10 Best ProProfs Alternatives to Use in 2024

ProProfs has been a game-changer for many organizations. It can be used to create quizzes and surveys, build an online learning management system [LMS], and manage projects.

But here’s the catch—even with so many capabilities, ProProfs lacks advanced customization features. And that one aspect can significantly impact flexibility and team productivity.

In this blog post, we share ProProfs alternatives if you want advanced functionality and get more from your LMS. Let’s get started!

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What Should You Look for In ProProfs Alternatives?

Before we dive into the top contenders of ProProfs, let’s see the key capabilities you should look for to upgrade your knowledge base and quiz-making experience.

• Advanced features for training management: If you’re using ProProfs for employee training, look for alternatives that offer course creation with multimedia elements, progress tracking, and gamification features
• Diverse integrations: ProProfs is good at project management, but does it fit your workflow? Look for alternatives with features like task management, collaboration tools, and integrations with other project management tools
• Logic feature for surveys: Consider alternatives that offer branching logic (questions that change based on previous answers), and conditional formatting (surveys that adapt based on user input) features
• Multiple assessment formats: Look for alternatives that offer a variety of question formats (matching, drag-and-drop, open-ended), immediate feedback features, and leaderboards to promote healthy competition among team members
• Advanced customization: ProProfs lacks customization options, especially in terms of templates. Look for alternatives that offer a variety of pre-built knowledge base templates for quizzes, surveys, and knowledge bases

Let’s explore the best ProProfs alternatives.

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The 10 Best ProProfs Alternatives to Use in 2024

1. ClickUp (Best for knowledge base management and surveys)

If you like ProProfs because it offers various tools packed into one software, you should try ClickUp. It is an all-in-one platform that offers knowledge base management, employee training, quiz-making, and collaboration solutions. 

That’s not it! ClickUp is also a project management, CRM, and HR management software. It offers customized solutions for different teams, ensuring better work efficiency.

If you’re looking for a comprehensive solution to replace ProProfs, ClickUp stands out, especially for knowledge base management and surveys.

ClickUp Docs allows you to create rich text documents that your team can easily organize and access. These documents can include everything from technical documentation to company policies, knowledge management strategies, and project details. The best part? You can link these documents to tasks and projects, ensuring everything stays connected.

ClickUp AI Knowledge Management solution is the only thing you need to help your team stay updated with all company information. You can use AI to ask any question, and ClickUp Brain will search the entire company database to provide relevant answers within seconds, saving time and effort. 

ClickUp Brain is also the perfect AI writing assistant. This tool is a game-changer if you want to create content quickly and efficiently. You can use it to draft, edit, and polish company policies, employee handbooks, or training documents. It’s like having a personal editor and researcher at your fingertips.

I also enjoy using the ClickUp Knowledge Base Template for knowledge base management. It has helped me create a digital library of information. It’s structured to ensure that all your important information is organized logically, making it easy for your team to find what they need.

Download This Template

If you’ve used ProProfs’ quiz maker, you’ll find ClickUp Forms a powerful alternative. It is the perfect software for collecting feedback and conducting surveys. You can customize forms to suit your needs, embed them in your website, and automatically convert responses into tasks within ClickUp. This integration streamlines gathering and acting on feedback, ensuring nothing falls through the cracks.

ClickUp best features

• Build a knowledge base: Convert ClickUp Docs into wikis to easily build a comprehensive knowledge base. Also, leverage ClickUp Brain to write and edit content for wikis easily 
• Centralize knowledge: Arrange and manage all documents and resources in one place with ClickUp Docs Hub
• Real-time collaboration: Work with your team in real-time to edit company wikis. You can add comments, create tasks, and use ClickUp Clips to share instant feedback

• Multiple views: Organize your knowledge base with ClickUp List or Kanban views
• Create tasks from responses: Automate your workflow by converting form responses into tasks using ClickUp Tasks and Assigned Comments

• Capture relevant responses: Gather relevant feedback from your customers with ClickUp Forms. It enables conditional logic, which means the form questions are updated based on the responses
• Design interactive surveys: Generate engaging surveys with an intuitive drag-and-drop editor
• Integrations: Integrate seamlessly with popular tools like Slack and Google Drive
• Custom statuses: Create Custom Statuses for documents (like “Draft,” “In Review,” or “Published”) and custom fields (like “Author,” “Last Updated”) to keep everything organized and transparent

ClickUp limitations

• ClickUp has a bit of a learning curve for complex projects
• You get limited storage space in the free plan

ClickUp pricing

• Free: Forever
• Unlimited: $7/month per user
• Business: $12/month per user
• Enterprise: Contact for pricing
• ClickUp Brain: Add to any paid plan for $7 per member per month

ClickUp ratings and reviews

• G2: 4.7/5 (2,000+ reviews)
• Capterra: 4.7/5 (2,000+ reviews)

2. Typeform (Best for creating interactive forms)

If you’re searching for a ProProfs alternative for user-friendly design and deep customization, Typeform should be at the top of your list. It acts as a form maker, survey maker, and quiz maker. 

