So, you’ve turned your passion for fitness into a business by owning a gym—congrats! You’re your own boss, living the dream while helping others get healthy.
It’s not always a walk in the park, though. Juggling training sessions, admin tasks, and keeping up with the ever-evolving fitness world can be daunting.
With the global health and fitness club market projected to grow at an annual rate of 7.5%, competition in the fitness industry is heating up.
How do you ensure your gym business not only survives but booms? The answer: gym management software.
To simplify your search, we’ve rounded up the 10 best gym management software solutions for efficiently managing your fitness business. So, choose the software that fits your business needs and helps you flourish.
10 Best Gym Management Software
- Why Gym Management Software is Essential
- What Should You Look for in Gym Management Software?
- The 10 Best Gym Management Software
- 1. ClickUp (Best for managing gym operations and member communications with custom workflows)
- 2. Zen Planner (Best for seamless membership management)
- 3. Wodify (Best for license management)
- 4. Mindbody (Best for client billing and scheduling)
- 5. WellnessLiving (Best for reporting and analytics)
- 6. Virtuagym (Best for streamlining billing and payment processes)
- 7. PushPress (Best for workout tracking)
- 8. ABC Glofox (Best for member management and appointment booking)
- 9. TeamUp (Best for franchises and membership building)
- 10. Gymflow (Best for administration and class scheduling)
- Manage Your Gym Hassle-Free with ClickUp
Summarize this article for me please⏰ 60-Second Summary
From member management and billing to lead generation and beyond, here are the 10 best gym management software with essential tools for business growth.
- ClickUp: Best for gym operations and member communications
- Zen Planner: Ideal for seamless membership management
- Wodify: Great for CrossFit gyms
- Mindbody: Best for client billing and scheduling
- WellnessLiving: Strong in reporting and analytics
- Virtuagym: Best for billing and payment
- PushPress: Offers workout tracking
- ABC Glofox: Best for member management and appointment booking
- TeamUp: Great for franchises and membership building
- Gymflow: Best for administration and class scheduling
Summarize this article for me pleaseWhy Gym Management Software is Essential
Gym management software is your all-in-one tool to simplify and automate your gym’s daily operations. It streamlines everything from admin tasks to recurring payments, making your life easier. Here’s why it’s a must-have for your fitness business:
- Easily track member info, attendance, and class participation—all in one place. Say goodbye to paperwork and mistakes!
- No more chasing for payments! Automate billing, send reminders and let members pay online—smooth and simple
- Stay on top of class schedules, trainer assignments, and equipment availability with zero stress
- Want to make smarter choices? Get detailed reports on class popularity and revenue to guide your decisions
- Frees up your time by automating sign-ups, reminders, and admin tasks. Focus more on your gym’s growth!
- Attract new members with built-in marketing tools—send promos, offers, and email campaigns all from one place
- Keep members engaged with personalized communication, progress tracking, and uncomplicated class scheduling
🧠 Fun Fact: One in five Americans have a gym membership! Are you reaching the right audience?
Summarize this article for me pleaseWhat Should You Look for in Gym Management Software?
Choosing the right gym management software can make or break your business. But with so many options on the market, how do you find the perfect fit for your gym?
Here are some key features your member management software should be able to perform:
- User-friendly interface: Ensure the software is easy for your staff to use and understand
- Member management: Manage member profiles, track attendance, and monitor retention
- Scheduling and class management: Handle instructor schedules and allow members to book, cancel, or reschedule classes
- Payment processing: Integrate with payment gateways for hassle-free transactions
- Reports and analytics: Generate detailed reports on membership trends, class attendance, and revenue
- Customer support: Access support via chat, email, or phone when needed
- Customization and scalability: Scale the software as your gym expands
- Integrations: Connect with tools for accounting, marketing, or communication
- Pricing: Stay within your budget without compromising essential features
💡Pro Tip: Use customer training software to take control of your end-to-end customer lifecycle, from sales to renewals.
Summarize this article for me pleaseThe 10 Best Gym Management Software
To help you navigate the sea of options, we’ve compiled a list of the 10 best gym management software solutions.
