Securing funding for nonprofits through grants can be a highly competitive task. It takes time and preparation to find the right opportunities, align those with a funding organization’s mission, plan projects, and develop successful grant proposals.
A study by Grant Station found that 61% of grant seekers rely on only one or two people to handle the entire grant writing and submission process for financial support, making it even harder to keep up.
To stand out and win grant funding, nonprofits need well-structured, personalized proposals without adding hours of manual work. That’s where a grant proposal template for nonprofit organizations comes in handy.
In this article, we’ll share some of the most effective grant proposal templates to help you craft compelling grant proposals. Ready to write that winning proposal?
15 Free Grant Proposal Template Options for Nonprofits
- What Are Grant Proposal Templates for Non-Profit?
- What Makes a Good Grant Proposal Template?
- Grant Proposal Templates for Non-Profits at a Glance
- 15 Best Grant Proposal Templates
- 1. ClickUp Grant Proposal Template
- 2. Click Up Non-Profit Organization Project Proposal Template
- 3. ClickUp Fundraising Plan Template
- 4. ClickUp Grant Writing Scope of Work Template
- 5. ClickUp Non-Profit Event Planning Template
- 6. ClickUp Donations Template
- 7. ClickUp Donation Letter Template
- 8. ClickUp Donation Form Template
- 9. ClickUp Sponsorship Form Template
- 10. ClickUp Fundraising Event Planning Template
- 11. NGO Proposal Template by PandaDoc
- 12. PDF Grant Proposal Template by Click NonProfit
- 13. PDF Grant Proposal Template by proposalsforNGOs
- 14. Community Project Grant Proposal Template by Template.Net
- 15. Non-Profit Charity Proposal Template by Template.Net
- Clicking With Funders Has Never Been Easier
Summarize this article for me pleaseWhat Are Grant Proposal Templates for Non-Profit?
Grant proposal templates for nonprofits are ready-to-use documents designed to help organizations structure their funding requests effectively.
Here are all the critical elements they offer when it comes to nonprofits:
- Cover letter introducing the nonprofit organization, its mission, and the purpose of the grant request
- Executive summary summarizing the entire proposal, including the problem, proposed project, and expected impact
- Statement of need defining the issue the project addresses, supported by relevant data and context
- Project goals and objectives outlining measurable outcomes and actionable steps for achieving them
- Project budget detailing anticipated expenses, preferred funding sources, scope for additional funding, and demonstrating responsible financial planning
📖 Also Read: How to Use AI for Nonprofits
Summarize this article for me pleaseWhat Makes a Good Grant Proposal Template?
A well-crafted grant proposal template can help you find grants, outline diversified fundraising plans, and create concise proposals for them.
Consider these examples:
- A nonprofit seeking education grants uses a template that includes a clear statement of need, key elements of a measurable action plan, and a detailed project budget, helping them secure funding from a major foundation
- A community health organization applies to a government agency for a research grant using a structured template with an executive summary, project description, and evaluation plan, demonstrating strong alignment with the funder’s priorities
What’s common between these successful templates is their ability to guide nonprofits in presenting a compelling and complete case for funding.