Typeform offers thousands of templates to create functional and visually appealing surveys. One of its standout features is a conversational interface.

Unlike traditional surveys and feedback form templates that present all questions simultaneously, Typeform delivers one question at a time, mimicking a natural dialogue. This approach reduces survey fatigue and increases completion rates, making it ideal for gathering detailed insights.

Typeform best features

• Design extensively with a lot of options to match your brand’s design guidelines
• Create dynamic, personalized surveys that alter questions based on the respondent’s answers
• Connect seamlessly with popular apps and services like …. and …..for automated workflows
• Get instant access to insights and performance metrics for each survey

Typeform limitations

• Lower-tier plans have limits on the number of responses you can collect
• Free plans offer basic functionality but lack advanced customization options

Typeform pricing

• Basic: $29/month per user
• Plus: $59/month for 3 users
• Business: $99/month for 5 users
• Enterprise: Custom pricing

Typeform ratings and reviews

• G2: 4.5/5 (1,200+ reviews)
• Capterra: 4.7/5 (800+ reviews)

3. iSpring (Best for bite-sized learning modules)

iSpring is a fantastic ProProfs alternative for employee training. It delivers a comprehensive suite of tools for e-learning and other training programs. You can use iSpring Page, the AI-powered online course builder, to create interactive tutorials. 

What I like the most about iSpring is that it integrates seamlessly with PowerPoint. The feature makes creating engaging eLearning courses directly within my familiar PowerPoint environment easy.

It also has a quiz maker to create assessments, track employees’ results, and identify skills gaps. 

iSpring best features

• Create engaging quizzes with branching logic and detailed learner analytics
• Design bite-sized learning modules for on-the-go knowledge absorption
• Add video tutorials and demonstrations to your courses for quick learning
• Gamify your eLearning with engaging characters
• Enable easy offline and online training for employees with the iSpring Learn app

iSpring limitations

• If you’re not a PowerPoint pro, iSpring might have a bit of a learning curve
• The free trial offers limited features

iSpring pricing

• Business: $3.14/month per user, billed annually
• iSpring Page: $470/year
• iSpring Presenter: $470/year
• iSpring Quizmaker: $370/year

iSpring ratings and reviews

• G2: 4.6/5 (600+ reviews)
• Capterra: 4.6/5 (1500+ reviews)

4. Riddle (Best for creating fun quizzes that can generate leads)

I always found ProProfs’ quiz maker a bit bland. So, when I came across Riddle, I liked it immediately. Riddle is a no-code visual content creator that helps design personality quizzes, product recommendation quizzes, contests and giveaways, audience polls, and employee surveys.

However, its features focus more on marketing efforts rather than knowledge management. Businesses can build email lists for targeted campaigns by integrating Riddle’s lead capture forms into quizzes. Plus, engaging quizzes keep users interacting with your brand, boosting awareness. 

Riddle can also help you analyze the answers to segment the respondents, allowing personalized efforts to resonate with each user. This is a handy feature from a knowledge management POV.

Riddle best features

• Incorporate images, videos, and audio into your quizzes for a richer experience
• Create quizzes and surveys for market research to get detailed insights into customers’ needs
• Generate and distribute personalized content to increase user engagement
• Integrate marketing tools and export leads in just a few clicks
• Download and analyze customer responses to improve your content

Riddle limitations

• Riddle’s pricing is higher as compared to other quiz makers

Riddle pricing

• Essential: $69/month
• Pro:$129/month
• Business: $299/month
• Enterprise: $799 base price

Riddle ratings and reviews

• G2: 4.5/5 (10+ reviews)
• Capterra: 4.8/5 (40+ reviews)

5. SurveyMonkey (Best for getting advanced survey insights)

ProProfs didn’t work well for me because it does not offer detailed insights into survey data. On the other hand, SurveyMonkey allows users to build interactive surveys and offers actionable insights.  

