Managing work can feel like untangling headphones—frustrating and never-ending, especially when recurring tasks drain your time and energy.
🧐 Did You Know? 67% of global employees admit they spend too much time on repetitive tasks.
But here’s the good news—workflow management software can make it easier.
These tools streamline projects, automate tasks, and reduce manual effort. Whether you’re new to workflow software or searching for a better fit, you’re in the right place.
Let’s explore the top 25 best workflow management software to transform how your team works! 🔧
25 Best Workflow Management Software
- What Is Workflow Management Software?
- Benefits of Using Workflow Management Software
- What Should You Look for In Workflow Management Software?
- At a Glance: The Best 25 Workflow Software to Streamline Your Work
- The 25 Best Workflow Management Software
- How we review software at ClickUp
- 1. ClickUp (Best for creating customizable workflows and collaborative project management)
- 2. Asana (Best for visualizing and bringing clarity to workflows)
- 3. Monday (Best for creating highly customizable workflows)
- 4. ProofHub (Best for holistic project management and team alignment)
- 5. ProcessMaker (Best for simplifying complex workflows for medium-sized businesses)
- 6. Smartsheet (Best for creating scalable workflows and easy collaboration)
- 7. Wrike (Best for managing complex projects with multiple stakeholders)
- 8. Process Street (Best for creating workflows with AI-powered efficiency)
- 9. Hive (Best for easy communication and project execution)
- 10. Zapier (Best for connecting apps and automating workflows)
- 11. Kissflow (Best for building custom business apps without coding)
- 12. Kintone (Best for building custom apps for an ideal digital workspace)
- 13. Qntrl (Best for managing complex workflows with complete visibility and control)
- 14. Airtable (Best for spreadsheet-style collaborative workflows)
- 15. Trello (Best for visual task management and collaboration)
- 16. Nulab (Best for a unified workspace for innovation and collaboration)
- 17. Cflow (Best for transitioning traditional business processes into automated workflows)
- 18. Notion (Best for building a centralized knowledge base with a customizable workspace)
- 19. ProProfs Project (Best for creating effective workflows for small businesses)
- 20. Nintex (Best for automation-focused workflows)
- 21. Pipefy (Best for no-code automation)
- 22. Miro (Best for visualizing and collaborating on ideas efficiently)
- 23. Next Matter (Best for automating complex workflows for enterprises)
- 24. beSlick (Best for efficient and compliant operations)
- 25. Bynder (Best for comprehensive digital asset management)
- Special mentions for workflow management software
- Enjoy Seamless Workflow Management with ClickUp
Summarize this article for me pleaseWhat Is Workflow Management Software?
Workflow management software is a digital solution designed to automate, organize, and optimize workflows, ensuring efficient task completion.
From assigning tasks and tracking progress to facilitating feedback and approvals, workflow management tools bring clarity and collaboration to every project.
You can customize these workflow management systems to fit any industry or team size—they’re super versatile.
📮 ClickUp Insight: 1 in 4 employees uses four or more tools to build work context. A key detail might be buried in an email, expanded in a Slack thread, and documented in a separate tool, forcing teams to waste time hunting for information instead of getting work done.
ClickUp converges your entire workflow into one unified platform. With features like ClickUp Email Project Management, ClickUp Chat, ClickUp Docs, and ClickUp Brain, everything stays connected, synced, and instantly accessible. Say goodbye to “work about work” and reclaim your productive time.
💫 Real Results: Teams can reclaim 5+ hours every week using ClickUp—that’s over 250 hours annually per person—by eliminating outdated knowledge management processes. Imagine what your team could create with an extra week of productivity every quarter!
Summarize this article for me pleaseBenefits of Using Workflow Management Software
There are more pros than cons when it comes to workflow management software. Here are some:
- Increased productivity: Automate repetitive tasks, eliminate bottlenecks, and free up valuable time for strategic thinking and innovation
- Improved collaboration: Build an effortless communication and work system with minimal manual intervention
- Reduced errors: Automate all manual processes to minimize human error
- Better visibility: Gain real-time insights into project progress and quickly identify areas of improvement
🧐 Did You Know? Businesses can lose up to $1.3 million annually due to inefficient workflows slowing employees down.
So, there’s no reason why you shouldn’t go for workflow management software!
Summarize this article for me pleaseWhat Should You Look for In Workflow Management Software?
With many software options available, selecting the perfect one requires careful consideration. Here are some key factors to keep in mind:
- Automation features: The software should allow you to automate repetitive processes and task assignments
🎥 Curious what “workflow automation” actually means? In this video, you’ll see how automation tools turn repetitive tasks into seamless processes—so teams can stop micromanaging handoffs and let software manage the flow.
- Customizable dashboards: It should let you tailor views for better workflow optimization
- User-friendly interface: Ensure even non-tech-savvy employees can use the tool with minimal training
- Integrations: Check for compatibility with your existing business tools for an effortless transition
- Analytics: The software should provide access to detailed reports and insights about project progress
- Security: It should prioritize data security and compliance
💡Pro Tip: Always prioritize scalability and choose a tool that can grow with your business and adapt to future needs.
