Repetition isn’t just boring; it’s costly. Too many teams spend their day copying and pasting updates, rebuilding the same tasks, and chasing status updates instead of making progress.
🧐 Did You Know? 67% of global employees admit they spend too much time on repetitive tasks.
That’s why workflow management software matters. It doesn’t just automate clicks; it gives teams back focus, clarity, and momentum.
In this read, let’s explore the 25 best workflow management software to transform how your team works! 🔧
25 Best Workflow Management Software
- What Is Workflow Management Software?
- What Should You Look for In Workflow Management Software?
- At a Glance: The Best 25 Workflow Software to Streamline Your Work
- The 25 Best Workflow Management Software
- How we review software at ClickUp
- 1. ClickUp (Best for creating customizable workflows and collaborative project management)
- 2. Asana (Best for visualizing and bringing clarity to workflows)
- 3. Monday (Best for creating highly customizable workflows)
- 4. ProofHub (Best for holistic project management and team alignment)
- 5. ProcessMaker (Best for simplifying complex workflows for medium-sized businesses)
- 6. Smartsheet (Best for creating scalable workflows and easy collaboration)
- 7. Wrike (Best for managing complex projects with multiple stakeholders)
- 8. Process Street (Best for creating workflows with AI-powered efficiency)
- 9. Hive (Best for easy communication and project execution)
- 10. Zapier (Best for connecting apps and automating workflows)
- 11. Kissflow (Best for building custom business apps without coding)
- 12. Kintone (Best for building custom apps for an ideal digital workspace)
- 13. Qntrl (Best for managing complex workflows with complete visibility and control)
- 14. Airtable (Best for spreadsheet-style collaborative workflows)
- 15. Trello (Best for visual task management and collaboration)
- 16. Nulab (Best for a unified workspace for innovation and collaboration)
- 17. Cflow (Best for transitioning traditional business processes into automated workflows)
- 18. Notion (Best for building a centralized knowledge base with a customizable workspace)
- 19. ProProfs Project (Best for creating effective workflows for small businesses)
- 20. Nintex (Best for automation-focused workflows)
- 21. Pipefy (Best for no-code automation)
- 22. Miro (Best for visualizing and collaborating on ideas efficiently)
- 23. Next Matter (Best for automating complex workflows for enterprises)
- 24. beSlick (Best for efficient and compliant operations)
- 25. Bynder (Best for comprehensive digital asset management)
- Special mentions for workflow management software
- Benefits of Using Workflow Management Software
- Enjoy Seamless Workflow Management with ClickUp
Summarize this article for me pleaseWhat Is Workflow Management Software?
Workflow management software is a digital platform that organizes how work gets done—from the first step to the finish line. Instead of scattering tasks across emails and spreadsheets, it gives teams one place for assignments, updates, feedback, and approvals. The payoff? Fewer bottlenecks and clearer visibility across any team or industry.
Take onboarding a new hire. Instead of bouncing requests between HR, IT, and Finance, the entire workflow runs in one system. Every step is assigned, automated where it makes sense, and visible to everyone, so work moves forward without delays or confusion.
📮 ClickUp Insight: 45% of workers have thought about using automation, but haven’t taken the leap.
Factors such as limited time, uncertainty about the best tools, and overwhelming choices can deter people from taking the first step toward automation. ⚒️
With its easy-to-build AI agents and natural language-based commands, ClickUp makes it easy to get started with automations. From auto-assigning tasks to AI-generated project summaries, you can unlock powerful automation and even build custom AI agents in minutes—minus the learning curve.
💫 Real Results: QubicaAMF cut reporting time by 40% using ClickUp’s dynamic dashboards and automated charts, transforming hours of manual work into real-time insights.
Summarize this article for me pleaseWhat Should You Look for In Workflow Management Software?
💡 Pro Tip: Always prioritize scalability and choose a tool that can grow with your business and adapt to future needs.
With so many workflow tools out there, picking the right one isn’t about luck—it’s about knowing what to look for. Here are the factors that matter most:
- Automation features: Automatically handles repetitive tasks and assignments, freeing up time for strategic work
- Customizable dashboards: Lets you tailor views and metrics to match your team’s workflow and priorities
- User-friendly interface: Offers a simple, intuitive experience—even for non-technical users—minimizing the need for training
- Seamless integrations: Connects effortlessly with your existing tools and systems for a smooth, disruption-free rollout
- Advanced analytics: Delivers real-time reports and deep insights to track progress and improve decision-making
- Robust security: Protects sensitive data with enterprise-grade encryption and ensures regulatory compliance
🎥 Curious what “workflow automation” actually means? In this video, you’ll see how automation tools turn repetitive tasks into seamless processes—so teams can stop micromanaging handoffs and let software manage the flow.
