Meetings, whether you love or hate them, are crucial to getting work done. But let’s be honest: how often do you leave a meeting feeling like it could’ve been an email?
Or worse, spend the first few minutes wrestling with screen-sharing glitches, dropped connections, and the inevitable, ‘Am I audible?’
Meeting apps have evolved far beyond hosting virtual rooms. They offer premium features for seamless scheduling, real-time collaboration, and AI-powered insights to make conversations more productive and engaging.
But with so many options, which tool truly enhances workflows? In this blog, we’ll explore 13 of the best meeting apps to help you find the perfect fit, whether leading a remote team or running a growing business. 🎯
13 Best Meeting Apps
- What Should You Look for in Meeting Apps?
- The 13 Best Meeting Apps
- 1. ClickUp (Best online meeting and collaboration app)
- 2. Zoom (Best for large-scale video conferencing)
- 3. Google Meet (Best for seamless integration with Google Workspace)
- 4. Microsoft Teams (Best for comprehensive team collaboration and communication)
- 5. Webex Meetings (Best for secure and reliable enterprise meetings)
- 6. Jitsi (Best open-source video conferencing solution)
- 7. Livestorm (Best for webinars and online events)
- 8. Slack (Best for team messaging and integrations)
- 9. Whereby (Best for instant video meetings without downloads)
- 10. ClickMeeting (Best for customizable webinars and online meetings)
- 11. Meeting Owl (Best for hybrid meetings with 360-degree video)
- 12. Otter (Best for real-time transcription and note-taking)
- 13. RingCentral (Best all-in-one communication platform)
Summarize this article for me please⏰ 60-Second Summary
Here’ are’s a roundup of the 13 best meeting apps + what they’re best for:
- ClickUp (Best online meeting and collaboration app)
- Zoom (Best for large-scale video conferencing)
- Google Meet (Best for seamless integration with Google Workspace)
- Microsoft Teams (Best for comprehensive team collaboration and communication)1
- Webex Meetings (Best for secure and reliable enterprise meetings)
- Jitsi (Best open-source video conferencing solution)
- Livestorm (Best for webinars and online events)
- Slack (Best for team messaging and integrations)
- Whereby (Best for instant video meetings without downloads)
- ClickMeeting (Best for customizable webinars and online meetings)
- Meeting Owl (Best for hybrid meetings with 360-degree video)
- Otter (Best for real-time transcription and note-taking)
- RingCentral (Best all-in-one communication platform)
Summarize this article for me pleaseWhat Should You Look for in Meeting Apps?
While the most important factor you should look for in your meeting apps is their ability to fit your workflow, there are also some must-haves.
Let’s look at some features you should keep an eye out for when making your decision. 👀
- Video and audio quality: Look for tools that provide high-quality video and audio to avoid disruptions during meetings. A bonus would be advanced features like intelligent noise cancellation
- Integration capabilities: Opt for meeting apps that integrate with productivity tools like Google Calendar and other Google Workspace apps like Gmail
- Meeting management features: Choose meeting apps that offer recording options for later reference and breakout rooms to break small meetings into smaller groups
- Security measures: Prioritize meeting apps with robust security like end-to-end encryption and privacy settings to protect sensitive information shared during group meetings
- Customization options: Look for meeting apps with virtual backgrounds, filters, and adjustable layouts to create a personalized meeting experience
Summarize this article for me pleaseThe 13 Best Meeting Apps
In this section, we’ll go over the top 13 meeting apps, highlighting their best features, ease of use, and how they integrate into your workflow.
Let’s get started! 💪
1. ClickUp (Best online meeting and collaboration app)
ClickUp is a powerful project management and team collaboration platform.
If you’re part of a remote, cross-functional team, ClickUp Meetings is the ultimate tool for organizing multiple aspects of a video conference.
This meeting management software offers a centralized platform for taking notes, managing agendas, setting action items, and ensuring accountability among team members.
Let’s look at some ClickUp features you can use to conduct smooth and engaging meetings. 🤩
ClickUp Calendar View
Visualize your schedule effortlessly with the ClickUp Calendar View. It allows you to see daily, weekly, or monthly tasks to prepare for meetings and meet deadlines.
You can filter tasks to focus on priorities and track progress. Plus, the drag-and-drop interface lets you make adjustments on the fly.