Summarize this article for me pleaseAt a Glance: The Best 25 Workflow Software to Streamline Your Work
Here is an overview of the 25 tools:
| Tool | Best Feature | Primary Use Case | Pricing |
|---|---|---|---|
| ClickUp | AI-powered automations, 15+ workflow views, Built-in AI assistant (ClickUp Brain) | Teams needing a unified platform for automations, visual planning, and collaborative work management | Free forever; Customization available for enterprises |
| Asana | Visual task tracking, Workflow automation, 270+ integrations | Teams needing visual task management and streamlined communication | Free forever; Paid plans start at $13.49/month |
| Monday | No-code workflow customization, Project insights, CRM & Dev tools | Teams needing customized workflows and resource management tools | Free forever; Paid plans start at $12/month |
| ProofHub | All-in-one platform, Time tracking, Custom workflows | Small to medium teams wanting unified project management and collaboration | 14-day free trial; Paid plans start at $50/month |
| ProcessMaker | Low-code automation, Intelligent document processing, Enterprise integrations | Medium businesses automating complex, multi-step workflows | Demo available; Paid plans start at $3,000/month |
| Smartsheet | Scalable views (Grid, Gantt, Kanban), Doc generation, Collaboration tools | Organizations scaling projects with flexible workflow formats and data sync | 30-day free trial; Paid plans start at $12/month |
| Wrike | Work Intelligence AI, Custom dashboards, Project folder hierarchy | Enterprises managing complex, cross-functional projects | 14-day free trial; Paid plans start at $10/month |
| Process Street | AI-powered checklists, Conditional logic, SOP templates | Recurring task workflows and SOP management with form integrations | 14-day free trial; Custom pricing |
| Hive | Built-in chat & video, Dashboard views, Task dependencies | Teams needing real-time collaboration and communication in one place | Free forever; Paid plans start at $1.50/month |
| Zapier | 7,000+ integrations, Visual automation builder, Pre-built Zaps | Automating workflows by connecting multiple third-party apps | Free forever; Paid plans start at $29.99/month |
| Kissflow | No-code custom app builder, Workflow metrics, Round-robin task assignment | Building tailored business apps and automating processes without dev resources | Free trial; Paid plans start at $1,500/month |
| Kintone | Custom app builder, Real-time collaboration, Data visualizations | Teams building no-code digital workspaces for custom needs | 30-day free trial; Paid plans start at $16/month |
| Qntrl | Visual workflow editor, Compliance automation, Custom roles & permissions | Teams managing complex processes with full visibility and enforcement | Free trial; Paid plans start at $20/month |
| Airtable | Spreadsheet-database hybrid, Custom workspaces, Activity history tracking | Creative teams and agencies using collaborative, visual workflows | Free forever; Paid plans start at $24/month |
| Trello | Kanban simplicity, Butler automation, Multi-view toggles | Small teams and individuals managing lightweight, visual workflows | Free forever; Paid plans start at $5/month |
| Nulab (Backlog) | Bug tracking + workflows, Cacoo diagramming, Shared docs & comms | Engineering and product teams needing visual and collaborative tools | Free forever; Paid plans start at $35/month |
| Cflow | Drag-and-drop builder, Conditional logic, 1,000+ integrations | Teams replacing traditional processes with no-code automation | Free trial; Paid plans start at $22/month |
| Notion | Unified docs + workflows, Custom databases, Modular design | Teams building knowledge bases and managing collaborative work in one place | Free forever; Paid plans start at $12/month |
| ProProfs Project | Time tracking + billing, Gantt timelines, Expense tracking | Small teams and startups managing client deliverables and invoices | Free forever; Paid plans start at $49.97/month |
| Nintex | Drag-and-drop automation, Digital signatures, Cloud workflow builder | Mid-to-large businesses automating document-heavy processes | Demo available; Custom pricing |
| Pipefy | No-code builder, Conditional workflows, HR/IT templates | Operations teams automating procurement, onboarding, and ticketing | Free forever; Custom pricing |
| Miro | Real-time whiteboarding, AI summarization, Collaboration canvas | Remote and cross-functional teams collaborating visually in workshops and planning | Free forever; Paid plans start at $8/month |
| Next Matter | 3,000+ integrations, Time tracking, Analytics dashboards | Enterprises needing compliant, secure automation for ops and legal teams | Free trial; Starts at $625/month + user fees |
| beSlick | Guided workflow templates, Audit trails, Mobile-friendly UI | Teams in regulated industries needing compliant workflows and documentation | 14-day free trial; Paid plans start at $16/month |
| Bynder | Centralized DAM, AI asset tagging, Approval workflows | Marketing and brand teams managing digital assets, creative reviews, and compliance | Demo available; Custom pricing |
Summarize this article for me pleaseThe 25 Best Workflow Management Software
How we review software at ClickUp
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
Choose from this list of the best workflow management apps to meet your needs.
1. ClickUp (Best for creating customizable workflows and collaborative project management)
ClickUp, the everything app for work, offers no-code workflow automation software to consolidate your work across apps into one collaborative platform.
🧠 Fun Fact: 94% of businesses are already digitizing their workflows with management systems.
