Free n8n Templates to Automate Your Workflows Faster

Building from scratch in n8n can get overwhelming—especially for no-code users, developers, and fast-moving teams who don’t have time to troubleshoot every step. That’s where pre-built templates come in handy. They help you automate faster, avoid manual setup errors, and connect your tools with fewer hiccups.

In this blog, we’ve rounded up some of the best free n8n templates to kickstart your automation—whether you’re syncing data, sending alerts, or creating multi-step workflows.

📌 Bonus: Check out ClickUp’s free templates, built for end-to-end automated workflows in marketing, sales, operations, and more. Cleaner handoffs, better collaboration.

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What Are n8n Templates?

An n8n template is a pre-built workflow that helps you set up automations by customizing ready-made steps instead of starting from scratch.

These templates live in the n8n workflows library and come pre-configured with triggers, actions, logic, and even AI nodes for advanced automation. Instead of starting from a blank canvas, you get a working automation that needs your app connections and a few tweaks.

Templates also make applying AI workflow automation to real-world use cases easier, providing valuable insights that help technical teams save time and stay consistent as they scale.

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What Makes a Good n8n Template?

With the many templates available, how do you know which is the best? Some look fine initially but may not scale with you as you grow, troubleshoot, or facilitate handovers.

The best n8n templates are designed for real-life workflows. They’re simple to understand, easy to edit, and flexible enough to support changes as your process grows. Think less chaos, more clarity.

Here’s what separates a helpful template from the rest:

• Clear triggers and actions that can be edited quickly
• Clean naming and layout that’s easy to follow
• Built-in logic for fallbacks, retries, or alternate paths
• Real-world use cases like lead capture, alerts, and approvals
• Great for workflow automation examples across marketing, ops, and IT
• Can be mapped visually with process map templates for faster onboarding

A good template helps you move fast and fix less, allowing you to immediately focus on results instead of rewiring the workflow every time something shifts.

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Top n8n and ClickUp Templates to Automate Your Workflows Faster

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8 Free n8n Workflow Automation Templates

Setting up a workflow from scratch takes time, not to mention the trial and error involved. These ready-to-use n8n workflow templates give you a starting point to automate the busywork and keep things moving without missing a beat.

 1. Create Content from Form Inputs and Save it to Google Drive using AI

This AI-driven workflow takes content creation off your plate. It pulls in form inputs, uses OpenAI to generate complete articles, automatically saves them to Google Drive, and logs links in Google Sheets—everything handled in one seamless flow. Perfect if you’re ready to quit juggling multiple tools just to publish a single blog.

2. Gather Leads in Google Sheets and Mailchimp

The Gather Leads in Google Sheets and Mailchimp workflow picks up lead data from a Google Sheet and pushes it straight to Mailchimp as new subscribers. It’s a simple but effective way to sync signups from forms or events into your email list without copying anything manually. 

Great for anyone looking to automate early-stage lead capture and kick-off email campaigns faster.

3. AI Customer Feedback Sentiment Analysis

The AI Customer Feedback Sentiment Analysis template takes customer feedback, runs it through OpenAI to detect sentiment, and logs the result in Google Sheets. 

It’s a quick way to sort responses into positive, neutral, or negative buckets without reading each one manually. It’s great for spotting trends, tracking satisfaction, or flagging issues early.

4. Create an Invoice Based on Typeform Submission

Tired of filling out the same invoice fields repeatedly? The Create and Invoice Based on Typeform Submission template can help. The workflow connects Typeform with APITemplate.io to create invoices automatically based on form submissions.

It captures client inputs like name, service, and payment details, then builds and formats a polished invoice ready to send or save—a great way to eliminate repetitive admin work and speed up billing.

5. Simple Expense Tracker with n8n Chat, AI Agent, and Google Sheets

The Simple Expense Tracker workflow turns your chat messages into structured expense records—no forms, spreadsheets, or hassle. Just send a message like “car wash; 59.3 USD; 25 Jan 2024,” and it uses AI to parse the details and log the entry in Google Sheets.

The result? A low-friction way to track personal or business expenses in real time with nothing but natural language.

