10 Best Employee Portal Software in 2025

In the bustling corridors of modern workplaces, where time zones blur and collaboration transcends borders, managing your team effectively is no longer a mere task—it’s an art. As an HR professional, it’s impossible to manage it all alone—onboarding, benefits administration, performance reviews, and more. Employee management software is your copilot as you check items off a never-ending to-do list.

An effective employee portal can do more than just store information; it can actively engage employees.

Not many companies track how engaged their workers are, but a small test showed it might be a good idea. When one company made its employees happier at work, fewer people skipped work, and absenteeism went down 27.5%.

Finding the right employee self-service portal can transform an HR department’s efficiency, making daily tasks smoother and more manageable while helping people enjoy their jobs. Over the past year, we at ClickUp have tested and compiled a list of the 10 best employee portal software options for 2024, each selected for its ability to improve productivity, communication, engagement, and overall human resource management within a company.

From no-code employee portal builders to knowledge management and HR workflow software, this guide will help you evaluate software options with quick overviews of each tool’s strengths, pricing, core features, and integrations.

But first, here are the key aspects you should look for in employee portal software.

10 Best Employee Portal Software in 2024

What Should You Look for in Employee Portal Software?

Based on our research, employee portal software should include all or at least some of the following features:

Document management: Always look for tools that can effortlessly collate routine HR documents, such as tax forms, pay slips, offer letters, and benefits summaries. You don’t want to remember which piece of information lives inside which tool—consolidate them for quick discoverability
Knowledge sharing: Look for a platform with a shareable knowledge base that includes company handbooks, policies, training materials, and other essential information so that employees’ lives become easier
Announcement distribution: For effective communication across all levels of the company, select a tool using which you can share company announcements, reminders, and notifications easily
Employee directory: You should be able to store contact information, job titles, locations, and more in a centralized location. This makes it easy to find and connect with colleagues across different departments and locations
Benefits administration: Look for tools that offer self-service options for employees to enroll in and manage company benefits
Integrations: Check if the tool can integrate with your existing HRMS software, payroll software, and other business operations tools for a seamless workflow
Templates: Go for a solution providing employee handbook templates and onboarding templates to simplify HR processes and ensure consistency across the organization
User-friendly interface: Employees are more likely to adopt a platform that’s easy to use

Many employee portal software tools are designed for giant companies, with many features and a prohibitive cost (you won’t find out the price until you jump through hoops). There are better choices out there that are affordable and easier to use.

The 10 Best Employee Portal Software to Use This Year

Here are the top employee portal software options for this year. They made it to our list simply because they make managing and connecting with your employees much easier.

Let’s start with the house favorite—ClickUp!

1. ClickUp—Best for secure employee access

I like ClickUp’s Human Resources Platform best because it makes everything easy to find and use in one place. It’s like having a super-organized HR office in one computer program!

Simplify everyday people management and employee onboarding, support employee development, or find new ways to keep your team engaged—ClickUp can make it all effortless and reduce your workload!

Document management

ClickUp Docs let you store all your important HR documents in one place, such as onboarding guides, employee handbooks, and company policies.

ClickUp Docs can also help you:

Create, edit, and share documents with your team. Whether it’s drafting company policies, employee handbooks, or process guidelines, multiple team members can work on them together in real-time
Track changes and maintain different versions of documents. When updating HR policies or procedures, you can easily go back to previous versions and compare updates if needed
Control who can view, edit, or comment on specific documents. For HR purposes, this means you can keep sensitive information(like employee contracts or performance reviews) safe and visible to authorized personnel only
Integrate easily with other tools like ClickUp Tasks and ClickUp Reminders and workflows. For instance, if you’re discussing a new employee onboarding process, you can assign tasks to team members responsible for different steps using ClickUp Tasks

Automation of busy work

If all this sounds like a lot of (manual) work, try using the ClickUp Brain’s AI Writer for Work to automate parts of it.

ClickUp Brain can help you brainstorm ideas for creating HR documentation like employee handbooks, polish the language and tone of formal emails and memos, summarize long comment threads to present key information for data-driven decisions, and so much more.

You can also use built-in ClickUp Automations or create custom automations using ClickUp Brain to:

Automate repetitive tasks, like approving employee leave requests, updating leave balances, and tracking time off
Simplify the onboarding process by automatically sending crucial documents, providing IT resources, and scheduling training sessions for new hires
Track employee work hours, manage shifts, and automate attendance processes for payroll calculations

Templatization of processes

ClickUp has a library of free HR templates to help you get started. This means you don’t have to build everything from scratch, saving you hours of time and effort.