✨ Automate workflows with ClickUp Automations
ClickUp Automations transforms tedious manual processes into seamless workflows that run on autopilot.
By setting up custom triggers and actions, teams can eliminate hours of repetitive work while ensuring nothing is missed. From simple status changes to complex multi-step workflows, ClickUp adapts to your team’s unique processes without requiring any coding knowledge.
What sets ClickUp apart is its flexibility in creating automation rules across your entire workspace. You can build workflows that automatically assign tasks, update fields, send notifications, and create new tasks based on triggers like due dates or status changes, ensuring consistent processes with less manual work.
Key workflow automation features:
- Automatically assign tasks to team members based on workload, expertise, or rotating schedules
- Create conditional workflows that trigger different actions based on specific criteria
- Set up recurring tasks with pre-filled templates for standardized processes
- Move tasks between projects and update statuses when conditions are met
- Send custom notifications to stakeholders when important milestones are reached
👀 Explore ClickUp Views to manage work your way
From visual boards to timeline-based planning, ClickUp gives you multiple Views to track and manage tasks:
- List View for focused task tracking
- Board View (Kanban) for visual progress management
- Gantt Chart View for timelines and dependencies
- Calendar View for scheduling at a glance
- Table View for spreadsheet-style planning
- Box View for team workload management
Switch between views anytime to match your project style.
🧠 Stay Ahead with ClickUp Brain
ClickUp Brain gives you AI-powered progress updates and status reports for tasks, documents, and people. With AI at your assistance, you can save time and stay focused with fewer meetings, quick summaries, and automated tasks.
🗺️ Map out ideas with ClickUp Mind Maps
Complex workflows? Not a problem. With ClickUp Mind Maps, you can break down big ideas, create a workflow diagram, and instantly turn them into actionable tasks.
🧩 Collaborate visually with ClickUp Whiteboards
Tired of physical whiteboard meetings no one remembers? ClickUp Whiteboards lets you brainstorm in real time, embed documents, and link tasks directly—so your ideas stay accessible anytime, anywhere.
📝 Not sure where to start? Use ClickUp’s Workflow templates
Kickstart any process with 100+ ready-made workflow templates designed for marketing, engineering, HR, operations, and more. You can customize each template to match your exact process—no need to build from scratch.
One example is the Process Flow Chart Template. It helps you visualize each step, streamline decision points, and simplify handoffs between team members. It’s flexible enough to adapt to any industry or workflow.
ClickUp best features
- Organize workflows using a hierarchy of Workspaces, Spaces, Folders, Lists, and Tasks
- Choose from 100+ prebuilt workflow automations to assign custom tasks, post comments, and more
- Track progress, monitor performance, and identify bottlenecks with ClickUp Dashboards
- Build fully custom Automations with triggers, conditions, and actions tailored to your processes
- Set up conditional logic so automations only run when specific criteria are met
- Automate the creation of ClickUp Recurring Tasks for ongoing workflows
- Use ClickUp Forms to create and route tasks based on form submissions automatically
- Track automation activity with audit logs and automation history for transparency
- Prioritize security with strong encryption, access controls, and SOC 2 certification
- Integrate with 1,000+ apps like Slack, GitHub, and Dropbox
ClickUp limitations
- With its extensive features and customization, some users may experience a learning curve
- The mobile version doesn’t have all the desktop features (yet!)
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business, plus:
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews:
- G2: 4.7/5 (10,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What real-life users are saying about ClickUp
Here’s what a G2 reviewer said about ClickUp:
💡 Pro Tip: Start by automating low-risk, high-frequency tasks, such as daily standup reminders or task assignments. This is the easiest way to build trust in your automation system.
2. Asana (Best for visualizing and bringing clarity to workflows)
Asana is a project manager’s go-to toolbox. Its features help teams collaborate, organize, and complete projects efficiently.
Thanks to its innovative work graph data model and versatile features like task assignment, project tracking, and customizable views, Asana ensures every project runs smoothly from start to end.
Asana best features
- Choose from multiple views—lists, calendars, Gantt charts, and Kanban boards—to suit your team’s needs
- Automate repetitive tasks and focus on strategic initiatives with time-saving AI workflow automation
- Easily connect with 270+ apps like Google Workspace, Microsoft Teams, and Slack
Asana limitations
- Tasks can be assigned to only one person at a time
- Asana AI isn’t available for free users
Asana pricing
- Personal: Free forever
- Starter: $13.49/month per user
- Advanced: $30.49/month per user
- Enterprise: Custom pricing
- Enterprise+: Custom pricing
Asana ratings and reviews:
- G2: 4.4/5 (10,500+ reviews)
- Capterra: 4.5/5 (13,000+ reviews)
What real-life users are saying about Asana
Read this G2 reviewer’s comment about Asana
🎉 Fun Fact: The term “workflow” was first used in manufacturing in the early 1900s, and now it’s helping software teams ship faster and marketers plan launches. We’ve come a long way from conveyor belts.
3. Monday (Best for creating highly customizable workflows)
Need a powerful workspace that streamlines team workflows and delivers clear project insights? monday.com has you covered.
