Back-to-back meetings are difficult enough without the added stress of note-taking, follow-ups, and trying to recall who committed to what.
AI meeting assistants have become essential for teams who want to stay focused during discussions and rely on accurate recaps afterward.
Superwhisper is a helpful tool, but it’s not the only one.
In this blog post, we’ll walk you through 10 Superwhisper alternatives that go beyond speech-to-text transcription, helping you act on what’s said, not just record it. 🧑💻
10 Best Superwhisper Alternatives with AI-Powered Meeting Features
- Superwhisper Alternatives at a Glance
- Why Go For Superwhisper Alternatives?
- The Best Superwhisper Alternatives to Use
- 1. ClickUp (Best for managing tasks and meetings in one workspace)
- 2. Otter.ai (Best for quick notes during live conversations)
- 3. Sembly AI (Best for extracting actionable tasks from meetings)
- 4. Fireflies.ai (Best for integrating transcripts with workplace tools)
- 5. Grain AI (Best for creating shareable video highlights)
- 6. Avoma (best for sales and customer success meetings)
- 7. Fathom (Best for free AI meeting assistant capabilities)
- 8. MeetGeek (Best for automated meeting documentation)
- 9. tl;dv (Best for democratizing meeting recordings)
- 10. Tactiq (Best for budget-conscious Google Meet users)
Summarize this article for me pleaseSuperwhisper Alternatives at a Glance
Looking for a quick side-by-side of the top tools? Here’s a snapshot of the best Superwhisper alternatives and what each offers. 📊
| Tool | Best features | Best for | Pricing* |
| ClickUp | AI Notetaker with speaker tagging, real-time task creation, searchable Docs, and ClickUp Brain for meeting insights | Individuals, small businesses, mid-market companies, enterprises | Free plan available; customization available for enterprises |
| Otter.ai | Custom vocabulary, automatic summaries, shared workspaces, global search | Small businesses, mid-market companies | Free plan available; Paid plans starts at $16.99/month per user |
| Sembly AI | Task extraction, topic markers, AI recaps, searchable meeting history | Small businesses, mid-market companies | Free plan available; Paid plans starts at $15/month per user |
| Fireflies.ai | Team channel highlights, custom trackers, semantic search, video snippets | Small businesses, mid-market companies, enterprises | Free plan available; Paid plans starts at $18/month per user |
| Grain AI | Video clips, topic-based collections, collaborative libraries, branded highlights | Small businesses, mid-market companies | Free plan available; Paid plans starts at $19/month per user |
| Avoma | Sentiment tracking, sales coaching, CRM sync, conversation playbooks | Mid-market companies, enterprises | Paid plans starts at $29/month per user |
| Fathom | Email recaps, AI highlight summaries, natural language search, secure recordings | Individuals, small businesses | Free plan available; Paid plans starts at $19/month per user |
| MeetGeek | Smart note distribution, AI chaptering, talk-time metrics, meeting tags | Small businesses, mid-market companies | Free plan available; Paid plans starts at $19/month per user |
| tl;dv | Browser-based recording, segment sharing, team video libraries, tagging | Individuals, small businesses | Free plan available; Paid plans starts at $29/month per user |
| Tactiq | Real-time Meet transcription, Google Docs export, shared annotations, highlights | Individuals, small businesses | Free plan available; Paid plans starts at $12/month per user |
How we review software at ClickUp
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
Summarize this article for me pleaseWhy Go For Superwhisper Alternatives?
Superwhisper’s voice-to-text is handy for Mac users, but its limitations can push you toward alternatives. Issues like cost, customization, or platform support often make switching worthwhile.
Here’s why you might explore other meeting management tools. ⚒️
- Lacks Windows support: Restricts users to macOS and iOS, leaving Windows users uncatered
- Limits free tier models: Locks better local AI models behind paid plans, reducing accessibility
- Complicates custom prompts: Requires technical know-how for tailored dictation outputs
- Misses real-time collaboration: Fails to support team-based transcription or shared workflows
- Struggles with accents: Misinterprets non-standard English, reducing accuracy for diverse users
- No video transcription: Omits support for transcribing video files, unlike some competitors
- Slows on older devices: Drains performance on Macs with lower processing power
🧠 Fun Fact: Ancient Greeks gathered in the Agora to debate civic issues, and Romans held everything from political to religious meetings in the Forum. So technically, your team sync is part of a 2,000-year-old tradition.