For example, the ClickUp Employee Handbooks, Policies & Procedures Template can help you better organize and communicate your company’s essential documents.

Communicate your company's mission, procedures, and expectations with the ClickUp Employee Handbooks, Policies & Procedures Template — Communicate your company’s mission, procedures, and expectations with the ClickUp Employee Handbooks, Policies & Procedures Template

This template lets you keep all your important employee info in one place, from how to get started (onboarding) to all the company rules (policies). Everyone can easily find the latest info, and adding new information as your company grows is easy.

The ClickUp Employee Handbooks, Policies & Procedures Template offers:

17 sections of detailed information, such as a welcome note, description of the ideal team member, onboarding details, company culture, workplace policies, etc.
A customizable front cover for easy printing or PDF formatting
A front-page dashboard that shows all subpages, with space to assign section owners and contributors

Download This Template

You can use over 100 built-in ClickUp Automations or create custom ones. Your team will appreciate the time saved by automating and templatizing repetitive tasks, letting them focus on HR strategic initiatives.

ClickUp best features

Visualize HR processes with 15+ customizable ClickUp Views
Use comments, @mentions in tasks and Chat view, and customizable notifications to collaborate with colleagues. Set up shared spaces for cross-functional teams, including HR and other departments
Set Milestones and employee scorecards for effective talent management
Manage employee schedules, time-offs, and meetings with the ClickUp Calendar View
Use ClickUp Dashboards with built-in time tracking and timesheets
Engage in real-time discussions through ClickUp Chat View
Connect with tools like Slack and Google Drive with ClickUp Integrations, allowing seamless file sharing and data exchange
Protect sensitive employee data with robust security measures

ClickUp limitations

New users may experience many need some time to learn how to use all of ClickUp’s features

ClickUp pricing

Free Forever
Unlimited: $7/user per month
Business: $12/user per month
Enterprise: Contact for pricing
ClickUp Brain: Add to any paid plan for $7 per Workspace member per month

ClickUp ratings & reviews

G2: 4.7/5 (9,500+ reviews)
Capterra: 4.6/5 (4,000+ reviews)

Bonus: How to Start an Employee Resource Group!

2. Simpplr—Best for enhancing internal communication

Simpplr is like a digital bulletin board for your company. It allows you to post announcements, calendars, and ways to give feedback and recognition to coworkers on one platform.

The platform personalizes your feed to show you only the updates that interest you. You can see things by topic, what’s popular, or what you choose.

Simpplr’s AI assistant is like a super search engine for work. Need a file? Stuck on an HR task? Just ask the assistant, and it’ll help you find what you need or even start workflows. This digital hub allows employees to easily access company announcements, calendars, feedback collection, and peer recognition.

Simpplr best features

Keep employees in the loop with the latest company news right on the company intranet
Connect with employees across mobile, desktop, chat, email, and digital displays
Empower managers with engagement data and actionable recommendations

Simpplr limitations

Doesn’t have a built-in knowledge and content management solution. You’ll need other integrations for this
Some users say they experienced occasional glitches with the AI Assistant’s accuracy

Simpplr pricing

Custom pricing

Simpplr ratings & reviews

G2: 4.7/5 (300+ reviews)
Capterra: 4.8/5 (100+ reviews)

If you’re looking for an AI-powered enterprise search, knowledge base, and intranet software packed into one, consider Guru. At the heart of Guru is its AI-powered knowledge management system, which easily integrates with existing workflows.

It reduces the time spent searching for information. The tool’s ability to capture and organize knowledge in real time ensures that teams are always equipped with the latest data, improving decision-making processes.

It can also track how people use the knowledge base. By analyzing these patterns, you can identify information gaps and resolve them.

Guru best features

Integrate with collaboration tools like Slack to provide relevant information within workflows
Use the verification feature to make sure that the information stored is always up-to-date and accurate
Use AI-powered search and recommendations to identify knowledge gaps, duplicate content, and connect employees to subject matter experts

Guru limitations

The mobile application can be less intuitive compared to the desktop version, potentially limiting on-the-go access
Some users may find the interface challenging at first. They might need time to learn to use all the features

Guru pricing

Free trial for 30-days
All-in-one: $15/user‍ per month
Enterprise: Custom pricing

Guru ratings & reviews

G2: 4.7/5 (1,500+ reviews)
Capterra: 4.8/5 (300+ reviews)

4. Dayforce HCM—Best for comprehensive human capital management

Dayforce HCM has everything you need for human capital management. It guides HR departments through the entire employee lifecycle, from recruitment to offboarding. It brings together HR, payroll, benefits, workforce, and talent management into a unified application.

