Your scheduling needs have outgrown your current tool.
Maybe you need better calendar syncing, custom workflows that match your process, or automation that goes beyond basic booking confirmations.
The right scheduling solution should adapt to how you work.
These YouCanBookMe alternatives offer the advanced capabilities you’re looking for, from seamless integrations to custom booking forms that capture exactly what you need.
Time to find your perfect scheduling match. ⏰
11 Best YouCanBookMe Alternatives for Smarter Scheduling
- YouCanBookMe Alternatives at a Glance
- Why Go for YouCanBookMe Alternatives?
- The Best YouCanBookMe Alternatives
- 1. ClickUp (Best for teams needing built-in scheduling with tasks, docs, and real-time updates)
- 2. Calendly (Best for quick one-click booking)
- 3. Acuity Scheduling (Best for service-based appointment management)
- 4. SimplyBook.me (Best for multi-location business management)
- 5. Setmore (Best for small team coordination)
- 6. Doodle (Best for group meeting coordination)
- 7. OnceHub (Best for lead qualification workflows)
- 8. Clockwise (Best for productivity-focused calendar management)
- 9. Microsoft Bookings (Best for Microsoft 365 integration)
- 10. Zoho Bookings (Best for comprehensive customer management)
- 11. Square Appointments (Best for payment-integrated booking)
Summarize this article for me pleaseYouCanBookMe Alternatives at a Glance
These are the best scheduling tools compared.
| Tool | Best for | Best features | Pricing |
| ClickUp | Built-in scheduling with tasks, docs, and real-time updates Team size: Ideal for cross-functional project teams | AI calendar, appointment booking template, forms, reminders, calendar sync, chat, smart time blocking, built-in AI assistant | Free forever; customizations available for enterprises |
| Calendly | Quick one-click booking for meetings and demos Team size: Ideal for small teams and solo professionals | Event types, time zone detection, screening questions, buffer times, payment collection | Free; Paid plans start at $12/month |
| Acuity Scheduling | Service-based appointment workflows with form intake Team size: Ideal for studios, coaches, and therapists | Custom intake forms, recurring bookings, client packages, automated workflows, waitlists | Free trial; Paid plans start at $20/month |
| SimplyBook.me | Booking across multiple business locations Team size: Ideal for retail, spas, and multi-branch businesses | Multi-location management, discount campaigns, loyalty programs, widget embeds, multi-day bookings | Free; Paid plans start at $9.90/month |
| Setmore | Shared booking systems for lean teams Team size: Ideal for small service providers and internal teams | Staff-specific booking pages, SMS/email reminders, social media integrations, basic CRM, data export | Free; Paid plans start at $9/month per user |
| Doodle | Poll-based scheduling for group availability Team size: Ideal for committee-based or cross-team setups | Appointment scheduling tools like polls, availability visibility, response deadlines | Free; Paid plans start at $14.95/month per user |
| OnceHub | Lead qualification + meeting automation workflows Team size: Ideal for sales, marketing, and onboarding teams | Pre-qualification forms, chatbots, smart routing, branded pages, booking analytics | Free; Paid plans start at $12/month per user |
| Clockwise | Calendar optimization for deep work and meetings Team size: Ideal for remote teams using Google Workspace | Smart Focus Time blocks, schedule analysis, Slack sync, auto-meeting moves, calendar syncing | Free; Paid plans start at $7.75/month per user |
| Microsoft Bookings | Scheduling within the Microsoft 365 ecosystem Team size: Ideal for schools, clinics, and MS-based businesses | Teams integration, auto invites, customer database access, Outlook syncing | Starts at $6/month (with Microsoft 365 Basic) |
| Zoho Bookings | Appointments connected to CRM and invoicing Team size: Ideal for support, sales, and client success teams | Zoho CRM sync, invoicing, customer history, custom fields, detailed intake tracking | Paid plans start at $8/month per user |
| Square Appointments | Payment-linked scheduling for service businesses Team size: Ideal for salons, consultants, and retail owners | Deposits, gift cards, PoS, payment SMS reminders, and cancellation fee handling | Free; Paid plans start at $29/month per location |
How we review software at ClickUp
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
Summarize this article for me pleaseWhy Go for YouCanBookMe Alternatives?
