11 Best Bardeen AI Alternatives for Workflow Automation in 2026

Bardeen AI is a reliable no-code automation platform for everyday tasks. It’s great for quick wins—like moving data between apps and cleaning up repetitive tasks.

But once your team starts growing, automation stops being a “nice-to-have” and turns into infrastructure. You need automation that’s intelligent and keeps moving work forward, even when the inputs change and the process isn’t 100% linear.

And that’s usually where teams start hitting limits: integrations that don’t go deep enough, automations that break on edge cases, and AI that can’t actually understand context across systems.

That’s why we put together this list of the best Bardeen AI alternatives.

We cover tools built to handle more complex workflows, move data reliably across platforms, and scale with real operations (not just personal productivity).

Come, let’s help you find the right automation setup for your team! 🛠️

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Why Go for Bardeen AI Alternatives?

While Bardeen AI is loved by many teams for automating repetitive tasks and its (largely reliable) scraping capabilities, other users feel it’s inadequate for scaling AI workflow automation across teams and tools.

Here are some of the limitations that real reviews list most frequently:

• Difficulty handling multi-step workflows that depend on changing page conditions or advanced ‘if-this-then-that’ logic
• Inconsistent scraping results. Some fields may be skipped or extracted incorrectly, especially from pages with unusual structures
• Missing native integrations and a lack of certain APIs make it harder to automate across all the tools people use daily
• Unreliable triggers for some apps. For example, Notion triggers like ‘page created’ or ‘page updated’ don’t always fire reliably
• Limited customization. Renaming variables, changing template links after creating a scraper, or tweaking examples, etc. aren’t as flexible as users would like

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Bardeen AI Alternatives at a Glance 

Here’s a quick overview of the best Bardeen AI alternatives and what each offers: 

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The Best Bardeen AI Alternatives to Use

Now let’s dive straight into the details.

1.ClickUp (Best for internal team productivity and intelligent, context-aware agents)

Try ClickUp for free

Most teams use five or six different AI tools. One for content creation, one for task automation, one for summaries, one for reporting…and so on. Over time, this creates the massive problem of AI Sprawl. You end up with way too many AI tools and models that don’t talk to each other. Your costs multiply overnight while context becomes more and more fragmented.

This is the exact problem ClickUp solves. It is the world’s first Converged AI Workspace where all your tasks, docs, conversations, and projects live in one system, and AI is built directly on top of that foundation. 

Here’s what makes it a perfect alternative to Bardeen AI: 

AI that understands your work 

ClickUp Brain is a context-aware AI layer that understands your entire workspace, including your tasks, timelines, resources, dependencies, and team capacity.

So, when you ask Brain a question, it gives you an answer by searching your actual workspace, including the same folders, list, and projects you would manually open one by one. And because ClickUp already knows how you work, who your people are, what each team owns, and what permissions apply, the answers are contextual, accurate, and permission-aware.

With ClickUp Brain, you can: 

• Turn conversations into real work by converting discussions, notes, and ideas into tasks with the right context already attached
• Make smarter decisions using live project context, factoring in deadlines, owners, dependencies, and team workload automatically
• Create and update work directly inside ClickUp, from drafting docs and comments to updating task statuses
• Get instant visibility into what’s happening with real-time answers to questions like what’s blocked, what changed, and what needs attention today

Not only this, ClickUp Brain MAX (Brain’s desktop companion) also gives you access to multiple AI models like ChatGPT, Claude, or Gemini. This flexibility makes Brain MAX especially powerful for teams that want AI assistance embedded into daily operations, not siloed in separate apps.

See what matters instantly with AI project summaries

One of the most practical use cases of ClickUp Brain is AI-powered project summaries. Brain automatically scans your tasks, chats, comments, and updates to generate clear project summaries, saving you the time and effort of figuring out project status manually.

