If you ever tried transcribing a recording, you know how painful it can be. Especially when you have to listen to a one-hour Zoom call to extract or summarize key talking points.
Whether you’re a journalist chasing deadlines, a researcher analyzing data, or a business professional reviewing meetings, you need a reliable transcription tool in your tech stack to keep up productivity.
Fortunately, there are many transcription apps that can do the work for you and make you more productive. We’ve combed through a sea of choices to bring you the top 10 transcription software solutions. Here we go!
Summarize this article for me pleaseWhat Should You Look for in Transcription Software?
Before picking the right transcription software, it is crucial to understand the key factors that should influence your choice. These points will help you to make an informed decision:
- Accuracy: Check how accurately the software transcribes speech. Other points to note are if it can handle different accents and background noise in the context of the audio that you need to work with
- Features: Search for software programs that go beyond basic transcription. For example, some offer functionalities like speaker identification, time stamping, and integration with project management software that streamline your workflow
- Ease of use: Look for a user-friendly interface. The software should be intuitive so that you can focus on your content. Look for drag-and-drop functionality and clear navigation, for instance
- Pricing: Pick a software that offers the necessary features without breaking the bank. Price range for transcription software can vary in cost depending on features and accuracy levels. Many transcription services also provide free trials, so you can figure out if it works for your needs
How we review software at ClickUp
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
Summarize this article for me please10 Best Transcription Software to Use
Whether you’re looking for basic transcription assistance or advanced summarizing features, you’ll find your match here. Let’s take a look at the top 10 software solutions based on their features, pricing, and more.
1. ClickUp
ClickUp is a comprehensive, feature-rich, AI-powered project management app. Its set of AI features within ClickUp Brain is the perfect tool for automating transcription processes. Use ClickUp’s AI Notetaker to instantly generate smart summaries, searchable transcripts, action items, and more.
ClickUp Brain is a neural network that connects tasks, docs, people, and data within the platform. When used with ClickUp Clips, a screen and an audio recording feature, it can perform automatic transcription.
For instance, during a meeting, you can record your audio notes and discussions, and ClickUp will automatically transcribe them for you—save time and work smarter. Moreover, these transcriptions can even be shared with other team members for their reference.
What’s more, the transcription makes it much easier to search for content from recorded messages and audio files. All transcribed text is searchable using ClickUp Universal Search.
Simply search for keywords in the recording, and save time by skipping to the relevant part without manual effort. ClickUp Universal Search can also help you find anything within your workspace, including tasks, documents, projects, and even within some third-party integrations—in seconds!
ClickUp best features
- Convert speech and transcribe voice recordings quickly into text with auto AI transcription
- Create context-aware transcript summaries based on content
- Share screen recordings with the team instantly
- Create tasks directly from ClickUp Clips
- Integrate with over 1000 programs to enhance transcription, such as Hubspot, Loom, and ZenDesk
ClickUp limitations
- Currently requires voice recordings for automated and transcription services. Some users may miss the option for text-to-speech functionality
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free +
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited +
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business +
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews
- G2: 4.7/5 (2,000+ reviews)
- Capterra: 4.7/5 (2,000+ reviews)
💡Pro Tip: Brain MAX, your AI desktop companion, transforms talk-to-text into a seamless transcription experience for busy professionals. Whether you’re in a meeting, conducting interviews, or capturing spontaneous ideas, just speak naturally and Brain MAX instantly transcribes your words into clear, structured text.
This AI super app automatically organizes your transcripts, tags speakers, and links notes to relevant tasks or projects—so you never lose context. Plus, you can easily search, share, or revisit any discussion later, thanks to its powerful Enterprise Search! Brain MAX makes accurate, effortless transcription an integrated part of your workflow—all from one powerful desktop app.
2. Fathom AI
Fathom AI is an AI-powered automated transcription software known for its ease of use. It records, transcribes, highlights, and summarizes your phone calls and meetings.
Fathom AI focuses on streamlining the entire video conferencing experience. It integrates with platforms like Zoom and Google Meet, automatically recording and transcribing audio from meetings. Fathom AI lets you highlight key moments during the call. It creates searchable summaries, and you can share specific clips with colleagues.
