10 Best AI Team Collaboration Tools to Use in 2025

Some days, it feels like all I’m doing at work is catching up on conversations—Slack threads, product updates, internal documents, and recordings of demos with customers—leaving little time to focus on my core tasks and projects. 

According to a recent article by Harvard Business Review, I’m not the only one.

Most teams spend more than 85% of their time each week collaborating with others. Organizations have started prioritizing ‘teamwork’ over ‘deep work’ to increase connectivity and build cross-team communication.

While collaboration at work is great, it doesn’t help if it takes up most of your time. This is why I’ve been super excited about AI-powered collaboration tools—especially useful for summarizing 100-message threads on Slack and hour-long customer demo calls. 

Want to explore how AI can help you get to the crux of conversations quicker? I’ve reviewed the leading AI collaboration tools to see how they can streamline collaboration and improve focus and productivity.

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What Should You Look for in AI Team Collaboration Tools?

I tested well over two dozen document and project management tools to check how their AI workspace and collaboration features can aid communication. Along with their collaborative tools, I also analyzed two main things—how they price their artificial intelligence component and how user-friendly the feature was. 

Here are some factors I evaluated:

1. Natural language processing: I wanted to know if the AI engine could understand the nuances of conversational English and give me relevant results
2. Automation capabilities: Another critical factor was whether the AI tools helped to set up workflows for seamless collaboration. Could they automate repetitive tasks like sharing status updates or meeting summaries so you can focus on the bigger picture? 
3. Cost: Each of the tools I tested addressed AI pricing differently. While some use the credit burndown method, others use a pay-per-seat method. Some even offer their AI features for free
4. Integrations: I wanted to check if each tool’s AI collaboration features could help with smart integration capabilities. Could they improve the overall integration workflow for better data syncs or allow me to use the AI capabilities as bots in my other communication tools?
5. Accuracy: Transparency and bias were also key criteria. Did the AI engines give us straight facts or not? More importantly, were their responses fair and unbiased?

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The Top 10 AI Collaboration Tools to Use

With the right AI tools, you can balance deep work and teamwork without feeling drained. Here’s my list of the top AI collaboration platforms that make team communication effortless. 

1. ClickUp—Best AI collaborative project and task management tool

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ClickUp is the everything app for work that combines project management, knowledge management, and chat—all powered by AI that helps you work faster and smarter.

But what makes ClickUp truly stand out is the way it has integrated AI via its native AI engine, ClickUp Brain. This provides users with a unified work management experience across its tools.

Not only does ClickUp Brain consolidate your data across chats, projects, and documents, but it also gives your employees an always-available personal AI assistant that takes care of the busy work.

Let’s explore how ClickUp Brain helps teams stay organized and on the same page:

With ClickUp Brain by your side, you’ll have a powerful AI project assistant to increase your productivity and keep projects running smoothly. To start with, you can streamline your project management ops with AI, such as creating projects, generating task descriptions, and assigning DRIs. 

It also doubles up as a nifty writing and editing assistant that allows you to generate content from scratch and edit existing content. You can also set a brand style guide to match your brand’s voice and tone. But here’s the twist: with multiple LLMs! You can work with Gemini, Claude, and more right from Brain’s interface.

Moving on, if you host a lot of meetings, ClickUp’s AI Notetaker can be super handy. It generates a transcript of all your meetings and even pulls out action items, ensuring that you don’t miss anything important. 

Not only does it save you [and your teammates] a lot of time, but having a text transcript also makes retrieving information easy—something that you miss out on when you only save video recordings. You can also stay on top of conversations with automatic summaries of your direct chats.

And when you’re short on time to respond to that last-minute message or struggle to compile tedious weekly reports, ask ClickUp’s Autopilot Agents to step in. Simply configure the trigger workflows, and then you can handle all the admin tasks for you!