With AI Project Summaries, you can:

• Get a unified view of your project progress, showing what’s completed, in progress, or falling behind
• Automatically surface blockers and risks, so delays and dependencies don’t stay hidden in long comment threads
• See ownership and accountability clearly, with highlights on who’s responsible for what and what needs attention next
• Onboard new stakeholders or team members faster, without asking them to read weeks of task history.

You can even ask it to analyse your project and suggest ways to improve how work is planned and executed.

Automate your workflows end-to-end

Why stop at getting updates about your work with AI? Why not delegate it too? In ClickUp, there are 2 ways of going about it: ClickUp Automations and ClickUp Super Agents

ClickUp Automations helps automate repetitive work by running simple rules based on a trigger → condition → action structure. You can automate actions like task assignments, status updates, and follow-ups, making your workflows more efficient without the manual effort. 

For example, if you are managing a content project, you can set up an automation where, as soon as a task moves to ‘Draft Ready,’ ClickUp can instantly assign it to the editor, raise its priority, and add a comment with next steps; only if the task already has a due date.

And here’s the best part: every automation is also logged, so if something doesn’t work as expected, you can see exactly what happened and fine-tune it.

See this in action in this video!

Automation that thinks for itself: ClickUp AI Super Agents 

While automation takes a lot away from your plate, a lot of the work you want to automate requires judgment. That’s where ClickUp Super Agents come in.

These AI teammates are 100% ambient—they keep an eye on your workspace and take action based on what’s happening. For example, if a high-priority bug hasn’t been updated in 24 hours, an agent can automatically ping the assignee, escalate the issue, or even reassign it.

You can configure agents to watch for overdue tasks, missed SLAs, or specific keywords in comments. They can run on a schedule or react in real time, and thanks to their infinite memory and knowledge of your workspace, they’re smart enough to interact with both ClickUp and your other tools via APIs. 

As with human teammates, you can DM, @mention, and assign tasks to Super Agents.

Watch this video to learn more about Super Agents:

ClickUp best features

• Use ClickUp Dashboards and AI Cards to track live project updates and task statuses, helping teams spot progress and risks at a glance
• Capture meetings without manual effort. ClickUp AI Notetaker attends your virtual meetings and helps transcribe conversations in real time and generate summaries
• Keep conversations tied to execution. Collaborate directly inside ClickUp Chat, where all your discussions, updates, and feedback stay connected to the actual tasks and projects they relate to 
• Find anything instantly across tools. ClickUp Enterprise Search lets you search tasks, docs, comments, and connected apps like Google Drive, Jira, Figma, and GitHub, all from ClickUp
• Use ClickUp Integrations to sync tools like  HubSpot, GitHub, and Twilio, or build custom workflows with webhooks to automate work across your apps

ClickUp limitations 

• ClickUp’s extensive feature set and customization options can be overwhelming at first

ClickUp pricing 

ClickUp ratings and reviews 

• G2: 4.7/5 (10,000+ reviews)
• Capterra: 4.6/5 (4,000+ reviews)

What are real-life users saying about ClickUp?

A happy reviewer shares:

2. Zapier (Best for extensive app integrations and business workflows)

Zapier is one of the most popular no-code workflow automation platforms built for systematic multi-step workflows. You can chain actions together and layer in logic so the workflow adapts to what’s happening. For example, you can route leads differently based on deal size, clean and enrich data before syncing it to another tool, and even stop workflows entirely when certain conditions are not met. 

The tool also offers AI Agents for automation and an AI Copilot. Instead of manually figuring out every step, you can describe what you want in plain language and let an AI Agent decide how to execute it across your apps.

The AI Copilot is also helpful when building workflows. It suggests steps, points out logic gaps, and speeds things up, especially useful if you’re not an automation expert. You can keep things controlled with permissions, activity logs, and even approval-style checks for sensitive actions, so automations stay safe when they’re touching sensitive data.