Summarize this article for me pleaseThe Best Superwhisper Alternatives to Use
If Superwhisper hasn’t met your needs (or you’re just curious), here are some standout alternatives worth checking out. Whether you’re working with live calls or saved audio and video files, these tools help you extract insights quickly.
Each one offers a unique take on AI for meeting notes and support so that you can find the right fit for your workflow. 📋
1. ClickUp (Best for managing tasks and meetings in one workspace)
Superwhisper captures what was said in a meeting, but it often stops there. You’re still left figuring out how to assign next steps, organize follow-ups, and connect those conversations to ongoing work. For fast-moving teams, that gap can slow things down.
ClickUp offers a more connected, all-in-one approach. As the world’s first Converged AI Workspace, it brings together all your work apps, data, meetings, and workflows, thereby ending Work Sprawl and providing 100% context and a single place for humans and agents to work together.
Let AI do the note-taking for you
Take ClickUp AI Notetaker, for example. It records meetings, transcribes conversations in real time, and tags each speaker for clarity.
Here’s a quick primer for you to get started:
Suppose your product team runs a feature planning session in Google Meet. Once the call ends, the tool generates a transcript and a concise summary highlighting key points, such as which features to prioritize and who will lead each initiative.
Those decisions are automatically converted into ClickUp Tasks, assigned, and ready for tracking within the same workspace.
Work 4X faster with voice-driven typing
Talk to Text embedded within Brain MAX is a true game-changer for anyone looking to work smarter and faster. This AI-powered dictation tool lets you dictate hands-free in any app—no need to switch windows or break your flow.
Here’s all that you can do with it:
- AI auto-edit: You do the talking, AI does the typing, and the editing. Choose your preferred level of enhancement, from minimal edits to professional polish
- Context-aware @mentions and links: Mention colleagues, tasks, or Docs, and AI auto-connects the right people with the correct links
- Personal vocabulary: The tool learns your most-used words, work-specific jargon, and nicknames for a truly personalized experience
- Global voice: Speak in your own language and type fluently in 50+ others, making it perfect for global teams
Brain MAX can also search your meeting notes and docs across platforms like Google Drive, GitHub, OneDrive, SharePoint, and all connected apps. Beyond just search, it consolidates the capabilities of multiple AI tools, such as ChatGPT, Claude, and Gemini, into a single, intelligent, and enterprise-ready platform.
If you are ready to ditch the AI sprawl, use your voice to get work done, create documents, assign tasks to team members, and more, try Brain MAX.
Docs that keep your work super-organized
All meeting content, summaries, and transcripts are stored in a private ClickUp Docs. These Docs support rich formatting, collaborative editing, and tagging, making it easier to organize and access meeting records across teams.
For instance, a client success team can revisit onboarding calls, add contextual notes, and keep everything tied to that client’s folder for seamless visibility.
Unleash the power of ClickUp Brain
If you’re looking for a specific follow-up from a previous meeting, ClickUp Brain, the integrated AI assistant, can help.
Ask a question like, ‘What was discussed about the Q2 launch?’ and it’ll instantly surface relevant points from past transcripts. This is especially useful for teams managing multiple projects or a high meeting volume.
ClickUp Meeting Minutes Template
To streamline note-taking even further, ClickUp Meetings offers various meeting notes templates.
The ClickUp Meeting Minutes Template helps standardize how your team captures and organizes discussions. The template includes dedicated sections for agenda items, decisions, and follow-ups, helping teams document meetings clearly and consistently.
ClickUp best features
- Transcribe meetings in multiple languages: Let ClickUp auto-detect the host’s language and generate accurate notes in over 15 languages
- Customize your day: Use ClickUp Calendar to prioritize tasks and block focus time based on your workload
- Join calls in one click: Launch Zoom, Meet, or Teams meetings directly from ClickUp
- Stay prepared for meetings: Get timely reminders so you’re never caught off guard before a call
- Schedule smarter: View team calendars side-by-side to find meeting times that work for everyone
- Share outcomes instantly: Ask ClickUp Brain to post summaries and action items directly into ClickUp Chat channels for quick follow-up and visibility
ClickUp limitations
- New users may need time to get comfortable with ClickUp’s interface and range of features
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business, plus:
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews
- G2: 4.7/5 (10,200+ reviews)
- Capterra: 4.6/5 (4,450+ reviews)
What are real-life users saying about ClickUp?