The platform gives real-time access to all HR data in a single interface, facilitating candidate scouting, effortless onboarding, balanced scheduling, employee development, payment management, and benefits administration.

It also improves the self-serve experience with an easy-to-use custom employee portal. This portal helps employees manage routine tasks on their own, saving HR teams a lot of time.

Dayforce HCM’s best features

Improve payroll operations across 200+ countries and territories, simplifying processes
Apply AI for informed hiring choices, workflow optimization, and effective talent retention
Embed privacy controls for data security, prioritizing safety at every level

Dayforce HCM limitations

Large, unreadable reports may be generated
The self-service employee portal has been reported to be outdated

Dayforce HCM pricing

Custom pricing

Dayforce HCM ratings & reviews

G2: 4.2/5 (750+ reviews)
Capterra: 4.3/5 (950+ reviews)

5. Deel—Best for global payroll and compliance

Managing payroll and compliance across different countries can be tough as we continue to work remotely. Deel makes this process easier so that you can focus on your core business activities without worrying about the complexities of international HR management.

The platform provides multi-currency support and global payroll management in 150+ countries without the need to get through each country’s intricate payroll regulations individually. Deel also lets you create contracts for all your remote workers, whether they’re full-time employees, contractors, or freelancers.

With built-in customizable templates, you can be sure all your contracts follow the local laws wherever your employees are.

Deel best features

Provide 24/7 customer support for global operations
Automate invoicing and withdrawals
Get real-time visibility into workforce data, including headcount, payroll, and other key metrics

Deel limitations

Access to some features in Europe is limited

Deel pricing

Deel HR: Free
Deel Engage: $20/employee per month
Deel US Payroll: $19/employee per month
Deel Payroll: $29/employee per month
Deel US PEO: $79/employee per month
Deel Contractor management: $49/month
Deel EOR: $599/month

Deel ratings & reviews

G2: 4.8/5 (3,500+ reviews)
Capterra: 4.8/5 (950+ reviews)

6. Axero Copilot—Best for improving employee productivity

Axero Copilot is an advanced AI-powered knowledge management tool that transforms how teams collaborate and access information. Its Intelligent Search gets you results quickly by understanding the context of queries. The Content Recommendation Engine recommends relevant articles and documents, improving productivity by giving you timely insights.

The Automated Content Curation feature keeps your knowledge base organized and up-to-date. Its User Analytics feature gives insights into content usage. This helps you identify gaps and improve information sharing.

Axero Copilot’s best features

Create digital workspaces for each department to help keep the intranet organized
Use collaboration tools to network internally, share job opportunities, and manage top talent
Track mandatory training, policies, or other important materials with the Required Reading feature

Axero Copilot limitations

Limited customization options for specific business needs

Axero Copilot pricing

30-day free trial
Cloud Standard: Custom pricing
Cloud Premium: Custom pricing
Cloud Enterprise: Custom pricing
On-prem: Custom pricing

Axero Copilot ratings & reviews

G2: Not enough reviews
Capterra: Not enough reviews

7. Zenefits—Best for all-in-one HR solutions

You can simplify processes for both HR teams and employees with Zenefits. For instance, it automates the onboarding processes, including background checks, offer letters, and self-onboarding.

The built-in scheduling tool effortlessly automates payroll syncing, provides real-time monitoring, and offers convenient check-in/check-out systems for teams.

Zenefits supports integrations with various platforms, including Google Workspace and Slack, and 401k providers for benefit management.

Zenefits best features

Get access to a built-in compliance calendar and avoid errors
Configure predictive analytics for customized insights
Generate custom salary benchmark reports
Use the Visual Analytics feature to get insights into workforce trends without managing multiple datasets

Zenefits limitations

Users experience numerous reported bugs
Lacks retirement integrative capabilities

Zenefits pricing

Essentials: $10/month per employee
Growth: $20/month per employee
Zen: $33/month per employee

Zenefits ratings & reviews

G2: 3.9/5 (450+ reviews)
Capterra: 4.2/5 (800+ reviews)

8. Softr—Best for creating custom internal tools without code

Softr is customizable employee portal software perfect for small businesses and agencies. It easily transforms existing employee data from spreadsheets or databases into a fully functional application.