6. Gmail AI Auto-Responder: Create Draft Replies to Incoming Emails

Writing email replies can feel like a full-time job. The Gmail AI Auto-Responder n8n workflow uses GPT-4o to draft smart responses for your incoming emails in Gmail—without hitting “Send.” You have full control while AI does the heavy lifting.

7. AI Web Researcher for Sales

Digging up details before a cold email doesn’t have to take hours. The AI Web Researcher for Sales workflow template uses AI to run web searches and scrape key insights so sales teams can personalize their outreach faster.

It uses SerpAPI to search Google by company name or domain, visits websites to extract key info like pricing, API availability, and market type, and delivers the results in a structured format using the Structured Output Parser module.

8. Score Contact Form Leads with GPT-4 and Send Slack Alerts

Not all leads are equal, and the Score Contact Form Leads n8n workflow helps you score the ones you get. It captures contact form submissions, uses GPT-4 to score each lead as Hot, Warm, or Cold, and instantly notifies your sales team in Slack.

It captures leads from any contact form via a webhook, uses GPT-4 to analyze the message and assign a lead score, extracts key details like name, email, and message, and sends a formatted Slack alert with triage status.

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n8n Limitations

n8n is flexible, but not always beginner-friendly. It doesn’t offer much built-in guidance, so setting up workflows can feel complex, especially if you’re not technical. Without the right support, teams may spend more time fixing issues than automating work.

Where n8n can slow you down:

• You need API familiarity to build anything advanced. Most templates still require you to tweak HTTP requests or handle JSON
• There’s no onboarding support. You’re dropped into a blank canvas with little to guide logic-building or best practices
• The UI is functional, not friendly. Navigating large workflows can feel clunky and hard to troubleshoot
• Debugging is guesswork. Flows can fail silently, and finding what broke (and why) often means manually tracing node-by-node
• Self-hosting comes with baggage. You’re on the hook for server maintenance, upgrades, and uptime unless you’re using n8n Cloud

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Alternative to n8n Templates

ClickUp, the world’s first converged AI Workspace, makes workflow automation easier by design. Instead of piecing together sub-workflows or debugging logic blocks, you can start with templates built for action—organized, visual, and fully customizable.

These templates are a great starting point, but creating your own ClickUp Automation is just as simple. Here’s how you can set up an automation in ClickUp, step by step:

⭐️ How to create an automation in ClickUp

• Go to the list or folder where you want to add the automation
• Find and click the Automate button (usually at the top right of your list view)
• Browse pre-built automation templates (like “when status changes, assign to…”). Or, click Create Automation to build your own
• Select the event (trigger) that will start the automation (e.g., “when status changes to In Progress”)
• Choose what should happen (action) when the trigger occurs (e.g., “assign to Sam Cole).
• Review your settings and click Create or Save
• Perform the trigger action in your list to see the automation in action

📌 Example: Auto-assign tasks when status changes

• Trigger: When status changes to “In Review”
• Action: Assign the task to Sam Cole

Now, let’s take a look at some templates to get you started.

1. ClickUp Simple Mind Map Workflow Template

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The ClickUp Simple Mind Map Workflow Template helps you visualize and structure your ideas without getting lost in a technical setup. Whether brainstorming a new project or mapping out team workflows, the clean layout and drag-and-drop controls make sketching and rearranging thoughts easy.

This template lets you:

• Use Task Mode to turn each node into a fully editable task with comments, assignees, and checklists
• Switch to Blank Mode when you want a distraction-free space to map out ideas or processes
• Collapse and expand layers to focus on specific branches without clutter
• Customize node connectors with colors to group related ideas or highlight dependencies
• Zoom, drag, and edit on the go—great for live ideation with remote teams

Check out this video to know how you can use AI at ClickUp to automate a ton of work 👇

2. ClickUp Graphic Design Workflow Template

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Design projects can quickly derail when feedback is scattered or deadlines slip. The ClickUp Graphic Design Workflow Template gives design teams a visual way to manage creative work from kickoff to final delivery. 

It’s built to support quick handoffs between writers, designers, and reviewers—so you’re not stuck chasing approvals or piecing together edits from five tools.