This Reddit review really says it all:
📮 ClickUp Insight: According to our meeting effectiveness survey, nearly 40% of respondents attend between 4 to 8+ meetings per week, with each meeting lasting up to an hour. This translates to a staggering amount of collective time dedicated to meetings across your organization.
What if you could reclaim that time? ClickUp’s integrated AI Notetaker can help you boost productivity by up to 30% through instant meeting summaries, while ClickUp Brain helps with automated task creation and streamlined workflows, turning hours of meetings into actionable insights.
🎥 Watch us compare Wispr Flow, Superwhisper, ClickUp, and other voice-dictation tools:
2. Otter.ai (Best for quick notes during live conversations)
via Otter.ai
Otter.ai is a popular note-taking assistant. Its real-time transcription is accurate and shows speaker IDs and timestamps, so you’ll always know who said what and when.
Even better? Otter can automatically join your Zoom, Google Meet, or Microsoft Teams meetings (yes, even if you’re not there), and its mobile app means you can capture conversations on the fly, even offline. Plus, the tool’s built-in AI chat can pull out follow-ups or even write recap emails.
Otter.ai best features
- Create custom vocabulary lists for industry-specific terms so transcripts accurately capture technical jargon without frequent corrections
- Generate automatic summaries that identify key decisions and next steps without manual review
- Collaborate through shared workspaces where teams can highlight text and add contextual notes
- Find specific information across months of meetings using comprehensive search capabilities
Otter.ai limitations
- Accuracy decreases in meetings with multiple speakers talking simultaneously
- Lacks native integration with project management tools
Otter.ai pricing
- Free
- Pro: $16.99/month per user
- Business: $30/month per user
- Enterprise: Custom pricing
Otter.ai ratings and reviews
- G2: 4.3/5 (290+ reviews)
- Capterra: 4.4/5 (90+ reviews)
What are real-life users saying about Otter.ai?
Here’s what one G2 reviewer had to say:
💡 Pro Tip: Before you meet, assign each person a role: Driver, Approver, Contributor, or Informed. AI can help identify contributors from past meetings or project documents. No more stepping on each other’s toes.
3. Sembly AI (Best for extracting actionable tasks from meetings)
via Sembly AI
Think of Sembly as an AI transcription tool that identifies action items, decisions, and follow-ups automatically. So while you’re wrapping up a call, it summarizes the next steps.
What sets it apart is its deep integrations with project management tools. That means meeting insights get piped directly into your workflows. Add sentiment analysis, multi-language support, and powerful search tools, and the tool becomes a strategic sidekick.
Sembly AI best features
- Transform discussion points into trackable tasks that integrate with project management systems
- Navigate meeting recordings through topic markers that automatically identify subject changes
- Receive AI-generated recaps highlighting essential information and required follow-ups
- Build a searchable knowledge base organized by project, team, or discussion topic
Sembly AI limitations
- Calendar access requirements raise potential privacy concerns
- Speech recognition struggles with heavy accents and specialized terminology
Sembly AI pricing
- Free
- Professional: $15/month
- Team: $29/month per user
- Enterprise: Custom pricing
Sembly AI ratings and reviews
- G2: 4.6/5 (40+ reviews)
- Capterra: Not enough reviews
📖 Also Read: Best AI Minutes of Meeting Generators
4. Fireflies.ai (Best for integrating transcripts with workplace tools)
via Fireflies.ai
Fireflies.ai focuses on making your meetings searchable and smart. Its real strength lies in its topic and sentiment analysis; you can look up ‘budget updates,’ ‘positive feedback,’ or ‘deadlines’ across dozens of transcripts, and the tool will surface the exact moments.
It also organizes your meeting content with automatic tags and themes, making it easier to track conversations over time. Shared workspaces, team annotations, and task list creation help Fireflies turn your meetings into a living knowledge base.
Fireflies.ai best features
- Send meeting highlights directly to team channels so insights reach your team members without platform switching
- Create custom trackers for specific terms or topics that compile related discussions across multiple meetings
- Filter conversation archives using AI-powered categorization that groups similar content automatically
- Get fast, accurate audio transcription from meetings across Zoom, Teams, and Meet on your Chrome extension
Fireflies.ai limitations
- Topic detection performs inconsistently across different conversation types
- Limited options for terminology customization, unlike Fireflies.ai alternatives
Fireflies.ai pricing
- Free
- Pro: $18/month per user
- Business: $29/month per user
- Enterprise: $39/month per user
Fireflies.ai ratings and reviews
- G2: 4.8/5 (645+ reviews)
- Capterra: Not enough reviews
🧠 Fun Fact: Note-taking as a practice goes way back. Ancient Egyptians recorded events in hieroglyphics, while Roman scribes invented early shorthand to keep up with public speeches.