ClickUp’s Zoom Integration allows you to start a meeting directly from ClickUp Tasks, making remote work more efficient and collaborative. Additionally, ClickUp’s Google Calendar Integration ensures seamless schedule syncing.
ClickUp Reminders
Forget weekly meetings? ClickUp Reminders has you covered.
It lets you add attachments, set due dates, and create recurring schedules to match your workflow. Assign reminders to team members to foster collaboration and accountability.
ClickUp Docs
ClickUp Docs is invaluable for documenting meeting minutes and ensuring discussions are recorded, organized, and easily accessible. Its real-time collaboration capabilities let multiple team members work on the same document simultaneously.
ClickUp Brain is your very own AI-powered assistant that simplifies the process of creating and organizing detailed meeting notes.
It retrieves key details during or after meetings, giving you instant access to tasks, comments, or team documents. No more manual searches—just comprehensive, precise meeting notes.
ClickUp Meeting Templates
ClickUp also offers an array of templates to simplify meeting management.
To start, the ClickUp Meetings Template centralizes agenda items, notes, and follow-ups in one place, eliminating the need for multiple tools. In addition, the ClickUp Meeting Minutes Template ensures you capture key discussion points and action items with ease.
Finally, the ClickUp Agenda Template provides a clear meeting structure, helping participants stay aligned and prepared.
ClickUp best features
- Streamlined communication: Keep all meeting-related conversations in one place by integrating chats, tasks, and projects for added context
- Task integration: Link meeting discussions directly to actionable tasks; decisions made during meetings are immediately tied to projects and progress
- Customizable notifications: Tailor notifications to focus on meeting updates and follow-ups while minimizing distractions
- AI-powered summaries: Leverage AI for meeting notes or generate discussion summaries to keep everyone updated
- Dynamic feedback options: Use audio or video clips to share updates, explain ideas, or give feedback within the workspace
ClickUp limitations
- Steep learning curve
- Users might find the phone app less intuitive
ClickUp pricing
- Free Forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
- ClickUp Brain: Add to any paid plan for $7/month per user
ClickUp ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
💡 Pro Tip: A meeting notes template saves you time with its pre-structured format for capturing essential details during meetings.
2. Zoom (Best for large-scale video conferencing)
Zoom is renowned for its high-quality video conferencing capabilities, ideal for large-scale meetings.
It offers features such as breakout rooms, screen sharing, real-time transcriptions, and seamless integration with productivity tools including Slack and Google Calendar. Zoom’s user-friendly interface makes it a go-to for virtual collaboration and productive meetings.
Zoom best features
- Enjoy high-quality audio, video, noise suppression, and customizable backgrounds
- Chat with your team members before, during, and after meetings with Team Chat
- Collaborate with your team across Zoom and third-party whiteboards, documents, notes, and even website browsers
- Increase accessibility through multi-language captioning and translations
Zoom limitations
- It’s resource-heavy, especially on older devices, causing occasional lagging or crashing
- While the security features have improved, they require additional setup
Zoom pricing
- Free
- Pro: $15.99/month for 1-9 users
- Business: $21.99/month for 10-250 users
- Business Plus: Custom pricing
Zoom ratings and reviews
- G2: 4.5/5 (55,000+ reviews)
- Capterra: 4.6/5 (14,000+ reviews)
🤝 Friendly Reminder: Avoid ‘Zoom fatigue’ by encouraging breaks and spacing meetings throughout the day.
3. Google Meet (Best for seamless integration with Google Workspace)
Google Meet integrates effortlessly with Workspace apps, making it a good choice for users who rely on the Google ecosystem. Its features include live captions, screen sharing, and scheduling through Google Calendar, ensuring smooth meeting experiences for teams.
Google Meet automatically adjusts to optimize video and audio quality, even in varying network conditions.