I also liked how SurveyMonkey creates logical and conditional survey questions to minimize biases. It offers a library of 250+ survey templates and hundreds of questions written by experts to create quality surveys. You can use SurveyMonkey Genius, the AI integration, to create and optimize your surveys.   

SurveyMonkey best features

• Create forms with custom fonts, colors, logos, and URLs with its theme designer 
• Build personalized surveys for users by embedding names
• Leverage AI to minimize survey question biases and logic errors
• Check survey scores before sending them out to increase the survey completion rate

SurveyMonkey limitations

• The free plan offers a limited number of questions and responses
• It offers fewer templates in comparison to other softwares

SurveyMonkey pricing

• Advantage: $25/month per user
• Premier: $75/month per user
• Enterprise: Custom pricing

SurveyMonkey ratings and reviews

• G2: 4.4/5 (20000+ reviews)
• Capterra: 4.6/5 (10000+ reviews)

6. Jotform (Best for creating feedback forms)

Jotform is another ProProfs alternative that I enjoyed using. It offers a simple and intuitive form builder that allows users to create different types of forms within minutes.

Its drag-and-drop survey maker with conditional logic helps you create customized surveys for market research or collecting customer feedback. I liked its progress bar feature, which lets people know how many pending questions are in the form. 

You can easily download and share the data collected from surveys as reports with just a single click. Jotform also sends automatic survey completion and follow-up emails, helping you stay connected to prospective leads. The Jotform Mobile Forms app allows people to fill out forms even offline, helping you get uninterrupted access to data. 

Jotform best features

• Create shared workspaces for teams to collaborate on forms, quizzes, and reports
• Build smart forms using conditional logic that adjusts survey questions based on the responses
• Design conversational forms in the form of cards to boost engagement
• Reach out to a vast target audience by translating forms in 130+ languages
• Improve data management by setting automatic expiration dates and submission limits for forms

Jotform limitations

• It offers limited design functionalities to customize forms

Jotform pricing

• Starter: Free
• Bronze: $39/month
• Silver: $49/month
• Gold: $129/month
• Enterprise: Custom pricing

Jotform ratings and reviews

• G2: 4.7/5 (3,247 reviews)
• Capterra: 4.7/5 (2,005 reviews)

7. Kahoot! (Best to get training and knowledge gap insights)

To replace ProProfs knowledge base tool, I tried ‘Kahoot! at work’. The Kahoot! 360 plan allows users like me easily design extensive training programs and curate learning material for teams.

One functionality I appreciate the most in Kahoot! is that it allows external subject matter experts to create learning paths and take live training sessions. 

You can create stories, pools, puzzles, and open-ended questions to make training sessions more engaging and personalized. Its mobile learning solution also helps with self-paced learning. 

Kahoot! best features

• Collect feedback from learners and engage in discussions using polls and brainstorming features
• Integrate popular video conferencing tools such as Zoom and Microsoft Teams to conduct live training sessions
• Send automatic reminders to learners to complete their training course
• Make offline training sessions more engaging by running polls on Kahoot!
• Get detailed reports from Kahoot! to get insights into knowledge gaps and course completion rates

Kahoot! limitations

• Customization options for quizzes are limited compared to other tools
• While Kahoot excels at gamified quizzes, it might not be ideal for complex assessments requiring detailed answers

Kahoot! pricing

• Kahoot! 360 Spirit: $18/month per member
• Kahoot! 360 Spirit Premium: $19/month per member
• Kahoot! 360 Pro for Teams: $39/month per member
• Kahoot! 360 Presenter for Teams: $24/month per member

Kahoot! ratings and reviews

• G2: 4.6/5 (380+ reviews)
• Capterra: 4.7/5 (2800+ reviews)

8. Helpjuice (Best for building a customized knowledge base)

Helpjuice specializes in knowledge base management, providing powerful tools to create, organize, and share knowledge resources. You can create and publish articles on HelpJuice for employee learning and upskilling. Its editor panel provides rich formatting and unlimited publishing options. 

You can create multiple versions of an article, manage access to articles, collaborate with others in your team while writing, and restore article history.

HelpJuice lets you build a mini search engine for your team that comprises all relevant information. Its search feature works similarly to Google search. Helpjuice allows users to search text within PDFs and images.

