10 Best Food Management Software Worth Trying in 2025

Running a food business demands organizing countless moving parts. There’s constant pressure to process orders, minimize food costs and waste, track inventory, plan meals, and forecast supply needs while ensuring the highest level of customer service. 

In such scenarios, spreadsheets no longer work. They lack automation, require manual entries and updates, and are more prone to human errors. This is where you need food management software.

But finding the right food management tool isn’t easy. While some are best for food safety operations, some prioritize inventory management, while others focus on menu and recipe management. 

To make things easier, we’ve compiled a list of the top ten food management software of 2025. Read on to find out which one fits your bill!

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What Should You Look for in Food Management Software? 

Though the one-size-fits-all approach doesn’t work when it comes to choosing the right food management tool, here are a few features you must look for:

• Inventory management: Choose food management software that allows you to create an inventory system for organizing and tracking orders, monitoring ingredients and their expiry dates, setting reorder levels, etc. 
• Food safety compliance: Get tools that have HACCP compliance features with automated alerts that trigger in cases of non-compliance or when expiration dates are near
• Real-time reporting and analytics: Pick food management platforms that enable you to create customizable dashboards and generate detailed reports on food costs, sales, inventory levels, etc.
• Integration capabilities: Make sure your chosen tool seamlessly integrates with POS and accounting systems to create a unified system and simplify financial management 
• Mobile access: Choose tools that allow you to track inventory, approve processes, and manage orders on the go using a mobile app

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The 10 Best Food Management Software

1. ClickUp (Best for simplifying food management)

Managing a food business is like juggling flaming plates—tracking inventory, managing staff schedules, coordinating deliveries, communicating with vendors, ensuring excellent customer service, and so on. It’s easy to get overwhelmed.

But that’s only when you don’t have a powerful tool like ClickUp. 

ClickUp is the everything app for work that can simplify food management. The versatile platform combines CRM capabilities with intuitive workflow management, making it a standout choice for food manufacturers and restaurant managers.

ClickUp’s CRM for food manufacturers allows you to streamline customer communications and manage client relationships in one place effortlessly. 

Using the CRM in ClickUp, you can automate hand-offs, manage pipelines, track orders, forecast sales, and automate workflows like menu approvals, order processing, invoicing, and other inventory management tasks. 

With 10+ customizable ClickUp Views, you can track everything from ingredient inventory to customer orders using Kanban boards, lists, tables, and calendar views. You can also use its Map view to manage multiple inventory locations and delivery zones.

ClickUp Brain helps you automate repetitive tasks like food safety checks, staff scheduling, etc. You can use it to analyze customer data and gain AI insights to make informed decisions. You can also use AI to summarize recipes and meal plans and get real-time inventory updates. 

That’s not it; ClickUp also offers thousands of customizable templates to simplify food management. For instance, the ClickUp Meal Planning Template helps you streamline meal prep.

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Using this template, you can:

• Plan out meals with drag-and-drop lists
• Track ingredients and shopping lists
• Organize recipes using folders for easy accessibility

Similarly, ClickUp has several inventory templates, like the ClickUp Restaurant Inventory Template, to help you track inventory in real time and organize orders and deliveries.

ClickUp best features

• Real-time collaboration: Collaborate on recipes, menu planning, and inventory and document food safety guidelines using ClickUp Docs
• Workflow automation: Automate tasks like purchase orders, routine incoming orders, follow-ups, food safety compliance audits and shift reminders, menu approvals, etc., using ClickUp Automations
• Inventory management: Record all the granular details, from inventory records, vendor info to ingredients, track inventory units, mark urgent deliveries, etc., using ClickUp Tasks 
• Centralized information: Gain insights into customer feedback, inventory levels, food waste, employee performance, sales data, order fulfilment, etc., with ClickUp Dashboards
• Integrations: Integrate 1000+ tools, including POS, for improved inventory management, faster communication between systems, and better customer experience 

ClickUp limitations

• The number of features in ClickUp can overwhelm users initially

ClickUp pricing

ClickUp ratings and reviews

• G2: 4.7/5 (10,000+ reviews) 
• Capterra: 4.6/5 (4,400+ reviews)

What are real-life users saying about ClickUp?

2. SmartSuite (Best for managing kitchen workflows and inventory records in one place)

SmartSuite is a work management platform for organizing food business operations. The tool’s intuitive, no-code interface lets you create custom solutions for menu planning, inventory tracking, and recipe management.

You can use its built-in automation to optimize order processes and kitchen workflows. Additionally, you can use the platform’s linking feature to connect food items to their nutritional value, ensuring compliance with food safety standards. 

SmartSuite best features

• Link records to connect your menu items with costs, inventory, etc., so you can have all information in one place
• Create order forms with recipe details, inventory counts, supplier information, etc.
• Create workflow automations to automatically calculate food costs and trigger reorder alerts based on inventory thresholds

SmartSuite limitations 

• Has a steep learning curve. It requires some understanding of databases 
• It’s sometimes hard to find specific items as there’s no folder system to keep things organized
• Importing large databases can be challenging

SmartSuite pricing

• Free
• Team: $12 per user/month
• Professional: $28 per user/month
• Enterprise: $41 per user/month

SmartSuite ratings and reviews

• G2: 4.8/5 (30+ reviews)
• Capterra: 5/5 (20+ reviews)

What are real-life users saying about SmartSuite?