5. Grain AI (Best for creating shareable video highlights)
via Grain AI
Running on a fast-paced workflow? Instead of sending a full 60-minute recording, you can clip 90-second highlights and share them with your team using Grain AI. Whether it’s a client’s aha! moment or a project decision, the tool makes it easy to capture and reshare just the important stuff.
You also get live transcription, searchable archives, and integrations with Slack and Teams. It’s beneficial for sales and customer success folks who want to keep stakeholders aligned without overwhelming them with entire replays.
Grain AI best features
- Generate instant video clips during active meetings that can be shared immediately with decision-makers
- Compile topic-specific video collections that bring together related discussions from separate meetings
- Build collaborative libraries where team members add context through notes and category tags
- Distribute professional-looking branded highlights to clients through secure viewing pages
Grain AI limitations
- Full functionality requires Zoom integration
- Video processing demands substantial bandwidth and storage resources
Grain AI pricing
- Free
- Starter: $19/month per user
- Business: $39/month per user
- Enterprise: Custom pricing
Grain AI ratings and reviews
- G2: 4.6/5 (295+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Grain AI?
One G2 review puts it this way:
💡 Pro Tip: A meeting without a purpose is just calendar clutter. Decide if it’s for brainstorming, decision-making, or updates, then let your AI assistant auto-generate a meeting agenda based on emails or chats.
6. Avoma (best for sales and customer success meetings)
Avoma converts audio files from your meetings into written text and insightful analytics, making it more than just an AI transcription service. It supports multiple languages (40+), client scheduling, and lead routing.
But what makes the tool different is its coaching and performance analytics.
Sales managers and team leads can see talk ratios, track how reps handle objections, and use insights to give specific feedback. Think of it as a meeting assistant that’s focused on helping your team grow, not just take notes.
Avoma best features
- Track emotional signals and engagement levels throughout meetings with sentiment analysis
- Compare team performance against benchmarks from successful interactions to identify training needs
- Receive AI coaching suggestions based on conversation patterns and proven sales techniques
- Create playbooks from top-performing meetings that help replicate successful outcomes
Avoma limitations
- Features primarily serve sales contexts with limited application in other departments
- It requires a technical setup for CRM integration
Avoma pricing
- Startup: $29/month per user
- Organization: $39/month per user
- Enterprise: $39/month per user
Avoma ratings and reviews
- G2: 4.6/5 (1,335+ reviews)
- Capterra: Not enough reviews
🔍 Did You Know? Robert’s Rules of Order, still used today to run productive meetings, was written in the 1800s to help organize church meetings. Before that, everyone just… kind of talked over each other.
7. Fathom (Best for free AI meeting assistant capabilities)
via Fathom
Fathom makes meetings easy and, surprisingly, free. It joins your Zoom, Meet, or Teams calls, records them, and writes an instant summary so you don’t have to. The AI meeting tool even syncs notes, text boxes, and tasks straight into your CRM, no extra clicks required.
Why should you use it? It gives you instant video clips from specific parts of a meeting. Want to share just the part where your client said, ‘Let’s move forward?’ Clip it and send it.
Fathom best features
- Ask natural language questions about past meetings to find specific information without scanning transcripts
- Mark important moments during live discussions that compile automatically into highlight summaries
- Receive email recaps immediately after meetings conclude without additional clicks
Fathom limitations
- Fewer integration options compared to enterprise-focused alternatives
- The summary quality depends heavily on meeting structure and clarity
Fathom pricing
- Free
- Premium: $19/month per user
- Team Edition: $29/month per user
- Team Edition Pro: $39/month per user
Fathom ratings and reviews
- G2: 5/5 (4,945+ reviews)
- Capterra: 5/5 (735+ reviews)
What are real-life users saying about Fathom?
A Reddit user shared this feedback:
8. MeetGeek (Best for automated meeting documentation)
via MeetGeek
MeetGeek records and transcribes meetings, even the ones you miss, and emails you a follow-up summary minutes after.