Here’s why exploring YouCanBookMe alternatives can help:
- Custom booking pages: Creates highly branded scheduling links to match your business vibe
- Niche integrations: Connects with specific CRMs or tools like Zapier for smoother operations
- Smarter automation: Automates reminders, follow-ups, or client intake forms to save time
- Team scheduling: Offers advanced group or rotating staff booking for complex teams
- Mobile management: Lets you handle bookings anywhere with robust mobile apps
- Insightful reports: Tracks booking patterns or client data with detailed analytics
- Unique scheduling options: Offers basic scheduling features like group polls or multi-service bookings
🧠 Fun Fact: The word calendar has been around since at least 1487. It first showed up as a verb in British parliamentary records. It is also recorded as a noun from the Middle English period.
Summarize this article for me pleaseThe Best YouCanBookMe Alternatives
Here are our picks for the best YouCanBookMe alternatives. 👇
1. ClickUp (Best for teams needing built-in scheduling with tasks, docs, and real-time updates)
ClickUp is the everything app for work that combines project management, knowledge management, and chat—all powered by AI that helps you work faster and smarter.
Every part of your booking workflow, from intake to follow-up, can happen in one place, with full visibility and automation.
AI-powered calendar for auto-scheduling
Start with ClickUp Calendar. It’s a dynamic workspace calendar that shows your schedule and actively helps you plan and adjust.
You can schedule meetings, auto-block time to prioritize work, and instantly reschedule when something changes. It supports daily, weekly, and monthly views, and syncs with Google Calendar and Outlook for smooth coordination.
Let’s say you’re managing stakeholder check-ins, sprint reviews, and internal syncs across multiple time zones. You can use the AI Calendar to organize each type of meeting in separate color-coded views, block prep time before calls, and set buffers after to update tasks or send follow-ups.
Meeting notetaker powered by AI
During meetings, ClickUp’s AI Notetaker joins your calls to record, transcribe, and link key takeaways to relevant documents and tasks.
Add ClickUp Brain to the mix, and you get real-time updates that analyze your workload and calendar to build a smart schedule to balance meetings and high-priority tasks.
For example, you’re running a product roadmap call. ClickUp records the discussion, creates action items for the product team, and updates the linked planning document.
Meeting requests with forms
Then use ClickUp Forms to manage meeting requests or service bookings.
Each form submission becomes a task, complete with form data, custom tags, and assignees. You can add dropdowns, calendars, or text fields to collect exactly what your team needs.
For instance, an HR team can use a form for ‘Book a 1:1 check-in’. Once an employee fills it out, it creates a task tagged by department, assigns it to their HR partner, and adds the request to the calendar.
Then tie it all together using ClickUp Automations. You can set up rules to assign tasks based on form responses, post reminders in ClickUp Chat, and even send docs or checklists to the requester.
Let’s say someone schedules a kickoff call using your intake form. Automations can assign the task to the project manager, send the client a prep checklist, and post a confirmation message in the #client-updates Chat channel.
Simplify bookings with a ready-made template
To fast-track your setup, use the ClickUp Appointment Booking Template. It includes a ready-made form, automated task routing, and a calendar view to track every confirmed booking. You can customize the form fields, adjust automation steps, and link prep Docs to each task.
ClickUp best features
- Quick reminders that stick: Create ClickUp Reminders from tasks or comments to stay on track before and after meetings
- One-click call access: Join Zoom, Meet, or Teams links directly from your Calendar, Task view, or notifications
- Time tracking that fits your flow: Log call durations on tasks to track effort, bill clients, or review workload using ClickUp Project Time Tracking
- Shared schedules at a glance: View team calendars side by side to find the best time for everyone
ClickUp limitations
- ClickUp doesn’t offer a public-facing personalized booking link where others can pick a time from your live calendar
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free +
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited +
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business +
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews
- G2: 4.7/5 (10,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What are real-life users saying about ClickUp?
Straight from a G2 review:
2. Calendly (Best for quick one-click booking)
via Calendly
You know that annoying email back-and-forth where you and someone else try to find a meeting time? Calendly kills that conversation before it starts. People can see when you’re free and grab a slot without the usual ‘How about Tuesday?’
The self-scheduling tool syncs up to your Google, Outlook, or Apple calendar and blocks off time automatically. What makes it stand out is how it handles time zones. You can skip the mental math about whether 3 p.m. EST works for your West Coast client. You just share a link, and people book themselves in.