Google Meet best features
- Schedule time and join meetings through Google Calendar or Gmail
- Use AI-powered live captions for real-time transcription during calls
- Share your entire screen, a specific window, or a browser tab to present documents or multimedia
- Leverage host tools to mute participants, remove attendees, or pin active speakers for a smoother meeting flow
- Choose from multiple layouts like sidebar, spotlight, or tiled views to suit your meeting’s dynamics
Google Meet limitations
- For free accounts, meetings with three or more participants are limited to 60 minutes only
- It allows only one screen to be shared at a time, complicating presentations that need multiple comparisons or visual aids
- It doesn’t have a waiting room for participants, leading to security concerns or disorganization during meetings
Google Meet pricing
- Free
Google Meet ratings and reviews
- G2: 4.6/5 (2,600+ reviews)
- Capterra: 4.5/5 (11,800+ reviews)
4. Microsoft Teams (Best for comprehensive team collaboration and communication)
Microsoft Teams combines video conferencing with robust collaboration tools, such as file sharing, integrated Office 365 apps, and team channels for discussions.
It stands out for its seamless blend of chat, tasks, and meetings, creating a unified platform for team communication and collaboration. This helps your teams stay aligned on meeting outcomes and fosters better accountability.
Microsoft Teams best features
- Hold secure web conferences and webinars for up to 1,000 attendees and broadcasts for up to 10,000
- Enhance decision-making with Microsoft 365 Copilot in Teams, using smart prompts to visualize and refine ideas effortlessly
- Record meetings, including video, audio, and screen sharing, and store them securely in the cloud for easy access later
- Personalize communication with custom emojis and engage interactively using live reactions
Microsoft Teams limitations
- Occasional synchronization issues when teams log in on both desktop and mobile devices
- Delay in receiving read receipts and transmitting texts
Microsoft Teams pricing
- Microsoft Teams Essentials: $4/month per user (billed annually)
- Microsoft 365 Business Basic: $6/month per user (billed annually)
- Microsoft 365 Business Standard: $12.50/month per user (billed annually)
- Microsoft 365 Business Premium: $22/month per user (billed annually)
Microsoft Teams ratings and reviews
- G2: 4.3/5 (15,000+ reviews)
- Capterra: 4.5/5 (9,600+ reviews)
5. Webex Meetings (Best for secure and reliable enterprise meetings)
Webex is favored for secure enterprise meetings. It offers encrypted video calls, AI-powered meeting apps, and interactive features like virtual whiteboards.
Its AI-powered transcription and translation tools make meetings accessible to diverse teams. Webex supports interactive features such as polls, Q&A sessions, and virtual hand-raising, which promote engagement.
Webex Meetings best features
- Use Webex Assistant for voice-activated commands to join meetings, share screens, and more
- Join meetings directly from your web browser without needing downloads or plugins
- Leverage Meeting Room Locking, Auto-Locks for personal rooms, and FedRAMP authorization for high-security needs
- Get real-time noise suppression that filters out disruptive background sounds
Webex Meetings limitations
- Sound quality can be affected by slower network connections, leading to a less reliable experience
- Breakout rooms cannot be created from the web app, and users cannot switch to the desktop app while in an active breakout session
Webex Meetings pricing
- Free
- Webex Meet: $14.50/month per user
- Webex Suite: $25/month per user
- Webex Enterprise: Custom pricing
Webex Meetings ratings and reviews
- G2: 4.5/5 (500+ reviews)
- Capterra: 4.4/5 (5,700+ reviews)
🧠 Fun Fact: Video calls keep you focused! While 57% of employees admit to multitasking on phone calls, only 4% do so during video conferences, proving that face-to-face interaction, even virtually, can work wonders for engagement.
6. Jitsi (Best open-source video conferencing solution)
Jitsi is an open-source, highly customizable video conferencing tool. It supports encrypted video calls, screen sharing, and integration with various platforms, making it ideal for developers and organizations seeking flexibility without compromising security.
The tool supports large-scale deployments with its Jitsi Videobridge, which efficiently routes video streams to reduce server load.
Jitsi best features
- Get completely free meets with no time restrictions for daily meetings with Jitsi Meet
- Adapt and extend the tool’s features according to flexible needs with its open-source functionality
- Share text-based documents on Etherpad during meetings
- Get participant talk-time statistics, chat on its browser version, and lock a room with a password
Jitsi limitations
- Doesn’t save chat history if you close and reopen the tab
- The mobile application is slow, looks unpolished, and lacks features in the desktop variant
- Doesn’t have individual breakout rooms or a virtual whiteboard
Jitsi pricing
- Free
Jitsi ratings and reviews
- G2: 4.3/5 (1500+ reviews)
- Capterra: 4.1/5 (70+ reviews)
7. Livestorm (Best for webinars and online events)
Livestorm is designed for webinars and online events. It offers features like registration forms, live polls, and analytics. It also provides an engaging platform for hosting interactive events and discussing meeting agendas.