3. MarginEdge (Best for invoice processing, food costing, and menu analysis)

MarginEdge can be a useful tool if you want to streamline back-office operations. It digitizes and processes invoices through simple mobile scans, eliminating manual data entry. MarginEdge also integrates with accounting and POS solutions, creating a seamless billing system. 

What users love about MarginEdge is its real-time recipe costing. This feature allows you to view your food costs in real time so you can make informed decisions about pricing and menu. Additionally, it helps with inventory counting and tracking food usage, waste, etc., via reports.

MarginEdge best features

• Capture invoice data, including hand-written notes digitally through mobile app, email, platform upload, etc.
• Prep and manage recipes centrally for easily training new hires
• Compare menu performance in specific categories and identify profitable items based on sales
• Pay vendors using multiple methods—by check, credit cards, or schedule payments with Autopay 

MarginEdge limitations 

• The mobile app lacks a lot of features, specifically in editing invoices and pending approvals
• The system has bugs that result in frequent glitches like invoices not passing through or frozen screens
• Inaccurate order inputs such as misspellings, duplicate entries, different names for the same item, etc. may pop up sometimes

MarginEdge pricing

• MarginEdge: $330 per location/month
• MarginEdge + Freepour: $480 per location/month

MarginEdge ratings and reviews

• G2: 4.4/5 (20+ reviews)
• Capterra: 4.6/5 (40+ reviews)

What are real-life users saying about MarginEdge?

4. Agilysys Foodservice Management (Best for streamlining operations and enhancing guest experience)

Agilysys is a comprehensive hospitality solution that serves hotels, casinos, resorts, cruise lines, and even healthcare and university food services. The platform streamlines F&B (Food & Beverages) and inventory operations and provides you with a unified system to manage every aspect of hospitality—from property management to POS.

All in all, Agilysys helps you manage guest profiles, payment processing, and food inventory and ensures better service with a wide range of food service management tools. 

Agilysys Foodservice Management best features 

• Enhance the booking process and move guests seamlessly with a straightforward reservation system
• Manage everything from requisition to invoice, business financials, and POS technologies
• Simplify restaurant, hotel, and inventory analytics to gain critical insights into guest preferences and business performance

Agilysys Foodservice Management limitations

• Works best with Agilysys POS. Integrating other POS systems can result in limited functionality

Agilysys Foodservice Management pricing

• Custom pricing

Agilysys Foodservice Management ratings and reviews

• G2: Not enough reviews
• Capterra: Not enough reviews

What are real-life users saying about Agilysys Foodservice Management?

5. FoodPro® (Best for small-sized food business operations)

FoodPro®, by Aurora Information Systems, is for small food manufacturers and restaurant managers looking for a food production, planning, and control system. It is an integrated multi-user platform that lets you forecast and control inventory, monitor food production, create meal plans, and perform financial analysis to gain insights into profit margins and ensure budget control.

FoodPro® best features

• Design cycle menus, ACI menus, and standard menus for individual serving locations considering reduced food waste and cost
• Forecast the accurate number of guests based historical database to create effective meal plans
• Create financial reports, from basic P/L statements to purchases, location cost summaries, meal prep-cost, etc. 

FoodPro® limitations 

• Limited customization. It might not be the best option if you’re a food business with advanced customization needs 
• Less intuitive user interface compared to similar tools

FoodPro® pricing

• Custom pricing

FoodPro® ratings and reviews

• G2: No reviews available
• Capterra: No reviews available

6. Crunchtime (Best for managing restaurant operations)

If you’re feeling the heat of rising food costs, evolving food safety standards, and labor challenges in the food industry, Crunchtime can help you improve processes and ensure compliance. 

Known for handling inventory and labor operations, Crunchtime gives you a central dashboard to view locations, track inventory orders, and manage recipes and menus. It also has custom reporting and scheduling tools and troubleshooting resources, making it a beginner-friendly platform. 

The tool’s main highlight is that it has ‘drill-down’ capabilities that allow you to navigate from high-level restaurant data overview to granular data points. 

Crunchtime best features

• Automate daily and weekly staff schedules and send reminders with automated alerts
• Get accurate AI suggestions on food prep amounts, supply orders, and sales based on historical consumption data, store’s PAR levels, on-hand inventory, etc.
• Track temperatures between -40°C and 85°C to ensure compliance with food safety standards
• Get live data on food costs, labor trends, and training programs with analytics tools

Crunchtime limitations 

• It’s hard to organize order guides without using templates, and there’s no space to add par amount
• You can’t really use templates when accessing the software from mobile devices like tablets
• The tool lacks user configuration flexibility. It has limited filters and no way to move certain widgets for user efficiency

Crunchtime Pricing

• Custom pricing

Crunchtime ratings and reviews

• G2: 4.3/5 (40+ reviews)
• Capterra: Not enough reviews

What are real-life users saying about Crunchtime?