Summarize this article for me pleaseAt a Glance: The Best 25 Workflow Software to Streamline Your Work
Here is an overview of the 25 tools:
| Tool | Best Feature | Primary Use Case | Pricing |
|---|---|---|---|
| ClickUp | Fully customizable workflows + AI automation | Automating, visualizing, and managing workflows in a unified, collaborative workspace | Free forever; Customization available for enterprises |
| Asana | Work Graph + visual dashboards | Visualizing and organizing team workflows with flexible views | Free; Paid plans from $10.99/month |
| monday.com | No-code workflow builder + dashboards | Teams needing customizable workflows and project insights | Free; Paid plans from $12/month |
| ProofHub | All-in-one workspace with built-in chat and timelines | Centralized team collaboration with minimal learning curve | From $50/month (flat rate) |
| ProcessMaker | Low-code workflow design with intelligent forms | Automating complex business workflows at mid-to-enterprise scale | From $3,000/month |
| Smartsheet | Spreadsheet-like interface + workflow automation | Scalable workflow and data management for operations and project teams | From $12/month per user |
| Wrike | AI Work Intelligence + enterprise controls | Managing complex projects across departments with advanced visibility | Free; Paid plans from $10/month per user |
| Process Street | Checklist-driven automation with AI | Managing recurring workflows with conditional logic | Custom pricing |
| Hive | Built-in chat + workflow automation | Real-time collaboration and execution for distributed teams | Free; Paid plans from $1.50/month |
| Zapier | 7,000+ app integrations for workflow automation | Automating cross-platform tasks with multi-step triggers | Free; Paid plans from $29.99/month |
| Kissflow | No-code app builder for workflow management | Building internal business apps and workflows without IT | Custom pricing |
| Kintone | Database-driven workflows with in-app collaboration | Designing team-specific digital workspaces | From $16/month per user |
| Qntrl | Visual workflows + process control + scripting | Managing complex business workflows with visibility and logic | From $20/month |
| Airtable | Spreadsheet-style workflows + Co-builder | Organizing project data and tasks in a collaborative table-based interface | Free; Paid plans from $24/month per user |
| Trello | Kanban boards with Butler automation | Visual task management for individuals and small teams | Free; Paid plans from $6/month |
| Nulab | Unified toolkit with issue tracking and diagramming | Centralized planning, issue tracking, and visualization for agile teams | Free; Paid plans from $35/month |
| Cflow | No-code workflows + conditional logic | Automating business processes with compliance and approval features | From $22/month per user |
| Notion | All-in-one workspace + customizable database workflows | Building knowledge hubs, task systems, and collaborative docs | Free; Paid plans from $12/month |
| ProProfs Project | Gantt-based PM with invoicing + time tracking | Workflow and task management for small businesses | Free; Paid from $49.97/month |
| Nintex | Drag-and-drop process builder + form automation | Enterprise-level workflow and document automation | Custom pricing |
| Pipefy | No-code platform + ready-made workflow templates | Managing workflows in HR, procurement, and CX without IT | Free; Custom pricing |
| Miro | Whiteboarding with real-time collaboration + AI | Brainstorming and ideation connected to task workflows | Free; Paid from $8/month per user |
| Next Matter | End-to-end workflow orchestration for enterprises | Automating cross-functional operations at scale | From $7,500/month |
| beSlick | Guided task execution + audit trails | Workflow standardization and compliance tracking for SMBs | From $16/month per user |
| Bynder | AI-powered Digital Asset Management + workflows | Managing content operations, approvals, and brand consistency | Custom pricing |
Summarize this article for me pleaseThe 25 Best Workflow Management Software
How we review software at ClickUp
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
Choose from this list of the best workflow management apps to meet your needs.
1. ClickUp (Best for creating customizable workflows and collaborative project management)
ClickUp, the everything app for work, offers no-code workflow automation software to consolidate your work across apps into one collaborative platform.
✨ Automate workflows with ClickUp Automations
Spend less time on repeat work and more time on the projects that matter. ClickUp Automations turn routine steps into workflows that run on autopilot.
With custom triggers and actions, teams can cut hours of manual effort while keeping every step on track. From simple status updates to complex multi-step workflows, ClickUp adapts to your team’s processes without the need for coding.
What makes ClickUp stand out is its flexibility and adaptability. Automations work across your entire workspace: automatically assign tasks, update fields, send notifications, or generate new tasks based on triggers like due dates or status changes. The outcome is consistent and reliable processes with far less manual lifting.
Key workflow automation features:
- Automate assignment of tasks to team members based on workload, expertise, or rotating schedules
- Create conditional workflows that trigger different actions based on specific criteria
- Set up recurring tasks with pre-filled templates for standardized processes
- Move tasks between projects and update statuses when conditions are met
- Send custom notifications to stakeholders when important milestones are reached
🧠 Fun Fact: 94% of businesses are already digitizing their workflows with management systems.
👀 Explore ClickUp Views to manage work your way
From visual boards to timeline-based planning, ClickUp gives you multiple Views to track and manage tasks:
- List View for focused task tracking
- Board View (Kanban) for visual progress management
- Gantt Chart View for timelines and dependencies
- Calendar View for scheduling at a glance
- Table View for spreadsheet-style planning
- Box View for team workload management
Switch between views at any time to match your project’s style.
🧠 Stay sharp with ClickUp Brain, the AI that connects your work and ideas
ClickUp Brain gives you AI-powered progress updates and status reports for tasks, documents, and people. With AI at your assistance, you can save time and stay focused with fewer meetings, quick summaries, and automated tasks.
