Meetings are great—until you have to remember everything that was said. It’s a lot when you’re jotting down notes, tracking action items, and actually paying attention.
If your team lives in Microsoft Teams, you need an AI note-taking tool to save you.
The best AI note-takers record, transcribe, summarize, and even create tasks so you can stay focused while it takes care of the details.
In this blog post, we’ll cover the top AI note-takers for Microsoft Teams that will transform your meeting notes from chaotic to organized. 🎯
Meanwhile, you can check out some of the top picks in this video:
Best AI Note Takers for Microsoft Teams Meetings
- What Should You Look for In AI Note Takers for Microsoft Teams?
- The 10 Best AI Note Takers for Microsoft Teams
- 1. ClickUp (Best for AI-powered meeting productivity)
- 2. Microsoft Teams Copilot (Best for AI-powered meeting insights and analytics)
- 3. Fireflies.ai (Best for customizable trackers and time-stamped highlights)
- 4. Otter.ai (Best for searchable transcriptions and AI-generated follow-ups)
- 5. Tactiq’s AI Note Taker (Best for real-time transcription with tagging and screenshots)
- 6. tl;dv (Best for CRM-integrated meeting summaries and workflow automation)
- 7. Supernormal (Best for extracting key insights and answering meeting-related queries)
- 8. Krisp AI Meeting Assistant (Best for detecting action items and structured meeting templates)
- 9. Huddles.app (Best for noise suppression and voice clarity in transcriptions)
- 10. Bluedot’s AI-Powered Note Taker (Best for bot-free background transcription with industry-specific accuracy)
Summarize this article for me please⏰ 60-Second Summary
Here are our recommendations for the best AI note-takers for Microsoft Teams meeting:
- ClickUp (Best for AI-powered meeting productivity)
- Microsoft Teams Copilot (Best for AI-powered meeting insights and analytics)
- Fireflies.ai (Best for customizable trackers and time-stamped highlights)
- Otter.ai (Best for searchable transcriptions and AI-generated follow-ups)
- Tactiq’s AI Note Taker (Best for real-time transcription with tagging and screenshots)
- tl;dv (Best for CRM-integrated meeting summaries and workflow automation)
- Supernormal (Best for extracting key insights and answering meeting-related queries)
- Krisp AI Meeting Assistant (Best for detecting action items and structured meeting templates)
- Huddles.app (Best for noise suppression and voice clarity in transcriptions)
- Bluedot’s AI-Powered Note Taker (Best for bot-free background transcription with industry-specific accuracy)
Summarize this article for me pleaseWhat Should You Look for In AI Note Takers for Microsoft Teams?
An AI note-taker can save time, improve accuracy, and enhance meeting productivity. However, not all tools offer the same capabilities. When choosing one for Microsoft Teams, consider the following key features to ensure it meets your needs. 💁
- Seamless integration: Works natively within Microsoft Teams without requiring manual setup or third-party workarounds
- Real-time transcription: Captures conversations with high precision, even in noisy environments or fast-paced discussions
- Speaker identification: Differentiates between participants to create structured and readable notes
- Action item extraction: Identifies key tasks, decisions, and follow-ups, reducing the need for manual review
- Summarization capabilities: Generates concise, AI-powered meeting summaries with relevant highlights
- Customizable formatting: Allows users to tailor summaries to match team workflows and reporting needs
- Multilingual support: Transcribes meetings in multiple languages for global teams
- Advanced search and tagging: Enables quick retrieval of specific topics, keywords, or key moments
🧠 Fun Fact: A stenographer doesn’t type like the rest of us. They use a special shorthand machine called a stenotype, which types whole words or phrases in a single stroke. That’s why they can keep up with fast-paced speech, making them the human version of real-time transcription AI.
Summarize this article for me pleaseThe 10 Best AI Note Takers for Microsoft Teams
Choosing the right AI note-taker can be challenging with so many options available. To make your life easier, we have curated a list of ten AI note-takers for Microsoft Teams that stand out for their accuracy, seamless integration, and productivity benefits.
Let’s get started! 💪
1. ClickUp (Best for AI-powered meeting productivity)
Work today is broken.