One of its coolest features is no-code customization. Your team can tailor workflows to their exact needs without coding.
Plus, monday.com offers powerful resource management tools and specialized solutions like Monday CRM and Monday Dev, making it a perfect fit for all kinds of businesses.
monday.com best features
- Track progress with Gantt charts, workload management, and real-time insights
- Automate repetitive tasks like task assignments and email follow-ups
- Connect with over 200 apps to simplify different workflows
monday.com limitations
- A steep learning curve for beginners
- The platform’s design might seem cluttered to some users
monday.com pricing
- Free forever
- Basic: $12/month per user
- Standard: $14/month per user
- Pro: $24/month per user
- Enterprise: Custom pricing
monday.com ratings and reviews:
- G2: 4.7/5 (12,500+ reviews)
- Capterra: 4.6/5 (5,000+ reviews)
What real-life users are saying about monday.com
Here’s what this G2 reviewer had to say about monday.com:
4. ProofHub (Best for holistic project management and team alignment)
ProofHub is an all-in-one platform that helps you break down silos, centralize communication, and turn scattered tasks into streamlined success stories.
By integrating task management, time tracking, and collaboration tools, ProofHub turns project chaos into strategic execution.
ProofHub best features
- Define key milestones to track progress and assess project performance
- Monitor team performance with built-in time-tracking features
- Streamline approvals with custom workflows
ProofHub limitations
- Limited admin features, like permission management, are in the Essential plan
- Only works online
ProofHub pricing
- 14-day free trial
- Essential: $50/month
- Ultimate control: $99/month
ProofHub ratings and reviews
- G2: 4.6/5 (100+ reviews)
- Capterra: 4.6/5 (100+ reviews)
What real-life users are saying about ProofHub
Here’s what a G2 reviewer said about ProofHub:
💡 Pro Tip: If your team is constantly “following up,” it’s a sign your workflow lacks visibility. Use automations to ping stakeholders when a task is waiting on them.
5. ProcessMaker (Best for simplifying complex workflows for medium-sized businesses)
ProcessMaker takes the headache out of manual tasks by automating and simplifying complex workflows.
With its intuitive low-code environment and drag-and-drop interface, designing workflows, digitizing forms, and managing tasks becomes easy.
It’s ideal for medium-sized businesses, IT leaders, enterprise architects, and software engineers looking to automate complex workflows.
ProcessMaker best features
- Design workflows and automate form creation with intuitive AI-powered tools
- Break down data silos with integrations like Salesforce, SAP, and Microsoft Dynamics 365
- Extract, analyze, and process data from various document types, such as invoices, contracts, or forms, with Intelligent Document Processing (IDP)
ProcessMaker limitations
- Advanced customizations require knowledge of PHP or JavaScript
- Form-building tools have limited customization options
ProcessMaker pricing
- Demo available upon request
- Standard: $3,000 per month
- Professional: Custom pricing
- Enterprise: Custom pricing
ProcessMaker ratings and reviews
- G2: 4.3/5 (300+ reviews)
- Capterra: 4.5/5 (170+ reviews)
What real-life users are saying about ProofHub
Read this G2 reviewer’s comment about ProcessMaker:
6. Smartsheet (Best for creating scalable workflows and easy collaboration)
If you are looking for a simple way to manage your workflows, Smartsheet is the one for you. It allows you to organize data with customizable views, automate repetitive tasks, and create professional documents using its document generation tool.
With its scalable design and user-friendly interface, Smartsheet lets you optimize workflows, collaborate, and manage tasks effectively.
Smartsheet best features
- Organize and visualize tasks in the grid, Gantt chart, or Kanban formats for better clarity
- Effortlessly create and manage documents, integrating with DocuSign for contracts
- Easily import and export data between Smartsheet and external systems to keep your workflows up-to-date
Smartsheet limitations
- Limited time-tracking features for tasks
- Advanced automations might require more manual work than expected
Smartsheet pricing
- 30-day free trial
- Pro: $12/month per user
- Business: $24/month per user
- Enterprise: Custom pricing
- Advanced Work Management: Custom pricing
Smartsheet ratings and reviews
- G2: 4.4/5 (18,000+ reviews)
- Capterra: 4.5/5 (3,000+ reviews)
What real-life users are saying about Smartsheet
Here’s what this G2 reviewer had to say about Smartsheet:
7. Wrike (Best for managing complex projects with multiple stakeholders)
With centralized task management and robust collaboration tools, Wrike is ideal for teams handling complex, cross-departmental projects. It lets you create unlimited folders, projects, tasks, and subtasks while easily tracking responsibilities with clear assignee visibility.
Wrike’s standout feature, Work Intelligence, uses AI to simplify tasks, predict outcomes, and enable smarter decision-making.