With this template, you can:

• Track design tasks across stages like Briefing, Review, and Final Approval
• Use Custom Statuses to flag urgent requests, blocked feedback, or edits in progress
• Centralize creative briefs, reference files, and mockups under one task
• Assign work to teammates with built-in due dates and time tracking
• Add dependencies so nothing moves forward until feedback is complete

3. ClickUp Getting Things Done Workflow Template

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When your to-do list becomes a black hole of half-finished tasks, it’s time for structure. Inspired by David Allen’s GTD method, the ClickUp Getting Things Done Workflow Template gives you a straightforward process to capture, sort, and act on everything that needs your attention. It’s not just a list—it’s a framework that helps you make smarter decisions with less mental clutter.

Use this template to:

• Organize tasks with seven GTD-based lists, from Next Actions to Tickler File
• Prioritize by context and effort using pre-built, customizable Custom Fields
• Schedule and manage work in Calendar, Board, or List views
• Store SOPs, notes, and shared plans in the Docs view
• Tailor the setup to your style—whether you stick to GTD or lean on AI agents for recurring tasks

Check out this video to quickly find out how more of your work can be set to autopilot with AI Assign.👇

4. ClickUp Social Media Strategy Workflow Template

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Running social media without a clear strategy is like screaming into the void. But where do you get started? Try the ClickUp Social Media Strategy Workflow Template to help you connect content ideas to bigger marketing goals. It can do everything from building your calendar to tracking what works. 

Instead of managing posts with ten different tools, you get one place to plan campaigns, store creatives, and measure what’s landing with your audience.

This template lets you:

• Manage everything from brand guidelines to post creation and tracking with five flexible views
• Use Custom Statuses like Approved, In Progress, or Needs Approval to keep content flowing
• Clarify ownership and intent with fields like Strategy Stage or Role
• Plan platform-specific content with mood boards, strategy steps, and scheduled tasks
• Boost accountability with time tracking, tags, and task dependencies

5. ClickUp Email Marketing Workflow Template

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Managing email campaigns across spreadsheets, docs, and five different platforms? That’s how details slip and launches stall. The ClickUp Email Marketing Workflow Template maps goals, tracks every send, and keeps your campaign performance where you can see it. 

Everything stays in one place, from building lists to logging clickthrough rates, so your team doesn’t miss timing, metrics, or messaging alignment.

With this template, you can:

• Use 12 Custom Fields to track key data points like emails sent, total clicks, and segment type
• Build and monitor campaign workflows across views like Email Results Tracking and Content Calendar
• Assign tasks by workload, set due dates, and track progress using the Status Board
• Draft and finalize the copy collaboratively in ClickUp Docs
• Set recurring review tasks and streamline repeat campaigns with the AI workflow generator

6. ClickUp Kanban Software Development Workflow Template

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When your backlog’s packed and bugs keep slipping through, you need more than a task list. The ClickUp Kanban Software Development Workflow Template gives your team a real-time view of what’s in progress, what’s blocked, and what’s done—without switching tabs or chasing updates.

It’s built to support agile sprints, from new feature requests to final deployment.

With this template, you can:

• Track sprint progress visually with drag-and-drop Kanban columns
• Customize task details using fields like Requestor, Product Feature, or Dev Status
• Set WIP limits to keep the team focused and reduce bottlenecks in high-volume workflows
• Build Custom Statuses to manage bugs, reviews, and rollouts
• Assign tasks, add dependencies, and use AI to automate tasks that repeat every sprint

⭐ Bonus: Accelerating workflow automation with AI Agents

Teams across all functions often face bottlenecks due to manual processes, fragmented communication, and repetitive tasks. AI agents address these challenges by streamlining workflows and enabling faster, more efficient operations.