Here’s what you should keep in mind when choosing your ideal template:
- ✅ Includes essential sections such as cover letter, executive summary, statement of need, project goals, methodology, and budget
- ✅ Provides structured prompts for measurable outcomes, actionable plans, and evaluation criteria to track success
- ✅ Aligns project objectives with the funding organization’s mission and requirements
- ✅ Offers a logical flow that tells a compelling story while meeting submission guidelines
- ✅ Helps grant writers maintain clarity and consistency throughout the entire grant proposal
Summarize this article for me pleaseGrant Proposal Templates for Non-Profits at a Glance
Here’s a summary table for the grant proposal templates for nonprofits:
| Template Name | Template Link | Ideal For | Best Features | Visual Format |
| ClickUp Grant Proposal Template | Get free template | Nonprofit teams, grant writers | Built-in fields for objectives, budgets, performance tracking, and customizable sections | Table, Checklist, Document |
| ClickUp Non-Profit Organization Project Proposal Template | Get free template | Nonprofits seeking grants, partnerships, or donations | Mission statement, milestones, budget breakdown, impact storytelling | Timeline, Table, Document |
| ClickUp Fundraising Plan Template | Get free template | Nonprofits, fundraising teams | Goal setting, campaign steps, progress tracking, guided planning | Table, Checklist, Timeline |
| ClickUp Grant Writing Scope of Work Template | Get free template | Nonprofit teams defining project details | Project goals, activities, deliverables, timeline, resource tracking | Checklist, Table, Timeline |
| ClickUp Non-Profit Event Planning Template | Get free template | Nonprofits hosting events | Task lists, budget tracker, volunteer coordination, timeline | Table, Checklist, Calendar |
| ClickUp Donations Template | Get free template | Nonprofits tracking donations | Donor management, fundraising goals, reporting, segmentation | Table, Calendar, List |
| ClickUp Donation Letter Template | Get free template | Nonprofits, fundraising teams | Customizable letters, impact stats, and response tracking | Document, Table, Checklist |
| ClickUp Donation Form Template | Get free template | Nonprofits, charities | Custom fields, secure payment, automated confirmation | Form, Table, Checklist |
| ClickUp Sponsorship Form Template | Get free template | Nonprofits managing sponsorships | Sponsor info, partnership opportunities, tracking | Form, Table, List |
| ClickUp Fundraising Event Planning Template | Get free template | Nonprofits, charities hosting events | Task assignment, donation tracking, vendor management | Table, Checklist, Timeline |
| NGO Proposal Template by PandaDoc | Download this template | NGOs, nonprofit teams | Cover letter, project goals, budget justification, impact sections | PDF, Document |
| PDF Grant Proposal Template by Click NonProfit | Download this template | Nonprofits needing PDF templates | Cover letter, structured layout, team highlights, measurement | PDF, Document |
| PDF Grant Proposal Template by proposalsforNGOs | Download this template | Nonprofits, NGOs | Executive summary, goals, timeline, evaluation, and sustainability | PDF, Document |
| Community Project Grant Proposal Template by Template.Net | Download this template | Nonprofits, local orgs, community leaders | Editable objectives, phased implementation, budget, and outcomes | Editable Online, PDF |
| Non-Profit Charity Proposal Template by Template.Net | Download this template | Charities, nonprofits (education, youth, community) | Introduction, goals, funding needs, impact metrics | Editable Online, PDF |
Summarize this article for me please15 Best Grant Proposal Templates
On Reddit, nonprofit professionals often debate how much time it really takes to write grant proposals.
Regardless of the sweet spot, every grant writer can agree on one thing: saving time on drafting proposals means having more hours to focus on other critical parts of running a nonprofit.
Here are 15 of the most effective grant proposal templates for nonprofit organizations:
1. ClickUp Grant Proposal Template
Writing a grant proposal can feel like a mountain to climb, especially when you’re balancing it with the day-to-day work of running a nonprofit.
The ClickUp Grant Proposal Template is made to take some of that weight off your shoulders. With this template, you can organize every section of your grant proposal, from objectives to budgets, in one place. Plus, customizable fields make it easy to tailor proposals for different grants and funding agencies.
You can use this template to:
- Provide a structured space to plan and organize your proposal
- Break the proposal into smaller, trackable steps to monitor progress
- Set up sections for details like costs and timelines to avoid missing information
- Guide you in focusing on storytelling and highlighting why your cause matters
✨ Ideal For: Nonprofit teams and grant writers who want a calmer, more organized way to prepare strong proposals without feeling overwhelmed.
Watch: Hear how Kolme Group uses ClickUp
👀 Fun Fact: The word grant comes from the Old French graanter, meaning “to promise.” This origin reflects the trust-based relationship between funding organizations and nonprofits that continues today.
2. Click Up Non-Profit Organization Project Proposal Template
Many people think nonprofits rely mostly on donations, but most of their revenue actually comes from services and government grants or contracts. In fact, over 80% of nonprofit income is earned this way. That means a strong project proposal is necessary to keep your mission moving forward.
The ClickUp Non-Profit Organization Project Proposal Template gives you a simple, supportive framework to share your ideas clearly.
With built-in sections for mission statements, objectives, project milestones, and budget breakdowns, this template ensures your proposal is comprehensive and organized.
You can use this template to:
- Present a detailed timeline and budget to help funders and partners understand how their support drives change
- Highlight your project’s impact through clear storytelling
- Reduce time spent on formatting and structure to focus on message delivery
✨ Ideal For: Nonprofits looking to secure grants, partnerships, or donations with a clear and heartfelt project proposal.
