10 Best AI Meeting Note Taker Tools in 2026

There was a time, not so long ago, when running a meeting required some major multi-tasking. Between keeping track of the meeting agenda, managing the conversation, and taking manual notes from scratch, something was bound to fall through the cracks. Thankfully, with the rise of AI tools for meeting notes, those days are over.

Artificial intelligence (AI) software has changed the way we work. AI for meetings makes it easy to capture the conversation and then process and organize it. That leaves you freer to focus on what’s happening, knowing you can review the AI meeting notes in your own time to make decisions and extract data for your project status report.

So with all the AI note-taking tools out there, which one would be best for your business? Join us as we review the top features and functionalities to look for and take you through the best AI tools for meeting notes available this year. ✨

Best AI Meeting Note Taker Tools at a Glance

Here’s a quick summary to get you started:

Tool	Best for	Best features	Pricing*
ClickUp	(Best for unified project management & actionable AI insights) Team size: All business sizes	AI-powered meeting summaries, automated task creation from notes, real-time collaborative Docs, and ClickUp Brain for instant data retrieval.	Free forever; Paid plans available
Otter.ai	(Best for real-time transcription & speaker identification) Team size: Small teams and individuals	Live transcriptions, automated slide capture, real-time summary updates, and advanced speaker labeling for clear meeting records.	Free; Paid plans start at $16.99/month per user
Laxis	(Best for sales & market research insights) Team size: Sales and product teams	Verbatim quote capturing, auto-generated follow-up emails, topic categorization, and AI-driven customer requirement extraction.	Free; Paid plans start at $15.99/month
Doodle	(Best for group scheduling & availability coordination) Team size: Distributed teams and agencies	Automated meeting reminders, time zone syncing, poll-based scheduling, and integration with all major video conferencing platforms.	Free; Paid plans start at $14.95/month per user
Fireflies.ai	(Best for multi-language support & global collaboration) Team size: International and hybrid teams	Support for 40+ languages, smart search for keywords, meeting sentiment analysis, and soundbite creation for sharing key moments.	Free; Paid plans start at $18/month per user
Notes by Dubber	(Best for mobile network & global voice integration) Team size: Sales and field operations	Automated call recording across 170+ mobile networks, instant task creation, and seamless sync with Google and Outlook calendars.	Custom pricing
Timz.Flowers	(Best for asynchronous video collaboration) Team size: Distributed and remote teams	Flower-based feedback flowcharts, video-based meeting recaps, time-stamped transcripts, and asynchronous contribution tools.	Custom pricing
Sembly AI	(Best for hands-free meeting attendance) Team size: Busy executives and managers	Proxy attendance for missed meetings, automated multi-language summaries, task identification, and sentiment analysis.	Starts at $17/month per user
Fathom	(Best for CRM syncing & highlight sharing) Team size: Client-facing and success teams	Instant post-meeting summaries, automated CRM data entry, highlight playlists, and free unlimited recording for individuals.	Free; Team edition starts at $19/month per user
Superpowered	(Best for privacy-conscious bot-free transcription) Team size: Privacy-focused professionals	Bot-free device audio transcription, seven-day ephemeral storage, calendar integration, and emotional tone detection.	Free; Paid plans start at $36/month

The 10 Best AI Meeting Note Taker Apps

Let’s see what AI technology can do to make your meetings more productive at every level. We’ve compiled a list of the best AI tools for meetings and note-taking, from brilliant note-taking apps to transcription apps, and more.

1. ClickUp

ClickUp is one of the best AI tools for startups and small businesses available today. It’s the everything app for work that combines your projects, knowledge, and chat in one place—all powered by AI that helps you work faster and smarter. It helps you manage every aspect of your business—streamlining workflows, boosting productivity, and enabling collaboration. And because it’s completely customizable, you can adapt it to suit your specific needs.

ClickUp’s AI Meeting Notetaker offers a range of features to improve process efficiency and boost creativity. This feature automatically generates private Docs that include the meeting name, date, attendees, audio recording, summary, key takeaways, next steps, topics, and a full transcript.

It also integrates seamlessly with Zoom, Teams, and Google Meet and captures notes in the meeting host’s language. After the meeting, you can easily access the notes through your Calendar or Docs Hub. Ready to create action items? Ask ClickUp Brain, ClickUp’s AI assistant, to create tasks from the notes or share a summary on ClickUp Chat so your team has access to all the key highlights!