ClickUp best features

• Summarize everything: From project updates to comment threads and long documents, summarize all content with just a click
• Transcribe meetings: Create ClickUp Docs of your meeting minutes by automatically generating a transcript and then extracting the actionable insights from it. With live collaboration detection in ClickUp, team members can contribute to the Doc together and stay in the loop
• Access information quickly: Use the AI-powered search bar to find information quickly without pinging your teammates. And if you must, ClickUp’s Chat lets you reach out to them instantly without needing to switch to another communication platform
• Build automations: Set up multi-step when/then ClickUp Automation triggers to keep your workflow moving smoothly
• Collaborate and communicate visually: ClickUp’s Whiteboards and Mind Maps let you collaborate on projects using a creative canvas. Use capabilities like multi-color pens, sticky notes, shapes, etc., to bring your ideas to life. Connect your sketches and brain dumps to ClickUp Tasks, Docs, and more for actionability and accountability—even in a remote setup
• Record your screen with voiceovers: Sometimes, plain text isn’t enough. Use ClickUp Clips to instantly share bite-sized screen recordings for fast-tracking communication and conveying concepts and instructions in a clearer way

ClickUp limitations

• ClickUp Brain is only available on the paid plans
• Some users have reported a steep learning curve

ClickUp pricing

ClickUp ratings and reviews

• G2: 4.7/5 [9,000+ reviews]
• Capterra: 4.6/5 [4,000+ reviews]

2. Trello—Best collaborative Kanban-based project management tool

Trello is one of several Atlassian products tied into Atlassian Intelligence, pitched as an ‘AI wingmate’ to help speed up work. While it does offer features like summarizing cards, breaking down tasks, and generating ideas from prompts, the functionality feels quite limited—especially when compared to what other Atlassian tools provide.

You can flag inaccurate or off-base AI responses, but that doesn’t always translate into a noticeably better experience. More importantly, Trello’s AI capabilities fall short when it comes to supporting automation or complex workflows, making it feel more like a lightweight add-on than a meaningful upgrade for power users.

Trello best features

• Brainstorm new ideas by asking Atlassian Intelligence to help you with content or campaign ideas or how you can improve a particular process
• Ensure accurate spelling and grammar with the built-in grammar checker
• Use Trello’s AI to extract action items, create a plan or checklist, or simply gain clarity on what needs to be done

Trello limitations

• AI capabilities are only available on the Premium and Enterprise plans, not the Standard one
• AI can’t be used to automate Trello workflows, which can be limiting for some teams

Trello pricing

• Free
• Standard: $6/user per month
• Premium: $12.50/user per month
• Enterprise: $17.50/user per month [billed annually]

Trello ratings and reviews

• G2: 4.4/5 [13,500+ reviews]
• Capterra: 4.5/5 [23,000+ reviews]

3. Asana—Best for small teams requiring a smart AI assistant

More than the AI features, what stood out to me was Asana’s thesis on why it’s building AI capabilities into its product—to support macro-management. If you’re part of a small team that juggles multiple responsibilities and values autonomy, Asana’s AI features may offer some utility.

Asana AI can automate routine tasks like status updates, check-ins, and other repetitive work. It can also generate a summary of your work progress with contextual details and share it with managers to keep them informed.

Larger teams might find value in the ‘smart goals’ feature, which helps standardize goal-setting across different functions.

Asana uses a proprietary AI engine alongside models from OpenAI and Anthropic. It also indicates which engine powers which feature, providing a degree of transparency. Users have the option to opt out of third-party LLMs and rely solely on Asana’s native AI if they prefer.

Asana best features

• Generate summaries, status updates, and progress updates automatically from real-time project updates
• Set up smart rules to run automations and integrate with your other tools
• Write clear, compelling project and task descriptions with the Smart Editor
• Use smart projects to generate a custom project with tasks, fields, etc., based on its purpose and goals   

Asana limitations

• While Asana AI supports multiple languages, it’s only been tested in English
• Asana AI is only available on its team plans and not on individual plans

Asana pricing

• Personal: Free
• Starter: $13.49/user per month
• Advanced: $30.49/user per month
• Enterprise: Custom pricing
• Enterprise+: Custom pricing

Asana ratings and reviews

• G2: 4.4/5 [10,000+ reviews]
• Capterra: 4.5/5 [12,700+ reviews]

📮ClickUp Insight: A typical knowledge worker has to connect with 6 people on average to get work done.