🗺️ Map out ideas with ClickUp Mind Maps
Complex workflows? Not a problem. ClickUp Mind Maps help you break down big ideas, create a workflow diagram, and turn them into actionable ClickUp Tasks.
🧩 Collaborate visually with ClickUp Whiteboards
Replace one-off whiteboard sessions with live, connected work. ClickUp Whiteboards lets you brainstorm in real time, embed documents, and link tasks directly. This way, your ideas stay accessible anytime and anywhere.
📝 Not sure where to start? Use ClickUp’s Workflow templates
Kickstart any process with 100+ ready-made workflow templates designed for marketing, engineering, HR, operations, and more. You can customize each template to match your exact process—no need to build from scratch.
Take the Process Flow Chart Template. It helps you visualize each step, streamline decision points, and simplify handoffs between team members. Better yet, it’s flexible enough to fit any industry or workflow.
ClickUp best features
- Organize workflows using a hierarchy of Workspaces, Spaces, Folders, Lists, and Tasks
- Choose from 100+ prebuilt workflow automations to assign custom tasks, post comments, and more
- Track progress, monitor performance, and identify bottlenecks with ClickUp Dashboards
- Build fully custom Automations with triggers, conditions, and actions tailored to your processes
- Set up conditional logic so automations only run when specific criteria are met
- Automate the creation of ClickUp Recurring Tasks for ongoing workflows
- Use ClickUp Forms to create and route tasks based on form submissions automatically
- Track automation activity with audit logs and automation history for transparency
- Prioritize security with strong encryption, access controls, and SOC 2 certification
- Integrate with 1,000+ apps like Slack, GitHub, and Dropbox
ClickUp limitations
- With its extensive features and customization, some users may experience a learning curve
- The mobile version doesn’t have all the desktop features (yet!)
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business, plus:
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews:
- G2: 4.7/5 (10,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What real-life users are saying about ClickUp
Here’s what a G2 reviewer said about ClickUp:
💡 Pro Tip: Start by automating low-risk, high-frequency tasks, such as daily standup reminders or task assignments. This is the easiest way to build trust in your automation system.
2. Asana (Best for visualizing and bringing clarity to workflows)
Asana is often seen as a popular project management toolkit. Its features help teams collaborate, organize, and complete projects efficiently.
Thanks to its innovative work graph data model and versatile features, such as task assignment, project tracking, and customizable views, Asana ensures that every project runs smoothly from start to finish.
Asana best features
- Choose from multiple views—lists, calendars, Gantt charts, and Kanban boards—to suit your team’s needs
- Automate repetitive tasks and focus on strategic initiatives with time-saving AI workflow automation
- Easily connect with 270+ apps like Google Workspace, Microsoft Teams, and Slack
Asana limitations
- Tasks can be assigned to only one person at a time
- Asana AI isn’t available for free users
Asana pricing
- Personal: Free forever
- Starter: $10.99/month per user
- Advanced: $24.99/month per user
- Enterprise: Custom pricing
- Enterprise+: Custom pricing
Asana ratings and reviews:
- G2: 4.4/5 (10,500+ reviews)
- Capterra: 4.5/5 (13,000+ reviews)
What real-life users are saying about Asana
Read this G2 reviewer’s comment about Asana
🎉 Fun Fact: The term “workflow” was first used in manufacturing in the early 1900s, and now it’s helping software teams ship faster and marketers plan launches. We’ve come a long way from conveyor belts.
3. Monday (Best for creating highly customizable workflows)
Need a powerful workspace that streamlines team workflows and delivers clear project insights? monday.com has you covered.
One of its coolest features is no-code customization. Your team can tailor workflows to their exact needs without coding.
Plus, monday.com offers powerful resource management tools and specialized solutions, such as Monday CRM and Monday Dev, making it a perfect fit for all kinds of businesses.
monday.com best features
- Track progress with Gantt charts, workload management, and real-time insights
- Automate repetitive tasks like task assignments and email follow-ups
- Connect with over 200 apps to simplify different workflows
monday.com limitations
- A steep learning curve for beginners
- The platform’s design might seem cluttered to some users
monday.com pricing
- Free forever
- Basic: $12/month per user
- Standard: $14/month per user
- Pro: $24/month per user
- Enterprise: Custom pricing
monday.com ratings and reviews:
- G2: 4.7/5 (12,500+ reviews)
- Capterra: 4.6/5 (5,000+ reviews)
What real-life users are saying about monday.com
Here’s what this G2 reviewer had to say about monday.com:
4. ProofHub (Best for holistic project management and team alignment)
ProofHub is an all-in-one project management platform that consolidates tasks, time tracking, and team collaboration into a single hub. It’s built for teams that want simplicity over a steep learning curve, with features like Gantt charts, Kanban boards, and built-in chat to keep conversations close to the work.
Managers can assign tasks, set deadlines, and track progress without switching between multiple tools. The platform also includes reporting and file-sharing, making it easier to keep everything in context. While it may not offer the same level of customization or integrations as some competitors, ProofHub appeals to teams looking for an easy-to-adopt, centralized solution.
