Best Miro Process Mapping Templates to Visualize Workflows

Ever tried to explain a process and watched everyone nod…but still feel confused?  

That is what happens when workflows live only in people’s heads. 

Process mapping fixes that. With the right templates, you can turn messy workflows into clear visuals that everyone can easily understand. And, with Miro, you don’t have to start from a blank board. Its pre-built process-mapping templates help teams work faster and improve processes. 

In this article, we’ll look at the best Miro process mapping templates you can use to visualize your process workflows and make them better without overthinking it. We will also include how you can use ClickUp process mapping templates to turn those visuals into actionable workflows you can actually run and track.

🎥 Watch: New to process mapping? This short video breaks down the basics and walks you through real-life examples to help you get started confidently.

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Free Process Mapping Templates At A Glance

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What are Miro Process Mapping Templates? 

Miro process mapping templates are ready-made visual layouts that help teams visualize how work actually happens. Rather than drawing shapes from scratch, you start with a structured template and simply plug in your steps, decisions, and roles. 

Inside Miro, these templates are created for clarity and remote collaboration. By using flowchart elements like actions, decision points, and handoffs, they make it easy for anyone to understand the process at a glance. 

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What Makes a Good Miro Process Mapping Template? 

A good Miro process mapping template makes a process obvious even to the person seeing it for the first time. Here’s what truly separates a great template from an average one 👇

• Starting and ending points: Shows clearly where the process begins and where it finishes without asking for context
• Easy to spot decision points: Highlights where choices are made, so it’s obvious how different paths affect the outcome. If approved → do this. If rejected → do that
• Defined roles and relationships: Makes it clear who is responsible for what. This reduces confusion and prevents handoff issues
• Built for collaboration: Includes space for notes, comments, feedback, and iterations so that the team can collaborate in real time and build one shared version of truth
• Flexible, not rigid: Does not lock you into one way of working and lets you expand, shorten, or adapt for your use case
• Focus on clarity: Keeps visuals clean and readable with consistent shapes, minimal clutter, and simple labels to make the process easy to follow and improve

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Free Miro Process Mapping Templates 

Miro offers a range of free process mapping templates that help teams move from discussion to clarity in minutes.

Here are some of the best ones.

1. Miro Process Map Template

The Miro Process Map Template helps you break down any workflow into step-by-step actions from start to finish. It makes every handoff, decision, delay, and rework loop visible, so nothing stays hidden.

As you map each step, the template naturally encourages lean thinking, i.e, pushing you to question whether an action truly adds value for the customer, is required for compliance, or exists simply because ‘that’s how it’s always been done’. 

Why you’ll love this template: 

• Highlight decision points, making it easy to see where the process branches, loops back, or slows down
• Define ownership and scope upfront, so everyone aligns on a single, reliable view of the current process
• Create a solid baseline that makes process improvements, automation, or redesign far more effective

2. Miro Organization and Process Mapping Template 

Most teams have organization charts, process docs, and responsibilities distributed across different places. The Miro Organization and Process Mapping Template brings all of that together.

It helps you understand who does what and how work flows between people. The high-level process maps show how the company runs day to day, breaking work into core functions like sales, marketing, operations, finance, or support, with the major processes that live inside each one. 

Why you’ll love this template: 

• Standardize how processes are visualized by using a shared stencil and legend that makes every task and decision easy to understand
• Keep documentation accurate and current by tracking changes and setting a clean rhythm for updates
• Align meetings with real work by documenting who meets, how often, and why, so conversations support execution instead of distracting from it

3. Miro Process Map Template

The Miro Process Map Template uses swimlanes to make even complex workflows easy to understand from start to finish. Work moves left to right in practical steps, so even someone seeing the process for the first time can quickly understand what’s happening.

Each lane shows who is responsible at every stage, making handoffs visible and helping spot where delays usually happen. Approvals, rejections, and exceptions are shown with equal clarity, ensuring special cases are handled the same way every time, and the process stays predictable for both teams and customers.

Why you’ll love this template:

• Separate normal workflows from special cases by showing where the process stays simple and where extra checks slow things down
• Show rework and feedback loops, so teams can see where work goes back and decide if those steps are really needed
• Make the process straightforward by using visuals for each step, decision, start, and end, so teams can follow and reuse it without chaos

4. Miro Client Experience Process Map Template

The Miro Client Experience Process Map Template is a full end-to-end blueprint of how a client moves through your business. It starts with the nurture zone, where leads first come in and early trust is built. This is where people discover you through referrals, content, outreach, or conversations. The process then moves into sales, where discussions turn into proposals, follow-ups, approvals, or rejections. 