Zapier best features

• Connect 8,000+ apps across CRM, marketing, finance, support, analytics, and internal tools to keep data flowing automatically
• Visualize workflows using Zapier Canvas, which lets you map out automation flows like a diagram, and plan the full process before building it
• Collaborate using shared folders, role-based access, admin controls, and version history without worrying about breaking live automations
• Monitor automation health using task history, logs, error alerts, retries, and reliability controls

Zapier limitations 

• Triggers may run slower than expected, and in certain cases, workflows can fail silently without clear error messages

Zapier pricing 

• Free
• Professional: Starts at $29.99/month
• Team: Starts at $103.50/month
• Enterprise: Custom pricing

Zapier ratings and reviews 

• G2: 4.5/5 (1700+ reviews)
• Capterra: 4.7/5 (3000+ reviews)

What are real-life users saying about Zapier?

Hear from a G2 reviewer:

3. Make (Best for visual, budget-friendly workflow automation)

In Make, every automation is laid out as a flowchart, so you can see how data moves from one app to another. You can split one workflow into multiple paths, run steps only when certain conditions are met, and process items one by one when you’re working with lists.

The tool also supports aggregators, which is helpful when you want to collect results from multiple steps and bring everything back together neatly before pushing it forward. It combines agent-based automation with AI. Instead of defining every step, you describe the goal, and the agent helps determine the next actions based on context, making workflows more adaptive and easier to manage at scale.

With built-in data handling, you can clean up text, handle dates, or reshape data right inside the workflow, which makes dealing with real-world inputs much easier.

Make best features

• Leverage deeper app integrations by working with advanced endpoints, custom API calls, and detailed configuration instead of basic trigger-action steps
• Embed drag-and-drop AI modules to generate, summarize, classify, or enrich data directly inside workflows without external scripts or plugins
• Reduce production headaches with execution logs and error handling that show exactly where and why a workflow failed
• Design workflows using natural language prompts to speed up scenario creation and reduce the effort needed to build complex automation logic

Make limitations 

• Workflows can become error-prone as they scale, and unclear, non-human-readable error messages often make debugging frustrating

Make pricing 

• Free
• Core: Starts at $10.59/month 
• Pro: Starts at $18.82/month
• Teams: Starts at $34.12/month
• Enterprise: Custom pricing 

Make ratings and reviews 

• G2: 4.6/5 (200+ reviews)
• Capterra: 4.8/5 (400+ reviews)

What are real-life users saying about Make?

A Reddit reviewer says:

4. n8n (Best for self-hosted automation with technical control)

n8n is great for teams that want full control over how their automations run… rather than handing everything over to a black-box automation tool. You build workflows visually using nodes, branches, conditions, and loops. If you want, you can self-host it completely, which means your automations run on your own servers, and your data never leaves your setup.

The tool lets you drop JavaScript directly into a workflow, call any API you want, or even build your own nodes if needed. Moreover, AI models can be used to actively guide workflows; deciding what to do next, which tool to use, or how to route data. 

n8n best features

• Orchestrate AI agents that understand input, pick the right AI agent tools, and carry out multi-step actions using LLMs, APIs, and internal systems
• Scale and monitor workflows with execution logs, retries, step-by-step debugging, and queue-based processing for heavier workloads
• Reuse automation logic by breaking workflows into sub-workflows and workflow templates, making it easier to standardize processes across teams

n8n limitations 

• Small configuration mistakes can trigger excessive executions or unexpected costs, especially in loops or scraping workflows

n8n pricing 

• Free trial
• Starter: 24€/month (~$28/month)
• Pro: 60€/month (~$70/month)
• Business: 800€/month (~$936/month)
• Enterprise: Custom pricing 

n8n ratings and reviews 

• G2: 4.8/5 (150+ reviews)
• Capterra: 4.6/5 (40+ reviews)

What are real-life users saying about n8n?

This is what a Capterra reviewer said about n8n:

5. Workato (Best for enterprise-grade integrations and automation at scale)

Automation in Workato revolves around Recipes. A single recipe can handle multiple steps, conditions, parallel paths, approvals, and proper error handling. Since you can clean data, validate it, apply business rules, and enrich records inside the workflow itself, it’s ideal for processes where accuracy matters more than speed.