ProofHub best features
- Define key milestones to track progress and assess project performance
- Monitor team performance with built-in time-tracking features
- Streamline approvals with custom workflows
ProofHub limitations
- Limited admin features, like permission management, are in the Essential plan
- ProofHub doesn’t connect with as many third-party apps as competitors like ClickUp or Asana. This can be restrictive for teams that rely on a broader toolstack
ProofHub pricing
- 14-day free trial
- Essential: $50/month
- Ultimate control: $99/month
ProofHub ratings and reviews
- G2: 4.6/5 (100+ reviews)
- Capterra: 4.6/5 (100+ reviews)
What real-life users are saying about ProofHub
Here’s what a G2 reviewer said about ProofHub:
💡 Pro Tip: If your team is constantly “following up,” it’s a sign your workflow lacks visibility. Use automations to notify stakeholders when a task is pending their attention.
5. ProcessMaker (Best for simplifying complex workflows for medium-sized businesses)
ProcessMaker is a low-code business process management (BPM) platform built to automate and manage complex workflows. Its drag-and-drop interface and form builder make it easier to design workflows, digitize approvals, and reduce reliance on email chains or spreadsheets.
The tool is particularly useful for IT leaders, enterprise architects, and software engineers who need to standardize processes across departments without heavy custom coding. While it offers strong automation capabilities, its advanced setup can feel overwhelming for smaller teams that just want lightweight project management.
ProcessMaker best features
- Design workflows and automate form creation with intuitive AI-powered tools
- Break down data silos with integrations like Salesforce, SAP, and Microsoft Dynamics 365
- Extract, analyze, and process data from various document types, such as invoices, contracts, or forms, with Intelligent Document Processing (IDP)
ProcessMaker limitations
- Advanced customizations require knowledge of PHP or JavaScript
- Form-building tools have limited customization options
ProcessMaker pricing
- Demo available upon request
- Standard: $3,000 per month (billed annually)
- Professional: Custom pricing
- Enterprise: Custom pricing
ProcessMaker ratings and reviews
- G2: 4.3/5 (300+ reviews)
- Capterra: 4.5/5 (170+ reviews)
What real-life users are saying about ProofHub
Read this G2 reviewer’s comment about ProcessMaker:
6. Smartsheet (Best for creating scalable workflows and easy collaboration)
Smartsheet is a spreadsheet-style project management tool designed to make workflows easier to manage. It offers customizable views for organizing data, automation to reduce repetitive tasks, and even a document generation feature for creating polished reports and contracts.
With a user-friendly interface and scalable design, Smartsheet works well for teams that want the familiarity of a spreadsheet combined with project management capabilities. It’s particularly popular among operations and project managers who need a flexible system to track work across departments.
Smartsheet best features
- Organize and visualize tasks in the grid, Gantt chart, or Kanban formats for better clarity
- Effortlessly create and manage documents, integrating with DocuSign for contracts
- Easily import and export data between Smartsheet and external systems to keep your workflows up-to-date
Smartsheet limitations
- Limited time-tracking features for tasks
- Advanced automations might require more manual work than expected
Smartsheet pricing
- 30-day free trial
- Pro: $12/month per user
- Business: $24/month per user
- Enterprise: Custom pricing
- Advanced Work Management: Custom pricing
Smartsheet ratings and reviews
- G2: 4.4/5 (18,000+ reviews)
- Capterra: 4.5/5 (3,000+ reviews)
What real-life users are saying about Smartsheet
Here’s what this G2 reviewer had to say about Smartsheet:
7. Wrike (Best for managing complex projects with multiple stakeholders)
With centralized task management and robust collaboration tools, Wrike is ideal for teams handling complex, cross-departmental projects. It allows you to create unlimited folders, projects, tasks, and subtasks, while easily tracking responsibilities with clear visibility of assignees.
Wrike’s standout feature, Work Intelligence, uses AI to simplify tasks, predict outcomes, and enable smarter decision-making.
Wrike best features
- Gain real-time insights with customizable dashboards that keep your team focused on priorities
- Automate repetitive tasks and optimize workflows for better efficiency and data-driven decisions with the Work Intelligence AI
Wrike limitations
- Setting up integrations might sometimes be complex
- Some desktop features aren’t available on the mobile app
Wrike pricing
- 14-day free trial
- Team: $10/month per user
- Business: $25/month per user
- Enterprise: Custom pricing
- Pinnacle: Custom pricing
Wrike ratings and reviews
- G2: 4.2/5 (3,500+ reviews)
- Capterra: 4.3/5 (2,500+ reviews)
What real-life users are saying about Wrike
Here’s what a G2 reviewer said about Wrike:
🎉 Fun Fact: In ClickUp, you can combine Automations, Templates, and assigned Comments to create recurring task cycles that remind, assign, and document progress without human intervention.
8. Process Street (Best for creating workflows with AI-powered efficiency)
Process Street is a simple yet powerful tool for managing recurring workflows. It helps you create process checklists, automate approvals, and use conditional logic.
With tools for task assignments, approvals, and a shared activity feed, Process Street lets your team work cohesively. Integrate your favorite tools to create a smooth, cohesive workflow experience.