Once a deal is closed, the map shifts to onboarding and then flows into client management. Deliverables, check-ins, feedback, and ongoing communication are shown step by step. Finally, the process ends with offboarding, which is treated as a planned part of the experience. Final handovers, feedback, and referrals are included so clients leave with clarity and a positive final impression.

Why you’ll love this template:

• Clarify lead quality by showing who moves forward, who pauses, and who drops out before sales time is wasted
• Handle every sales outcome by mapping rejections and changes instead of assuming a straight-line journey
• Spot inefficiencies fast by separating automation from manual work and exposing loops and delays

5. Miro BPMN Process Flow Template

The BPMN standards are a widely used way to document processes so that business, operations, and technical teams can all understand the same diagram without misinterpretation.

In the Miro BPMN Process Flow Template, every process starts with a trigger that could be a customer request, an internal decision, a system event, or a scheduled action. The core of the process is made up of task blocks. Each task represents a specific action performed by a person or a system and is placed within a swimlane to clearly show ownership and responsibility.

The flow then moves toward defined end points, showing whether a request is completed, rejected, paused, or closed due to an exception.

Why you’ll love this template:

• Show where decisions happen by mapping approvals, rejections, pauses, and loops, so teams know where work can change, slow down, or stop
• Show tasks that can happen at the same time, helping teams avoid doing work one step at a time when they don’t need to
• Improve the process together by letting teams add comments and update the flow over time

🎯 ClickUp Advantage: ClickUp Mind Maps focus on structure and logic. They help you break a process into smaller steps, organize dependencies, and see how everything connects. Mind Maps are especially useful when you’re designing or refining a process before locking it into a final workflow.

6. Miro Agentic Doc-To-Flowchart Process Template

The Miro Agentic Doc-to-Flowchart Process Template shows how raw, unstructured ideas can be transformed into a structured visual system using agentic workflows. You don’t need perfect inputs. Loose thoughts, sticky notes, short text, images, or sketches work. The idea is simple: add whatever inspiration you have and let the system make sense of it. 

The agent takes over and turns those inputs into predefined outputs, such as tables, prompts, logical expansions, and idea breakdowns. From there, you’re encouraged to experiment, like add new ideas, change direction, expand characters, or break the flow. The template stays flexible, just like real creative work, which rarely moves in a straight line.

Why you’ll love this template:

• Generate multiple structured outputs in parallel, from world-building moodboards to character and environment design, using the same core inspiration without duplicating effort
• Trace every idea back to its original source with visual links, making collaboration easy and transparent
• Visualize the full creative journey as it unfolds, with documents and images placed side by side so anyone can follow how raw ideas turned into polished concepts

7. Miro Design Process Flowchart Template

The Miro Design Process Flowchart Template is a visual decision system that helps teams map how design ideas are created, tested, and improved. After defining a beginning, the flow moves through defining the goal, exploring ideas, building prototypes, and testing solutions.

Checkpoints help teams pause, review what’s working, and decide whether to improve an idea or move forward. If something doesn’t work, the flow naturally loops back instead of pushing teams forward blindly. 

Why you’ll love this template:

• Evaluate ideas using practical criteria like feasibility, time, budget, user needs, brand rules, and technical limits
• Refine the final design by improving details such as layout, spacing, consistency, accessibility, and visual polish to make it ready for release
• Store important context in the side document by adding briefs, requirements, research, and notes, so anyone joining later understands both the decisions and the reasoning behind them

8. Miro Swimlane Flowchart Template

Unlike a regular flowchart that only shows a sequence of steps, the Miro Swimlane Flowchart Template divides the process into horizontal lanes. Each lane represents a specific actor, such as a team, role, customer, or system. Every task is placed in the lane of the person or system responsible for it, so ownership is always visible. When work moves from one lane to another, the handoff is also easy to spot. 

The flowchart focuses on real tasks, like checking information, processing requests, or delivering results, and also includes paths for exceptions. If something goes wrong, the next steps are already mapped. This makes the template especially useful for onboarding, as new team members can quickly see how work flows, where they fit, and who they need to work with.