Fathom AI best features
- Capture accurate results and key moments from your recordings
- Navigate the user-friendly interface with a built-in media and audio player
- Integrate with popular cloud storage platforms
Fathom AI limitations
- May struggle with technical terms or heavy accents
- Designed for meeting note-taking, so it might not be ideal for other types of still audio or video recordings
- Only 6 languages supported (apart from English)
Fathom AI pricing
- Free
- Fathom Premium: $19/month per user
- Standard: $32/month per user
- Fathom Pro: $39/month per user
- Fathom for Teams: Contact for pricing
Fathom AI Ratings and Reviews
- G2: 5/5 (2000+ reviews)
- Capterra: 5/5 (200+ reviews)
3. Otter.ai
Otter.ai is a popular mobile transcription app that excels at real-time transcription. It integrates with tools and can transcribe audio from various sources, making it a versatile assistant.
Otter.ai has a range of functionalities. It offers real-time transcription for meetings, and it can handle pre-recorded audio or video files as well. Otter allows you to distinguish between participants. The focus is on accuracy, speaker differentiation, and versatility.
Otter best features
- Condense lengthy recordings into concise summaries for quick review and reference
- Collaborate on transcriptions simultaneously so that teams can work together
- Highlight and search for keywords within the transcribed text
- Integrate with Zoom, Teams, and Meet for real-time transcription during meetings
Otter limitations
- Otter currently only supports the English language
- Strong accents or technical jargon can lead to transcription errors
- No real-time transcription editing capability
Otter pricing
- Free Basic Plan
- Pro Plan: $16.99/month per month
- Business Plan: $30/month per month
- Enterprise Plan: Contact for pricing
Otter Ratings and Reviews
- G2: 4.2/5 (150+ reviews)
- Capterra: 4.5/5 (80+ reviews)
4. Sonix
Sonix is a powerful transcription software with a range of use cases and integrations. These make it a good choice across use cases such as meeting notes, lectures, interviews, and films.
Sonix makes the transcription process fast, accurate, and user-friendly. It helps you streamline your workflow and unlock valuable content within your audio recordings.
In addition, Sonix offers features such as speaker identification, timestamps, and integrations with popular productivity tools. These make it a comprehensive solution for all your transcription needs.
Sonix best features
- Accurate speech-to-text in 49+ languages
- Simple integration across platforms and tools
- Enhance videos with subtitles using the automated subtitles feature
Sonix limitations
- Steeper learning curve compared to some other options
- Costs can add up quickly for lengthy transcripts, especially for frequent users.
Sonix pricing
- Standard: $10 per hour
- Premium: $5 per hour plus $22/month per user
- Enterprise: Contact for pricing
Sonix ratings and reviews
- G2: 4.7/5 (20+ reviews)
- Capterra: 4.9/5 (125+ reviews)
5. Grain
Grain is a cloud-based transcription platform with a focus on meetings. With the right integrations, it can capture recordings and automatically generate transcripts with AI-powered notes.
Grain also analyzes the conversation, identifying key topics and highlighting important moments.
Grain best features
- Review transcripts with teammates by using collaboration editor tools
- Pinpoint every speaker with multiple labeling options
- Automate video captioning for accessibility and engagement
Grain limitations
- The free plan has limited features and minutes
- The tool may struggle with accurately transcribing speech from speakers with strong accents or dialects
Grain pricing
- Free plan
- Starter: $19/month per user
- Business: $39/month per user
- Enterprise: Contact for pricing
Grain ratings and reviews
- G2: 4.6/5 (275+ reviews)
- Capterra: Not enough reviews
6. Fireflies.ai
Fireflies.ai is an AI-powered transcription software specifically designed for meetings and interviews. Its free version has many useful integrations that make it go beyond simple manual transcription.
Fireflies is a well-rounded AI meeting assistant for both transcription and action items. It integrates with popular video conferencing tools to automatically capture audio or video files, transcribe the conversation, and summarize key points.
The focus is on accurate transcription and actionable insights to boost productivity.
Fireflies best features
- Analyze meetings automatically to identify key points and action items
- Integrate with popular video conferencing platforms such as Zoom and Google Meet
- Gain advanced word search and word filtering options within transcripts
Fireflies limitations
- The free plan has restrictions on storage space and meeting duration
- Limited general audio/video transcription capabilities outside of meetings
Fireflies pricing
- Free Forever
- Pro: $18/month per user
- Business: $29/month per user
- Enterprise: $39/month per user
Fireflies ratings and reviews
- G2: 4.8/5 (350+ reviews)
- Capterra: 4.2/5 (9 reviews)
7. MeetGreek
MeetGreek is a transcription platform designed for meetings and webinars. It can record, transcribe, summarize, and share highlights. MeetGreek integrates with platforms like Zoom and Google Meet. It records all your meetings, transcribes them, and analyzes the conversation for highlights, decisions, and action items.