Calendly best features
- Create multiple event types for different meeting lengths and purposes
- Set buffer times between appointments to prevent back-to-back scheduling
- Add screening questions to qualify leads before meetings
- Connect Stripe or PayPal to collect payments during the booking process
Calendly limitations
- The free version restricts users to one event type
- Its iCloud Calendar integration was discontinued for new users
Calendly pricing
- Free
- Standard: $12/month per user
- Teams: $20/month per user
- Enterprise: Starts at $15,000/month
Calendly ratings and reviews
- G2: 4.7/5 (2395+ reviews)
- Capterra: 4.7/5 (4000+ reviews)
What are real-life users saying about Calendly?
Hear from a real-life G2 reviewer:
🔍 Did You Know? Early research on calendar use, dating back to 1982, revealed that professionals often juggle multiple calendars, each serving a distinct purpose. Paper calendars remained dominant for years because they offered greater flexibility, better visual layouts, and easier archiving than early digital alternatives.
3. Acuity Scheduling (Best for service-based appointment management)
Acuity is an online scheduling tool specifically for service businesses. Sure, you can book appointments, but you can also collect intake forms, sell packages, and handle group classes.
The platform understands context, adjusting to different client types. For instance, a sales team rep requires different booking logic than a business consultant. Clients can prepay for sessions, book recurring appointments, and even join waitlists when their preferred times fill up.
Acuity Scheduling best features
- Assign specific staff members, rooms, or equipment to different appointment types
- Build package deals and membership programs for recurring client relationships
- Create weekly schedules for group classes and workshops alongside individual booking options
- Configure automated workflows that trigger based on specific booking actions
Acuity Scheduling limitations
- Limited appearance customization options make booking pages look plain
- Payment processor options are limited to PayPal, Stripe, and Square only
Acuity Scheduling pricing
- Free trial
- Starter: $20/month
- Standard: $34/month
- Premium: $61/month
- Enterprise: Custom pricing
Acuity Scheduling ratings and reviews
- G2: 4.7/5 (400+ reviews)
- Capterra: 4.8/5 (5,730+ reviews)
What are real-life users saying about Acuity Scheduling?
A user review says:
4. SimplyBook.me (Best for multi-location business management)
via SimplyBook.me
SimplyBook.me lets you manage scheduling across multiple locations from one dashboard. For instance, your downtown location might offer different services than your suburban branch, and the system handles those variations without breaking a sweat.
The standout? Its built-in promotion engine to run referral programs, offer discounts, or reward loyal clients right inside the booking flow. A client books a strategy session with you today and gets a discount code for next time, no extra tools needed.
SimplyBook.me best features
- Embed custom booking widgets that match your website design perfectly
- Launch discount codes and loyalty reward programs for customer retention
- Process complex multi-day bookings for extended services or events
- Apply different booking rules and availability for various service categories
SimplyBook.me limitations
- Advanced promotional features require higher-tier subscription plans
- The interface becomes cluttered when managing multiple locations simultaneously
SimplyBook.me pricing
- Free
- Basic: Approx $11.49/month (€9.9/month)
- Standard: Approx $34.69/month (€29.9/month)
- Premium: Approx $69.50/month (€59.9/month)
SimplyBook.me ratings and reviews
- G2: 4.4/5 (100+ reviews)
- Capterra: 4.6/5 (1,265+ reviews)
What are real-life users saying about SimplyBook.me?
A quick snippet from a G2 review:
⚡ Template Archive: Use the ClickUp Calendar To Do List Template to organize tasks by due dates and visualize your schedule clearly. The cute calendar template is perfect for staying on top of daily, weekly, or monthly priorities with drag-and-drop ease.
5. Setmore (Best for small team coordination)
via Setmore
Small teams face a common scheduling problem: you need more than a personal calendar but less than an enterprise-level solution. Setmore sits right in this gap. Each team member controls their own availability while sharing the same booking system.
The social media integration is also quite convenient; people can book appointments directly from your Facebook or Instagram page without having to jump through hoops.
Setmore best features
- Generate staff-specific booking pages for different service providers
- Export customer data and appointment history for external record-keeping
- Automate SMS and email reminders to minimize appointment no-shows
Setmore limitations
- Advanced reporting and analytics features require paid subscription upgrades
- Some users report occasional synchronization and scheduling issues between external calendars
Setmore pricing
- Free
- Pro: $12/month per user
Setmore ratings and reviews
- G2: 4.5/5 (265+ reviews)
- Capterra: 4.6/5 (955+ reviews)
What are real-life users saying about Setmore?