Why you’ll love this template:

• Show handoffs by highlighting where work moves between teams or systems, making delays and ownership gaps visible
• Create shared understanding with well-defined lane names and decision labels, so everyone reads the process the same way
• Add helpful details to steps like notes, time estimates, or tools, so teams can quickly identify slow points and areas to improve

9. Miro Outcome Mapping Template

The Miro Outcome Mapping Template helps you start any project with the results you want, then work step by step toward what needs to be built.

It lets you define a shared objective, map key personas involved, and focus on desired outcomes rather than features. The template then connects those outcomes to measurable business impact and translates them into actionable backlog items.

Why you’ll love this template:

• Encourage practical planning by helping teams think in terms of combined actions that create real change
• Reduce rework by making the logic behind decisions visible to designers, engineers, marketers, and product teams
• Adapt confidently to change by allowing teams to swap tactics or run new experiments without losing sight of the desired outcome

10. Miro Customer Touchpoint Map Template

The Miro Customer Touchpoint Map Template helps see your customer’s entire experience with your brand on one single timeline. It breaks the journey into stages like awareness, purchase, onboarding, usage, support, and renewal, so you understand what customers need at each phase.

Each point on the timeline represents a key moment where the customer interacts with your brand, such as visiting the website, talking to sales, using the product, or contacting support.

Why you’ll love this template:

• Map multiple real-world customer pathways so your journey reflects how people actually discover, explore, leave, and return to your product
• Capture both pain points and gain points at each touchpoint to understand what frustrates customers and what builds trust or confidence
• Align cross-functional teams by giving marketing, product, design, sales, and support a shared view of the customer experience

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Limitations of Using Miro for Process Mapping

Miro is good for fast, collaborative mapping, but reviews show a few repetitive issues once your workflow diagrams get complex or need long-term maintenance. Here are the most common limitations customers call out across review sites and user discussions:

• Large boards can lag or feel sluggish, especially with heavy content or lots of collaborators working at once
• Search can feel weak on big boards, making it tedious to find one specific comment or note inside months of process documentation
• Precision diagramming can be frustrating, because Miro leans more towards collaboration whiteboard than detailed process modeling, especially for complex process notation
• Keeping process maps updated can become a chore, and some users say boards quickly become outdated when processes change frequently
• Setup can feel manual and time-consuming, especially if your process doesn’t neatly fit into one template and you end up building the structure yourself

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Alternative Miro Process Mapping Templates

Miro is great for visualizing ideas, but many teams eventually want those visuals to turn into real, trackable work. That’s where ClickUp fits in naturally. It goes beyond diagrams and supports business process management by connecting process mapping with execution, ownership, and progress tracking in one place. 

1. ClickUp Processes Map Whiteboard Template

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The ClickUp Processes Map Whiteboard Template is a productivity tool that shows how work moves from one stage to the next, and what exactly needs to happen at each stage. The best part is that it’s not just for planning like a normal whiteboard, but is connected to real tasks, so your process map can actually turn into work that gets done. 

ClickUp Whiteboards are perfect for visual thinking. You can sketch workflows, map steps, add decision points, and collaborate with your team in real time. This is very similar to a whiteboard experience, but with one big advantage. Unlike tools that rely on external whiteboard integrations, ClickUp’s Whiteboards are built directly into the platform.

This means teams can map a process visually and then turn steps, shapes, or sections into executable tasks instantly. The result is a smoother transition from process design to execution, without losing context or clarity.

Why you’ll love this template:

• Turn plans into real work by converting action items into ClickUp Tasks with assignees, categories, priority labels, due dates, etc.
• Scan the workflow faster using category colors that visually separate planning, execution, and checklist-level work across large processes 
• Understand the board instantly with a built-in legend that explains each category, making the process map easy for new team members and stakeholders to follow

2. ClickUp Process Map Flow Chart Template

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The ClickUp Process Map Flow Chart Template is basically a ready-made whiteboard flowchart system.

It splits the workflow into two major parts: Process Players and Process Activities.

Process Players show who is involved, using vertical columns for each role, while Process Activities show what each role actually does. You place the workflow steps in the relevant role’s column, making responsibilities clear and the entire process feel realistic, not just theoretical on paper.

