When did you last pull a business document from your shelf? Can’t recall? That’s because, today, over 60% of a company’s data is tucked away on cloud devices.
While the digital renaissance has made organizing and storing files very convenient, transferring them remains quite a struggle for many companies.
Most file transfer services either lack robust security standards or perform poorly. Ones that manage to tick both criteria eventually fail to integrate with workflows. Put simply, there’s always a dead end waiting to test you!
But not anymore! Read this blog as we enlist 11 of the best file transfer software you could use to transfer files at work. 🧑🏻💻
Summarize this article for me please⏰ 60-second Summary:
- ClickUp (Best for document management, collaboration, and workflows)
- Dropbox (Best for cloud-based file storage and seamless team collaboration)
- Google Drive (Best for integrated file sharing within the Google ecosystem)
- WeTransfer (Best for quick, hassle-free large file transfers without registration)
- FileZilla (Best for FTP-based secure file transfers and remote server access)
- Slack (Best for instant file sharing within team communication channels)
- Send Anywhere (Best for fast, device-to-device file transfers with encryption)
- ShareFile (Best for enterprise-grade secure file sharing with compliance controls)
- Hightail (Best for creative teams managing large media file transfers)
- MASV (Best for ultra-fast large file transfers tailored for media professionals)
- SHAREit (Best for offline file transfers between mobile and desktop devices)
Summarize this article for me pleaseWhat Should You Look for in File Transfer Software?
Choosing file transfer software may seem trivial, but it isn’t. If you end up with the wrong tool, there might be severe repercussions on your data’s integrity, team collaboration, and overall productivity. So, assess the following attributes before picking a file transfer solution for your company:
- Security: Select a tool that prioritizes data security. Adherence to secure FTP standards like SFTP and FTPS ensures that. Additionally, check for features like encryption, access control, and GDPR/HIPAA compliance
- Speed: Choose a tool that supports fast file transfer. This will enable you to transfer large files over the cloud significantly faster (provided you have a decent internet connection)
- Versatility: Look for software that supports the transfer of different file formats like images, videos, MP4, etc., for maximum flexibility
- Integration: Go for software that integrates with other systems in your workflow. Of all, compatibility with cloud collaboration tools, project management solutions, and communication tools is very important
- Collaboration: Ensure your file transfer software is accessible to your team members, too. Features like file versioning, shared access, and user permissions are a bonus
- Compatibility: Find a tool that works on Windows, Mac, Linux, and mobile devices for a seamless experience
- User-friendliness: Prioritize a tool with a clean and simple user interface. This will allow you and your coworkers to transfer files without expert assistance
🧠 Fun Fact: ‘Sneakernet’ is an unconventional file transfer method that involves physically shipping storage devices. Companies like Google often turn to this method as it sometimes proves faster than transferring large files online! 🚢
Summarize this article for me pleaseThe 11 Best File Transfer Software
Here are 11 of the best file transfer software and tools for you to consider:
1. ClickUp (Best for document management, collaboration, and workflows)
Effortless file transfers start with impeccable file management. If your documents are scattered around, you can never easily share them with your team.
Fortunately, this is where ClickUp shines! An integrated solution, ClickUp lets you create, organize, and transfer files—all in one place. The first step to this is ClickUp’s Project Hierarchy which helps organize projects neatly into spaces, lists, and folders.
The platform provides task attachment functionality across all its plans, ensuring users can easily share relevant files. Even your guests can contribute by uploading attachments.
For individual files, the maximum size permitted is 1GB; however, for larger files, ClickUp integrates with cloud storage options. Furthermore, each task can accommodate up to an impressive 1,000 attachments, facilitating comprehensive information sharing.
There’s more! With ClickUp Docs, you can build versatile documents, wikis, notes, or lists in just a few taps. Thanks to the real-time editing and collaboration features, you and your teammates can make edits, suggest feedback, and incorporate new items, so no document is outdated!
As such, every document that you build natively on ClickUp is accessible to your teammates. But what about external stakeholders? Well, don’t worry!
With ClickUp’s public sharing feature, you can safely and rapidly share documents with people outside your organization. Turn on the public link mode, copy the file’s URL, send it to the recipient, and you’re good to go!
Thanks to the tool’s centralized design, every document is automatically saved in your Docs Hub. However, if you still miss an important file, ClickUp has an AI-powered Connected Search feature to make things easier.
Need to locate an image? Can’t seem to find that important piece of documentation? With the all-new ClickUp Connected Search, you can retrieve anything—from goals to tasks and even reminders—from anywhere in ClickUp.