Workato’s Copilots use AI to help teams build and manage automations faster, and they can assist with working from messy inputs when designing workflows. Workato’s AI agents, called Genies, can watch events, reason about next steps, and then carry out multi-step actions within enterprise rules.

You also get Agent Studio to build and manage them, plus an Agent Knowledge Base so Genies can pull context from internal information. Additionally, strong monitoring with execution logs and retries makes it easier to catch issues early and ensure automations are running properly in production.

Workato best features

• Integrate with enterprise and legacy systems using robust connectors and bi-directional APIs
• Govern automation and AI actions with role-based access, audit logs, environment separation, and the Enterprise Model Context Protocol (MCP) for safe, contextual AI execution
• Interact with workflows through Workbot in Slack or Microsoft Teams, making it easy to trigger AI-powered automations and stay in the loop

Workato limitations 

• Feels restrictive when working with very large datasets, or heavy custom code, especially if you’re comparing it to more developer-focused iPaaS tools

Workato pricing 

• Custom pricing 

Workato ratings and reviews 

• G2: 4.7/5 (700+ reviews)
• Capterra: 4.6/5 (80+ reviews)

What are real-life users saying about Workato?

This is what a G2 reviewer said about Workato:

6. Notion Automations (Best for productivity teams centralizing docs and tasks)

If your team already lives in Notion for notes, wikis, tasks, and project trackers, its API and integrations make project management automation feel natural. For example, you can push form submissions straight into a task database, update pages when something changes in another tool, or trigger follow-ups when a new item gets added.

Notion also has database automations, where you can set triggers like ‘when a page is created’ or ‘when a property changes,’ and then automate actions like assigning an owner, updating status, setting dates, or sending reminders.

Linked databases, relations, and rollups automatically keep data in sync, so you don’t have to update the same info in different places. Notion Agent helps create pages, update databases, assign tasks, and reorganize content across many pages in one go. 

Notion Automations best features

• Execute multi-step work inside Notion using Notion Agent that can create, edit, organize, and update pages from a single instruction
• Speed up thinking and writing with Notion AI for summaries, drafts, document analysis, and workspace-based Q&A
• Extend workflows using the Notion API and integrations when you need data to flow in or out of other tools

Notion Automations limitations 

• You have to rely on external tools when you need heavy cross-app automation, like browser actions or multi-system workflows
• You don’t get to build customizable agents in Notion yet

Notion Automations pricing 

• Free
• Plus: $12/member per month
• Business: $24/member per month
• Enterprise: Contact for pricing

Notion Automations ratings and reviews 

• G2: 4.6/5 (9000+ reviews) 
• Capterra: 4.7/5 (2500+ reviews)

What are real-life users saying about Notion Automations?

This is a G2 reviewer‘s feedback:

7. Integrately (Best for one-click integrations, especially for eCommerce tools)

Integrately is an iPaaS tool that helps your apps talk to each other automatically with 20M+ ready-made automations. Most of the time, you just search for what you want to do, click on a suggested automation, connect your apps, and turn it on.

The setup experience is very beginner-friendly because SmartConnect guides you step by step. First, you pick the automation, then you connect your apps, review the setup, and activate it. In many cases, the tool even pre-maps the fields for you, so you don’t have to decide which data goes where. 

The AI automation builder lets you describe what tasks you want to automate with AI in plain language, and it creates the workflow for you. It works well with tools like Shopify, WooCommerce, and BigCommerce, and is good at connecting older or legacy tools with modern SaaS apps. It’s a solid choice if your stack has a mix of new cloud tools and older systems that don’t have clean APIs.