Process Street best features
- Use conditional logic to adapt dynamically to specific conditions, simplifying complex processes
- Collect and manage data efficiently with forms that integrate easily into workflows
- Create customized process checklists and SOPs from the template library and apply them across multiple workspaces
Process Street limitations
- A checklist-focused approach might not work for complex workflows
- Lack of real-time progress tracking
Process Street pricing
- 14-day free trial
- Startup: Custom pricing
- Pro: Custom pricing
- Enterprise: Custom pricing
Process Street ratings and reviews
- G2: 4.6/5 (400+ reviews)
- Capterra: 4.7/5 (600+ reviews)
What real-life users are saying about Process Street
Read this G2 reviewer’s comment about Process Street:
9. Hive (Best for easy communication and project execution)
Imagine having built-in chat, video calls, and shared calendars—that’s Hive, keeping everyone on the same page. Hive is more than just a workflow management tool. It’s a communication hub that brings your team together and gets things done.
Its task management, project tracking, and integrations simplify workflows and improve real-time collaboration. The result? Smoother communication and faster execution.
Hive best features
- Create, assign, and track tasks easily with features like due dates, priority levels, and task dependencies
- Gain a real-time overview of your team’s progress with customizable dashboards
- Connect with popular tools such as Google Workspace, Slack, and Trello to centralize your workflow
Hive limitations
- Advanced features like an AI assistant and Gantt charts are only available on paid plans
- Multiple customization options can cause a longer set-up time
Hive pricing
- Free forever
- Starter: $1.50/month per user
- Teams: $5/month per user
- Enterprise: Custom pricing
Hive ratings and reviews
- G2: 4.6/5 (550+ reviews)
- Capterra: 4.4/5 (200+ reviews)
What real-life users are saying about Hive
Here’s what this G2 reviewer had to say about Hive:
10. Zapier (Best for connecting apps and automating workflows)
Zapier is one of the most popular automation platforms, best known for connecting thousands of apps without any coding. Its automations, called “Zaps,” let you chain together actions across tools with just a few clicks.
With over 7,000 integrations, Zapier fits into almost any tech stack, making it especially valuable for businesses juggling multiple apps. The platform also supports multi-step workflows, conditional logic, and data formatting—so it’s not limited to simple triggers. That said, as workflows become more complex or scale up, costs can increase rapidly, and teams often rely heavily on Zapier’s uptime since it serves as the bridge between systems.
Zapier best features
- Build Zaps with ease using the intuitive drag-and-drop interface
- Set triggers and actions visually and automate routine tasks
- Get started quickly with pre-built Zaps and leverage AI features to summarize conversations or extract data insights
Zapier limitations
- Creating intricate automations might have a learning curve for new users
- Advanced features require a paid subscription, which might not be ideal for smaller teams
Zapier pricing
- Free forever
- Professional: $29.99/month
- Team: $103.5/month
- Enterprise: Custom pricing
Zapier ratings and reviews
- G2: 4.5/5 (1,000+ reviews)
- Capterra: 4.7/5 (2,500+ reviews)
What real-life users are saying about Zapier
Here’s what a G2 reviewer said about Zapier:
11. Kissflow (Best for building custom business apps without coding)
Empower non-developers to build apps. With Kissflow and its intuitive no-code app builder, they can absolutely do so.
Its drag-and-drop functionality allows anyone to create custom applications and automate processes that simplify business processes. It eliminates the need for complex coding or reliance on IT resources.
Kissflow best features
- Build custom applications tailored to your specific needs without writing a single line of code
- Assign tasks to individuals, multiple people, or departments with flexible options like round-robin or fixed deadlines
- Measure the effectiveness of workflows with built-in metrics and pre-built reports to track progress
Kissflow limitations
- Might be expensive for small businesses
- Limited integration with other platforms
Kissflow pricing
- Free trial available
- Basic: Custom pricing
- Enterprise: Custom pricing
Kissflow ratings and reviews
- G2: 4.3/5 (550+ reviews)
- Capterra: 4.1/5 (60+ reviews)
What real-life users are saying about Kissflow
Read this G2 reviewer’s comment about Kissflow:
12. Kintone (Best for building custom apps for an ideal digital workspace)
Forget clunky spreadsheets and generic tools—with Kintone, you can create custom applications tailored to your unique needs. Build the perfect no-code digital workspace for your team!
From managing customer support tickets to tracking inventory and organizing HR processes to managing projects, Kintone lets you build the exact tools you need to work smarter, not harder.
Kintone best features
- Design databases, build workflows, and customize views to suit your team’s needs
- Collaborate with your team through in-app comments, @mentions, and real-time notifications
- Gain valuable insights with customizable charts and graphs that provide real-time visualizations of your data
Kintone limitations
- Built-in limits make it less ideal for large-scale deployments
- The platform’s learning curve may slow down initial adoption
Kintone pricing
- 30-day free trial
- Professional: $16/month per user
- Custom: $20/month per user
Kintone ratings and reviews
- G2: 4.6/5 (200+ reviews)
- Capterra: 4.7/5 (150+ reviews)
What real-life users are saying about Kintone
Here’s what this G2 reviewer had to say about Kintone:
13. Qntrl (Best for managing complex workflows with complete visibility and control)
Qntrl helps you take control of your business processes, offering a centralized platform to organize tasks, automate workflows, and improve collaboration.