• Automate routine tasks: AI agents handle repetitive actions such as data entry, status updates, and follow-ups, freeing up your team to focus on higher-value work
• Instantly transcribe and summarize meetings: Ensure that every decision and detail is captured and shared, reducing the risk of missed information and speeding up follow-through
• Auto-generate action items and assign tasks: Based on meeting discussions or project updates, AI agents can automatically create and assign tasks in your project management tools, minimizing manual handoffs and delays
• Real-time document management: Keep everyone on the same page with AI-powered version tracking and instant summaries of changes, so teams can move forward without confusion or backtracking
• On-demand answers and resources: AI chat assistants can quickly retrieve documents, answer workflow-related questions, and surface relevant information—eliminating the need to search through emails or files
• Enable asynchronous productivity: AI agents can turn lengthy meetings or project updates into concise highlights and actionable next steps, making it easy for team members in different time zones to stay aligned and keep work moving

Try AI Agents in ClickUp

7. ClickUp Process Flow Chart Template

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The ClickUp Process Flow Chart Template allows you to outline each step of a task or system, connect the dots, and assign clear responsibility. It’s beneficial when your team needs a shared reference to reduce handoff delays, eliminate confusion, and make decisions faster. From hiring flows to internal SOPs, everything stays easy to follow and easy to update.

This template lets you:

• Build visual process maps directly on ClickUp Whiteboards
• Use Custom Fields to organize task types, timelines, and roles
• Switch between flowchart and checklist-style views with pre-built layouts like Hiring Flowchart
• Assign multiple collaborators, add milestones, and track each step from Open to Complete
• Turn complex procedures into workflow diagrams your team can actually use

8. ClickUp Process Mapping Template

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Instead of building flowcharts in isolation, use the ClickUp Process Mapping Template to connect each step to an actual task, assignee, and deadline. You can document your current process, flag inefficiencies, and assign ownership—all within a single workspace. 

It’s flexible enough to cover everything from onboarding sequences to technical procedures, with live updates and built-in accountability to keep things moving forward.

Use this template to:

• Break down processes by step using task-based views like List, Calendar, and Gantt
• Add context with fields like Completion Rate, Process Agenda, and Responsible
• Assign multiple owners, set priorities, and leave feedback using comments and reactions
• Automate progress tracking by setting triggers tied to task completion or changes
• Apply AI process mapping to identify patterns and refine workflows over time

9. ClickUp Process Map Whiteboard Template

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When you must show how your workflows work, a process map quickly aligns everyone. The ClickUp Process Map Whiteboard Template lets you build living, interactive maps that show how steps connect across teams, systems, or phases. 

Instead of staring at static charts, you can move tasks, drop in files, assign owners, and adjust as your process evolves. And because it’s built on ClickUp Whiteboards, you get visual clarity without losing task-level detail.

With this template, you can:

• Build visual process maps with drag-and-drop nodes using ClickUp Whiteboards
• Assign owners, priorities, and dependencies to each step for clear accountability
• Organize related docs, links, and comments inside nodes
• Jump between Whiteboard, List, and Guide views to manage both high-level flow and granular tasks
• Improve collaboration by keeping everyone on the same page, in the same place

10. ClickUp Swimlane Flowchart Template

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Ever catch yourself asking, “Who was handling that?” That’s a sign your process isn’t straightforward. The ClickUp Swimlane Flowchart Template solves that fast. It maps out who’s responsible, what needs to happen, and when, on one board. You can assign tasks, track progress, and update workflows in real time.

This template lets you:

• Map out multi-step workflows across teams or functions
• Assign ownership by swimlane so everyone knows their role
• Spot inefficiencies and overlaps quickly with a visual layout
• Link each step with real tasks and statuses inside your Workspace
• Collaborate with your team to update, test, and refine in real time

11. ClickUp Content Management Template

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Most content teams don’t struggle with creativity; they struggle with coordination. Without a transparent workflow, ideas sit in drafts, feedback gets lost, and deadlines slip.

The ClickUp Content Management Template gives your team a clean, repeatable system for managing content from concept to completion. It turns scattered ideas into structured timelines and keeps everyone aligned—writers, designers, editors, and approvers.

With this template, you can:

• Plan and track multiple content types across formats and channels
• Set statuses like “Concept,” “In Review,” or “Ready to Publish” to stay organized
• Use color-coded fields to manage budgets, deadlines, channels, and mockups
• Add collaborators, set priorities, and let automations do the heavy lifting
• Tie in performance data to refine what works and drop what doesn’t

💡 Pro Tip: ClickUp Brain can quickly help you go from a blank page to polished copy. Use it to brainstorm blog titles, summarize meeting notes, generate email drafts, or rewrite content in a better tone—directly inside any task or Doc.