Wrike best features
- Gain real-time insights with customizable dashboards that keep your team focused on priorities
- Automate repetitive tasks and optimize workflows for better efficiency and data-driven decisions with the Work Intelligence AI
Wrike limitations
- Setting up integrations might sometimes be complex
- Some desktop features aren’t available on the mobile app
Wrike pricing
- 14-day free trial
- Team: $10/month per user
- Business: $25/month per user
- Enterprise: Custom pricing
- Pinnacle: Custom pricing
Wrike ratings and reviews
- G2: 4.2/5 (3,500+ reviews)
- Capterra: 4.3/5 (2,500+ reviews)
What real-life users are saying about Wrike
Here’s what a G2 reviewer said about Wrike:
🎉 Fun Fact: In ClickUp, you can combine Automations, Templates, and assigned Comments to create recurring task cycles that remind, assign, and document progress without human intervention.
8. Process Street (Best for creating workflows with AI-powered efficiency)
Process Street is a simple yet powerful tool for managing recurring workflows. It helps you create process checklists, automate approvals, and use conditional logic.
With tools for task assignments, approvals, and a shared activity feed, Process Street lets your team work cohesively. Integrate your favorite tools to create a smooth, cohesive workflow experience.
Process Street best features
- Use conditional logic to adapt dynamically to specific conditions, simplifying complex processes
- Collect and manage data efficiently with forms that integrate easily into workflows
- Create customized process checklists and SOPs from the template library and apply them across multiple workspaces
Process Street limitations
- A checklist-focused approach might not work for complex workflows
- Lack of real-time progress tracking
Process Street pricing
- 14-day free trial
- Startup: Custom pricing
- Pro: Custom pricing
- Enterprise: Custom pricing
Process Street ratings and reviews
- G2: 4.6/5 (400+ reviews)
- Capterra: 4.7/5 (600+ reviews)
What real-life users are saying about Process Street
Read this G2 reviewer’s comment about Process Street:
9. Hive (Best for easy communication and project execution)
Imagine having built-in chat, video calls, and shared calendars—that’s Hive, keeping everyone on the same page. Hive is more than just a workflow management tool. It’s a communication hub that brings your team together and gets things done.
Its task management, project tracking, and integrations simplify workflows and improve real-time collaboration. The result? Smoother communication and faster execution. Hive best features
- Create, assign, and track tasks easily with features like due dates, priority levels, and task dependencies
- Gain a real-time overview of your team’s progress with customizable dashboards
- Connect with popular tools such as Google Workspace, Slack, and Trello to centralize your workflow
Hive limitations
- Advanced features like an AI assistant and Gantt charts are only available on paid plans
- Multiple customization options can cause a longer set-up time
Hive pricing
- Free forever
- Starter: $1.50/month per user
- Teams: $5/month per user
- Enterprise: Custom pricing
Hive ratings and reviews
- G2: 4.6/5 (550+ reviews)
- Capterra: 4.4/5 (200+ reviews)
What real-life users are saying about Hive
Here’s what this G2 reviewer had to say about Hive:
10. Zapier (Best for connecting apps and automating workflows)
Zapier connects all your favorite apps in one place, letting you automate workflows—called ‘Zaps’—with just a few clicks.
Automate everything, from adding new leads to your CRM to triggering Slack notifications when a task is overdue. With 7,000+ apps in its vast ecosystem, Zapier integrates with virtually every tool you use.
Zapier best features
- Build Zaps with ease using the intuitive drag-and-drop interface
- Set triggers and actions visually and automate most of the tasks
- Get started quickly with pre-built Zaps and leverage AI features to summarize conversations or extract data insights
Zapier limitations
- Creating intricate automations might have a learning curve for new users
- Advanced features require a paid subscription, which might not be ideal for smaller teams
Zapier pricing
- Free forever
- Professional: $29.99/month
- Team: $103.5/month
- Enterprise: Custom pricing
Zapier ratings and reviews
- G2: 4.5/5 (1,000+ reviews)
- Capterra: 4.7/5 (2,500+ reviews)
What real-life users are saying about Zapier
Here’s what a G2 reviewer said about Zapier:
11. Kissflow (Best for building custom business apps without coding)
What if your team could turn into citizen developers? With Kissflow and its intuitive no-code app builder, they absolutely can!
Its drag-and-drop functionality allows anyone to create custom applications and automate processes that simplify business processes. It eliminates the need for complex coding or reliance on IT resources.
Kissflow best features
- Build custom applications tailored to your specific needs without writing a single line of code
- Assign tasks to individuals, multiple people, or departments with flexible options like round-robin or fixed deadlines
- Measure the effectiveness of workflows with built-in metrics and pre-built reports to track progress
Kissflow limitations
- Might be expensive for small businesses
- Limited integration with other platforms
Kissflow pricing
- Free trial available
- Basic: $1,500/month
- Enterprise: Custom pricing
Kissflow ratings and reviews
- G2: 4.3/5 (550+ reviews)
- Capterra: 4.1/5 (60+ reviews)
What real-life users are saying about Kissflow
Read this G2 reviewer’s comment about Kissflow:
12. Kintone (Best for building custom apps for an ideal digital workspace)
Forget clunky spreadsheets and generic tools—with Kintone, you can create custom applications tailored to your unique needs. Build the perfect no-code digital workspace for your team!
From managing customer support tickets to tracking inventory and organizing HR processes to managing projects, Kintone lets you build the exact tools you need to work smarter, not harder.