Helpjuice’s analytics tool provides in-depth insights into your internal knowledge base usage. You can track which articles are most popular, identify common search terms, and analyze how users struggle to find information. These analytics help you continuously improve your content and user experience.

Helpjuice best features

• Customize your knowledge base as per your organization’s design guidelines
• Build a knowledge base glossary to make learning easier for your team
• Create and manage content in multiple languages to cater to a global audience
• Upload articles in bulk with CSV
• Get detailed search insights to analyze the most-read articles and what new articles you can add

Helpjuice limitations

• There is a high learning curve to use all the advanced features fully
• It has limited native integrations with some third-party tools, which may require additional setup

Helpjuice pricing

• Starter: $120/month for up to 4 users
• Run-Up: $200/month for up to 16 users
• Premium Limited: $289/month for up to 60 users
• Premium Unlimited: $659/month unlimited users

Helpjuice ratings and reviews

• G2: 4.6/5 (50+ reviews)
• Capterra: 4.7/5 (90+ reviews)

9. Moodle (Best for enterprise learning)

Moodle Workplace is a versatile enterprise learning management system (LMS) that automates online training and onboarding programs for employees. It also allows you to create tailored learning material and course catalogs for employee upskilling. 

Moodle makes it easy to create employee training pathways by allowing you to set training rules or restrict access to course material. What I liked the most about Moodle was that it simplified compliance training. I can update compliance training material and enable automated recertification. 

You also get flexibility when building your courses. It’s easy to create a variety of activities like quizzes, assignments, forums, video courses, and workshops, allowing you to tailor the learning experience to specific goals.

Moodle key features

• Define user roles and hierarchies, and automate training tasks for different departments
• Record grades and training achievements manually or automatically
• Reward employee achievements with automated badges and build a competitive spirit among the team members
• Integrate communication apps like Zoom and Slack for interactive learning
• Import course content easily from Google Drive, Dropbox, or OneDrive
• Integrate LinkedIn Learning certification courses to bridge the skills gap

Moodle limitations

• Setting up and customizing Moodle can have a steeper learning curve compared to user-friendly LMS platforms
• It requires self-hosting or a Moodle Partner for hosting, which can add complexity

Moodle pricing

• Free trial
• Standard Plans (for up to 50 users): $130, billed annually
• Premium Solutions: Custom pricing

Moodle ratings and reviews

• G2: 4.1/5 (390+ reviews)
• Capterra: 4.3/5 (3000+ reviews)

10.TalentLMS (Best for automated training content creation)

If you are looking for a platform specifically for building a seamless and branded learning experience for your employees, then TalentLMS can be your go-to option.

I liked using TalentCraft, the AI tool that creates detailed courses on any topic with specific prompts. It also generates creative visuals, multiple-choice questions, and flashcards to make the courses more engaging.

TalentLMS also makes learning interesting through gamification. You can create different learning levels; employees will earn points, badges, and rewards as they complete each level. A leaderboard shows each employee’s performance, keeping your employees motivated to learn. 

TalentLMS best features

• Create in-depth training courses for employees with TalentCraft
• Conduct surveys to get training and course feedback from employees
• Create a variety of tests, including MCQs and open-ended questions with the drag-and-drop editor
• Communicate effectively with learners through private messages and discussion forums

TalentLMS limitations

• There are restrictions on the types and sizes of files you can upload
• It does not offer complete automation, and a lot of tasks have to be done manually

TalentLMS pricing

• Core: $89/month for up to 20 users
• Grow: $139/month for up to 20 users
• Pro: $179/month for up to 20 users
• Enterprise: Custom pricing (starts at 1000 users)

TalentLMS ratings and reviews

• G2: 4.6/5 (700+ reviews)
• Capterra: 4.7/5 (500+ reviews)

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Create the Best Learning Experience with ClickUp

Choosing the right knowledge base software can feel overwhelming. You’ve explored options, from ProProfs to the niche players, and you’re probably wondering—isn’t there a better way to do business tasks?

Well, there is. You can try ClickUp. It’s your entire work ecosystem rolled into one app. ClickUp centralizes everything—tasks, docs, forms, chats, and goals—keeping your team on the same page and ensuring projects run smoothly.

The platform’s user-friendly interface, powerful integrations, and customization options make it adaptable to any workflow. So, stop feeling overwhelmed by multiple tools. Sign up for a free ClickUp account today and experience the power of learning and productivity in a truly unified work platform.