping, enhances communication between parties, and prevents disputes.
Here’s why you’ll like it:
- Keep track of tasks with clear and detailed item listings
- Easily record key information like supply numbers, quantities, and prices
- Enhance communication and prevent disputes with organized order details
Ideal for: Small business owners, delivery managers, or anyone involved in goods deliveries.
Case Notes Template by Template.net
The Case Notes Template is ideal for professionals who need to document case details efficiently.
Featuring editable fields and customizable sections, this template adapts to your needs. It lets you customize essential details, highlight key information, and update terms for documenting success. This template not only helps you stay organized but also ensures that all case details are accurately recorded.
By creating it in Apple Notes, you can quickly access and update your case notes, keeping everything neatly organized in one place.
Here’s why you’ll like it:
- Customize sections to fit your specific case documentation needs
- Easily highlight key information and track essential details
- Maintain accurate, consistent records for efficient case management
Ideal for: Lawyers, healthcare professionals, social workers, or anyone responsible for documenting case details and updates.
🔎 Did You Know? You can protect a note with a custom password or your device’s login passcode or through Touch ID/Face ID! (Available in iOS/iPadOS 16 or higher)
Meeting Notes Template by Canva
This Meeting Notes Template helps you stay focused and organized. Offering a clean, modern layout, it lets you capture key discussion points, action items, and priorities within a single document. It’s a great way to structure all thoughts, discussions, and decisions made during a meeting.
Whether you’re documenting team meetings or one-on-one discussions, this template allows you to stay on top of high-priority topics. Plus, the design with dedicated boxes allows you to identify the critical takeaways at a glance.
Here’s why you’ll like it:
- Capture key discussion points, action items, and priorities in one place
- Stay focused with a clean, modern layout that highlights critical takeaways
- Organize team meetings or one-on-ones efficiently for clear documentation and follow-up
Ideal for: Team leaders and professionals looking for a simplified solution to document discussions in meetings
➡️ Also Read: Best AI Note-Taking Apps for Meetings
Daily Notes Template by Canva
The Daily Notes Template blends style with ease of use. The pink and beige notes have a dedicated space for the date and aesthetic outlines of ruled pages, sticky notes, and notepads for a playful look.
Use these spaces to plan your day, set priorities, and track important tasks throughout the day. Its design makes using this template fun while ensuring nothing from your daily agenda slips through the cracks.
This template can be easily created in Apple Notes. You can also customize it further to fit your personal style, adding or removing sections as needed to make it work best for your daily planning.
Here’s why you’ll like it:
- Plan your day with a playful yet functional layout for better organization
- Stay on top of priorities and tasks with dedicated spaces for important notes
- Enjoy a visually appealing design that makes daily planning fun and efficient
Ideal for: Anybody seeking a simple yet effective way to plan and manage their daily schedule, tasks, and appointments.
Design Process Template by Canva
The Design Process Template is created for designers and creative professionals. It offers a clear step-by-step guide to managing your design process. To do this, it breaks down the process into smaller, manageable steps, making it easier to track ideas, revisions, and final concepts.
Whether you’re building a brand, designing the UI/UX, or starting a creative project, this template allows you to track your progress closely and ensure every step gets executed perfectly.
Here’s why you’ll like it:
- Break down your design process into clear, manageable steps for better tracking
- Keep ideas, revisions, and final concepts organized for easy reference
- Ensure every stage of your creative project is executed with precision and clarity
Ideal for: Anybody seeking a simple yet effective way to plan and manage their daily schedule, tasks, and appointments.
Summarize this article for me pleaseLimitations of Using Apple Notes for Notes and Task Management
While the Apple Notes app is user-friendly and highly useful, it does have its limitations that will leave you looking for Apple Notes alternatives.
Here are some drawbacks to consider:
- Limited reach: Apple Notes is only available to devices within the Apple ecosystem and users with an iCloud account. This means that everyone on your team must have an iPhone, iPad, or MacBook to contribute. This can be severely restrictive
- Limited task management features: While Apple Notes has basic checklists, it lacks advanced task management capabilities like prioritization, project tracking, and integration with other productivity tools. So, if you’re looking to track tasks, you might have to look elsewhere
- Lack of task prioritization: The Apple Notes app does not have any built-in tool for assigning task priorities. This is vital for those who wish to go by a priority list to address urgent projects or deadlines
- Limited collaboration: Apple Notes offers basic collaboration. You may share a copy of the note or notes folder with a friend and collaborate on the same. However, this sharing is limited to 100 people, and collaborators can only make changes if they have an iCloud account
- No advanced organization: While the Apple Notes app is pretty straightforward, it lacks advanced organization features like tagging, filtering, and sorting by specific dates. These features are fairly common in other note-taking apps that can adapt to different note-taking methods
Summarize this article for me pleaseAlternative Apple Notes Templates
There’s no doubt that Apple Notes gets the job done for basic actions like jotting down your fleeting thoughts. But if you’re looking for advanced features, it will leave you unsatisfied.