1. ClickUp (Best for managing gym operations and member communications with custom workflows)
If you’re looking for a truly all-in-one solution, then ClickUp, the everything app for work, is your best bet! It’s not just for projects; ClickUp excels as a comprehensive gym management software.
Choosing the right customer relationship management (CRM) system can help take weight off your mind. Enhance your gym’s customer relationships using ClickUp’s customizable CRM software.
Simplify client communication, monitor memberships, and create workflows to refine your sales process—all in a single platform. Add their details to Custom Fields to monitor vital information such as membership renewals in the CRM system.
Boost your gym’s efficiency and improve customer satisfaction with organized timelines using ClickUp Gantt Charts.
The CRM dashboard will give you a clear, high-level view of your gym’s operations and member data. Want to get started quickly? ClickUp also offers CRM templates to help you hit the ground running.
Visualizing your class schedules and staff timings can make all the difference. With ClickUp’s Calendar View, you can integrate all your calendars (work, personal, social) into one unified view. No more overlapping member schedules!
A hallmark of good gym software is the ability to set and forget repetitive tasks. ClickUp Automations can do that with automated workflows to cut out repetitive tasks. You can set reminders for membership renewal, class confirmations, or special offers without following up manually.
Want to create trackable goals for your members? ClickUp Goals is your best friend! Whether your members are working on strength, weight loss, or fitness milestones, ClickUp lets you set custom goals and monitor their progress so both you and your members stay motivated.
Ready to create your gym’s home on ClickUp? There’s just one last thing to do—develop manuals, training documents, policies, and handbooks on ClickUp Docs! It serves as a central library for all your essential documents, which can be shared with your team and incoming clients with just a click.
💡Pro Tip: Create customer experience KPIs with ClickUp Docs for understanding and enhancing customer satisfaction, loyalty, and overall experience.
ClickUp best features
- Use ClickUp Project Management features to set fitness goals and monitor progress
- Organize personal training sessions and multiple programs with integrated tools such as Google Drive, Dropbox, and Zoom
- Manage your business from anywhere with dedicated mobile apps for iOS and Android
ClickUp limitations
- There could be a learning curve for some users
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
Unlimited Storage
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business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business, plus:
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
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ClickUp ratings and reviews:
- G2: 4.7/5 (10,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
💡Pro Tip: Use the Personal Habit Tracker and Exercise Log templates to help members track their personal goals and progress.
2. Zen Planner (Best for seamless membership management)
When it comes to focused and comprehensive gym management, Zen Planner is a great choice. It’s designed for fitness studios, martial arts schools, and yoga studios.
Beyond scheduling and billing, it enables you to craft custom training plans and maintain detailed member profiles, all within one platform.
Zen Planner best features
- Offers diverse features for managing memberships, classes, and schedules
- Provides reports and analytics on membership trends, financial performance, and member engagement
- Delivers comprehensive invoicing tools, providing control over finances
- Has embedded calendars, mobile reservations, and added appointments
Zen Planner limitations
- Customization options for branding are limited
- Lacks built-in workout management tools
- No free plan
Zen Planner pricing
- Starter Bundle: $199/month
- Studio: $99/month
- Essentials: $198/month
- Ultimate: $348/month
Zen Planner ratings and reviews:
- G2: 4.3/5 (90+ reviews)
- Capterra: 4.3/5 (200+ reviews)
3. Wodify (Best for license management)
Tailored for CrossFit gyms, Wodify focuses on performance tracking, scheduling, and even member competitions with leaderboards. It also comes equipped with tools for license management, performance tracking, and attendance monitoring.
With Wodify, you can also manage trainer certifications and track member progress over time.
That’s not all—you can also easily design and adjust workout routines, complete with integrated video content on the software.
Wodify best features
- Handle transactions seamlessly with Integrated payment processing
- Utilize leaderboards to foster competition and track member rankings
- Store and manage digital waivers and contracts directly within the platform
- Leverage robust features to create and distribute daily workouts, including WODs
Wodify limitations
- Limited marketing tools
- Dependence on third-party tools for integration
- Some users find the user interface less intuitive
Wodify pricing
- Starts at $179/month
Wodify ratings and reviews
- G2: 4.6/5 (70+ reviews)
- Capterra: 4.3/5 (80+ reviews)
💡Pro Tip: Prioritizing your employees’ well-being isn’t a luxury. It is vital for your business success. You can use employee wellness tracking software to boost employee morale.