Visualize everything with a drag-and-drop interface, automate compliance checks, and manage requests from a single hub. Reporting and analytics help you measure performance and optimize workflows effectively.
Qntrl best features
- Visualize your entire workflow with customizable views and real-time updates
- Ensure adherence to standards with automated process checks and policy enforcement
- Break down communication barriers by integrating data access, updates, and feedback directly into workflows
Qntrl limitations
- Limited customization options
- Mobile experience may not be good enough
Qntrl pricing
- Free trial available
- Standard: $20/month
- Enterprise: $40/month
- Custom: Custom pricing
Qntrl ratings and reviews
- G2: 4.5/5 (25+ reviews)
- Capterra: Not enough reviews
What real-life users are saying about Qntrl
Here’s what a G2 reviewer said about Qntrl:
14. Airtable (Best for spreadsheet-style collaborative workflows)
A popular tool in its own right, Airtable combines the ease of a spreadsheet with the muscle of a database.
Airtable is more than just a spreadsheet platform—it lets you create a customizable project management workflow. You can design custom workflows, manage projects, organize data, and collaborate with your team in real time—all in a single, flexible platform.
Airtable best features
- Build a workspace that fits your team with Airtable’s Co-builder feature
- Choose from Kanban boards, calendars, and more to visualize your projects however your team works best
- Assign tasks, share project statuses, and record activity history for effective collaboration
Airtable limitations
- It may not be sufficient for complex data analysis and reporting
- Advanced features are only available in paid plans
Airtable pricing
- Free forever
- Team: $24/month per user
- Business: $54/month per user
- Enterprise scale: Custom pricing
Airtable ratings and reviews
- G2: 4.6/5 (2,500+ reviews)
- Capterra: 4.7/5 (2,000+ reviews)
What real-life users are saying about Airtable
Read this Capterra reviewer’s comment about Airtable:
🧐 Did You Know? Permission-based workflows prevent accidental oversharing because your finance approval task shouldn’t be visible to the entire design team.
15. Trello (Best for visual task management and collaboration)
Recognized as the go-to digital sticky note for teams worldwide, Trello is a visual project management software.
Whether you’re planning a marketing campaign or coordinating a complex product launch, this workflow management tool transforms chaotic to-do lists into streamlined Kanban boards that make task tracking easier.
Trello best features
- Visualize workflows with Kanban boards, lists, and cards
- Switch between Timeline, Calendar, and Dashboard views quickly
- Utilize Butler, Trello’s automation tool, to automate repetitive tasks
Trello limitations
- Limited native project management features—time tracking and reporting require add-ons
- Exporting boards beyond PDF typically requires add-ons
Trello pricing
- Free forever
- Standard: $6/month per user
- Premium: $12.50/month per user
- Enterprise: $17.50/month per user (billed annually)
Trello ratings and reviews:
- G2: 4.4/5 (13,500+ reviews)
- Capterra: 4.5/5 (23,000+ reviews)
What real-life users are saying about Trello:
Here’s what this G2 reviewer had to say about Trello:
16. Nulab (Best for a unified workspace for innovation and collaboration)
Nulab combines multiple collaboration tools in one platform. Backlog supports project management and issue tracking, while Cacoo handles workflow diagramming and visual collaboration. Teams can plan tasks, map processes, and track progress all within one app.
It also offers built-in chat, file sharing, and version control, making it especially useful for software teams that need both project tracking and development support in a connected space.
Nulab best features
- Plan, track, and manage projects with tools like Gantt charts, Kanban boards, and burndown charts
- Collaborate in real time with features like online whiteboards, shared documents, and integrated communication tools
- Capture, assign, and resolve issues efficiently with built-in tools that streamline the bug-tracking process
Nulab limitations
- The free plan only allows up to five integrations
- Restricted file management due to a size limit of 10 MB
Nulab pricing
- Free forever
- Starter: $35/month
- Standard: $100/month
- Premium: $175/month
- Enterprise: Custom pricing
Nulab ratings and reviews:
- G2: Not enough reviews
- Capterra: Not enough reviews
What real-life users are saying about Nulab
Here’s what a G2 reviewer said about Nulab’s workflow management tool, Backlog:
🧐 Did You Know? Workflows help uncover invisible work—like follow-ups, updates, or admin—so you can eliminate or automate them instead of letting them eat your day.
17. Cflow (Best for transitioning traditional business processes into automated workflows)
Want to ditch paper and streamline your complex business processes? Cflow is a powerful, no-code workflow management solution that can do just that.
It uses intelligent automation to transform your work and digitize operations across all your departments. It’s a reliable workflow management system with 1,000+ integrations, like Zapier, and top-class data security.