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12. ClickUp Project Management Template

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Most projects fail not because they are unsuccessful but because of poor coordination. The ClickUp Project Management Template gives you a living workspace to structure every phase clearly—ideation, planning, execution, and review. 

Everything is mapped out in pre-built Lists and Boards, so your team doesn’t waste time reinventing workflows or scrambling for updates.

With this template, you can:

• Break down large initiatives into phases using pre-built Lists and status workflows
• View project health with dynamic Time Tracking, Priorities, and through Custom Fields
• Keep stakeholders in sync with Email, Comments, and task-based discussions
• Set WIP limits and highlight blockers using Board View and dependency warnings
• Track real progress with visual indicators across Calendar, Timeline, and Workload views

13. ClickUp Project Request and Approval Template

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Most delays in new projects start with unclear requests, missing context, and slow approvals. The ClickUp Project Request and Approval Template ensures a structured way to log requests, capture key details, and route teams to the right decision-makers, without long email threads or bottlenecks.

Use this template to:

• Collect essential project info using custom fields for scope, cost, risk, and impact
• Track request status through stages like Under Review, Approved, and In Progress
• Set up ClickUp Automations to notify stakeholders or assign approvers instantly
• Review, comment, and approve requests without leaving your ClickUp workspace
• Link approved projects directly to workflows for smooth handoffs

14. ClickUp Email Automation Template

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Manual emails are a productivity sink and a significant risk to consistency. The ClickUp Email Automation Template turns your campaigns into a repeatable system. 

You’ll have every step mapped out from planning sequences to scheduling and measuring results. There will be no missed follow-ups, no scattered drafts, and just clean, coordinated execution powered by automation.

Use this template to:

• Plan campaign workflows and automate based on triggers like user actions or timelines
• Assign tasks, review email copy, and monitor delivery status from a central board
• Create dependencies to sequence campaign steps without micromanagement
• Track draft, review, and scheduled stages with Custom Statuses.
• Collaborate with teams on email copy using Docs and built-in comments

15. ClickUp Kanban Template

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Sometimes all it takes is a clear visual to spot what’s slowing your team down. That’s where the right Kanban template can make all the difference. The ClickUp Kanban Template turns every task into a trackable card you can drag, drop, and manage in real time. 

Whether launching a product or handling support tickets, it gives structure without limiting flexibility.

With this template, you can:

• Visualize tasks in a clear, customizable Kanban Board
• Track progress across five statuses: Open, In Progress, Review, Blocked, and Closed
• Break down complex work with subtasks, dependencies, and tags
• Set automation rules to trigger updates and reduce manual handoffs
• Collaborate across departments while keeping workflows transparent

16. ClickUp Blog Management Workflow Template

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Keeping up with a publishing schedule is tough when your ideas, outlines, images, and approvals live in separate places. The ClickUp Blog Management Workflow Template brings everything into one structured workspace so your team can focus on creating, not chasing deadlines. Every step, from first drafts to published posts, is clear, visible, and fully trackable.

With this template, you can:

• Manage content tasks in multiple views like List, Board, Calendar, and Gantt
• Organize blog requests using the Form View that converts submissions into tasks
• Track copy status, review notes, and publish deadlines with pre-set Custom Fields
• Use the Timeline and Box views to balance workload across writers and editors
• Store briefs, outlines, and reference files directly inside each task

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Turn Repetitive Workflows into Click-and-Go Systems with ClickUp

Pre-built templates can speed up automation, but only if they’re actually usable out of the box. That’s where many tools fall short. With n8n, you often need to build from scratch, understand APIs, and troubleshoot invisible errors.

ClickUp takes a different approach. Its plug-and-play, free templates are ready for action across marketing, operations, and internal workflows. Each includes built-in views, task stages, and automation logic, so you can skip setup and get straight to execution.

Need to notify a lead, assign a follow-up, or move a task based on a status? ClickUp Automations handles it. Want to summarize an email thread or rewrite a response? ClickUp Brain does that, too, without switching tools.

Sign up for ClickUp to run faster, cleaner workflows without the backend baggage.

Everything you need to stay organized and get work done.

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