💡 Pro Tip: Make grant writing smarter and easier with ClickUp Brain, by easily searching for research documents, past proposals, and other important documents across your workspace. You can also generate content for your documents with easy prompts.
3. ClickUp Fundraising Plan Template
Raising funds for a cause you care about can feel overwhelming without a clear plan to guide you. The ClickUp Fundraising Plan Template helps take away that stress by giving you a simple way to organize your ideas and turn them into action.
This fundraising template enables you to set realistic goals, map out steps to reach them, and keep track of every part of your campaign.
You can use this template to:
- Focus on connecting with supporters and building trust without uncertainty about next steps
- Boost fundraising efforts with a comprehensive downloadable plan template
- Follow guided steps for strategic planning, goal setting, and execution
- Ensure your campaign achieves its full potential with structured support
✨ Ideal For: Nonprofits and fundraising teams who want a clear, step-by-step plan to run successful campaigns and grow community support.
Speaking of tracking metrics, ClickUp Dashboards is the go-to for many teams. Here’s a quick guide on how it works:
4. ClickUp Grant Writing Scope of Work Template
Securing a grant can open doors for your organization, but writing a clear scope of work often feels like the hardest part. The ClickUp Grant Writing Scope of Work Template is built to make that step easier.
You get a handy checklist and pre-set timelines so you never miss a beat when planning your project. Drag, drop, and tweak every section—this template is flexible enough to fit a cause you’re passionate about!
You can use this template to:
- Outline project goals, activities, and deliverables clearly
- Track resources, timelines, and milestones in one place
- Keep everything neatly organized for easier planning
- Focus on crafting a meaningful proposal instead of managing structure
✨ Ideal For: Nonprofit teams who want to define project details clearly and present a well-organized, professional scope of work to funders.
📮 ClickUp Insight: Think your to-do list has you covered? Maybe not. Our survey found that 76% of professionals rely on their own prioritization methods, yet research shows 65% still focus on quick wins over high-impact tasks.
ClickUp’s Task Priorities help you change that. With AI-powered workflows and customizable priority flags, you can instantly see which tasks matter most and confidently tackle what truly moves your projects forward.
5. ClickUp Non-Profit Event Planning Template
Nonprofit events play a big role in bringing people together to support a cause. In fact, studies show that 85% of US donors volunteer their time, 81% attend nonprofit fundraising events, and many also give in-kind donations like food or supplies.
The ClickUp Non-Profit Event Planning Template comes with ready-made task lists, budget trackers, and volunteer coordination tools to keep your event running smoothly. From venue logistics to post-event follow-ups, this template keeps your team aligned and on schedule.
You can use this template to:
- Plan and manage all aspects of a non-profit event with timelines, checklists, and budget tracking
- Collaborate with team members to coordinate tasks and ensure success
- Get a clear overview of the event timeline and monitor expenses efficiently
- Identify areas for improvement and cost savings to make future events more effective
✨ Ideal For: Nonprofits hosting fundraising events or community activities who want a clear, organized way to plan and manage every step from start to finish.
💡 Pro Tip: Use ClickUp’s built-in Time Tracking to monitor how long tasks in your fundraising campaigns actually take. With features like billable time, timesheets, and real-time tracking, you can optimize team workload, justify resource use, and improve future campaign planning
6. ClickUp Donations Template
Donations are the lifeblood of many nonprofits, but keeping track of them can be exhausting when done manually. The ClickUp Donations Template makes it easier to manage everything in one place.
Log donor details, track contribution history, and monitor fundraising goals with ease. The template also helps you segment donors for targeted outreach and generate reports in just a few clicks.
You can use this template to:
- View all donations from individuals and organizations with organized donor information
- Stay on top of goals and deadlines using ClickUp Calendar
- Track secured donations and follow-ups with lists and priority views
- Manage donations efficiently to focus on nurturing relationships and growing support
✨ Ideal For: Nonprofits seeking an organized, feature-rich system to track donations, monitor fundraising progress, and maintain strong donor connections without drowning in spreadsheets.
👀 Fun Fact: One of the largest nonprofit grants ever awarded was $1.2 billion by the Bill & Melinda Gates Foundation to fight malaria, showing how grants can drive massive public health impact.