4. Mindbody (Best for client billing and scheduling)
While keeping staff matters in check is essential, Mindbody can specifically help you improve client experience. Its management system boosts engagement with targeted marketing, automated ads, and better scheduling.
Mindbody also has an AI-powered front desk that simplifies bookings while robust reporting and an integrated CRM help convert leads into loyal customers.
Mindbody best features
- Process payments with built-in payment processing
- Utilize integrated marketing tools to attract and retain clients
- Manage client profiles, track attendance, and view purchase history
- Get real-time updates and automated reminders with website integration
- Generate leads with the sales pipeline dashboard and the sales funnel analytics report
Mindbody limitations
- The user interface can be complex and non-intuitive
- Pricing can be too high for individual trainers
- Limited customization for branding
Mindbody pricing
- Starts at $169/month per location
Mindbody ratings and reviews
- G2: 3.6/5 (380+ reviews)
- Capterra: 4.0/5 (2,800+ reviews)
💡Pro Tip: Mindbody’s setup checklist helps reduce the learning curve. It guides you through setting up staff, classes, appointments, and memberships.
5. WellnessLiving (Best for reporting and analytics)
From detailed reports to seamless booking integrations with Facebook and Google Maps, WellnessLiving keeps everything organized while helping you grow your business.
The platform lets you manage client information, handle payments, and send marketing messages through email, SMS, or direct mail. It also provides clear reports, interactive charts, and updates on inventory so you can easily keep track of everything at your gym.
WellnessLiving best features
- Analyze data intelligently with integrated artificial intelligence tools
- Effortlessly navigate its clean and user-friendly interface
- Leverage dedicated, branded mobile apps for your business
WellnessLiving limitations
- Pay-per-feature pricing plan
- No free trial or free plan
WellnessLiving pricing
- Starter Plan: $19 per month
- Business Plan: $39 per month
- Business Pro Plan: $69 per month
- Enterprise: Contact for pricing
WellnessLiving ratings and reviews
- G2: 4.5/5 (140+ reviews)
- Capterra: 4.3/5 (500+ reviews)
👀 Did You Know? Many of your clients likely juggle full-time jobs, which can leave them feeling drained. Research shows that 20.4% of adults experience general fatigue. Incorporating a brisk walk or a quick workout into their routine can be an excellent way to recharge, stay energized after work, and even boost stamina.
6. Virtuagym (Best for streamlining billing and payment processes)
Virtuagym is a cloud-based platform designed to help health clubs, personal trainers, and other fitness professionals manage memberships, coach clients, and streamline business operations.
It includes robust membership and support team management features and a cutting-edge, 24/7 gym access control system.
Virtuagym best features
- Offers hardware, flexible membership options, and third-party app integrations to boost revenue
- Includes studio check-in software, advanced analytics, and a variety of booking options
- Comes with reusable workout templates that you can create with its streamlined training plans and workout editor
Virtuagym limitations
- Lack of consent for contract renewal
- Difficulty with pay service integration for bookkeeping and POS
Virtuagym pricing
- Custom pricing
Virtuagym ratings and reviews
- G2: 4.4/5 (50+ reviews)
- Capterra: 3.8/5 (250+ reviews)
Also Read: Best Time Attendance Software
7. PushPress (Best for workout tracking)
Built by gym owners for gym owners, PushPress understands your pain points well. It simplifies operations with automated billing, payment processing, and workout tracking through its TRAIN feature, which offers pre-programmed workouts from top fitness partners.
PushPress also helps manage member retention and communication with automated follow-ups via text, email, and calls—all via its CRM. While its free plan is helpful for small gyms, advanced features like third-party integrations are available in higher-tier plans.