As the everything app for work, ClickUp offers a suite of built-in tools designed to streamline note-taking and task management.
For starters, you have ClickUp Notepad to jot down your ideas and tasks. Then you have ClickUp’s AI Notetaker, a powerful tool to transform meeting discussions into actionable outcomes. It automatically captures key insights, decisions, and action items and streamlines the workflow by providing clear, actionable summaries that connect discussions to ongoing projects.
Similarly, ClickUp Docs allows you to create rich, collaborative documents within the ClickUp ecosystem. You and your team can draft, edit, and share documents in real time.
Finally, you have ClickUp Tasks that integrates with Notepad and Docs and allows you to convert action points into tasks. You can then assign priorities, set deadlines, and track the progress of these tasks to stay on top of your work.
Most importantly, ClickUp comes with a variety of templates that make your job easier.
Here are our top recommendations:
ClickUp Team Docs Template
The ClickUp Teams Docs Template allows teams to document their goals, processes, and best practices in a centralized location. It ensures that all team members can access the latest information and collaborate efficiently.
The ability to share crucial resources, establish standard operating procedures (SOPs), and share internal guidelines makes it easier to onboard new members, align existing members, and share knowledge seamlessly. Having access to the latest documents also fosters a culture of transparency and collaboration while eliminating redundancies.
Here’s why you’ll like it:
- Centralize team goals, processes, and best practices for easy access
- Share resources, SOPs, and guidelines to simplify onboarding and team alignment
- Promote transparency and collaboration, reducing redundancies and ensuring everyone is on the same page
Ideal for: Teams looking to document internal processes, manage knowledge sharing, and facilitate smooth collaboration.
📮 ClickUp Insight: 74% of employees use two or more tools just to find the information they need—while jumping between emails, chat, notes, project management tools, and documentation. This constant context-switching wastes time and slows down productivity. As the everything app for work, ClickUp unifies all your work—email, chat, docs, tasks, and notes—into a single, searchable workspace, so everything is exactly where you need it.
ClickUp Project Documentation Template
The ClickUp Project Documentation Template is a hub for all project-related information. From timelines and milestones to resource allocation, this template documents everything and stores it in an organized manner. This makes it easier to track progress, manage deadlines, and inform stakeholders.
The template helps collaboration, allowing team members to track action items, add updates, and upload relevant material in a centralized location. Such a bird’s-eye view makes it easier for project managers to oversee the project’s lifecycle.
Here’s why you’ll like it:
- Keep all project-related information, from timelines to resources, in one organized hub
- Track progress, manage deadlines, and keep stakeholders informed with ease
- Enhance collaboration by allowing team members to update, track action items, and share materials in a centralized location
Ideal for: Project managers and teams requiring comprehensive records of project details, deliverables, and resources in an organized workspace.
ClickUp Knowledge Base Template
If you’re looking to create and maintain a centralized repository of all your internal knowledge, then the ClickUp Knowledge Base Template is perfect for you.
Whether you’re compiling FAQs or putting together troubleshooting guides, this template offers quick and easy access to the crucial information that your employees or customers may need.
Here’s why you’ll like it:
- Create a centralized repository for all internal knowledge, accessible to your team
- Easily compile FAQs, troubleshooting guides, and other crucial resources
- Improve efficiency by providing quick access to vital information for employees or customers
Ideal for: Project managers and teams requiring comprehensive records of project details, deliverables, and resources in an organized workspace.
ClickUp Meeting Notes Template
We’ve already seen an Apple Notes template for Meeting Notes above. However, the ClickUp Meeting Notes Template takes it to a whole new level. It allows you to keep track of all discussions, action points, and follow-ups during team meetings, helping you organize meeting agendas, track key decisions, and assign tasks.
The incorporation of rich text into the template makes it easier to extract key takeaways, timelines, and deadlines, keeping you focused on high-priority actions. The resulting structured notes reduce confusion, cultivate accountability, and ensure all meeting participants are aligned.
Here’s why you’ll like it:
- Track discussions, action points, and follow-ups in one centralized location
- Organize meeting agendas, decisions, and tasks for better clarity and alignment
- Use rich text formatting to highlight key takeaways, timelines, and deadlines for a more structured approach to meetings
Ideal for: Teams and professionals who wish to capture detailed meeting notes, convert them into traceable tasks, and address action items in a timely manner.