Outside of summarizing your meeting notes, Brain makes every meeting more productive by:

• Extracting decisions, deadlines, and owners automatically, so you leave with a clear next-step plan
• Generating follow-up emails and recaps in seconds, so everyone’s on the same page immediately
• Fetching answers quickly from your transcripts, no matter how old, so you don’t have to read through pages of meeting notes
• Linking meeting insights to projects and docs for full context, all in one place

Want to save more time? Use one of our meeting agenda templates to set clear expectations and get everyone on the same page. Create immediate engagement using ClickUp’s ChatGPT Prompts for Team Meetings to kickstart the brainstorming process and generate discussion points.

If you’re a stickler for taking your own notes, use our Meeting Note Style Template, or start a plain ClickUp Doc to capture key moments and takeaways. You can also jot down quick notes or checklists on the ClickUp Notepad. Both the Notepad and Docs come with ClickUp Brain built right in so you can write notes more quickly, concisely, and creatively.

Need to capture ideas outside a meeting? Talk to Text in ClickUp Brain MAX, your desktop AI companion, lets you dictate notes hands-free— whether you’re walking between calls or brainstorming in the hallway—and have them instantly converted into actionable tasks inside ClickUp.

This all-in-one approach means your meeting notes, ad-hoc voice memos, and AI-powered summaries all live in the same workspace, ready to share with your team.

ClickUp best features

• Capture meeting notes and generate action items automatically with the AI notetaker
• Store all your meeting Docs in one place for easy access and searchability
• Edit meeting notes in real time with your team, dramatically enhancing collaboration
• Translate your meeting documents from English into Spanish, French, or Japanese, among other languages
• See all your tasks, workflows, and projects in the way that works best for you via ClickUp’s Custom Views
• Access ClickUp from a web browser, a desktop app, an iOS or Android mobile app, or a Chrome extension
• Integrate with over 1,000 work apps, including Zoom, Microsoft Teams, Google Meet, Slack, Outlook, HubSpot, and Salesforce to help streamline your workflow

ClickUp limitations

• The mobile app doesn’t yet offer all the views that the desktop one does
• While the user interface is highly intuitive, because there are so many features, it can take some time to get used to them all

ClickUp pricing

ClickUp ratings and reviews

• G2: 4.7/5 (8,500+ reviews)
• Capterra: 4.7/5 (3,700+ reviews)

2. Otter.ai

Otter.ai is an ai meeting assistant and transcription tool that can convert voice conversations from video meetings or audio files into text. It can identify speakers, label text with that speaker’s name, and capture slides that are shared.

The live chat feature allows your team to chat or ask questions during the meeting, and anyone can add comments to the live transcript or highlight a key point. And in case you get distracted or join late, it creates a live summary in real time from the AI notes, so you can always catch up on what you missed.

Otter.ai best features

• Otter.ai can identify keywords and phrases so you can search for them in a long transcription
• If you connect it to your Microsoft or Google calendar, it will automatically record your Zoom, Google Meet, or Microsoft Teams meetings
• Each successive package allows you to transcribe more minutes per month and per conversation and to upload more files
• Otter.ai is available on web and mobile platforms, so it can be used while you’re on the go ?

Otter.ai limitations

• The AI sometimes gets confused when there are multiple speakers
• It works purely to transcribe meetings and doesn’t allow you to take your own notes in the app

Otter.ai pricing

• Basic: Free
• Pro: $16.99/month per user
• Business: $24/month per user
• Enterprise: Contact for pricing

Otter.ai ratings and reviews

• G2: 4.0/5 (100+ reviews)
• Capterra: 4.5/5 (60+ reviews)

3. Laxis

Laxis is designed to support sales, content marketing, and product and market research teams—as well as anyone else who talks to customers or prospects. It takes notes during virtual meetings and captures each participant’s words verbatim, so you can stay focused on the conversation.

Afterward, this AI tool for meeting notes auto-generates summaries, extracting insights and identifying the customer’s requirements. It pulls out any action items or next steps required and can also automatically send a follow-up email to close the loop. ?

Laxis best features

• It helps you sort through and categorize topics in the meeting notes
• Transcripts are quick and easy to download and share
• You can ask Laxis questions based on previous conversations
• It integrates with Zoom, Microsoft Teams, Google Meet, and Cisco Webex

Laxis limitations

• While you can transcribe up to 300 minutes per month on the free plan, the AI writer—which generates follow-up content—is only available from the Premium plan and up
• There’s no CRM integration yet, although it is planned

Laxis pricing

• Basic: Free
• Premium: $15.99/month
• Business: $29.99/month
• Enterprise: Contact for pricing

Laxis ratings and reviews

• G2: 4.9/5 (20+ reviews)
• Capterra: 4.7/5 (16 reviews)

4. Doodle

Before you can create meeting notes, you first need to coordinate the attendee’s calendars to get them to that meeting. That’s where Doodle comes in. You can schedule one-on-one meetings and team meetings quickly and easily.