Integrately best features

• Connect 1400+ apps across CRM, marketing, communication, spreadsheets, helpdesk, and operations tools
• Embed generative AI into workflows to add AI-powered steps like text generation, summarization, or data enrichment
• Schedule workflows to run at fixed intervals, not just in response to real-time triggers

Integrately limitations 

• Complex, multi-step automations can feel tricky to set up, especially when mapping many custom fields

Integrately pricing 

• Free
• Starter: $29.99/month for 2000 tasks 
• Professional: $49/month for 10,000 tasks
• Growth: $124/month for 30,000 tasks
• Business: $299/month for 1,50,000 tasks

Integrately ratings and reviews 

• G2: 4.7/5 (700+ reviews)
• Capterra: Not enough reviews 

What are real-life users saying about Integrately?

This is what a G2 reviewer said about Integrately:

8. UiPath (Best for robotic process automation and enterprise IT teams)

UiPath is built around Robotic Process Automation (RPA). The bots don’t just pass data via APIs. They open apps, click buttons, read screens, download files, and move information around exactly like a human would. 

You can design automations in UiPath Studio. While it’s visual and drag-and-drop, you still get full control over conditions, branching, retries, and error handling. Once the workflow is ready, UiPath Robots take over, either running alongside a user for assisted tasks or operating fully unattended in the background for hands-off execution.

As things scale, UiPath Orchestrator lets you schedule jobs, manage credentials securely, control access, and keep an eye on everything through logs and execution history. 

UiPath best features

• Pull useful data out of messy documents with Document Understanding, which reads invoices, forms, emails, and contracts and lets you review anything that looks uncertain
• Handle unreliable or legacy interfaces using Computer Vision, so bots can ‘see’ buttons and fields even when selectors or APIs break
• Interact with automation in plain language through Conversational Agents and Autopilot, making it feel more like working with an AI assistant
• Embed machine learning into workflows using AI Center, allowing automations to classify data, make predictions, and take smarter decisions instead of relying only on fixed rules

UiPath limitations 

• UI-based automations and agentic workflows can be fragile, meaning app or layout changes can break workflows unless governance and maintenance are handled properly

UiPath pricing 

• Basic: $25/month
• Standard: Custom pricing 
• Enterprise: Custom pricing 

UiPath ratings and reviews 

• G2: 4.6/5 (7000+ reviews)
• Capterra: 4.6/5 (700+ reviews)

What are real-life users saying about UiPath?

Straight from a Capterra reviewer:

9. IFTTT (Best for simple personal tasks and smart home automations)

IFTTT runs on a simple ‘one trigger → one action’ automation setup. You can set up automations like ‘If I reach home (GPS), then turn on my smart lights’ in a few minutes. These automations are called Applets.

The tool has a huge library of ready-made Applets, so most of the time you just search, click, connect your accounts, and it starts running. You’ll find Applets for auto-posting social updates, syncing notifications, running actions based on time/location/device status, or creating/updating tasks when something changes inside another app. 

The AI Applet Maker lets you type what you want in plain English, and it creates the Applet for you. There’s also an IFTTT Automation Assistant GPT that lets you manage or trigger automations from a ChatGPT-style user-friendly interface. And if you’re on the advanced plan, Filter Code helps you add logic like conditions and time rules so Applets don’t fire blindly.

IFTTT best features

• Connect 700+ services like Alexa, Google Assistant, Philips Hue, smart thermostats, Fitbit, Twitter/X, Dropbox, and more
• Use built-in AI tools like AI Social Creator (short-form posts), AI Content Creator (long-form drafts like outlines/blogs), and AI Summarizer (meeting notes/article summaries)
• Embed AI directly inside automations with robust features like AI Prompt, so triggers can generate a smart response/output automatically before the next step happens

IFTTT limitations 

• Some users reported that Applets can fail randomly, and there’s no detailed log to understand why

IFTTT pricing 

• Free
• Pro: $4.99/month
• Pro+: $14.99/month

IFTTT ratings and reviews 

• G2: 4.5/5 (100+ reviews)
• Capterra: 4.6/5 (200+ reviews)

What are real-life users saying about IFTTT?