After the event, you can provide on-demand access to your content, allowing registrants to view webinars at their convenience. Plus, features like live chat, Q&A, and audience reactions help keep attendees engaged during webinars and events.
Livestorm best features
- Customize meetings with features like file sharing, custom room design, and more
- Access detailed information about any contact, including name, email, and attendance
- Send automated calendar invites to event registrants
- Enable closed captions for your reply in over 100 languages during webinars
Livestorm limitations
- Requires switching tabs to view comments during presentations
- Slower performance on Firefox, Safari, Opera, and Edge
Livestorm pricing
- Pro: $99/month
- Business: Custom pricing
- Enterprise: Custom pricing
Livestorm ratings and reviews
- G2: 4.4/5 (1,600+ reviews)
- Capterra: 4.7/5 (350+ reviews)
8. Slack (Best for team messaging and integrations)
Slack focuses on team messaging but enhances meetings with integrations like Zoom and Google Meet. It allows you to share files, create threads for discussions, and transition from chats to video calls, ensuring efficient communication.
With Slack, you can tailor notification settings to avoid distractions by receiving updates only on the most important conversations or events.
Slack best features
- Exchange video messages, send audio recordings, and share screens with ‘Huddles’
- Create meaningful and fun interactions with emoji reactions, colorful backgrounds, and other effects
- Access links, documents, and messages shared during a huddle after it ends
Slack limitations
- The group meetings call limit is 15 participants at a time, which is restrictive for larger organizations and extensive meetings
- Doesn’t have built-in meeting recording features
Slack pricing
- Free
- Pro: $8.75/month per user
- Business+Pro: $15/month per user
- Enterprise Grid Plan: Custom pricing
Slack ratings and reviews
- G2: 4.5/5 (30,000+ reviews)
- Capterra: 4.7/5 (23,000+ reviews)
🔍 Did You Know? By 2025, 50% of enterprise virtual events are expected to take place on the video meeting platforms organizations already use daily, streamlining communication and event hosting.
9. Whereby (Best for instant video meetings without downloads)
Whereby stands out for its simplicity and convenience, making it a good choice for quick, hassle-free meetings.
Features like screen sharing, picture-in-picture mode, and recording capabilities enhance productivity. Additionally, Whereby integrates with apps like Trello and YouTube, allowing users to collaborate effectively during meetings.
Whereby best features
- Join a meeting without downloading the application directly from your browser
- Customize your Whereby room with personalized names, URLs, and branding
- Run efficient classes, events, and workshops with Breakout Groups
- Integrate with Miro for its Whiteboards, Google Docs, YouTube, and Outlook
Whereby limitations
- Lacks features like selective sharing and audio sharing
- It doesn’t show more than 12 people on camera
- Lacks a built-in recording capability in the free version and uses add-ons
Whereby pricing
- Free
- Pro: $8.99/month per user
- Business: $11.99/month per user
Whereby ratings and reviews
- G2: 4.6/5 (1,100+ reviews)
- Capterra: 4.5/5 (110+ reviews)
📖 Also Read: 20 Best Task Management Software
10. ClickMeeting (Best for customizable webinars and online meetings)
ClickMeeting is a versatile tool for small meetings and large-scale webinars. It offers tools for pre-meeting customization, such as branded waiting rooms and registration forms.
Additionally, this scheduling app offers live engagement features like chat moderation, polls, breakout sessions, and the ability to watch YouTube videos during live screen sharing.
ClickMeeting best features
- Assign presenters, run private chats, and moderate your discussions
- Schedule meetings for a selected date and time; you can invite up to 40 attendees
- Collect data with live surveys, Q&A sessions, comments, and live discussions in its chat
ClickMeeting limitations
- Only eight presenters can use microphones and cameras, despite 14 seats being available
- Requires updated browsers as older versions may cause issues
ClickMeeting pricing
- Free
- Live: $32/month
- Automated: $48/month
- Enterprise: Custom pricing
ClickMeeting ratings and reviews
- G2: 4.2/5 (250+ reviews)
- Capterra: 4.4/5 (160+ reviews)
🧠 Fun Fact: A video message can make communication more personal and engaging, as it lets you share both your words and expressions in real-time, fostering a deeper connection.