ClickUp Project Notes Template
The ClickUp Project Notes Template is designed to centralize all project-related documents, details, tasks, and milestones. This improves organization and collaboration.
The template is geared toward teams looking to document key facets of their project, such as the scope, deliverables, deadlines, and ongoing progress so that everything stays on track.
The integration with ClickUp’s project management capabilities makes these notes actionable as you can effortlessly translate activities into tasks, assign priorities, and focus on doing rather than planning.
Here’s why you’ll like it:
- Centralize all project-related documents, tasks, and milestones for improved organization
- Document key project details like scope, deliverables, deadlines, and progress to stay on track
- Seamlessly integrate with ClickUp’s project management tools to convert notes into actionable tasks with assigned priorities
Ideal for: Project managers and teams that document and track key project details, from objectives and milestones to deadlines and deliverables, in a single, accessible location.
ClickUp Class Notes for College Students Template
As the name suggests, the ClickUp Class Notes for College Students Template is a dynamic solution for college students to keep track of their lecture notes, assignments, and important deadlines.
Students can easily organize class materials either by subject or topic and integrate them with tasks to ensure timely delivery of assignments.
Use it to jot down highlights from a lecture, questions, and references, while enjoying the freedom and flexibility to link resources for deeper study.
Here’s why you’ll like it:
- Organize class materials by subject or topic for easy access and review
- Integrate tasks with deadlines to stay on top of assignments and projects
- Capture key lecture highlights, questions, and references to enhance study efficiency and performance
Ideal for: College students aiming to become more organized while taking notes during lectures, submitting assignments, and managing academic tasks over a single platform.
ClickUp Class Schedule and Time Study Template
The ClickUp Class Schedule and Time Study Template supports students and educators in optimizing their schedules for improved time management. It helps build detailed class schedules, break down study hours, and allocate time for different academic activities. This level of organization prevents any scheduling conflicts and helps make the best of available time.
Here’s why you’ll like it:
- Create detailed class schedules and allocate study time for improved time management
- Prevent scheduling conflicts by organizing all academic activities in one place
- Optimize your available time to maximize productivity and focus on important tasks
Ideal for: Students and teachers who require a detailed schedule to track class timings, study sessions, and other activities to improve time management.
ClickUp Personal Productivity Template
Want to lift your productivity to an all-time high? This ClickUp Personal Productivity Template will get you there. The template is designed to help individuals organize their personal goals, tasks, and habits to maximize efficiency.
It lets you break down your day into manageable tasks, prioritize them, and benchmark your growth. Whether you’re planning to get through a busy day or build lasting habits, this template will help you stay focused and productive.
Here’s why you’ll like it:
- Organize personal goals, tasks, and habits to boost efficiency and focus
- Break down your day into manageable tasks and prioritize them effectively
- Track progress and benchmark growth to stay motivated and on track towards your goals
Ideal for: Individuals who wish to improve their personal productivity in their day-to-day lives.
ClickUp Weekly Planner Template
The ClickUp Weekly Planner Template acts as an efficient framework for planning out your week to the T. It lets you break down tasks by day and time, allowing you to plan and prioritize activities across the week.
You may also customize it with sections for goals, reminders, and notes, ensuring that the key tasks and events stay in check. It’s a great tool for going through your week methodically, as you balance your work, personal activities, and other commitments. Its vibrant layout is just the cherry on top!
Here’s why you’ll like it:
- Break down your tasks by day and time for precise weekly planning and prioritization
- Customize sections for goals, reminders, and notes to stay organized and focused
- Use its vibrant layout to keep your week balanced and visually engaging, while staying on top of work and personal commitments
Ideal for: Professionals, project managers, students, and anyone looking to fine-tune their weekly routine by planning tasks and managing time effectively.
ClickUp Calendar To-Do List Template
ClickUp’s Calendar To-Do List Template combines the best of a traditional to-do list with the visual nature of a calendar. The result—a hassle-free way to manage tasks and deadlines! With the task management features baked directly into the calendar, you can drag and drop tasks, set due dates, and track progress in real time.
It also makes it easier to visualize your daily/weekly/monthly workload so that you can allocate resources, assign priorities, and review deadlines.
As an Apple Notes calendar template alternative, it offers greater flexibility and task management capabilities. Unlike Apple Notes, ClickUp’s Calendar To-Do List Template is specifically designed for task tracking, offering more structure and a clearer overview of deadlines and progress.