Cflow best features
- Create custom forms without technical skills with a drag-and-drop form builder
- Set up complex automated workflows with conditional logic for approvals
- Gain actionable insights to optimize business processes and identify workflow bottlenecks
Cflow limitations
- The template library primarily includes business process automation templates, which may not cater to everyone
- Limited project management features
Cflow pricing
- 14-day free trial
- Joy: $22/month per user
- Bliss: $32/month per user
- Zen: Custom pricing
Cflow ratings and reviews:
- G2: 4.8/5 (60+ reviews)
- Capterra: Not enough reviews
What real-life users are saying about Cflow
Read this G2 reviewer’s comment about Cflow:
18. Notion (Best for building a centralized knowledge base with a customizable workspace)
Forget juggling multiple apps—Notion reimagines the workspace by combining process documentation, project management, and team collaboration into one powerful platform.
It organizes everything in one place, making managing tasks, notes, and projects easy. With customizable templates and databases, you can tailor Notion to fit your workflow.
Notion best features
- Design workspaces that perfectly suit your team’s workflow—organize projects, tasks, and documents
- Express yourself with a variety of content types—text, images, tables, and even Kanban boards and calendars
- Utilize comments, mentions, and shared documents to keep everyone on the same page
Notion limitations
- Some users may find the page-based interface complex
- As teams scale and databases grow, Notion can slow down or feel less responsive
Notion pricing
- Free forever
- Plus: $12/month per user
- Business: $24/month per user
- Enterprise: Custom pricing
Notion ratings and reviews
- G2: 4.7/5 (5,500+ reviews)
- Capterra: 4.7/5 (2,000+ reviews)
What real-life users are saying about Notion
Here’s what this Capterra reviewer had to say about Notion:
💡 Pro Tip: You can connect Calendar and Kanban views in tools like Notion, ClickUp, or Trello—allowing you to flip between timelines and statuses without losing context.
19. ProProfs Project (Best for creating effective workflows for small businesses)
ProProfs Project tackles project management for small and growing teams. It’s a cost-effective solution with a free plan for up to five users, perfect for startups and small businesses getting their feet wet.
You can easily collaborate, track expenses, and generate insightful reports about project performance, resource allocation, and team productivity.
ProProfs Project best features
- Assign tasks, set deadlines, and track progress with subtasks and priority levels, keeping everyone accountable
- Visualize project timelines and dependencies with Gantt charts, ensuring everyone’s on the same page
- Log billable hours with ease and generate invoices directly from tracked time, simplifying the billing process
ProProfs Project limitations
- Limited advanced features for complex projects
- Restricted customization options
ProProfs Project pricing
- Free forever
- Business: $49.97/month
ProProfs Project ratings and reviews:
- G2: 4.4/5 (30+ reviews)
- Capterra: 4.7/5 (75+ reviews)
What real-life users are saying about ProProfs Project
Here’s what a G2 reviewer said about ProProfs Project:
20. Nintex (Best for automation-focused workflows)
Nintex is particularly well-suited for medium to large enterprises that want to manage complex workflows. Its focus on automation and process optimization makes it ideal for HR, finance, and customer service businesses.
The platform supports many applications for efficient workflow and document management.
Nintex best features
- Build workflows effortlessly using an intuitive drag-and-drop interface
- Simplify approvals and ensure compliance with features like digital signatures and interactive document workflows
- Cloud-based automation for data integration and task management
Nintex limitations
- It lacks advanced workflow management and collaboration features
- Might be expensive for smaller teams
Nintex pricing
- Demo available upon request
- Custom pricing
Nintex ratings and reviews:
- G2: 4.2/5 (1,000+ reviews)
- Capterra: 4.4/5 (250+ reviews)
What real-life users are saying about Nintex
Read this G2 reviewer’s comment about Nintex:
🎉 Fun Fact: Checklists are the most underrated workflow tool. From surgery rooms to space missions, even the most complex work starts with simple, repeatable lists.
21. Pipefy (Best for no-code automation)
From handling HR tasks like recruitment to streamlining procurement and customer service operations, Pipefy caters to diverse business needs.
Pipefy is a no-code platform that offers tools to build, automate, and manage workflows without relying heavily on IT support.
Pipefy best features
- Design workflows with drag-and-drop tools, conditional logic, and automated task assignments
- Connect with 300+ applications to ensure smooth data flow
- Quickly implement workflows using templates for business process management
Pipefy limitations
- Limited customization options with the free plan
- Conditional logic can’t be used on PDFs
Pipefy pricing
- Free forever
- Business: Custom pricing
- Enterprise: Custom pricing
- Unlimited: Custom pricing
Pipefy ratings and reviews:
- G2: 4.6/5 (200+ reviews)
- Capterra: 4.6/5 (300+ reviews)
What real-life users are saying about Pipefy
Here’s what this G2 reviewer had to say about Pipefy:
22. Miro (Best for visualizing and collaborating on ideas efficiently)
Miro is an innovative online collaboration platform accelerating the journey from idea to outcome. It is particularly well-suited for teams across various industries looking for a flexible and intuitive platform to facilitate collaboration and project management.
Its ability to support real-time brainstorming and planning makes it ideal for product development, marketing campaigns, and UX design.