Or you can ask ClickUp Brain, ClickUp’s built-in AI assistant to find files or information for you!
ClickUp best features
- Collaborate seamlessly by commenting directly on ClickUp Docs
- Manage tasks, attach files, and track progress with ClickUp Tasks
- Organize and visualize workflows using ClickUp Views
- Use ClickUp Integrations to integrate your files with Google Drive, Dropbox, and other tools
- With ClickUp Automations, automate document workflows to streamline repetitive processes and document sharing
ClickUp limitations
- New users often find the tool overwhelming because of its wide range of features
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business, plus:
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
ClickUp’s rich collaboration features make it very easy to manage tasks and teams simultaneously—just like this user testifies:
2. Dropbox (Best for cloud-based file storage and seamless team collaboration)
Dropbox is a popular cloud service. Whether you want to store or transfer files, this tool has features that let you do both. Its versatility and ease of use set it apart from other solutions in this category.
Although primarily built for storing images, Dropbox lets users edit and sign documents, collaborate on projects, and store different multimedia file formats, including MP4. The user interface is also very intuitive and easy to navigate. You don’t need an account to start if you’re a new user.
Dropbox best features
- Sync files across devices in real time, ensuring access from anywhere
- Share files and folders via links, even with non-users
- Provide offline access to files for easy work without an internet connection
- Integrate with popular tools like Google Docs, Microsoft Office, and Slack
Dropbox limitations
- Provides only 2GB worth of free storage; more storage requires paid plans
- Restricts file size uploads to 50 GB on the web interface
Dropbox pricing
- Basic: Free up to 2GB
- Plus: $11.99/month
- Essentials: $19.99/month
- Business: $18/month per user
- Business Plus: $30/month per user
- Enterprise: Custom pricing
Dropbox ratings and reviews
- G2: 4.4/5 (28,000+ reviews)
- Capterra: 4.5/5 (21,600+ reviews)
For this user, Dropbox’s ease of use and offline access are great features:
➡️ Read More: Best Dropbox Integrations (Features & Pricing Included!)
3. Google Drive (Best for integrated file sharing within the Google ecosystem)
Google Drive is another solid option for sharing files online. It’s quick, secure, and easy to work with. Besides, there are several ways to share documents with this tool.
If the recipient is a Drive user, simply share the file’s access with them—there’s no need to export anything. Non-Drive users can send them the file’s link or enter the recipient’s email address to share the file. All these features are available for Windows and macOS devices. As for security, Drive is based on a zero-trust architecture and implements strict access controls to prevent unauthorized access.
Google Drive best features
- Stores up to 15 GB of data for free across Google services
- Syncs documents, spreadsheets, and presentations directly to the cloud
- Protects files with built-in encryption and two-factor authentication
- Integrates seamlessly with Google Workspace (Docs, Sheets, Slides)
Google Drive limitations
- Limits free storage to 15 GB, which includes Gmail and Photos
- Struggles with large file delivery due to file size restrictions
Google Drive pricing
- Free: Up to 15GB
- Business Starter: $7.20/month per user
- Business Standard: $14.40/month per user
- Business Plus: $21.60/month per user
- Enterprise: Custom pricing
Google Drive ratings and reviews
- G2: 4.6/5 (42,700+ reviews)
- Capterra: 4.8/5 (27,700+ reviews)
🔍 Did You Know? Google Drive has many hacks, one of which is that you could use the platform to host simple HTML-based websites by uploading and sharing public files. 🤯
4. WeTransfer (Best for quick, hassle-free large file transfers without registration)
If you want software that specializes in sending large files or files in bulk, WeTransfer is a good choice.
But that’s not all—WeTransfer also doubles up as a team collaboration and distribution platform. So, you get to build and modify content, write personalized emails, and share everything with your audience right in one place. The tool also upholds strong security standards, with encryption and early threat detection. So, the chance of a data breach is also minimal.
WeTransfer best features
- Deliver up to 2GB of large files in minutes—even without registering for an accounts
- Track file deliveries with email notifications for both sender and receiver
- Customize branding options on paid plans for a professional look
- Offer password protection for secure file sharing on paid plans
WeTransfer limitations
- Doesn’t have direct cloud storage for long-term file storage
- Requires paid plan for higher storage limits and customization
WeTransfer pricing
- Free forever
- Ultimate: $23/month per person
- Enterprise: Custom pricing
WeTransfer ratings and reviews
- G2: 4.6/5 (500+ reviews)
- Capterra: 4.8/5 (2,900+ reviews)
WeTransfer’s notification element is a pro for many users like this one:
📮 ClickUp Insight: 92% of knowledge workers risk losing important decisions scattered across chat, email, and spreadsheets.