Kintone best features
- Design databases, build workflows, and customize views to suit your team’s needs
- Collaborate with your team through in-app comments, @mentions, and real-time notifications
- Gain valuable insights with customizable charts and graphs that provide real-time visualizations of your data
Kintone limitations
- Limited to 50,000 records per app and 150 fields per form
- Exploring the software might take time
Kintone pricing
- 30-day free trial
- Professional: $16/month per user
- Custom: $20/month per user
Kintone ratings and reviews
- G2: 4.6/5 (200+ reviews)
- Capterra: 4.7/5 (150+ reviews)
What real-life users are saying about Kintone
Here’s what this G2 reviewer had to say about Kintone:
13. Qntrl (Best for managing complex workflows with complete visibility and control)
Qntrl helps you take control of your business processes, offering a centralized platform to organize tasks, automate workflows, and improve collaboration.
Visualize everything with a drag-and-drop interface, automate compliance checks, and manage requests from a single hub. Reporting and analytics help you measure performance and optimize workflows effectively.
Qntrl best features
- Visualize your entire workflow with customizable views and real-time updates
- Ensure adherence to standards with automated process checks and policy enforcement
- Break down communication barriers by integrating data access, updates, and feedback directly into workflows
Qntrl limitations
- Limited customization options
- Mobile experience may not be good enough
Qntrl pricing
- Free trial available
- Standard: $20/month
- Enterprise: $40/month
- Custom: Custom pricing
Qntrl ratings and reviews
- G2: 4.5/5 (25+ reviews)
- Capterra: Not enough reviews
What real-life users are saying about Qntrl
Here’s what a G2 reviewer said about Qntrl:
14. Airtable (Best for spreadsheet-style collaborative workflows)
A popular tool in its own right, Airtable combines the ease of a spreadsheet with the muscle of a database.
Airtable is more than just a spreadsheet platform—it lets you create a customizable project management workflow. Design tailored workflows, manage projects, organize data, and collaborate with your team in real time—all in one place.
Airtable best features
- Build the perfect workspace with Airtable’s Cobuilder feature
- Choose from Kanban boards, calendars, and more to visualize your projects however your team works best
- Assign tasks, share project statuses, and record activity history for effective collaboration
Airtable limitations
- It may not be sufficient for complex data analysis and reporting
- Advanced features are only available in paid plans
Airtable pricing
- Free forever
- Team: $24/month per user
- Business: $54/month per user
- Enterprise scale: Custom pricing
Airtable ratings and reviews
- G2: 4.6/5 (2,500+ reviews)
- Capterra: 4.7/5 (2,000+ reviews)
What real-life users are saying about Airtable
Read this Capterra reviewer’s comment about Airtable:
🧐 Did You Know? Permission-based workflows prevent accidental oversharing because your finance approval task shouldn’t be visible to the entire design team.
15. Trello (Best for visual task management and collaboration)
Recognized as the go-to digital sticky note for teams worldwide, Trello is a visual project management software.
Whether you’re planning a marketing campaign or coordinating a complex product launch, this workflow management tool transforms chaotic to-do lists into streamlined Kanban boards that make task tracking easier.
Trello best features
- Visualize workflows with Kanban boards, lists, and cards
- Switch between Timeline, Calendar, and Dashboard views quickly
- Utilize Butler, Trello’s automation tool, to automate repetitive tasks
Trello limitations
- Limited project management features like time tracking and reporting
- Boards can only be exported as PDFs with an integration
Trello pricing
- Free forever
- Standard: $5/month per user
- Premium: $10/month per user
- Enterprise: $17.50/month per user
Trello ratings and reviews:
- G2: 4.4/5 (13,500+ reviews)
- Capterra: 4.5/5 (23,000+ reviews)
What real-life users are saying about Trello:
Here’s what this G2 reviewer had to say about Trello:
16. Nulab (Best for a unified workspace for innovation and collaboration)
Nulab offers powerful workflow management tools like Backlog for project management and Cacoo for workflow diagramming.
This integrated platform provides everything you need to plan, track, and execute projects efficiently, from task management and issue tracking to real-time communication and visual collaboration.
Nulab best features
- Plan, track, and manage projects with tools like Gantt charts, Kanban boards, and burndown charts
- Collaborate in real time with features like online whiteboards, shared documents, and integrated communication tools
- Capture, assign, and resolve issues efficiently with built-in tools that streamline the bug-tracking process
Nulab limitations
- The free plan only allows up to five integrations
- Restricted file management due to a size limit of 10 MB
Nulab pricing
- Free forever
- Starter: $35/month
- Standard: $100/month
- Premium: $175/month
- Enterprise: Custom pricing
Nulab ratings and reviews:
- G2: Not enough reviews
- Capterra: Not enough reviews
What real-life users are saying about Nulab
Here’s what a G2 reviewer said about Nulab’s workflow management tool, Backlog:
🧐 Did You Know? Workflows help uncover invisible work—like follow-ups, updates, or admin—so you can eliminate or automate them instead of letting them eat your day.
17. Cflow (Best for transitioning traditional business processes into automated workflows)
Want to ditch paper and streamline your complex business processes? Cflow is a powerful, no-code workflow management solution that can do just that.