Projects, knowledge, and conversations are scattered across disconnected tools, slowing teams down. ClickUp fixes this with the everything app for work that combines projects, knowledge, and chat in one place—all powered by AI that helps you work faster and smarter.
We all know meetings are where the magic (and the madness) happens. That’s why ClickUp Meetings ensures discussions are structured, productive, and, most importantly, actionable.
ClickUp centralizes AI-powered note-taking, meeting organization, collaborative docs, and task tracking in one place across all video conferencing platforms, including Microsoft Teams.
Here’s how you can use its features. 💁
ClickUp AI Notetaker
The meeting just ended, and your page is filled with unreadable scribbles? Don’t worry; the ClickUp AI Notetaker has your back.
The note-taker automatically records, transcribes, and summarizes your meetings in real time, pulling out key takeaways, deliverables, and decisions. No more digging through a wall of text to find crucial information until your eyes water.
The best part? This AI tool for meetings seamlessly converts discussion points into ClickUp Tasks, ensuring effortless follow-ups. When you need to revisit something later, just ask the AI tool in natural language, and it’ll surface the information in seconds!
For instance, say a marketing team at a tech company holds a weekly campaign planning meeting in Microsoft Teams.
With ClickUp’s note-taker, the meeting is summarized, capturing key updates like launch timelines, content deliverables, and ad spend allocations. It converts these points into tasks, assigning drafts to content writers and design requests to designers.
ClickUp Brain
Finding information becomes effortless with ClickUp Brain. Instead of combing through pages of meeting notes, you can simply ask, ‘What feedback did the client give last month?’ and get instant answers.
For instance, a campaign strategist reviewing past discussions can instantly retrieve client preferences by asking, ‘What messaging direction did the client prefer?’ This ensures that every pitch, ad concept, or content strategy stays aligned with client expectations without missing key details.
ClickUp Docs
Now that your meetings are effortlessly documented, where do all those notes live?
ClickUp Docs is a centralized hub for organizing, sharing, and collaborating on everything, from meeting notes to project roadmaps, to-do lists, and company wikis.
You can use its rich formatting features to structure your documents the way you want while making them engaging with multimedia, charts, tags, links, and tables. Plus, with integrated Brain, you can improve notes’ clarity and edit them to suit specific tones as well.
ClickUp best features
- Expand ideas: Use AI-powered prompts like ‘Extend content’ or ‘Keep writing’ to develop and refine your thoughts
- Automate routine tasks: Set triggers and conditions to handle repetitive actions, using either ready-made or customizable ClickUp Automations
- Capture and transcribe screen recordings: Record your screen with ClickUp Clips and generate AI-powered transcriptions for easy reference within meeting notes
- Sync meeting notes to Chat: Use ClickUp Brain to summarize thread discussions and post key action items directly within ClickUp Chat to keep everyone aligned
ClickUp limitations
- Its extensive customization features take time to set up
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free +
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited +
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business +
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews
- G2: 4.7/5 (10,000+ reviews)
- Capterra: 4.6/5 (4,400+ reviews)
📮 ClickUp Insight: 37% of workers send follow-up notes or meeting minutes to track action items, but 36% still rely on other, fragmented methods. Without a unified system for capturing decisions, key insights you need may get buried in chats, emails, or spreadsheets.
With ClickUp, you can instantly turn conversations into actionable tasks across all your tasks, chats, and docs—ensuring everything is covered.
2. Microsoft Teams Copilot (Best for AI-powered meeting insights and analytics)
Microsoft Teams Copilot is an AI-powered assistant integrated into Microsoft 365 applications, including Teams, to enhance productivity and collaboration. Leveraging advanced language models and Microsoft Graph data, Copilot automates tasks such as drafting emails, summarizing meetings, and generating content.
Copilot preps you for meetings, transcribes discussions, and summarizes key points for late joiners. Afterward, it recaps decisions, lists to-dos, and answers follow-up questions.