According to research, critical business insights get lost in the digital noise without a unified system for capturing and tracking decisions. With ClickUp, you never have to worry about this. Create tasks from chat, task comments, docs, and emails with a single click!
5. FileZilla (Best for FTP-based secure file transfers and remote server access)
FileZilla is free file transfer software that uses the FTP (File Transfer Protocol) system. While the tool isn’t very intuitive, it helps if you need to share complex files with a distant server. Although the service is free, it is highly secure, offering both TLS and SFTP encryptions.
Moreover, FileZilla Pro also supports the WebDAV protocol. While there’s no mobile app, install the software on your laptop or any desktop device—Windows, macOS, or Linux—and you’re ready.
FileZilla best features
- Support multiple protocols, including FTP, SFTP, FTPS, and WebDAV
- Send large files securely using drag-and-drop functionality
- Encrypt data transfer with SSL/TLS support
- Maintain connection history for easy reconnections
FileZilla limitations
- Lacks advanced cloud storage integrations
- Needs technical knowledge for setup and use
FileZilla pricing
- Free forever
- FileZilla Pro: Bundles starting at $13.5 per device
FileZilla ratings and reviews
- G2: 4.5/5 (740+ reviews)
- Capterra: 4.7/5 (130+ reviews)
This is what a user who relies on FTP solutions had to say about choosing FileZilla over others for its ease of use and enhanced security:
6. Slack (Best for instant file sharing within team communication channels)
Slack isn’t a full-fledged file-sharing software; it’s a communication tool. However, it ticks the box if you want something that offers a unified solution for both.
With Slack, you can share basic files like PDFs, documents, images, videos, audio clips, etc., with your internal team. The interface is also easy to use and navigate, much like any instant messenger. The platform also offers enhanced file organization features. So, pin a file, create conversation threads with it, and even start a new chat thread from a document itself.
Slack best features
- Organize files using threads and channels for easy discovery
- Allow sharing of files with external partners through Slack Connect
- Sync files across Windows, Linux, iOS, and Android devices
- Integrate with Google Drive, Dropbox, and other file-sharing services
Slack limitations
- Requires a paid plan for extended file archiving beyond 10,000 messages
- Struggles with large-scale file management in highly active channels
Slack pricing
- Free Forever
- Pro: $8.75/month per user
- Business+: $15/month per user
- Enterprise Grid: Custom pricing
Slack ratings and reviews
- G2: 4.5/5 (33,800+ reviews)
- Capterra: 4.7/5 (23,500+ reviews)
This user likes how Slack helps them stay connected and manage crucial files at the same time:
📚 Also Read: How to Optimize Your Internal Knowledge Base for Employee Productivity and Project Management Success
7. Send Anywhere (Best for fast, device-to-device file transfers with encryption)
Looking for a high-speed file delivery solution? Send Anywhere lets users instantly transfer files up to 50 GB without requiring an account. Also, since Rakuten Drive powers the platform, you get 3TB of cloud space to store and organize your essential documents.
However, Send Anywhere’s best feature is its ease of use. The tool’s interface is very simple, so expect no learning curve. It also has an email add-on, which is as easy to navigate and makes file sharing over email much more convenient.
Send Anywhere best features
- Protect files with 256-bit encryption for secure deliveries
- Share files via QR code, email link, or key for easy access
- Use mobile app transfers, making it ideal for on-the-go sharing
- Support cross-platform compatibility for easy transfers between devices
Send Anywhere limitations
- Limits free transfers to 10 GB per transfer
- Needs stable internet access for large file transfers
Send Anywhere pricing
- Free forever
- Lite: $5.99/month
- Standard: $9.99/month
Send Anywhere ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
💡 Pro Tip: If you are an Android system user, incorporating an Android file manager gives you full control over your device’s storage, making it easy to organize, transfer, and back up files efficiently. Whether managing large downloads, moving files between cloud storage, or freeing up space, a file manager helps you stay organized and optimize your device’s performance. 📂
8. ShareFile (Best for enterprise-grade secure file sharing with compliance controls)
ShareFile is a collaboration platform that offers enterprise-level secure file-sharing options. Suppose you need a tool to safely transfer confidential business documents to your coworkers. In that case, you will benefit from the software’s strong access controls, encryption, and compliance with security regulations like HIPAA, FINRA, etc.
Apart from file sharing, it lets users work with their team to design, edit, and sign documents. Furthermore, there’s also a template library for you to use to customize and make files from scratch.