Why you’ll love this template: 

• Clarify outcomes instantly by labeling decision paths with Yes/No, so the logic is easy to follow
• Expand the process easily by duplicating steps and decision blocks without rebuilding the layout
• Share and collaborate easily by inviting teammates for input or reviewing the flow together

🎥 Bonus Watch: To see how these flowcharts translate into real workflows, watch this quick overview of workflows in ClickUp:

3. ClickUp Processes Map Whiteboard Template

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Another great alternative to Miro process mapping templates is the ClickUp Processes Map Whiteboard Template.

The template is built around three defined groups of elements: Terminal activities mark where the process starts and ends, Activity elements represent the actual work being done at each step, and Decision elements highlight key checkpoints where the workflow branches based on a yes-or-no outcome, reflecting real-world scenarios where processes don’t always move in a straight line.

To take this even further, ClickUp BrainGPT adds an intelligent layer on top of your mapped processes. You can ask questions about your workflows, generate summaries, draft documentation, or even create automations using simple, natural language.

Why you’ll love this template: 

• Clarify ownership instantly by mapping each action to the right role or department, enhancing clarity
• Keep everyone aligned with a consistent legend system so the process stays clear, even when multiple people edit it
• Turn your process map into real execution by converting steps into ClickUp Tasks with owners, deadlines, and tracking

4. ClickUp PDCA Process Map Template

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The ClickUp PDCA Process Map Template turns the Plan, Do, Check, and Act concept into an executable system. The whole idea is simple: you capture an improvement opportunity, plan it properly, test it, review results, and then lock in what worked.  

Visually, the template combines a circular PDCA whiteboard for brainstorming and flow tracking with a List View that turns every idea into a real ClickUp task. 

Why you’ll love this template: 

• Sync real tasks with the whiteboard, so updates, owners, and due dates stay connected everywhere
• Organize work by PDCA stage using the built-in Plan/Do/Check/Act selector to keep tasks filterable
• Visualize improvement cycles with a color-coded PDCA whiteboard that shows what’s being planned, executed, reviewed, or standardized

Here’s what a real user says about using ClickUp to manage and run their workflows: 

5. ClickUp Process Mapping Template

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The ClickUp Process Mapping Template gives you a step-by-step way to document any process, visualize how it actually works, and then improve it with structure. You can choose how you want to map the process, whether using a flowchart, a swimlane diagram, or even a value stream map. There’s also a built-in progress bar that automatically shows how much of the process mapping work is complete, so you always know where you stand.

You get 22 well-sequenced subtasks that guide you from start to finish. These tasks walk you through every phase: aligning stakeholders, setting up documentation, understanding the current process, identifying problems and waste, designing the improved future state, and finally deploying and standardizing the new process.

Once your process is clearly mapped, ClickUp makes sure it runs smoothly without constant manual effort. ClickUp Automations help teams simplify repetitive steps and reduce handoffs once a process goes live. You can set up rules that automatically assign tasks, update statuses, notify stakeholders, or trigger follow-up actions based on what’s happening in your workflow.

Why you’ll love this template: 

• Assign ownership by defining one responsible person who drives the entire process mapping effort from start to deployment
• Break work into micro-steps using Task Checklists to ensure nothing gets missed during mapping or execution
• Store all context in one place by attaching SOPs, screenshots, and reference files directly to the process tasks

🎯 Bonus: ClickUp BrainGPT can analyze your mapped processes, summarize complex flows, suggest improvements, and even help generate SOPs or automation ideas directly from your workflows.

Additionally, with Talk-to-Text, you can simply speak your process steps, decisions, or exceptions, and BrainGPT instantly converts them into structured text.

6. ClickUp Simple Process Map Task Template

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The ClickUp Simple Process Map Task Template starts with simple written prompts that guide your thinking. First, you identify what needs to happen at the very beginning. Then you list everything else that needs to be done without worrying about order. Only after everything is visible does the template ask you to arrange the items in the order they need to be completed.

What makes this template highly useful is how it captures context and ownership. ClickUp Custom Fields let you define the type of process, explain the purpose and scope through a process agenda, and assign a single person as responsible for the process overall.

The process is broken into subtasks, with each subtask representing one defined step in the process. This turns process documentation into something practical that is easy to maintain and ready for real execution.