PushPress best features
- Provides tools for managing payroll, making it easy to handle staff payments directly through the platform
- Offers detailed reporting and analytics to help gym owners track key metrics like revenue, membership growth, and attendance trends
- Includes a self-check-in kiosk feature, allowing members to sign in quickly and reduce front desk workload
PushPress limitations
- Some features aren’t available right away and may require purchasing add-ons to access
- The free plan doesn’t offer integration with external tools
PushPress pricing
- Free Plan with limited features
- Pro Plan: $159 per month
- Max Plan: $229 per month
PushPress ratings and reviews
- G2: 4.9/5 (160+ reviews)
- Capterra: 4.7/5 (180+ reviews)
💡Pro Tip: Use membership form templates to create a welcoming first impression to engage members and build long-term relationships with your clients.
8. ABC Glofox (Best for member management and appointment booking)
Ideal for owners looking to simplify gym and fitness studio management, ABC Glofox offers tools to grow memberships, streamline scheduling, and help with billing. This versatile platform caters to various studios, including yoga, Pilates, barre, HIIT, indoor cycling, rowing, boxing, and martial arts, regardless of size.
With features like detailed reporting, check-in management, and automated administrative tasks, ABC Glofox helps owners reduce their manual workload. By handling the operational complexities, ABC Glofox allows gym and studio owners to focus more on building member satisfaction and expanding their business.
ABC Glofox best features
- Integrated CRM system
- Integrated custom-branded Android and iOS apps
- Automated payment process
ABC Glofox limitations
- Limited customization
- Lack of fixed pricing plan
ABC Glofox pricing
- Custom pricing starts from $100/month
ABC Glofox ratings and reviews
- G2: 4.5/5 (130+ reviews)
- Capterra: 4.4/5 (340+ reviews)
📮 ClickUp Insight: About 41% of professionals prefer instant messaging for team communication. Although it offers quick and efficient exchanges, messages are often spread across multiple channels, threads, or direct messages, making it harder to retrieve information later.
With an integrated solution like ClickUp Chat, your chat threads are mapped to specific projects and tasks, keeping your conversations in context and readily available.
9. TeamUp (Best for franchises and membership building)
Designed to streamline the management of fitness studios, gyms, and training facilities, TeamUp is an innovative software solution offering a wide range of features. It organizes customer information and waivers, handles payment processing, and makes creating events or classes a breeze.
The platform’s intuitive design ensures that community members can easily register for activities online, improving engagement and convenience.
TeamUp best features
- Offers a powerful membership-building system
- Provides strong security through its access security control feature
- Offers dedicated, branded mobile apps
TeamUp limitations
- Email campaigns require integration with external tools like Mailchimp
- Free plan not available
TeamUp pricing
- Starts at $104 per month
TeamUp ratings and reviews
- G2: 4.6/5 (250+ reviews)
- Capterra: 4.8/5 (320+ reviews)
10. Gymflow (Best for administration and class scheduling)
Equipped with a comprehensive suite of management tools, GymFlow is designed for gyms and fitness studios of all kinds. What sets it apart is its automated gym access control feature, which allows gym owners to grant or revoke access seamlessly based on a member’s subscription status. This not only enhances security but also reduces manual effort, ensuring that access management is both efficient and hassle-free.
Gymflow best features
- Automated email reminders for membership renewals
- Support for various payment processors
- Comprehensive reporting and attendance tracking features
- Visually appealing and user-friendly interface
- Easy-to-customize drag-and-drop scheduling
Gymflow limitations
- Limited customization options
- Complex features may require some learning curve
Gymflow pricing
- Small Business Plan (For businesses with less than $20k in sales per month): $159/ month
- Standard Plan (For businesses with more than $20k in sales per month): $229/month
Gymflow ratings and reviews
- G2: 4.7/5 (30+ reviews)
- Capterra: 4.9/5 (20+ reviews)
Also Read: Best CRM For Coaches
Summarize this article for me pleaseManage Your Gym Hassle-Free with ClickUp
Choosing the right gym management software can take the heavy lifting out of running your business. And ClickUp can do it all!
What sets it apart? It’s not just for managing memberships and classes. ClickUp allows you to organize everything related to your gym—from individual workout plans and class schedules to member details and overall business goals.
Plus, its user-friendly interface and powerful features make everything easier and more efficient.
So, are you ready to transform your business? Sign up for ClickUp today and unlock your gym’s full potential—your members will thank you!
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