Microsoft Teams Copilot best features
- Identify and list follow-up tasks based on meeting discussions, making it easy to assign responsibilities
- Configure Copilot’s availability with options for full transcription, live speech-to-text, or chat-based insight
- Ask Copilot targeted questions to uncover disagreements, analyze responses, and identify gaps in arguments
- Combine spoken discussions and chat messages to provide complete context in one place
Microsoft Teams Copilot limitations
- You need specific Microsoft 365 service plans for the note-taking feature, leading to additional costs
- It’s not available in end-to-end encrypted meetings, limiting its use in sensitive but important discussions
Microsoft Teams Copilot pricing
- Microsoft 365 Business Basic with Copilot: $37.50/month per user
- Microsoft 365 Business Standard with Copilot: $44.00/month per user
- Microsoft 365 Business Premium with Copilot: $53.50/month per user
Microsoft Teams Copilot ratings and reviews
- G2: 4.3/5 (70+ reviews)
- Capterra: Not enough reviews
3. Fireflies.ai (Best for customizable trackers and time-stamped highlights)
Fireflies.ai is an AI note-taker for meetings that records, transcribes, and summarizes conversations from discussions, calls, and virtual conferences. It captures voice interactions from any source, ensuring you never miss key details.
Need to track pricing discussions and competitor mentions or share a key moment from a call? Set up custom trackers to flag details and let Fireflies create time-stamped soundbites for quick reference.
Fireflies.ai best features
- Capture and convert meetings into text with industry-leading precision across 100+ languages
- Sync transcripts and notes with Slack, Salesforce, HubSpot, Trello, Asana, Notion, and more
- Use the AI Notetaker bot, Chrome extension, or mobile app to transcribe live or in-person conversations
- Search past meetings down to the exact sentence and use AskFred to get instant answers from conversations
Fireflies.ai limitations
- Limited technical vocabulary sometimes leads to inaccuracies
- Fails to record or summarize messages sent in the Teams chat during meetings
Fireflies.ai pricing
- Free
- Pro: $18/month per user
- Business: $29/month per user
- Enterprise: $39/month per user
Fireflies.ai ratings and reviews
- G2: 4.8/5 (600+ reviews)
- Capterra: Not enough reviews
🧠 Fun Fact: The Greeks used materials like expensive parchment and papyrus to document everything by hand. They also had to constantly struggle to keep these records safe from environmental effects.
4. Otter.ai (Best for searchable transcriptions and AI-generated follow-ups)
Otter.ai helps teams stay on top of meetings, turning conversations into clear, searchable notes. As an AI note-taking tool, Otter.ai transcribes your meetings in real time. After the meeting, it automatically creates a quick summary, so you can review key points in seconds.
The platform also identifies speakers and picks out responsibilities, so there’s no need for manual follow-ups. With keyword detection, you can easily search through past meetings for specific topics.
Plus, its AI chat assistant can generate follow-up emails or status updates based on the meeting.
Otter.ai best features
- Generate 30-second summaries that distill lengthy sessions into essential highlights
- Use Otter AI Chat to craft follow-up emails and status updates directly from meeting insights
- Merge live dialogue with asynchronous updates with AI Channels, driving project momentum
- Extract and distribute actionable items automatically, ensuring clear next steps
Otter.ai limitations
- Access is limited to your 25 most recent conversations, and older conversations are archived
- Transcription in each session is capped at 30 minutes in the free plan
Otter.ai pricing
- Free
- Pro: $16.99/month per user
- Business: $30/month per user
- Enterprise: Custom pricing
Otter.ai ratings and reviews
- G2: 4.3/5 (290+ reviews)
- Capterra: 4.4/5 (90+ reviews)
🧠 Fun Fact: The ancient Greeks were pioneers in the practice of note-taking and emphasized the cultural importance of documenting knowledge. They maintained personal records meticulously to preserve philosophical thoughts, historical events, and scientific observations.
5. Tactiq’s AI Note Taker (Best for real-time transcription with tagging and screenshots)
Designed with professionals and managers in mind, Tactiq Note Taker by OpenAI transcribes your meetings live, ensuring that every critical detail is captured accurately.
It integrates with Microsoft Teams, Google Meet, and Zoom, eliminating the hassle of manual note-taking. Following the sentence note-taking method, Tactiq captures each statement as it’s made, ensuring that the context and nuances of the conversation are preserved.