Why you’ll love this template: 

• Track progress visually with a completion bar that shows how much of the process mapping work is actually done
• Centralize your process map by linking diagrams directly inside the task for instant access and zero searching
• Enforce the correct sequence using Dependencies in ClickUp to show what must happen first and where bottlenecks exist

7. ClickUp Swimlane Process Map Template

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The ClickUp Swimlane Process Map Template is a process-mapping system that helps you document who does what, when, and in what order inside a process. The template starts by helping you name the process you’re mapping, such as client onboarding, hiring, order fulfillment, or support handling. This simple step sets context and ensures everyone knows exactly what the workflow is about.

Each lane represents a specific role or team, and any step placed inside a lane belongs to that owner. Inside these lanes, you add action boxes for the actual work that needs to happen, like sending proposals or collecting documents. Because every step is tied to a role and shown in sequence, the process becomes repeatable, bringing clarity and accountability without extra explanations. 

Why you’ll love this template: 

• Define process boundaries by marking exactly where the workflow starts and ends, eliminating scope confusion
• Map real-world decision points using yes/no checkpoints instead of assuming a straight-line process
• Visualize handoffs and sequence with flow arrows, making ownership shifts and bottlenecks easy to spot
• Standardize process mapping with a built-in legend so everyone uses the same visual language and understands the flow instantly

8. ClickUp Simple Mind Map Template

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The ClickUp Simple Mind Map Template is a beginner-friendly way to take a chaotic idea in your head and turn it into something that actually makes sense. You start with one main idea in the center, like a project, plan, or process, and then build branches around it. Each branch breaks the idea into parts, and smaller branches go deeper into details. 

The best part about this template is that it supports two different ways of working: Tasks Mode and Blank Mode.

In Tasks Mode, every node connects to real ClickUp Tasks and subtasks, so you can see your entire project like a tree instead of a long, overwhelming list. However, in Blank Mode, it works like a free-flow brainstorming board, where nodes are just ideas, so you can think openly without any pressure. 

Why you’ll love this template: 

• Convert ideas into real tasks only when they’re actionable, helping you move smoothly from planning to execution
• Reduce mental overload by keeping all ideas, steps, and connections in one organized visual system
• Switch easily between Blank Mode and Tasks Mode to brainstorm freely or plan execution without extra setup

9. ClickUp Concept Map Template

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The ClickUp Concept Map Template also helps you take a big idea and break it down into smaller parts. The main concept keeps your thinking focused, because everything you add later connects back to this one central idea.

From there, you add sub-concepts, which are basically the main pillars of your main topic. For example, if your main concept is ‘Content Strategy,’ your sub-concepts could be Audience Research, Content Creation, Distribution, and Tracking Results.

Every idea connects to an expected outcome, forcing you to think beyond ‘what to do’ and focus on ‘what this will achieve.’ This makes the concept map an outcome-driven way to plan and explain ideas.

Why you’ll love this template: 

• Visualize logical relationships between ideas using labeled connectors that show how concepts lead to outcomes
• Stay organized at scale with a color-coded hierarchy that keeps even large maps easy to understand
• Collaborate with teams by capturing and connecting everyone’s input in one shared canvas

10. ClickUp Work Plan Whiteboard Template

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The ClickUp Work Plan Whiteboard Template is inspired by the DMAIC methodology, which is widely used in process improvement.

It guides teams through the full planning journey, from defining the problem to controlling performance after execution. Laid out on a whiteboard, it works like a living project management chart, making priorities easier to understand and collaboration more effective in real time. This makes it especially useful during brainstorming sessions, planning workshops, or internal meetings where alignment matters.

Teams can use this template to break down goals, identify what needs to be measured, analyze gaps, plan improvements, and decide how results will be tracked.

Why you’ll love this template: 

• You can add sticky notes, move things around, and build your plan step by step until it feels complete and logical
• Map the entire logic of your project on a single whiteboard so everyone understands the why, what, and how before a single task is created
• Design not just the work, but also the tracking and control system upfront, so improvements stick long after execution is done

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When Process Mapping Meets Execution in ClickUp

Miro process mapping templates are a great place to start. They help you visualize workflows and bring clarity to complex processes. If your goal is discussion, discovery, and shared understanding, Miro does that well.

But once the process is in place, the next challenge is execution. That’s where ClickUp stands out. ClickUp process mapping templates help you turn visuals into action. 

So, if you want your process maps to do more than just look good, ClickUp is worth exploring. Start mapping, executing, and let your workflows actually move forward with ClickUp.

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