Set up your availability, then share it by sending a link to your chosen invitees. They can then choose the time that works for them, which blocks that time out in your calendar, so you’ll never double-book anyone again. And when you have multiple invitees, you can easily find the most suitable time for everyone.

Plus, Doodle integrates with meeting platforms like Zoom, Microsoft Teams, and Google Meet. ?️

Doodle best features

• The system sends out reminders for scheduled meetings, so you don’t have to deal with no-shows
• The customizable branding allows you to align the system with your business’s branding
• You can also use Doodle to collect data via a survey or poll
• Doodle works on mobile devices too, so you can schedule meetings while you’re out and about

Doodle limitations

• Some users feel that scheduling multiple events for large groups of people is more time-consuming than it needs to be
• It can be tricky to use when working with invitees across different time zones

Doodle pricing

• Free: $0
• Pro: $14.95/month per user
• Team: $19.95/month per user
• Enterprise: Contact for pricing

Doodle ratings and reviews

• G2: 3.7/5 (13 reviews)
• Capterra: No reviews yet

👉🏽 Our Small Business AI Playbook breaks down exactly how to use AI to reduce complexity in your workflows.

5. Fireflies.ai

Fireflies.ai can perform real-time transcription during an audio or video call or transcribe from a meeting recording. Then it can summarize the key points, decisions, and action items that come out of the meeting. ✍️

If you want to relisten to any part of the meeting, you can search for keywords and then run the playback at normal speed or up to twice that. Collaboration tools allow your team to comment on, pin, or react to the conversation, or pull out snippets to create sound bites.

The Free plan allows up to 800 minutes of storage and the Pro plan up to 8,000, while the Business and Enterprise plans offer unlimited space.

Fireflies.ai best features

• Fireflies.ai works in 40+ languages, handling different accents and dialects
• It can detect and label the voices of different speakers
• It integrates with multiple meeting platforms, including Microsoft Teams, Zoom, Skype, and Google Meet
• You can share meeting notes to other platforms like Asana, Slack, or Notion

Fireflies.ai limitations

• If the audio track isn’t of good quality, it can affect the accuracy of the transcription
• CRM, Zapier, and Slack integrations are only available from the Pro plan and up

Fireflies.ai pricing

• Free: Free
• Pro: $18/month per user
• Business: $29/month per user
• Enterprise: Contact for pricing

Fireflies.ai ratings and reviews

• G2: 4.5/5 (70+ reviews)
• Capterra: 4.0/5 (5 reviews)

6. Notes by Dubber

Formerly known as Notiv, Notes by Dubber claims to help you “meet smarter, not harder.” It syncs with your Outlook or Google calendar, automatically joining and recording your scheduled calls. Once in the meeting, it creates a transcript, then afterward, it generates a summary that you can share.

The AI tool also extracts action items for follow-up and automatically creates tasks for each participant. Integrations with apps like Asana and Slack help to streamline your workflow and make it easy to follow up on allocated tasks. ✅

Notes by Dubber best features

• You can also upload and transcribe a recorded audio or video file
• This AI tool for meeting notes is scalable and aligns with the usual sales channels
• It’s available worldwide on more than 170 mobile networks as well as video, voice, and chat providers
• You can share recordings, transcripts, or notes via your CRM or other collaboration tool

Notes by Dubber limitations

• This AI tool only supports English, so it’s not suitable if you want to meet in another language
• Some users find the user interface a little confusing to navigate

Notes by Dubber pricing

• Custom pricing

Notes by Dubber ratings and reviews

• G2: 5/5 (1 review)
• Capterra: No reviews yet

7. Timz.Flowers

Timz.Flowers is a hybrid conferencing platform designed for distributed teams, combining video calls with asynchronous collaboration.

It can record live meetings and then generate a text or video summary and meeting minutes that are easy to share with anyone who couldn’t make it to the meeting. For asynchronous meetings, participants can contribute with recorded video messages. ?‍♀️

The system automatically sends an email recap after each meeting. And if you want to refer back to a specific section, the AI chatbot helps you quickly find it.

Timz.Flowers best features

• The flower-based flowchart gives you a helpful visual of all feedback and queries
• Even if a meeting is held asynchronously, the system creates the feeling of a live conversation
• It offers transcripts with time stamps so you always know where you are in the meeting
• While there is a free option, the Pro and Business packages give you more hours of recording time, and your data is saved for longer

Timz.Flowers limitations

• Some users feel that the initial setup is a bit time-consuming
• Not all browsers are supported yet, so you may have to use a browser that isn’t your first choice

Timz.Flowers pricing

• Custom pricing

Timz.Flowers ratings and reviews

• G2: 4.5/5 (13 reviews)
• Capterra: No reviews yet

🎥 We’ve also captured the best of the lot in this quick video:

8. Sembly AI

As an AI tool for meeting notes, Sembly AI records meetings and transcribes them. Then it creates meeting summaries and minutes, highlighting key insights from the discussion. And if you can’t attend a meeting, you can send Sembly along instead, then review the meeting notes later. ?‍?