This helps keep your current tech stack bloat-free and saves unnecessary expenditures. With Softr’s drag-and-drop no-code builder and over 100 pre-made widgets, you can create personalized applications tailored specifically for your company’s employees.

If you need functionalities like employee onboarding, an employee directory, intranet, wiki, or benefits management, Softr allows you to build a user-friendly portal easily. You can centralize all employee resources, directories, and calendars into a single app that matches your business needs.

Softr best features

Use templates and logic builders for rapid application development
Integrate it with existing tools and databases, such as Google Sheets, HubSpot, and SmartSuite, for building apps suited to your workflows
Collaborate on building applications and add custom CSS and JavaScript code for added functionality

Softr limitations

Not a perfect replacement for fully custom-coded solutions

Softr pricing

Free
Basic: $59 /month
Professional: $167/month
Business: $323 /month
Enterprise: Custom pricing

Softr ratings & reviews

G2: 4.8/5 (350+ reviews)
Capterra: 4.6/5 (60+ reviews)

9. Staffbase—Best for fostering employee engagement

Manage HR tasks and create a communication platform for employees with Staffbase. It’s easy to use and has many features to keep everyone informed and connected.

Staffbase stands out by centralizing peer-to-peer communication across multiple channels. This makes it easy to announce important information and engage employees in real-time discussions.

You can also use Staffbase to create dedicated channels for different teams and departments, which helps simplify communication and break down information barriers within the organization. Features such as push notifications, employee surveys, and targeted content delivery let you personalize communication and engage employees effectively.

Staffbase best features

Facilitate simple collaboration and get easy access to the latest versions of company documents
Create professional and engaging content in employee communication software
Get access to back-office data to improve decision-making for internal communication strategies

Staffbase limitations

Requires significant IT effort, especially during the initial setup
Employees will need training to start using the tool

Staffbase pricing

Starter: Custom pricing
Business: Custom pricing
Enterprise: Custom pricing

Staffbase ratings & reviews

G2: 4.7/5 (200+ reviews)
Capterra: 4.8/5 (70+ reviews)

10. PeopleOne—Best for integrating employee collaboration

PeopleOne is a modern intranet solution that brings your workplace culture to life. Built on Microsoft SharePoint, it’s made for HR and internal communication teams across various industries, such as Manufacturing, Logistics, Construction, Healthcare, Finance, and Professional Services.

It’s an excellent tool for HR teams who want to improve the employee experience and support remote work initiatives.

PeopleOne’s self-serve portal makes it seamless to access important HR documents on desktop and mobile platforms.

PeopleOne best features

Conduct employee pulse surveys, host polls, and manage rewards programs
Use the Blog feature to keep employees informed and help them brush up on relevant articles

PeopleOne limitations

Lacks HR administrative capabilities such as payroll, expense management, and leave requests
Advanced reporting and analytics features may be less extensive than specialized HR software solutions

PeopleOne pricing

Essential: Custom pricing
Standard: Custom pricing
Pro: Custom pricing

PeopleOne ratings & reviews

G2: Not enough reviews
Capterra: Not enough reviews

Increase Workforce Efficiency with Employee Portal Software

When choosing among employee portals, the key is to pick one that works well with your business’s essential functions, processes, and tools. Even with the productivity boost a great tool can provide, you won’t see a return on investment if it’s implemented poorly or the employees don’t want to use it because it’s too complex.

Look for a solution that takes care of your major HR and operations challenges instead of a feature-heavy platform that might not meet your needs. An adaptable tool will help you introduce new processes without interfering with productivity while also providing the flexibility to grow your capabilities in the future.

For example, ClickUp offers an ideal balance of functionality and adaptability. It helps solve operational bottlenecks and enhances productivity by improving visibility and cross-functional collaboration.

The People Piece, an organizational development consulting firm, experienced this firsthand.

Before ClickUp, they struggled with siloed work across various tools such as Word docs, spreadsheets, and Slack, which led to frustrations and mistakes. By adopting ClickUp as a central platform, People Piece was able to ensure that all work was captured in a central location and organized by initiatives and projects. This helped them track each task better and avoid missing steps, bringing more visibility across the organization.

They were able to create detailed project and list structures to manage large-scale procedures like recruiting and onboarding. This ensured every action item had a concrete place in their workflow.

ClickUp makes the life of a human resources manager simpler with its extensive set of employee management capabilities.

Everything you need to stay organized and get work done.

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