Miro best features
- Use the Intelligent Canvas to combine docs, mind maps, diagrams, and more with limitless members, even in the free version
- Work together effortlessly with features like real-time co-editing, video conferencing, and direct commenting
- Generate prototypes, summarize discussions, and gain valuable insights from your collaborative work with AI
Miro limitations
- The mobile app might sometimes lack functionality
- Large boards slow the users down
Miro pricing
- Free forever
- Starter: $8/month per user
- Business: $16/month per user
- Enterprise: Custom pricing
- Enterprise guard: Custom pricing
Miro ratings and reviews
- G2: 4.7/5 (7,000+ reviews)
- Capterra: 4.7/5 (1,500+ reviews)
What real-life users are saying about Miro
Here’s what a G2 reviewer said about Miro:
🧐 Did You Know? Whiteboarding tools like ClickUp Whiteboards or Miro aren’t just for brainstorming—they can be connected to live tasks and workflows, making ideation part of execution.
23. Next Matter (Best for automating complex workflows for enterprises)
Next Matter is a no-code workflow automation software that simplifies operations and boosts collaboration for medium to large enterprises.
It lets you effectively manage legal matters and create complex workflows without requiring extensive coding knowledge for operational excellence across various departments.
Next Matter best features
- Integrate with over 3,000 applications for easy data exchange and automate data entry
- Stay on top of individual tasks with accurate time-tracking
- Gain valuable insights into operational performance with comprehensive analytics
Next Matter limitations
- Might be expensive for smaller teams
- Large workflows may experience loading delays
Next Matter pricing
- Free trial available
- Enterprise: $7,500 platform fee/month
- Enterprise Custom: Custom pricing
Next Matter ratings and reviews:
- G2: 4.4/5 (30+ reviews)
- Capterra: Not enough reviews
What real-life users are saying about Next Matter
Read this G2 reviewer’s comment about Next Matter:
24. beSlick (Best for efficient and compliant operations)
Formerly known as Process Bliss, beSlick is an all-in-one workflow management platform designed to help teams stay on top of tasks, improve collaboration, and ensure accountability.
With over 3,000 integrations, it connects seamlessly with your favorite apps. Its user-friendly design and mobile app mean your team can stay productive wherever they are based.
It is a great choice for the finance, construction, and project management industries.
beSlick best features
- Create and customize workflows effortlessly with a drag-and-drop interface
- Assign tasks, set deadlines, and keep everyone on track with visual dashboards and reports
- Stay on top of critical tasks with audit trails and tools to help meet regulatory standards
beSlick limitations
- The free trial doesn’t provide all the features
- Setting up takes time
beSlick pricing
- 14-day free trial
- Paid version: $16/month per user
beSlick ratings and reviews:
- G2: Not enough reviews
- Capterra: 4.7/5 (25+ reviews)
What real-life users are saying about beSlick
Here’s what this G2 reviewer had to say about beSlick:
25. Bynder (Best for comprehensive digital asset management)
Need a tool to manage all your digital assets? Then try Bynder. This DAM (Digital Asset Management) platform helps you organize content workflows, ensure brand consistency, and boost team collaboration with AI-powered capabilities.
Further, its integrations with applications like WordPress, Hootsuite, and Vimeo ensure your entire workspace stays in one customizable place.
Bynder best features
- Organize and find everything you need in one place with the centralized asset library
- Create, review, and approve content with ease using customizable workflows
- Use AI for smarter asset management, including automated tagging, improved search, and performance insights
Bynder limitations
- Large files or asset libraries might slow down the software’s performance
- Some customers find the approval workflows unsuitable for highly regulated industries
Bynder pricing
- Demo available upon request
- Custom pricing
Bynder ratings and reviews:
- G2: 4.5/5 (900+ reviews)
- Capterra: 4.5/5 (200+ reviews)
What real-life users are saying about Bynder
Here’s what a G2 reviewer said about Bynder:
📖 Also Read: Workflow Examples and Use Cases
Special mentions for workflow management software
Camunda is a powerful workflow automation platform that helps businesses streamline complex processes with its open-source, highly customizable features.
Teamwork is a collaborative project management tool that enables teams to efficiently manage tasks, communicate effectively, and track progress across multiple projects.
Toggl Track is a simple yet effective time-tracking tool that allows teams to monitor their work hours, optimize productivity, and improve project timelines.
Summarize this article for me pleaseBenefits of Using Workflow Management Software
There are more pros than cons when it comes to workflow management software. Here are some:
- Increased productivity: Automate repetitive tasks, eliminate bottlenecks, and free up valuable time for strategic thinking and innovation
- Improved collaboration: Build an effortless communication and work system with minimal manual intervention
- Reduced errors: Automate all manual processes to minimize human error
- Better visibility: Gain real-time insights into project progress and quickly identify areas of improvement
🧐 Did You Know? Businesses can lose up to $1.3 million annually due to inefficient workflows slowing employees down.
So, there’s no reason why you shouldn’t go for workflow management software!
Summarize this article for me pleaseEnjoy Seamless Workflow Management with ClickUp
Choosing the right workflow management platform defines your entire progress and productivity. While various options exist, ClickUp is a comprehensive and versatile solution that helps you work smarter, not harder.
Need robust task management, tracking, and collaboration features? Check! Want to integrate advanced AI into your workflow? Double-check!
ClickUp provides a single source of truth for all your work. Sign up for a free ClickUp account today! ✅
Everything you need to stay organized and get work done.