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This means reaching out to 6 core connections on a daily basis to gather essential context, align on priorities, and move projects forward. The struggle is real—constant follow-ups, version confusion, and visibility black holes erode team productivity.

Download The State of Workplace Communication Report by ClickUp to uncover more insights—and what you can do to close the gaps

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4. Airtable—Best for building AI-powered workflow automations

Airtable is a low-code platform designed to build workflow automations and improve operational efficiency—but the experience with its AI features can feel more promising than practical.

While Airtable AI offers tools to extract info from databases, run automations, and summarize or translate text, the results aren’t always consistent. For example, using AI to detect review sentiment and flag the CX team sounds useful in theory—but in practice, it often requires manual cleanup or checking.

As someone without a technical background, I initially appreciated the AI-assisted formula generation. But even then, getting things to work as intended often involved trial and error. The no-code setup may seem approachable, but it doesn’t always deliver a seamless or reliable experience.

Airtable best features

• Add an AI component to their roadmap app to instantly generate a product spec
• Connect an AI component to your requests app to write powerful creative briefs that speed up the marketing creative handoff
• Categorize your records automatically based on theme, sentiment, or words used
• Use AI to identify collaborators, notify them, and streamline communications

Airtable limitations

• Only users on a paid plan can purchase Airtable credits
• AI will be auto-enabled for teams, and there’s no way to opt out

Airtable pricing

• Free
• Team: $24/user per month
• Business: $54/user per month
• Enterprise: Custom pricing
• AI credits: Starts at $20 for 10,000 monthly credits

Airtable ratings and reviews

• G2: 4.6/5 [2,000+ reviews]
• Capterra: 4.7/5 [2,000+ reviews]

5. Miro—Best collaborative whiteboarding tool

With its infinite canvas and tons of templates, Miro has been a popular digital whiteboarding tool for teams and individuals, and the recent release of Miro Assist only improves the experience.

With Miro Assist, you can create AI-powered mindmaps, visualize your content better, and find information quickly. I used Miro Assist to auto-generate a full-fledged presentation from sticky notes, and it was a seamless experience. 

Also, I love that Miro gives you full control over your data, enabling team members to opt out via a simple one-click process. Following their ‘AI Principles,’ they’ve been testing their AI engine to check for biases in the content generated to ensure Miro Assist is ethical. 

Miro best features

• Transform new or complex ideas into structured models such as user stories, acceptance criteria, technical diagrams, and code with Miro AI
• Create one-click presentations from your mindmaps and diagrams simply by prompting Miro Assist to help with real-time collaboration
• Summarize and cluster information to uncover valuable insights from customer research, retrospectives, or workshops
• Get a summary of what you discussed during the whiteboarding session
• Group together sticky notes based on a keyword or topic 

Miro limitations

• Some users have reported that Miro doesn’t integrate well with other apps like Google Docs, making exports a hassle
• Miro Assist is available only in English

Miro pricing

• Free
• Starter: $10/user per month 
• Business: $20/user per month
• Enterprise: Custom pricing 

Miro ratings and reviews

• G2: 4.8/5 [5,900+ reviews]
• Capterra: 4.7/5 [1,500+ reviews]

6. Loom—Best for extracting information from videos

Loom, recently acquired by Atlassian, has become the de facto async video tool for many popular companies requiring visual collaboration capabilities. It’s also one of the few video collaboration tools to streamline communication with solid AI capabilities.

Two features that I particularly love are how it auto-removes fillers and silences and the messages it generates to accompany videos. Both are super useful—especially the first one, as I’ve been known to use a lot of umms while my mouth catches up with my brain. 

Another feature that can be a great time-saver for both development and CX teams is the AI workflows feature, which allows you to automatically create a text document or bug report for each video and send it to Jira. 