Tactiq’s AI Note Taker best features
- Use AI to automatically generate comprehensive project updates, including events, deadlines, discussions, next steps, notes, and takeaways
- Mark assignments, decisions, and questions with custom tags, labels, or comments to live transcripts
- Add screenshots directly to your transcript to preserve critical moments and specific references for later review
Tactiq’s AI Note Taker limitations
- Some users report that Tactiq’s AI features can be complex to set up and customize initially
- Tactiq operates as a Chrome extension, limiting its use to Chrome browser users
Tactiq’s AI Note Taker pricing
- Free
- Pro: $12/month per user
- Team: $20/month per user
- Enterprise: Custom pricing
Tactiq’s AI Note Taker ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
🔍 Did You Know? John Locke played an important role in improving the usability of common books. He introduced an effective indexing system that allowed users to categorize and retrieve information effectively. This helps structured note-taking even in modern times.
6. tl;dv (Best for CRM-integrated meeting summaries and workflow automation)
tl;dv is an AI-powered meeting minute software for professionals and managers who rely on Microsoft Teams. While it records, transcribes, and highlights moments from meetings, it primarily focuses on post-meeting summarization.
With seamless CRM integration, AI-powered insights, and a customizable summary format, tl;dv makes follow-ups, reporting, and decision-making effortless. Whether you need to extract customer feedback, track objections in sales calls, or identify product pain points, tl;dv’s AI agents handle it all.
tl;dv best features
- Auto-fill CRM fields with relevant meeting data, eliminating manual entry in HubSpot, Salesforce, and over 6,000 other platforms
- Schedule AI-powered prompts to scan past and future meetings for specific insights, with reports sent straight to your inbox
- Transcribe and summarize meetings in over 30 languages for global collaboration
- Apply structured templates and playbooks to ensure consistency across meetings
tl;dv limitations
- No built-in feature to analyze participants’ visible emotions in videos, which could provide deeper insights
- It doesn’t offer custom vocabulary, which can be important for specialized fields or terms
tl;dv pricing
- Free
- Pro: $29/month per user
- Business: $98/month per user
- Enterprise: Custom pricing
tl;dv ratings and reviews
- G2: 4.7/5 (300+ reviews)
- Capterra: Not enough reviews
🔍 Did You Know? The AI note-taking market size is expected to reach around $2,545 million by 2033 with a compound annual growth rate of 18.9%.
7. Supernormal (Best for extracting key insights and answering meeting-related queries)
Next up on this list of AI note takers for Microsoft Teams is Supernormal. This tool seamlessly integrates with Microsoft Teams, transcribing meetings and capturing key takeaways in real time.
Its AI-driven assistant, Norma, captures detailed meeting notes in real time. Unlike conventional transcription tools, Norma extracts key insights, identifies assignments, and answers queries during or after the meeting. It even lets you customize the name of the notetaker bot within Microsoft Teams for a seamless team experience.
Supernormal best features
- Automatically detect tasks in discussions and assign them to relevant team members within Asana, Trello, ClickUp, and Linear
- Quickly locate specific moments in timestamped transcript sections
- Standardize note formats with tailored templates for different types of meetings, such as sales calls, team check-ins, and client briefings
- Receive digest emails summarizing key discussions, helping teams prepare for the week ahead
Supernormal limitations
- Users complain of low-quality results from the tool’s pre-built templates
- It doesn’t transcribe meetings offline
Supernormal pricing
- Free
- Pro: $18/month per user
- Business: $29/month per user
- Enterprise: Custom pricing
Supernormal ratings and reviews
- G2: Not enough reviews
- Capterra: not enough reviews
🔍 Did You Know? AI note-takers use technologies like large language models (LLMs) and automatic speech recognition (ASR) to enhance accuracy and context understanding.
8. Krisp AI Meeting Assistant (Best for detecting action items and structured meeting templates)
True to its name, Krisp delivers crisp transcriptions for Microsoft Teams meetings. Apart from basic note-taking, Krisp detects to-dos within meeting conversations. Tasks are automatically extracted, categorized, and assigned to relevant team members, ensuring that all follow-ups are clear and trackable.
Additionally, Krisp enhances efficiency, offering ready-to-use note-taking templates for meeting notes. These templates organize key discussion points, decisions, and next steps in a structured format, making it easier to share and distribute notes among team members.