This is what a G2 reviewer said about IFTTT:

10. Tray.ai (Best for developers and engineers needing flexible API integrations)

Tray.ai is an enterprise-grade low-code iPaaS built for teams that need automation as infrastructure, not just quick app-to-app shortcuts. It gives you a powerful visual workflow builder. Use it to build multi-step flows with branching, loops, and data handling.

The tool offers strong support for embedded integrations and AI-driven builds, so it’s a good pick if you want deeper workflow automation. With Tray Embedded, you can use the Call Connector API to run connector actions inside your own product, so instead of telling users to connect this tool somewhere else, your product itself becomes the place where integrations happen.

The Merlin Agent Builder helps build AI agents that can understand context, decide what to do next, and take actions across tools. You can also plug AI into workflows using different LLMs without getting locked into just one. And to speed up building, Merlin Build can auto-generate workflow documentation and even suggest best practices to improve your workflows as they grow.

Tray.ai best features

• Track issues easily with detailed logs, so you can see exactly where the workflow failed and what caused it
• Control workflow changes with version history and dev → staging → production setup using export/import
• Keep workflows stable with retries and error handling, so automations don’t break halfway through

Tray.ai limitations 

• It’s harder to manage complex workflows—connectors can be outdated, and it lacks strong version control/visibility

Tray.ai pricing 

• Custom pricing  

Tray.ai ratings and reviews 

• G2: 4.5/5 (150+ reviews)
• Capterra: Not enough reviews 

What are real-life users saying about Tray.ai?

Straight from a G2 review:

11. Drift (Best for AI-driven chatbots and sales automation)

Drift (now part of Salesloft) is a website chat + sales automation tool built for lead generation. Here’s how it works: when someone visits your site (especially pricing/product pages), Drift can start a conversation, ask a few smart questions, and move that person to the next step without your team having to manually chase them.

The core engine behind this is Drift’s AI Chat agent. It runs the chat in a structured way, qualifies the visitor, understands what they need, and decides what to do next. Drift uses Playbooks to control these flows, so you can define rules like ‘If someone stays on the pricing page for 30 seconds, pop a message offering help and suggest booking a demo.’

You can also target based on URL, referral source, or even CRM signals. And if someone from your sales team is online, Drift can smoothly do a live chat handoff and route that visitor to the right rep. When a visitor is ready to move forward, Drift Meetings lets them book a demo directly within the chat, eliminating the usual back-and-forth emails.

Drift best features

• Sync chat leads into CRMs like HubSpot and Salesforce so sales can follow up without losing context
• Capture leads after-hours using AI chat so you don’t lose high-intent visitors when your team is offline
• Use natural-language, open-text conversations to answer questions and keep customer interactions feeling real
• Trigger email and video follow-ups through Salesloft workflows so the conversation keeps moving even after the chat ends

Drift limitations 

• Workflow building can feel tedious, and you often end up recreating the same blocks instead of reusing them across Playbooks

Drift pricing 

• Custom pricing 

Drift ratings and reviews 

• G2: 4.4/5 (1000+ reviews)
• Capterra: 4.5/5 (150+ reviews)

What are real-life users saying about Drift?

Read a Reddit reviewer‘s opinion about Drift:

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Bring Your Workflows, Automation, and AI Together in ClickUp

The automation landscape is full of tools designed to solve very specific workflow challenges.

But automation alone is no longer enough. Modern teams also need AI-driven capabilities and a centralized hub to manage work, decisions, data, and collaboration in one place. Without that, automation just adds more tools and more fragmentation.

ClickUp helps teams eliminate tool and work sprawl rather than contribute to it. It’s a full work hub with built-in Automations, ClickUp Brain, and AI Agents that help you run workflows with less manual effort. With ClickUp, you go beyond task automation and towards a system that can truly run and coordinate operations end-to-end.

Sign up on ClickUp for free to get started today!

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