Loom best features

• Auto-generate a title, description, and chapter summaries for each video you record
• Create a custom, contextual CTA button depending on the webpage or product you recorded the video on
• Give viewers a list of tasks they can do when watching the video—like reviewing a particular section or answering a question to get quick feedback

Loom limitations

• Loom AI is available only on the paid plans
• AI capabilities can only be used on videos you create after purchasing the add-on, not your old videos

Loom pricing

• Starter: Free
• Business: $15/user per month
• Enterprise: Custom pricing 
• Loom AI: Add to any paid plan for $4 per user per month

Loom ratings and reviews

• G2: 4.7/5 [2,000+ reviews]
• Capterra: 4.7/5 [400+ reviews]

7. Slack—Best AI-powered search and summary capabilities for large teams

If you often find yourself overwhelmed by Slack—endless channels, buried threads, constant pings—Slack AI sounds like it could help. But in reality, it only solves part of the problem.

The summarization feature lets you catch up on messages quickly, and while that’s useful after time away, it doesn’t always capture the full context. Quick replies are convenient, but feel limited in nuance, especially in fast-moving or sensitive discussions.

Slack AI is still relatively new, and while some users have welcomed it, the $10 per user add-on pricing feels steep—particularly for larger teams who arguably need these features most. For now, the value doesn’t fully justify the cost.

Slack best features

• Ensure that only the right people and approved devices can access your organization’s data with features such as single sign-on, domain claiming, and support for enterprise mobility management
• Protect your data with tools such as Slack Enterprise Key Management [Slack EKM], audit logs, and native data loss prevention [DLP], as well as support for third-party DLP providers
• Get Slack AI to read through your messages and come back to you with actionable insights—like what your revenue for the last three months was

Slack limitations

• Slack AI can access only your messages, not your canvases or files
• Slack uses your data to train its AI engine, and you need to write to them if you want to opt out

Slack pricing

• Free
• Pro: $8.75/user per month
• Business: $15/user per month
• Enterprise Grid: Custom pricing 
• Slack AI: Can be purchased as an add-on at $10 per user per month

Slack ratings and reviews

• G2: 4.5/5 [32,500+ reviews]
• Capterra: 4.7/5 [23,000+ reviews]

8. Todoist—Best for freelancers requiring a simple task management app 

If you’re like me and prefer a minimal to-do app that prioritizes the overall user experience over everything else, Todoist is made for you. What I like best about the Todoist AI Assistant is how user-friendly and useful it is—no gimmicks, just clean and efficient natural language processing.

It makes task planning super convenient, from suggesting which tasks to take up next to creating action items for each task. 

Todoist best features

• Make your goals more achievable by creating a list of tasks. Put them in action by selecting Suggest tasks with AI Assistant from a project’s menu and typing what you want to achieve in the text field [e.g., Learn Spanish]
• Get suggestions from the AI Assistant on how you can complete a task, what you should do next, and how to rewrite tasks and make them sound more actionable
• Keep track of multiple projects at once and use Pro Themes to make them look visually appealing

Todoist limitations

• While Todoist is great for daily task management, it’s not built for larger projects or collaboration at scale
• The Todoist AI feature is available only in the paid plans

Todoist pricing

• Beginner: Free forever
• Pro: $5/user per month
• Business: $8/user per month

Todoist ratings and reviews

• G2: 4.4/5 [700+ reviews]
• Capterra: 4.6/5 [2,000+ reviews]

9. Confluence—Best for remote enterprises requiring AI-powered async collaboration tools

Confluence is a popular knowledge management solution for remote organizations, particularly software companies that already use Jira as a collaboration and project management tool. And as it has data residency in US, EU, Australia, and Germany, remote companies don’t have to worry about data compliance. 

Confluence already comes with quite a few collaboration-friendly features, such as pages, whiteboards, and spaces, which make organizing [and accessing] information super easy. But the integration with Atlassian Intelligence makes this even better.

You can use Atlassian Intelligence in Confluence to write content, define terms, summarize content, and even build if/then workflows—all of which help move work faster. The feature I liked best, though, is ‘predictions’—any time you search for a document, it shows you a list of options that are specific to you. 

Let’s say you’re a marketer and you type ‘roadmap’. Atlassian Intelligence will prioritize the documents that you’ve worked on previously or those that other marketers have viewed over something a developer viewed. 