It also offers a search function. This feature allows you to pause and easily revisit parts of the conversation.
MeetGreek best features
- Access transcriptions of online meetings and webinars
- Integrate with popular meeting platforms such as Zoom and Google Meet easily
- Get the advantage of auto-tags for action items, points of concern, or specific detail
MeetGreek limitations
- Limited general audio/video transcription capabilities outside of meetings
- The free plan has limited features and minutes
MeetGreek pricing
- Free Basic Plan
- Pro: $15 per/month per user
- Business: $39/month per user
- Enterprise: $59/month per user
MeetGreek ratings and reviews
- G2: 4.6/5 (150+ reviews)
- Capterra: 4/5 (5 reviews)
8. Rev
Rev offers both human and AI-powered options. It provides human transcription for any audio files or video files. It also has an AI transcription option at a lower cost. A large marketplace of experienced transcribers carries out the transcription service itself. Rev also provides speech-to-text APIs for greater functionality.
That’s not all. You can also edit the transcript, highlight text, add comments, and request captions in 17 languages, if you have the time.
Rev best features
- Get great accuracy through human transcription services
- Take advantage of fast turnaround times
- Enjoy additional services like translation and captioning
Rev limitations
- More expensive than AI-powered options
Rev pricing
- AI transcription and captions: $0.25/minute each
- AI subscription: $29.99/month
- Human transcription: $1.50/minute
Rev ratings and reviews
- G2: 4.7/5 (300+ reviews)
- Capterra: 4.7/5 (45+ reviews)
9. Descript
Descript is for those specializing in videos and podcasts. It allows you to write, record, transcribe, edit, and collaborate with a user-friendly interface.
The transcription functionalities are fast and accurate. It also has audio or video file-editing tools. Some of the advanced applications for audio playback include overdubbing of audio tracks and automatic removal of filler words.
Descript best features
- Seamlessly edit videos with inbuilt video editing tools
- Get advanced editing features such as generating viral-worthy clips
- User-friendly interface with audio editing functionalities
Descript limitations
- Transcription may not be as accurate as dedicated transcription software
- It is primarily meant for those in the video and podcast creation industry
- Free plan has limited transcription minutes
Descript pricing
- Free plan
- Creator plan at $12/month per user
- Pro plan at $24 per user per month/month per user
- Enterprise plan: contact for pricing/month per user
Descript ratings and reviews
- G2: 4.6/5 (400+ reviews)
- Capterra: 4/8/5 (150+ reviews)
10. Notta.ai
Notta is designed for teams that need an all-in-one solution for capturing, managing, and utilizing meeting content. It is an AI-powered transcription software focusing on automatic note-taking and summarization.
You can transcribe, edit, summarize, create more, and collaborate with multiple speakers in a single workflow. However, the free transcription software is part of a broader meeting management and note-taking solution.
Notta best features
- Get excellent automatic note-taking and summarization capabilities
- Use an intuitive and friendly interface with search and organization features for notes
- Integrate with popular calendar and project management tools such as Notion and Trello
Notta limitations
- It may not be ideal for long-form audio/video transcriptions
- The free plan has limited features and minutes
Notta pricing
- Free plan
- Pro plan at $14/month per user
- Business plan at $27.99/month per user
- Enterprise plan: contact for pricing
Notta ratings and reviews
- G2: 4.6/5 (100+ reviews)
- Capterra: No reviews yet
Summarize this article for me pleaseTranscribe Smarter and Faster with ClickUp
The world of transcription tools is thriving. These tools cater to a variety of needs, Whether your focus is on achieving perfect accuracy for recordings or lightning-fast turnaround times for capturing meetings, these tools can do it all.
The right tool will transform your audio and video files into a searchable and editable text format. This unlocks many benefits. You can effortlessly search transcripts for specific information, improve accessibility by providing captions for videos, or repurpose audio content from meetings for reports and presentations.
Before diving in, take a moment to identify your priorities. Do you need immaculate accuracy and speed above all else? Perhaps real-time collaboration is more important for your workflow.
To streamline your workflow and unlock a world of productivity benefits, sign up for a free ClickUp trial today and revolutionize how you handle audio and video content.
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