It uses intelligent automation to transform your work and digitize operations across all your departments. It’s a reliable workflow management system with 1,000+ integrations, like Zapier, and top-class data security.
Cflow best features
- Create custom forms without technical skills with a drag-and-drop form builder
- Set up complex automated workflows with conditional logic for approvals
- Gain actionable insights to optimize business processes and identify workflow bottlenecks
Cflow limitations
- The template library primarily includes business process automation templates, which may not cater to everyone
- Limited project management features
Cflow pricing
- Free trial available
- Joy: $22/month per user
- Bliss: $32/month per user
- Zen: Custom pricing
Cflow ratings and reviews:
- G2: 4.8/5 (60+ reviews)
- Capterra: Not enough reviews
What real-life users are saying about Cflow
Read this G2 reviewer’s comment about Cflow:
18. Notion (Best for building a centralized knowledge base with a customizable workspace)
Forget juggling multiple apps—Notion reimagines the workspace by combining process documentation, project management, and team collaboration into one powerful platform.
It organizes everything in one place, making managing tasks, notes, and projects easy. With customizable templates and databases, you can tailor Notion to fit your workflow.
Notion best features
- Design workspaces that perfectly suit your team’s workflow—organize projects, tasks, and documents
- Express yourself with a variety of content types—text, images, tables, and even Kanban boards and calendars
- Utilize comments, mentions, and shared documents to keep everyone on the same page
Notion limitations
- Some users may find the page-based interface complex
- No offline access
Notion pricing
- Free forever
- Plus: $12/month per user
- Business: $24/month per user
- Enterprise: Custom pricing
Notion ratings and reviews
- G2: 4.7/5 (5,500+ reviews)
- Capterra: 4.7/5 (2,000+ reviews)
What real-life users are saying about Notion
Here’s what this Capterra reviewer had to say about Notion:
💡 Pro Tip: You can connect Calendar and Kanban views in tools like Notion, ClickUp, or Trello—allowing you to flip between timelines and statuses without losing context.
19. ProProfs Project (Best for creating effective workflows for small businesses)
ProProfs Project tackles project management for small and growing teams. It’s a cost-effective solution with a free plan for up to five users, perfect for startups and small businesses getting their feet wet.
You can easily collaborate, track expenses, and generate insightful reports about project performance, resource allocation, and team productivity.
ProProfs Project best features
- Assign tasks, set deadlines, and track progress with subtasks and priority levels, keeping everyone accountable
- Visualize project timelines and dependencies with Gantt charts, ensuring everyone’s on the same page
- Log billable hours with ease and generate invoices directly from tracked time, simplifying the billing process
ProProfs Project limitations
- Limited advanced features for complex projects
- Restricted customization options
ProProfs Project pricing
- Free forever
- Business: $49.97/month
ProProfs Project ratings and reviews:
- G2: 4.4/5 (30+ reviews)
- Capterra: 4.7/5 (75+ reviews)
What real-life users are saying about ProProfs Project
Here’s what a G2 reviewer said about ProProfs Project:
20. Nintex (Best for automation-focused workflows)
Nintex is particularly well-suited for medium to large enterprises that want to manage complex workflows. Its focus on automation and process optimization makes it ideal for HR, finance, and customer service businesses.
The platform supports many applications for efficient workflow and document management.
Nintex best features
- Build workflows effortlessly using an intuitive drag-and-drop interface
- Simplify approvals and ensure compliance with features like digital signatures and interactive document workflows
- Cloud-based automation for data integration and task management
Nintex limitations
- It lacks advanced workflow management and collaboration features
- Might be expensive for smaller teams
Nintex pricing
- Demo available upon request
- Custom pricing
Nintex ratings and reviews:
- G2: 4.2/5 (1,000+ reviews)
- Capterra: 4.4/5 (250+ reviews)
What real-life users are saying about Nintex
Read this G2 reviewer’s comment about Nintex:
🎉 Fun Fact: Checklists are the most underrated workflow tool. From surgery rooms to space missions, even the most complex work starts with simple, repeatable lists.
21. Pipefy (Best for no-code automation)
From handling HR tasks like recruitment to streamlining procurement and customer service operations, Pipefy caters to diverse business needs.
Pipefy is a no-code platform that offers tools to build, automate, and manage workflows without relying heavily on IT support.
Pipefy best features
- Design workflows with drag-and-drop tools, conditional logic, and automated task assignments
- Connect with 300+ applications to ensure smooth data flow
- Quickly implement workflows using templates for business process management
Pipefy limitations
- Limited customization options with the free plan
- Conditional logic can’t be used on PDFs
Pipefy pricing
- Free forever
- Business: Custom pricing
- Enterprise: Custom pricing
- Unlimited: Custom pricing
Pipefy ratings and reviews:
- G2: 4.6/5 (200+ reviews)
- Capterra: 4.6/5 (300+ reviews)
What real-life users are saying about Pipefy
Here’s what this G2 reviewer had to say about Pipefy:
22. Miro (Best for visualizing and collaborating on ideas efficiently)
Miro is an innovative online collaboration platform accelerating the journey from idea to outcome. It is particularly well-suited for teams across various industries looking for a flexible and intuitive platform to facilitate collaboration and project management.