11. Meeting Owl (Best for hybrid meetings with 360-degree video)
The Meeting Owl app, developed by Owl Labs, is a companion app that enhances hybrid meetings and complements the company’s 360-degree video camera.
Available on both iOS and Android, the app provides a user-friendly interface for accessing advanced features and monitoring device performance.
Meeting Owl best features
- Name and manage multiple Meeting Owls within your organization
- Create an immersive experience to bridge the gap between in-person and remote attendees
- Enable or disable features like Presenter Enhancer to prioritize speakers in the frame
- Integrate with video conferencing tools like Zoom, Microsoft Teams, and Webex for hybrid work environments
Meeting Owl limitations
- Limited to iOS and Android devices, with no desktop version
- Functions only with Meeting Owl hardware
Meeting Owl pricing
- Free
Meeting Owl ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
12. Otter (Best for real-time transcription and note-taking)
Otter is ideal for capturing detailed meeting records with transcription and note-taking. It uses speaker identification and time stamps to ensure clarity and organization.
You can annotate transcripts, highlight key points, and share notes with team members. The searchable archive feature ensures users can quickly retrieve past discussions.
Otter best features
- Allow OtterPilot to auto-join Zoom, Google Meet, and Microsoft Team meetings for automated meeting notes, summaries, and action items
- Get answers and generate content like emails and status updates with Otter AI Chat across all meetings
- Combine live conversations with async updates with its AI Channels
Otter limitations
- There are transcription errors with fast speakers, heavily accented individuals, filler words, or irregular speech patterns
- Lacks advanced features like built-in polling or Q&A functionalities during live sessions
Otter pricing
- Free
- Pro: $16.99/month per user
- Business: $30/month per user
- Enterprise: Custom pricing
Otter ratings and reviews
- G2: 4.4/5 (250+ reviews)
- Capterra: 4.4/5 (80+ reviews)
💡 Pro Tip: As part of practicing good virtual meeting etiquette, keep your microphone muted unless you’re speaking to minimize background noise and distractions.
13. RingCentral (Best all-in-one communication platform)
RingCentral is an all-in-one communication platform, combining video calls, messaging, and phone services. It integrates with popular tools like Slack and Microsoft Teams, making it a versatile choice for diverse organizational needs.
The platform provides in-depth analytics to track call quality, meeting engagement, and user activity, helping teams identify areas for improvement. Additionally, RingCentral offers call center features such as automated call distribution, interactive voice response (IVR), and analytics to improve customer service efficiency.
RingCentral best features
- Generate in-meeting transcripts and closed captions along with post-meeting summaries, highlights, and insights
- Join meetings from desktop and mobile browsers and mobile application
- Collaborate on interactive whiteboards and meeting notes
- Get dynamic host controls, waiting rooms, and end-to-end encryption for security
RingCentral limitations
- The phone application is difficult to set up and takes a lot of time
- Slow integration with Salesforce
RingCentral pricing
- Core: $30/month per user for 1-5 users
- Advanced: $35/month per user for 1-5 users
- Ultra: $45/month per user for 1-5 users
RingCentral ratings and reviews
- G2: 4.5/5 (900+ reviews)
- Capterra: 4.4/5 (350+ reviews)
🔍 Did You Know? A typical employee attends at least 8 meetings in a week. For managers and executives, this number often doubles as they juggle team syncs, strategic planning sessions, and client discussions.
Summarize this article for me pleaseClickUp: The Tool That ‘Meets’ All Your Expectations
As meeting apps evolve, selecting the right one for your team is more important than ever.
The best meeting apps must offer unique features and integrate seamlessly with your existing tools, ensuring smooth communication and effortless tracking of action items.
ClickUp goes beyond basic integrations by offering a convergence of all the tools your team needs. With tools like ClickUp Meetings for streamlined agendas, ClickUp Docs for collaborative note-taking, and ClickUp Brain for AI-driven insights, it transforms how teams plan, document, and act on meeting outcomes.
Sign up for ClickUp for free today! ✅
Everything you need to stay organized and get work done.