Tasks are automatically identified and described, and then assigned to a team member. Integrations with tools like Slack and Trello allow you to stream tasks, along with any notes, directly to those workspaces.

Sembly AI best features

• Meeting notes are saved on the system, and you can always come back to them to search for keywords or attendees
• Sembly AI works in more than 35 languages
• It’s available for Android and iOS apps as well as on the web

Sembly AI limitations

• Occasionally it fails to join or record a meeting
• The meeting sentiment doesn’t always reflect the whole meeting, focusing only on part of it

Sembly AI pricing

• Basic: $17/month per user
• Professional: $29/month per user
• Team: $39/month per user
• Enterprise: Custom pricing

Sembly AI ratings and reviews

• G2: 4.3/5 (11 reviews)
• Capterra: No reviews yet

9. Fathom

Fathom is an AI tool for meeting notes that records, transcribes, and summarizes meetings. Both the recording and the transcription are instantly available when you end your meeting. Then you can simply copy and paste the summaries and action items into Gmail, Google Docs, or a task management tool.

Call notes are automatically synced to your CRM, so you always have a record of your interactions with anyone on your database. You can also make the highlights from your meeting into a playlist and share that with other interested parties.

Fathom best features

• It works with Microsoft Teams, Zoom, and Google Meetings
• When you highlight a portion of the call, Fathom summarizes that for you
• The system supports seven languages, including English, Spanish, and French
• The paid Team edition has extra features and is designed to roll out across an organization

Fathom limitations

• Some users feel that the interface is a bit dark, and they’d like a lighter option to choose from
• While it works fine for scheduled meetings, it currently doesn’t support some impromptu meetings, specifically on Microsoft Teams

Fathom pricing

• Free
• Team Edition: $19/month per user

Fathom ratings and reviews

• G2: 5/5 (1,300+ reviews)
• Capterra: 4.8/5 (8 reviews)

10. Superpowered

Superpowered transcribes your meeting, but without recording it or using bots—it works directly from your device audio. Those transcriptions are stored for seven days to give you time to generate notes before being deleted.

This AI tool for meeting notes automatically summarizes the conversation and identifies action items for you.

It also keeps you on top of your calendar. Reminders for upcoming meetings display on the menu bar, and you can click directly through to the meeting from there. ?️

Superpowered best features

• It works with every meeting platform
• Superpowered even identifies and documents emotions during the meeting
• The development team is very open and responsive to feedback and suggestions

Superpowered limitations

• The free version only integrates with email and Slack, so if you want to use it with Google Drive or Salesforce, for example, you have to choose a paid plan
• Mobile and Linux are not yet supported

Superpowered pricing

• Free
• Basic: $36/month
• Pro: $108/month
• Enterprise: Contact for pricing

Superpowered ratings and reviews

• G2: N/A
• Capterra: N/A

What Should You Look for in AI Meeting Note Taker Tools?

An AI meeting assistant boosts productivity, improves accuracy, and supports project transparency. It also makes it easy for you to share meeting notes. AI tools save you time too, so you can more easily reach your goals within the bounds of your project constraints.

A good AI note-taker will be able to do some combination of these tasks for you:

• Integrate with video conferencing platforms like Teams or Zoom
• Record the meeting and then save the recording
• Provide a live transcription so all the meeting participants can easily follow the proceedings
• Facilitate collaborative note-taking between multiple team members
• Use advanced AI features to summarize key points, making it easy to identify the main takeaways
• Help create meeting minutes from the meeting notes
• Identify action items and automate the delegation of tasks from online meeting notes
• Provide a great user experience that streamlines your workflow
• Offer data security so your confidential conversations are protected

Save Time and Boost Productivity with AI Tools for Meeting Notes

AI for meetings can help with every aspect of your interactions with your team, clients, or prospects. The best AI meeting tools can simplify scheduling, record and transcribe meeting notes, or provide templates with AI writing tools to help you make your own notes.

AI tools can also help you summarize all those meeting notes, highlighting the most important parts of the conversation and identifying tasks and next steps. They can even integrate with task management tools, saving you more time and streamlining your workflow at every turn.

Speaking of streamlining your workflow, ClickUp is all over that—not only when you’re running a meeting but also when you’re running your company or managing a team. With templates and project management tools that cover every aspect of your business and integrations that save you time and effort, it’s a one-stop shop for all your business needs.

Start using ClickUp to streamline your business today!

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