7. Restaurant365 (Best for accounting and payroll management)

Restaurant365 is a restaurant management platform that can change the way you handle your food business operations. The platform stands out for its financial reporting, payroll and accounting, inventory and workforce management, and POS integration capabilities. 

While the tool isn’t beginner-friendly, you might like it for its browser-based accessibility and automated accounting tools that can help reduce food costs through precise tracking and maximize profitability. 

Restaurant365 best features

• Set up fair tip distribution parameters and automate tip management processes to save your valuable time 
• Use labor and sales reports to forecast sales and schedule staff across multiple locations
• Create central catalogs and order guides to ensure consistent food prep practices and use of ingredients across locations

Restaurant365 limitations 

• According to a few users, the inventory management system is complex, especially the recipe management functions could be more user-friendly
• The tool has a steep learning curve due to its many functions and complex interface
• Reconciling bank accounts can be tricky, and fixing previous period errors might prove time-consuming

Restaurant365 pricing

• Essentials: $499/month per location, billed quarterly
• Professional: $749/month per location, billed quarterly
• Custom pricing

Restaurant365 ratings and reviews

• G2: 4.5/5 (250+ reviews)
• Capterra: 4.1/5 (60+ reviews)

What are real-life users saying about Restaurant365?

8. Toast (Best for payment processing)

Toast combines POS, inventory tracking, and kitchen management. It’s a user-friendly tool with an AI-powered inventory management system that lets you scan invoices and update stock levels in real time.

You can use it to coordinate kitchen operations, handle front-of-house and back-office operations, track menu performance, and even manage payroll with its built-in payroll system. 

Toast best features

• Create custom tip rules, automate distribution, and streamline tip reporting
• Reduce wait times and improve staff efficiency with Toast restaurant kiosks where guests can customize their orders 
• Route orders, view upcoming orders, and generate kitchen productivity reports with Kitchen Display System
• Customize menus for each location, centrally manage reporting, and control operations from a single dashboard

Toast limitations 

• Limited reporting features
• Customer service is often unresponsive according to some users
• The fee, including the credit card processing fee, is very high

Toast pricing

• Free
• Point of Sale: Starting $69/month
• Build your own: Custom pricing 

Toast ratings and reviews

• G2: 4.2/5 (300+ reviews)
• Capterra: 4.2/5 (500+ reviews)

What are real-life users saying about Toast?

9. FoodStorm (Best for placing and managing omnichannel orders)

Think of FoodStorm as the mission control for food service operators. Whether you’re a caterer, a grocer, or a restaurant manager juggling 100+ orders, the platform centralizes everything—from production and order management to marketing and client communications. 

With FoodStorm, you can enter orders directly from phone calls, emails, or store kiosks, organize your entire kitchen, and check upcoming orders and events in a calendar view. The best part? You can customize items, prices, and menus, add buttons and categories to order pages, and even add images to menus using the AI image generator.

FoodStorm best features

• Place and manage orders through multiple channels, such as in-store kiosks, service counters, emails, and phones
• Manage pickup orders, monitor payment statuses, and handle items sold by weight with holiday volume management
• Display incoming customer orders on kitchen screens with the Kitchen Display System

FoodStorm limitations 

• According to a few users, FoodStorm lacks support and account management
• The app can be difficult to use on mobile devices. It covers only core functionalities
• Ordering food for a different recipient other than the person placing the order is confusing

FoodStorm pricing

• Custom pricing

FoodStorm ratings and reviews

• G2: 4.5/5 (30 reviews)
• Capterra: Not enough reviews

What are real-life users saying about FoodStorm?

10. Computrition (Best for food service management in hospitals)

Computrition’s fully integrated hospitality suite helps organizations manage their nutrition and food services, especially hospitals. Using the tool, you can manage anything related to food service—from recipes and menus to budget, inventory, vendor, and meal distribution. 

The platform’s standout feature is its ability to link recipes to allergens and diet restrictions. It automatically corrects and adjusts menus, ensuring food safety and quality patient care.

Computrition best features

• Generate customized meal tickets based on patient selections and preferences
• Automate nourishment management, menu substitutions and corrections, and track patient diet history
• Forecast supply needs to reduce food waste with CI Smart Forecasting

Computrition limitations 

• The special or personalized note space on food menu tickets is limited
• Has a steep learning curve, with some features requiring too many clicks 

Computrition pricing

• Custom pricing

Computrition ratings and reviews

• G2: Not enough reviews
• Capterra: Not enough reviews

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Make the Right Choice to Transform Your Food Business Operations 

Food management software is indeed essential for simplifying operations, reducing errors, and improving efficiency. But, having the right software in place is crucial. 

For instance, if you’re a large enterprise with advanced customization needs, choosing software like FoodPro® or Crunchtime won’t suffice, as these tools have limited functionalities. On the other hand, a robust solution like ClickUp can be your holy grail. 

ClickUp offers a wide array of features that help you with everything food management—from tracking inventory and ingredients to planning recipes and menus, analyzing prices, complying with food safety standards, forecasting sales, and more. 

So, assess your business needs and find out which tool checks off all the boxes. If it’s ClickUp, explore the platform today. Sign up for free!

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