7. ClickUp Donation Letter Template
Asking for donations often feels like one of the hardest parts of running a nonprofit. You want to reach people’s hearts without sounding forced or rushed. The ClickUp Donation Letter Template makes this process much easier.
It helps you craft clear, compelling messages with customizable sections for storytelling, impact stats, and calls to action. Whether you’re reaching out to first-time donors or long-time supporters, this template ensures every letter strikes the right tone.
For non-profit teams using ClickUp, it’s a small but meaningful tool that helps you connect with donors in a personal and organized way.
You can use this template to:
- Provide a structured starting point for writing clear, impactful support letters
- Track every donation request and response in one place for easy follow-ups
- Simplify managing thank-you notes and ongoing donor communication
✨ Ideal For: Nonprofits and fundraising teams that want to write heartfelt, professional donation letters and keep track of donor communications with ease.
📖 Also Read: What Is a Project Scope and How to Write One?
8. ClickUp Donation Form Template
Making it easy for people to give is one of the best ways to support your nonprofit’s mission. A complicated or clunky donation form can turn away even the most willing donors. The ClickUp Donation Form Template helps you create a simple, welcoming way for supporters to contribute.
Easily tailor fields for donor names, amounts, payment methods, and recurring gift options—all in a clean, user-friendly layout. The template also lets you assign tasks for form updates, and track submission status.
You can use this template to:
- Customize forms to collect donor details, process donations securely, and send instant thank-you messages
- Use a simple, customizable template to streamline donations for charities or special events
- Provide a secure payment system and automated confirmation for successful contributions
- Simplify donor experience, gather key contact information, and encourage giving with personalized messages
✨ Ideal For: Nonprofits and charities looking to create a smooth, donor-friendly online giving experience that’s easy to manage and customize.
Watch: How can Non-Profits use ClickUp for end-to-end project management?
9. ClickUp Sponsorship Form Template
Corporate sponsorships are a major source of support for nonprofits. In fact, global brands have invested nearly $100 billion in sponsorships recently, showing just how much potential there is to build strong partnerships.
The ClickUp Sponsorship Form Template helps you capture that potential by creating an effortless, organized way to connect with sponsors. With this sponsorship form template, you can collect sponsor information, outline opportunities, and keep all details in one platform.
You can use this template to:
- Connect sponsors with the right cause using a structured sponsorship form
- Collect sponsor information and outline partnership opportunities clearly
- Keep all sponsor details organized in one place for easy management
- Simplify sponsorship tracking to build stronger, lasting partnerships
✨ Ideal For: Nonprofits that want a straightforward way to manage sponsorship opportunities and build lasting, impactful relationships with corporate partners.
📖 Also Read: Using ClickUp to Run an Impactful Non-Profit
10. ClickUp Fundraising Event Planning Template
Fundraising events bring people together to support a cause, but planning them can quickly feel overwhelming with so many moving parts.
One Reddit user put it bluntly:
Many nonprofit professionals can relate to that feeling. The ClickUp Fundraising Event Planning Template helps relieve much of that stress. It allows you to track budgets, manage vendor contracts, and coordinate volunteers with built-in checklists and automated reminders.
You can use this template to:
- Assign tasks, set timelines, and track donations in one centralized place
- Stay organized without last-minute scrambling during event planning
- Focus on creating a meaningful event that strengthens community connections
- Use structured planning to align every detail with your mission
✨ Ideal For: Nonprofits and charities hosting fundraising events who want a clear, stress-free way to plan and manage every aspect of the event.
👀 Fun Fact: The Ford Foundation’s early grant funding in the 1950s helped establish public broadcasting in the United States, leading to the creation of PBS and NPR, which are still supported by nonprofits and grants today.
11. NGO Proposal Template by PandaDoc
Writing proposals can be one of the toughest parts of running an NGO, especially when you’re already stretched thin making a real difference on the ground. The PandaDoc NGO Proposal Template helps lighten that load by giving you a ready-made structure to share your story and funding needs clearly.
You can use this template to:
- Include a cover letter and sections for past work, accolades, and project goals
- Guide you in explaining why your organization is uniquely suited for the project
- Ensure no critical details like budget justification or impact goals are missed
- Provide a structured way to present project justification and strengthen proposals
✨ Ideal For: NGOs and nonprofit teams who want a complete, easy-to-follow template for presenting their projects, showcasing impact, and securing funding from donors or grant-making organizations.