Its ability to support real-time brainstorming and planning makes it ideal for product development, marketing campaigns, and UX design.
Miro best features
- Use the Intelligent Canvas to combine docs, mind maps, diagrams, and more with limitless members, even in the free version
- Work together effortlessly with features like real-time co-editing, video conferencing, and direct commenting
- Generate prototypes, summarize discussions, and gain valuable insights from your collaborative work with AI
Miro limitations
- The mobile app might sometimes lack functionality
- Large boards slow the surfers down
Miro pricing
- Free forever
- Starter: $8/month per user
- Business: $16/month per user
- Enterprise: Custom pricing
- Enterprise guard: Custom pricing
Miro ratings and reviews
- G2: 4.7/5 (7,000+ reviews)
- Capterra: 4.7/5 (1,500+ reviews)
What real-life users are saying about Miro
Here’s what a G2 reviewer said about Miro:
🧐 Did You Know? Whiteboarding tools like ClickUp Whiteboards or Miro aren’t just for brainstorming—they can be connected to live tasks and workflows, making ideation part of execution.
23. Next Matter (Best for automating complex workflows for enterprises)
Next Matter is a no-code workflow automation software that simplifies operations and boosts collaboration for medium to large enterprises.
It lets you effectively manage legal matters and create complex workflows without requiring extensive coding knowledge for operational excellence across various departments.
Next Matter best features
- Integrate with over 3,000 applications for easy data exchange and automate data entry
- Stay on top of individual tasks with accurate time-tracking
- Gain valuable insights into operational performance with comprehensive analytics
Next Matter limitations
- Might be expensive for smaller teams
- Large workflows may experience loading delays
Next Matter pricing
- Free trial available
- Starter: $625 platform fee/month + $19/month per user
- Growth: $2,950 platform fee/month + $29/month per user
- Professional: $7,500 platform fee/month + $49/month per user
- Enterprise: Custom pricing
Next Matter ratings and reviews:
- G2: 4.4/5 (30+ reviews)
- Capterra: Not enough reviews
What real-life users are saying about Next Matter
Read this G2 reviewer’s comment about Next Matter:
24. beSlick (Best for efficient and compliant operations)
Formerly known as Process Bliss, beSlick is an all-in-one workflow management platform designed to help teams stay on top of tasks, improve collaboration, and ensure accountability.
With over 3,000 integrations, it connects seamlessly with your favorite apps. Its user-friendly design and mobile app mean your team can stay productive wherever they are based.
It is a great choice for the finance, construction, and project management industries.
beSlick best features
- Create and customize workflows effortlessly with a drag-and-drop interface
- Assign tasks, set deadlines, and keep everyone on track with visual dashboards and reports
- Stay on top of critical tasks with audit trails and tools to help meet regulatory standards
beSlick limitations
- The free trial doesn’t provide all the features
- Setting up takes time
beSlick pricing
- 14-day free trial
- Paid version: $16/month per user
beSlick ratings and reviews:
- G2: Not enough review
- Capterra: 4.7/5 (25+ reviews)
What real-life users are saying about beSlick
Here’s what this G2 reviewer had to say about beSlick:
25. Bynder (Best for comprehensive digital asset management)
Need a tool to manage all your digital assets? Then try Bynder. This DAM (Digital Asset Management) platform helps you organize content workflows, ensure brand consistency, and boost team collaboration with AI-powered capabilities.
Further, its integrations with applications like WordPress, Hootsuite, and Vimeo ensure your entire workspace stays in one customizable place.
Bynder best features
- Organize and find everything you need in one place with the centralized asset library
- Create, review, and approve content with ease using customizable workflows
- Use AI for smarter asset management, including automated tagging, improved search, and performance insights
Bynder limitations
- Large files or asset libraries might slow down the software’s performance
- Some customers find the approval workflows unsuitable for highly regulated industries
Bynder pricing
- Demo available upon request
- Custom pricing
Bynder ratings and reviews:
- G2: 4.5/5 (900+ reviews)
- Capterra: 4.5/5 (200+ reviews)
What real-life users are saying about Bynder
Here’s what a G2 reviewer said about Bynder:
📖 Also Read: Workflow Examples and Use Cases
Special mentions for workflow management software
Camunda is a powerful workflow automation platform that helps businesses streamline complex processes with its open-source, highly customizable features.
Teamwork is a collaborative project management tool that enables teams to efficiently manage tasks, communicate, and track progress across projects.
Toggl Track is a simple yet effective time-tracking tool that allows teams to monitor their work hours, optimize productivity, and improve project timelines.
Summarize this article for me pleaseEnjoy Seamless Workflow Management with ClickUp
Choosing the right workflow management platform defines your entire progress and productivity. While various options exist, ClickUp is a comprehensive and versatile solution that helps you work smarter, not harder.
Need robust task management, tracking, and collaboration features? Check! Want to integrate advanced AI into your workflow? Double-check!
ClickUp provides a single source of truth for all your work. Sign up for a free ClickUp account today! ✅
Everything you need to stay organized and get work done.