See what this Capterra review says:
📮 ClickUp Insight: Our meeting effectiveness survey data shows that 25% of meetings involve eight or more participants. While large meetings can be valuable for alignment and decision-making, they often create challenges.
In fact, another ClickUp survey revealed that 64% of people struggle with unclear next steps in nearly half their meetings. As the everything app for work, we address this gap with an end-to-end meeting management solution.
ClickUp Meetings transforms how teams collaborate with dynamic agendas, while AI Notetaker captures every valuable insight—eliminating follow-up confusion and keeping everyone aligned!
💫 Real Results: Teams using ClickUp’s meeting management features report a whopping 50% reduction in unnecessary conversations and meetings!
6. Doodle (Best for group meeting coordination)
via Doodle
Doodle lets you propose multiple time slots and have participants vote on what works best, without requiring an account. Once everyone responds, you lock in the most popular option, and it sends out calendar invites automatically. It also integrates with Google Meet, Outlook, and Microsoft Teams.
Additionally, the platform features a booking page. It’s great for team leads or project managers who want to set open office hours without manually scheduling people.
Doodle best features
- Establish response deadlines to accelerate scheduling processes
- Display collective availability patterns to identify optimal meeting windows
- Integrate popular calendar applications to check real-time availability automatically
Doodle limitations
- Limited functionality for traditional individual appointment scheduling needs
- Advanced features like automated deadline reminders require paid plans
Doodle pricing
- Free
- Pro: $14.95/month per user
- Team: $19.95/month per user
Doodle ratings and reviews
- G2: 4.4/5 (2060+ reviews)
- Capterra: 4.6/5 (1830+ reviews)
What are real-life users saying about Doodle ratings?
Here’s a firsthand perspective from a G2 review:
🔍 Did You Know? In 1993, researchers concluded that the core job of a calendar wasn’t just tracking dates. It was also to support prospective memory, which means they helped people remember things they need to do in the future.
7. OnceHub (Best for lead qualification workflows)
via OnceHub
OnceHub has built chatbots, forms, and routing logic right into the scheduling process.
When a prospect visits your booking page and answers some qualifying questions, they are automatically routed to the right salesperson. You can track where people drop off in your booking funnel and optimize accordingly.
The platform’s dashboard gives you a clear picture of how leads are progressing, from initial interaction to confirmed meetings. You can also integrate it with your CRM and marketing stack to trigger actions based on lead behavior.
OnceHub best features
- Construct multi-step booking funnels that pre-qualify prospects before scheduling meetings
- Deploy intelligent chatbots that handle initial screening and information collection
- Route incoming appointments to specific team members based on predefined criteria
- Develop custom booking pages that match your custom branding
OnceHub limitations
- Platform complexity can overwhelm users who need straightforward scheduling functionality
- Some advanced integrations require technical knowledge to implement correctly
OnceHub pricing
- Free
- Schedule: $12/month per user
- Route: $23/month per user
- Engage: $47/month per user
OnceHub ratings and reviews
- G2: 4.3/5 (50+ reviews)
- Capterra: 4.6/5 (130+ reviews)
What are real-life users saying about OnceHub?
According to a G2 review:
🧠 Fun Fact: When people set calendar reminders or write sticky notes, they’re practicing cognitive offloading, outsourcing memory tasks to external tools. We may offload more than necessary, not just because we doubt our memory, but because we want to avoid the mental effort of remembering altogether.
8. Clockwise (Best for productivity-focused calendar management)
via Clockwise
For remote teams, finding uninterrupted focus time can feel impossible, especially when meetings pop up across global calendars. Clockwise solves this by automatically identifying and protecting chunks of focus time while keeping syncs on track.
The AI scheduler adjusts meetings to accommodate everyone’s availability, accounts for time-zone differences, and blocks out uninterrupted work windows. It also adapts in real time: move a meeting, and Clockwise recalibrates your day, moving other events to preserve your flow.
Clockwise best features
- Coordinate team schedules across online meeting tools to minimize disruption during productive work hours
- Analyze meeting patterns and suggest improvements to overall calendar efficiency
- Block distracting websites and applications during scheduled focus periods
Clockwise limitations
- Primarily focuses on Google Calendar integration, limiting other platform users
- Some automation features may feel intrusive to users who prefer more manual control
Clockwise pricing
- Free
- Teams: $7.75/month per user
- Business: $11.50/month per user (billed annually)
- Enterprise: Custom pricing
Clockwise ratings and reviews
- G2: 4.7/5 (65+ reviews)
- Capterra: 4.7/5 (50+ reviews)
What are real-life users saying about Clockwise?