🧠 Did You Know: RevPartners achieved 64% faster service delivery by using ClickUp Templates to build client delivery playbooks. These templates cut down the time spent on organizing and operational tasks, allowing teams to focus on delivering results more efficiently.
12. PDF Grant Proposal Template by Click NonProfit
The PDF Grant Proposal Template by Click NonProfit is designed to guide nonprofits through the grant writing process step by step. This non-profit template helps you structure your grant proposals by guiding you through all the necessary layouts and information required.
You can use this template to:
- Include a cover letter and structured layout with sections for identity, need, strategy, outcomes, objectives, and budget
- Provide space to highlight key team members, past successes, and the measurement of results
- Help craft a compelling story that aligns with the funding organization’s mission
- Demonstrate how your project can create a meaningful impact through a well-written proposal
✨ Ideal For: Nonprofits seeking a ready-to-use PDF template to craft professional, complete proposals that cover every essential detail funders look for.
📖 Also Read: How to Write a Project Proposal
13. PDF Grant Proposal Template by proposalsforNGOs
Many nonprofits struggle to know exactly how to structure a full grant proposal that donors will understand and trust.
The PDF Grant Proposal Template from proposalsforNGOs provides a clear, organized framework that guides you through every step of the grant proposal writing process.
You can use this template to:
- Include essential sections like executive summary, background, problem statement, goals, scope of work, beneficiaries, timeline, budget, evaluation, and sustainability plan
- Provide guidance to make each section concise yet impactful
- Help align your proposal with the funding organization’s priorities
- Ensure a structured approach that covers all critical funding requirements
✨ Ideal For: Nonprofits and NGOs that want a detailed PDF template to create complete, structured proposals for grants of any size or scope.
14. Community Project Grant Proposal Template by Template.Net
Community projects often need strong, well-structured proposals to show funders exactly how their support will make a difference. The Community Project Grant Proposal Template by Template.Net helps nonprofits do just that.
It’s fully editable in their AI-powered editor, so you can easily customize objectives, budgets, timelines, and community-impact sections
You can use this template to:
- Explain your project’s purpose, goals, and community impact clearly
- Include sections for objectives, methodology, phased implementation, and detailed budget
- Guide you in outlining expected outcomes for measurable benefits
- Help demonstrate positive results in areas like education, health, sustainability, and employment
✨ Ideal For: Nonprofits, local organizations, and community leaders applying for grants to fund sustainable projects that address social, educational, health, and environmental needs.
📖 Also Read: How to Manage a Project Budget in 7 Easy Steps
15. Non-Profit Charity Proposal Template by Template.Net
Creating a strong charity proposal can help nonprofits secure the support they need to make a real difference. The Non-Profit Charity Proposal Template by Template.Net gives organizations a ready-made framework to clearly present their mission and funding needs.
You can customize it to include your target number of beneficiaries, specific funding needs, and impact metrics.
You can use this template to:
- Include sections for introduction, executive summary, goals, activities, target audience, funding needs, and expected outcomes
- Help nonprofits clearly explain initiatives like tutoring, mentorship, and resource distribution
- Show how funding will create a measurable impact in underserved communities
- Provide structure to present programs and funding requirements effectively
✨ Ideal For: Charities and nonprofit organizations focused on education, youth empowerment, and community development seeking a polished template to secure funding and create successful proposals.
Summarize this article for me pleaseClicking With Funders Has Never Been Easier
Grant funding can open doors for nonprofits to launch new projects, support communities, and keep vital programs running.
But as many nonprofit leaders know, grant proposal processes from scratch take time, energy, and resources that are often already stretched thin.
Having a sample grant proposal template allows you to dedicate valuable time to fulfilling your mission.
Among the many options available, ClickUp’s templates stand out because they’re designed specifically for nonprofit teams. From donation tracking to full proposal planning, ClickUp gives you everything in one place to stay organized, collaborate effortlessly, and craft compelling grant applications.
If you’re ready to simplify writing your own grant proposals and focus on making a bigger impact, sign up for ClickUp now!
Everything you need to stay organized and get work done.