It goes beyond just capture: MeetGeek supports private notes, speaker tracking, performance metrics, and meeting trend analysis. With integrations into over 7,000 apps, including CRMs and task managers, it’s built for teams that want every meeting to move work forward, not pile up as digital clutter.
MeetGeek best features
- Share meeting notes automatically based on customizable rules and participant groups
- Jump directly to relevant parts of longer recordings using AI-generated chapter markers
- Monitor conversation metrics, including speaking time distribution across team members
- Tag critical discussion points that compile into easily reviewable highlight sections
MeetGeek limitations
- Meeting summary formats offer minimal customization options
- Limited selection of third-party integrations
MeetGeek pricing
- Free
- Pro: $19/month per user
- Business: $39/month per user
- Enterprise: $59/month per user
MeetGeek ratings and reviews
- G2: 4.6/5 (445+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about MeetGeek?
Straight from a Reddit review about this Superwhisper alternative:
🧠 Fun Fact: The term meeting minutes comes from the Latin minuta scriptura, meaning ‘small notes,’ which makes sense considering how quickly they can be forgotten if you don’t write them down.
9. tl;dv (Best for democratizing meeting recordings)
via tl;dv
tl;dv (Too Long; Didn’t View) is ideal for sales and customer success teams that need insights. This AI assistant automatically transcribes, translates, and summarizes calls, but its real power lies in coaching. It flags how well reps followed the playbook, handled objections, and performed during meetings.
It also curates and shares ‘best moment’ reels to help teams learn from real conversations. With tight CRM integration and support for 30+ languages, tl;dv transforms meetings into a revenue-generating feedback loop.
tl;dv best features
- Launch recordings instantly through browser extensions compatible with multiple meeting platforms
- Share specific conversation segments without downloading or editing video files
- Organize related recordings automatically in team spaces based on projects or departments
- Notify team members about relevant discussion points through direct mention capabilities
tl;dv limitations
- Longer processing times for extended meeting recordings
- Search functionality performs better with recent content than historical archives
tl;dv pricing
- Free
- Pro: $29/month per user
- Business: $98/month per user
- Enterprise: Custom pricing
tl;dv ratings and reviews
- G2: 4.7/5 (300+ reviews)
- Capterra: Not enough reviews
📖 Also Read: Best AI Summarizer for Documents & Articles
10. Tactiq (Best for budget-conscious Google Meet users)
via Tactiq
Tactiq captures action items as you discuss them. It works inside Zoom, Google Meet, and Microsoft Teams, letting you take timestamped notes that link directly to transcript moments.
You can highlight key points, assign action items, and collaborate on notes during the meeting, not after. Everything syncs with Google Docs or Slack, making handoffs smooth. This Superwhisper alternative is ideal for teams that want to walk out of a meeting already organized, and maybe even a little ahead.
Tactiq best features
- View live transcription directly within the Google Meet interface while maintaining focus on participants
- Transfer complete minutes of the meeting to Google Docs instantly for immediate editing and distribution
- Collaborate on transcripts through shared comments and reaction markers from team members
- Compile highlighted sections automatically into concise meeting summaries
Tactiq limitations
- Google Meet focus restricts utility for teams using multiple platforms
- Limited analytical capabilities compared to dedicated meeting intelligence tools
Tactiq pricing
- Free
- Pro: $12/month per user
- Team: $20/month per user
- Business: $40/month per user
- Enterprise: Custom pricing
Tactiq ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What are real-life users saying about Tactiq?
A Reddit user summed it up like this:
💡 Pro Tip: Keep your meeting sharp with 4D’s: Decide, Discuss, Demo, Delegate. Start with what decisions must be made, discuss challenges, demo progress (if any), and delegate next steps. AI can log and track each ‘D’ as the meeting unfolds.
Summarize this article for me pleaseMove Past Transcripts With ClickUp
Capturing what was said in a meeting is useful, but capturing what needs to happen next is what really drives progress. While Superwhisper offers solid voice-to-text support and subtitle generation, it lacks the broader functionality that growing teams need to stay aligned and act fast.
For teams looking to bring meetings, tasks, and collaboration into one organized system, ClickUp is a complete solution.
With advanced technology like AI Notetaker, Docs, and real-time task creation and translation, ClickUp turns human conversations and ideas during lectures, podcasts, and meetings into action without missing a beat.
Sign up for ClickUp today! ✅
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