Also, though Atlassian Intelligence uses OpenAI as their GPT engine, they’ve restricted the latter from training their engine on Confluence user data—so your documents are well-protected.

Confluence best features

• Turn messy notes into useful documents, generate summaries of pages and comments, and create action items within seconds
• Reduce app switching by enabling Atlassian Intelligence in Slack so you can access information quickly
• Make faster, informed decisions and quickly solve any issue with Atlassian Intelligence on your team

Confluence limitations

• Atlassian Intelligence is only available on the Premium and Enterprise editions 
• Like all AI engines, it is prone to hallucinations

Confluence pricing

• Free
• Standard: $4.89/user per month
• Premium: $8.97/user per month
• Enterprise: Custom pricing [billed annually]

Confluence ratings and reviews

• G2: 4.1/5 [3,700+ reviews]
• Capterra: 4.5/5 [3,300+ reviews]

10. Notion—Best for collaborative database management

Most people, including me, love how customizable Notion is. From creating project trackers and databases to wikis and meal planners, you can use Notion to organize all your information. So, I was especially excited to test out its AI capabilities.

Notion AI—which uses OpenAI’s LLM—allows you to do most of the basics, such as drafting content, summarizing text [and databases], and even translating content. This can be pretty useful if you’re working in an async company that documents all their processes.

The feature I see myself using most is its SEARCH function, which allows me to search my [and my team’s] databases for specific information. It cuts down on the back-and-forth and saves everyone’s time.

Integrating this functionality within Notion is super convenient for people who use ChatGPT for research and helps prevent context-switching.

While I liked accessing Notion AI by simply pressing the SPACE BAR, I did see some comments on Reddit where people found it frustrating. This is a good reminder that user experience can be subjective, and what works for one person might not be ideal for everyone.

Now, for the fine print: Notion assures you they don’t train their AI with your data, but there’s a catch. Like many AI engines, Notion AI is prone to making stuff up, especially with questions about recent events [think last 6–12 months]. So, while it’s a great tool, be sure to fact-check its outputs. 

Notion best features

• Autofill tables and turn overwhelming information into clear, actionable information
• Ask Notion AI to draft your communications for you and even translate them into other languages, such as Spanish or Japanese
• Give Notion AI a key message to have the AI tool elaborate it into a detailed email or document for you

Notion limitations

• Some Redditors find Notion AI to be pretty limited in terms of price. As one Reddit user states, if you have a 50-member team, you have to pay an extra $500 just for basic AI summarization features
• Notion AI features aren’t currently available on the mobile apps

Notion pricing

• Free
• Plus: $10/seat per month
• Business: $18/seat per month
• Enterprise: Custom pricing 
• Notion AI: Add to any workspace at $10 per user per month

Notion ratings and reviews

• G2: 4.7/5 [5,400+ reviews]
• Capterra: 4.7/5 [2,000+ reviews]

Summarize this article with AI ClickUp Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before. Summarize article

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Collaborate Better and Increase Team Productivity with ClickUp

From breaking language barriers and summarizing message threads to helping you draft and refine your communications—AI collaborative tools can go a long way in streamlining team communication. This is especially true if you’re working on complex, multi-team projects or are part of global, distributed teams.  

If you’re looking for a unified platform to manage all your communication channels and want them unified with the same AI engine for seamless communication, then may we suggest ClickUp?

ClickUp is an all-in-one platform that allows teams of all sizes to manage their projects, documents, and internal communications from one unified place. Because these features are tightly integrated with ClickUp Brain, knowledge management is even easier.

Sign up on ClickUp for free and see how it can improve your project planning, knowledge sharing, and overall internal collaboration processes.

Summarize this article with AI ClickUp Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before. Summarize article

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Verdict

If you’re leading a remote team in 2025, ClickUp is the AI collaboration platform that truly delivers. With ClickUp Brain automating repetitive tasks, organizing documents, and generating quick summaries, it frees your team from busywork and keeps projects moving forward. Its all-in-one design helps teams stay aligned, communicate clearly, and work smarter—day in, day out.

Everything you need to stay organized and get work done.

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