Here’s why you’ll like it:
- Combine the functionality of a to-do list with the visual organization of a calendar for seamless task management
- Easily drag and drop tasks, set due dates, and track progress in real-time
- Visualize your workload on a daily, weekly, or monthly basis to efficiently allocate resources and manage priorities
Ideal for: Visual learners who prefer a calendar-based approach to manage daily tasks and deadlines.
ClickUp Daily To-Do List Template
The ClickUp Daily To-Do List Template is a simple yet effective tool to structure your daily schedule while maintaining productivity. This to-do list template allows users to create a list of tasks for each day, which helps you stay focused and organized.
The customizable features, such as task descriptions, tags, and due dates, allow you to organize the tasks while the subtask feature lets you break down larger tasks into smaller units for easy use.
Here’s why you’ll like it:
- Organize your tasks efficiently by creating a detailed to-do list for each day
- Stay productive by structuring your schedule and prioritizing key tasks
- Track progress and adjust your plan throughout the day to stay on top of your commitments
Ideal for: Users who need a straightforward tool to stay organized while planning their day.
ClickUp Task Management Template
ClickUp’s Task Management Template optimizes task organization and drives productivity. The template lets users create tasks, assign them to team members, set due dates, and monitor progress in real time. Featuring built-in tools for task prioritization, time tracking, and status updates, it lets you stay on top of your tasks without missing crucial deadlines.
Here’s why you’ll like it:
- Simplify task management by assigning tasks, setting due dates, and tracking progress
- Prioritize tasks effectively with built-in tools for better time management
- Stay on top of deadlines and ensure team members are aligned on priorities and progress
Ideal for: Teams and individuals who need a robust system for managing and tracking tasks with full visibility of the progress and deadlines.
➡️ Also Read: Free Task Management Templates in ClickUp & Excel
ClickUp Project Tracker Template
The ClickUp Project Tracker Template offers an exhaustive overview of the project progress, allowing teams to manage and track milestones from start to finish. You may create and assign tasks, set dependencies, and monitor completion timelines in real time.
This project tracker template also boosts collaboration between team members, making it easier to share resources, notify updates, and adjust project scopes if necessary. Its visual nature also helps users gain key insights in a single glance.
Here’s why you’ll like it:
- Track project milestones, tasks, and dependencies to ensure smooth progress
- Collaborate seamlessly with team members, share resources, and stay updated on project changes
- Visualize project status and timelines, making it easy to gain insights and adjust as needed
Ideal for: Teams working on multi-phase projects who need a similar structure for tracking milestones, dependencies, and project progress at various stages.
ClickUp Simple Gantt Chart Template
Want a visual representation of the project timeline? Give ClickUp’s Simple Gantt Chart Template a try! This template creates intuitive Gantt charts to organize tasks, set deadlines, and visualize project progress.
With an effortless drag-and-drop functionality, you may easily adjust timelines, task dependencies, and resources with an almost negligible learning curve. The real-time synching of data brings everyone on the same page about project goals and deadlines.
Here’s why you’ll like it:
- Easily create and adjust Gantt charts for clear project timelines and task dependencies
- Simplify task management with intuitive drag-and-drop functionality
- Ensure team alignment with real-time updates and synchronized data
Ideal for: Project managers and teams who wish to visualize their project timelines, task dependencies, and overall project progress in a simple format.
ClickUp Project Reporting Template
The ClickUp Project Reporting Template simplifies project tracking with its easy-to-use reporting tools. Use it to generate detailed reports that illustrate progress, resource requirements, and any bottlenecks. These insights keep stakeholders informed of all the strengths, weaknesses, and opportunities, building a culture of transparency and open communication.
This template converts all data points into ingestable insights through detailed analysis to power efficient decision-making. This ensures that you can make data-driven adjustments to keep the project on track and aligned with its goals.
Here’s why you’ll like it:
- Easily generate comprehensive reports on project progress and resource allocation
- Gain actionable insights to optimize performance and identify potential issues
- Boost transparency and improve communication across teams and stakeholders
Ideal for: Project managers and teams who rely on data to make key project decisions.
Summarize this article for me pleaseTemplatize Success with ClickUp
Apple Notes offers a simple way to organize notes, to-do lists, and more. However, its reach is limited to Apple devices such as iPhones or iPads.
If you’re seeking a more flexible solution, ClickUp is the clear winner. It combines advanced task management, project tracking, and collaboration features within one powerful platform. It consolidates all your essential tools into one app, making it perfect for both personal productivity and large remote teams.
Ready to make note-taking—and everything else—more intuitive? Sign up for ClickUp and feel the difference! 📈
Everything you need to stay organized and get work done.