ShareFile best features
- Get secured file sharing with 256-bit TLS encryption
- Sync files across multiple devices for easy access anywhere
- Allow file sharing via email, links, or embedded widgets
- Integrate with Google Workspace, Microsoft Office, and more for seamless collaboration
ShareFile limitations
- Requires a subscription for full access to advanced features
- Lacks integration with some niche third-party tools
ShareFile pricing
- Advanced: $17.60/month per user
- Premium: $27.50/month per user
- Industry Advantage: $45.83/month per user
- Virtual Data Room: $75/month per user
ShareFile ratings and reviews
- G2: 4.2/5 (1,400+ reviews)
- Capterra: 4.5/5 (400+ reviews)
For many users, ShareFile’s strong security and ease of use are two of its top USPs:
9. Hightail (Best for creative teams managing large media file transfers)
Hightail is a tool known for its project management features. However, it’s also a decent file-sharing software for creative teams handling large files. Upload your documents, and they’ll be ready for sharing. Track files, enable notifications, and secure them to minimize any chances of loss or unauthorized access.
The best part? Even if the recipient does not have an account, they can access, preview, and collaborate on files in real time.
Hightail best features
- Use cloud-based storage for managing files in one place
- Seamlessly collaborate with comments, feedback, and approval features
- Track file activity, allowing users to monitor who has accessed files
- Integrate with Google Drive, Dropbox, and Microsoft Office for smooth workflow
Hightail limitations
- Charges for premium features like large file transfer and advanced branding
- Doesn’t have offline file transfer options
Hightail pricing
- Lite free
- Pro: $12/month
- Teams: $24/month per user
- Business: $36/month per user
Hightail ratings and reviews
- G2: 4.2/5 (680+ reviews)
- Capterra: 4.4/5 (280+ reviews)
One user likes Hightail for its ease and speed efficiency:
10. MASV (Best for ultra-fast large file transfers tailored for media professionals)
MASV is designed to support high-quality, fast file transfer. This tool accelerates the process if you tend to work with large files. The platform is TPN and ISO compliant, so the security standards are moderate.
Unlike other tools specializing in large file transfer, MASV is relatively easier to use, with no significant learning curve. Plus, you can access the tool on any device—Windows, macOS, or Linux.
MASV best features
- Transfer files up to 15 TB in size with high-speed performance
- Secure files with encryption during both upload and download
- Provide real-time tracking for file deliveries
- Support cloud integrations with platforms like AWS, Google Cloud, and Azure
MASV limitations
- Requires a paid account for extended features and larger transfers
- May experience slower transfers in regions with limited server access
MASV pricing
- Free forever
- Annual Subscription: Starts at $95/month for 5GB
- Transfer Credits: Starts at $1,075 for 5TB (pay as you go)
- Enterprise: Custom pricing
MASV ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
➡️ Read More: Best Secure File-Sharing Software For Business
11. SHAREit (Best for offline file transfers between mobile and desktop devices)
Another free file transfer software, SHAREit, is exclusively ideal for sharing files between mobile phones, tablets, and computers. This free tool lets you share pages, pictures, videos, music, and other files without an internet connection. Share files with up to five devices at once!
Apart from this, the platform’s intuitive interface and engaging side features are worth mentioning. Play games, stream videos, explore trending music, and even communicate with the recipient through GIFs, stickers, emojis, etc.
SHAREit best features
- Transfer various types of media files, including photos, videos, and apps
- Get high-speed transfers for quick file delivery
- Protect transfers with secure encryption for privacy
- Enable cross-platform sharing between Android, iOS, and PC
SHAREit limitations
- Requires both devices to be on the same Wi-Fi network for transfers
- Includes ads in the free version, which may be disruptive
SHAREit pricing
- Free forever
SHAREit ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
🔍 Did You Know? SHAREit was originally developed by Lenovo as an internal tool before becoming one of the world’s most popular file transfer apps. 📂
✨ Special Mentions
- Zapya (Best for fast, offline file transfers across multiple devices)
- Smash (Best for sending large files with no size limits and expiration controls)
- OneDrive (Best for secure file sharing within the Microsoft ecosystem)
Summarize this article for me pleaseDo More than Just File Transfers—Manage Documents and Workflows with ClickUp!
File transfer software provides an efficient solution for sharing files within and outside an organization. It optimizes knowledge distribution, ensuring teams stay aligned and have access to critical documents, resources, and updates.
However, ClickUp goes beyond this, offering a unified collaboration and workflow management platform. So, in addition to sharing files, you communicate in real time, assign tasks, track progress, and organize work in one centralized system.
So, hurry up—get ClickUp today by signing up here for a free trial!
Everything you need to stay organized and get work done.