Based on one G2 review:
9. Microsoft Bookings (Best for Microsoft 365 integration)
If your organization works with Microsoft 365, Bookings slides right into your existing workflow seamlessly. Appointments sync to Outlook automatically, meeting invites include Teams links, and customer data flows into your existing Microsoft systems. The tool also automatically sends reminders and confirmations via email (and SMS if you’re on Teams Premium).
Microsoft Bookings best features
- Design branded booking pages that match your organization’s visual identity standards
- Generate automatic Microsoft Teams meeting links for virtual appointments
- Access customer information through Microsoft’s integrated customer database system
Microsoft Bookings limitations
- Requires an active Microsoft 365 subscription to access full scheduling functionality
- Third-party integration options are restricted
Microsoft Bookings pricing
- $6/month (with Microsoft 365 Business Basic)
Microsoft Bookings ratings and reviews
- G2: 3.7/5 (30+ reviews)
- Capterra: 4.4/5 (145+ reviews)
What are real-life users saying about Microsoft Bookings?
A user review says:
🔍 Did You Know? Color psychology influences how we use calendars. Colors like red trigger urgency, blue supports focus, and green promotes calm, all of which affect how we prioritize, plan, and remember tasks. When used intentionally, color cues can enhance memory, reduce stress, and even improve time management.
10. Zoho Bookings (Best for comprehensive customer management)
via Zoho Bookings
If you work as a freelancer in coaching, consulting, or content creation, Zoho Bookings helps you streamline all your offerings from a single dashboard.
You can create separate service pages, set availability rules, and sync with Google, Outlook, or Zoho Calendar, avoiding common scheduling issues at work.
When someone books time, the system creates a customer profile, tracks their history, and connects to your broader Zoho ecosystem. You can see previous appointments, notes from past interactions, and even generate invoices.
Zoho Bookings best features
- Let clients book recurring appointments, including weekly/monthly sessions, with ease
- Design custom fields to capture industry-specific information relevant to your business
- Keep clients informed at every step with confirmation or cancellation emails
Zoho Bookings limitations
- The platform works optimally when using other Zoho applications, limiting standalone value
- Customization options may require technical knowledge to implement effectively
Zoho Bookings pricing
- Basic: $8/month per user
- Premium: $12/month per user
Zoho Bookings ratings and reviews
- G2: Not enough reviews
- Capterra: 4.4/5 (40+ reviews)
What are real-life users saying about Zoho Bookings?
A Capterra review puts it this way:
11. Square Appointments (Best for payment-integrated booking)
Square Appointments is a great tool for consultants and freelancers who require deposits at the time of booking.
The scheduling app integrates with Square’s payment infrastructure, allowing you to collect deposits, process cancellation fees, and even sell gift cards within the booking flow. You also get basic point-of-sale (PoS) features, allowing customers to pay for retail items during their appointment.
Square Appointments best features
- Sell gift cards and manage promotional offers directly within the booking platform
- Accept payments in person and allow basic inventory management for retail items
- Send automated payment reminders and process cancellation fees
- Generate detailed financial reports combining appointment data and payment information
Square Appointments limitations
- Limited features for advanced scheduling and calendar organization
- Integration capabilities are restricted to Square’s business tools
Square Appointments pricing
- Free
- Plus: $49/month per location
- Premium: $149/month per location
Square Appointments ratings and reviews
- G2: 4.3/5 (35+ reviews)
- Capterra: 4.5/5 (235+ reviews)
What are real-life users saying about Square Appointments?
A user review says:
🔍 Did You Know? Even brief micro-breaks, as short as a few minutes, can significantly boost your energy and reduce fatigue at work. Therefore, if you’re engaging in intense mental work, you may require more than 10 minutes to recover and perform at your best. Schedule your calendar accordingly.
Summarize this article for me pleaseClock In With ClickUp
Most YouCanBookMe alternatives stop at the calendar. Your work does not.
ClickUp brings every part of your scheduling workflow into one place. With ClickUp Calendar, you can plan meetings, auto-block focus time, and sync with Google or Outlook.
The AI Notetaker captures meetings, transcribes key points, and links them to tasks or docs. Forms turn booking requests into actionable tasks. While Automations assign, notify, and follow up instantly.
So, what are you waiting for? Sign up for ClickUp for free today! ✅
Everything you need to stay organized and get work done.