Krisp AI Meeting Assistant best features
- Detect points of action in conversations and assign them to team members without context-switching
- Link note-taking and distribution with scheduled meetings for an automated workflow
- Leverage plugin-free compatibility to work with Microsoft Teams and other meeting platforms
Krisp AI Meeting Assistant limitations
- Currently, Krisp can connect to only one calendar at a time
- Meeting transcription and note-taking features currently support only English
Krisp AI Meeting Assistant pricing
- Free
- Pro: $16/month per user
- Business: $30/month per user
Krisp AI Meeting Assistant ratings and reviews
- G2: 4.7/5 (550+ reviews)
- Capterra: Not enough reviews
💡 Pro Tip: Use colors to highlight different sections in your notes. Red can be used for important information, key points, and warnings, while blue can highlight definitions, main concepts, and key ideas. Green is great for examples and applications, yellow for questions, and purple for vocabulary.
9. Huddles.app (Best for noise suppression and voice clarity in transcriptions)
Huddles is a top-tier noise-canceling and voice enhancement tool that delivers crystal-clear audio in virtual meetings. It removes background noise like keyboard typing, barking dogs, or construction noise, ensuring accurate meeting recaps.
In fast-paced discussions where multiple participants speak simultaneously, Huddles’ Voice Clarity feature enhances speech intelligibility. This makes it easier to differentiate speakers and produce coherent summaries.
Huddles.app best features
- Keep data secure with local audio processing, ensuring sensitive information stays private
- Minimize misinterpretations by eliminating poor audio quality issues using Echo Cancellation and Acoustic Echo Removal
- Create concise agendas using AI to guide discussions and encourage team members to prepare in advance
Huddles.app limitations
- The application does not sync with users’ calendars
- Users complain of not having enhanced API connections to facilitate better interoperability with other platforms
Huddles.app pricing
- Free
- Pro: $19.9/month per user
- Business: $19.9/month per user
Huddles.app ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
🔍 Did You Know? Organizations using AI note-taking tools have seen up to a 30% reduction in time spent organizing notes after meetings.
10. Bluedot’s AI-Powered Note Taker (Best for bot-free background transcription with industry-specific accuracy)
Bluedot captures, organizes, and shares meeting notes in Microsoft Teams without the need for bots joining your calls. It works quietly in the background, automatically transcribing and summarizing discussions. Transcripts highlight key points, action items, and decisions, making follow-ups effortless.
A major plus? Bluedot accurately recognizes technical terms and industry jargon, so even specialized conversations are transcribed with clarity.
Bluedot’s AI-Powered Note Taker best features
- Set specific viewing, editing, and sharing permissions to keep confidential information secure
- Distribute meeting summaries across teams to ensure all meeting participants stay informed
- Use AI for meetings and conduct a quick keyword search to locate important meeting notes without replaying recordings
- Automatically generate follow-ups and action items to keep teams aligned on next steps
Bluedot’s AI-Powered Note Taker limitations
- Lacks extensive CRM integrations, limiting the ability to sync recorded calls with platforms like liftOS
- Limited customization options for meeting summaries, affecting insights into client interactions
Bluedot’s AI-Powered Note Taker pricing
- Free
- Basic: $18/month per user
- Pro: $25/month per user
- Business: $39/month per user
- Enterprise: Custom pricing
Bluedot’s AI-Powered Note Taker ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
🤝 Friendly Reminder: Note-takers are helpful, but always review, refine, and personalize your AI-generated notes for accuracy and clarity.
Summarize this article for me pleaseMeet The Best AI-Powered Tool—ClickUp
We’ve covered some of the best AI note-takers for Microsoft Teams, each offering unique features to improve how you capture, organize, and act on meeting insights.
But if you’re looking for advanced features that enhance your team’s productivity beyond transcribing meetings, ClickUp stands out from the rest.
With the ClickUp AI Notetaker, you get automated meeting summaries, so you don’t have to worry about missing important details. ClickUp Docs provides a collaborative space to store, organize, and refine your notes. And with ClickUp Brain, AI goes a step further—helping you write, summarize, and retrieve information instantly, making your workspace truly smarter.
Sign up to ClickUp for free today! ✅
Everything you need to stay organized and get work done.
