Managing rental properties is a big responsibility.
From handling maintenance issues and collecting rent to keeping up with tenant questions and lease paperwork, there’s always something that needs your attention. And trying to manage it all manually? That’s a fast track to burnout.
That’s where AI-powered property management software can really help.
These tools take care of the repetitive stuff—like automating responses, sending automated reminders, and flagging potential problems early—so you can focus on the bigger picture. It’s a proactive approach that not only helps you stay organized but also improves the tenant experience.
Plus, tenants love the convenience. Allowing tenants to submit requests online, check on their lease, or make rent payments anytime makes life easier for them and for you. The result? Fewer complaints, fewer late fees, and higher occupancy rates.
In this blog, we’ll break down some of the top AI-powered property management platforms out there, what they offer, how they’re priced, and who they’re best for, so you can find the right fit and boost your overall efficiency!
8 Best AI Property Management Software in 2025
- AI Property Management Software at a Glance
- What Should You Look for in AI Property Management Software?
- The Best AI Property Management Software
- 1. ClickUp (Best for managing property workflows and team collaboration)
- 2. AppFolio (Best for real-time property management)
- 3. TenantCloud (Best for comprehensive property management)
- 4. Mezo (Best for AI-powered maintenance management)
- 5. TurboTenant (Best for DIY landlords seeking AI-enhanced leasing)
- 6. EliseAI (Best for AI-driven leasing assistance)
- 7. Happy Property (Best for tenant communication and engagement)
- 8. Buildium (Best for enterprise-grade property management)
- Boost Your Property Management Strategy With AI
Summarize this article for me pleaseAI Property Management Software at a Glance
Here’s a quick comparison table to get you started:
| Software | Best for | Key features | Pricing |
| ClickUp | Managing property workflows & collaboration | AI task automation, custom workflows, tenant forms, dashboards, templates, and integrations | Free plan available Paid plans from $7/user/mo |
| AppFolio | Real-time property management | AI tenant screening, maintenance, accounting, digital leases, and owner/tenant portals | Custom pricing |
| TenantCloud | Comprehensive property management | AI tenant screening, maintenance, accounting, digital leases, owner/tenant portals | Paid plans start at $18 per month |
| Mezo | AI-powered maintenance management | Predictive maintenance, smart work orders, vendor management, and PMS integration | Custom pricing |
| TurboTenant | DIY landlords & AI-enhanced leasing | Automated listings, digital applications, lease gen, online rent, and repair tracking | Free plan available Paid plans start at $9.92 per month |
| EliseAI | AI-driven leasing assistance | Accounting, maintenance, tenant portals, digital applications, and screening | Custom pricing |
| Happy Property | Tenant communication & engagement | AI chatbots, automated responses, PMS integration, and message customization | Custom pricing |
| Buildium | Enterprise-grade property management | Accounting, maintenance, tenant portals, digital applications, screening | Paid plans start at $58 per month |
* Pricing and features are subject to change. Refer to the product website for most recent pricing.
Summarize this article for me pleaseWhat Should You Look for in AI Property Management Software?
Choosing the right AI-powered property management software can be a game-changer, but with so many options available, how do you pick the best fit? Before investing, evaluate which features will have the biggest impact on your daily operations and long-term growth.
First, consider your business needs and pain points.
- Are you overwhelmed by manual rent collection?
- Struggling with slow maintenance responses?
- Or looking to scale your portfolio without increasing overhead?
The ideal software will address these specific challenges with robust AI-driven solutions. Here are key things to look out for:
- Automation: Effective software should streamline repetitive tasks like lease tracking, rent collection, and maintenance request management, freeing your team to focus on higher-value activities
- AI integration: Advanced AI tools such as tenant screening algorithms, chatbots for tenant communication, and predictive maintenance capabilities can significantly reduce risk and improve efficiency
- Centralized system: Managing your entire portfolio from a single platform helps maintain oversight, reduce errors, and enhance collaboration between team members
- Scalability: As your property portfolio grows, your software should scale accordingly without becoming prohibitively expensive or complex
- User experience: An intuitive, user-friendly interface paired with responsive customer support ensures smooth adoption and ongoing satisfaction
- Customization & integrations: The ability to customize AI-led workflow automation and integrate with other software (accounting, CRM, marketing) provides flexibility and extends your tech ecosystem
➡️ Read More: 13 Best Property Management Templates
Summarize this article for me pleaseThe Best AI Property Management Software
It’s time to go through the top options, breaking down what makes each one unique, the key features they offer, how much they cost, and any downsides you should know about.
1. ClickUp (Best for managing property workflows and team collaboration)
If you’re in property management, you know how much there is to juggle—leases, maintenance, marketing, client communications, and keeping your team on the same page. That’s where ClickUp for Real Estate comes in.
Think of it as your all-in-one command center, but with a serious AI upgrade thanks to ClickUp Brain.
With ClickUp’s AI, you can automate those repetitive tasks that eat up your day, like assigning follow-ups for lease renewals, scheduling inspections, or sending out maintenance reminders. Need to summarize a meeting or quickly draft an update for your team? The AI can handle that too, so you’re never stuck staring at a blank page.
But the magic doesn’t stop there. ClickUp’s AI tools are a game-changer for the marketing and client management side of your business. Imagine being able to whip up engaging newsletter content or respond to client inquiries in record time.
If you want to hit the ground running, ClickUp has ready-made templates just for real estate pros. There’s a Real Estate Spreadsheet Template to keep all your properties and leases organized, a Real Estate Newsletter Template (which works perfectly with AI for content creation), and a Real Estate Marketing Template to help you plan and track your campaigns.
Beyond the AI, ClickUp is built for real estate teams. You can set up custom workflows for lease tracking, maintenance, and inspections, collect tenant requests through forms, use task templates for anything you do on repeat, and keep an eye on everything with ClickUp Dashboards. Plus, it integrates with your email, calendar, and other real estate tools, so everything just works together.
ClickUp best features
- Custom Workflows: Tailor processes for lease tracking, maintenance, and inspections through ClickUp’s Custom Views and Custom Statuses
- Tenant Request Forms: Collect and manage tenant requests seamlessly via ClickUp Forms
- Task Templates: Standardize recurring operations like move-ins, repairs, and follow-ups
- Dashboards: Monitor property performance, team workload, and key metrics at a glance
- Integrations: Sync with email, calendars, and popular real estate tools via ClickUp Integrations for a unified experience
ClickUp limitations
- May have a learning curve for new users
ClickUp pricing:
free forever
Best for personal use
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
2GB Storage per user
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
Google SSO
Unlimited Storage
Unlimited Teams
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business, plus:
White Labeling
Conditional Logic in Forms
Team Sharing for Spaces
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews:
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What are real-life users saying about ClickUp?
➡️ Read More: How to Use AI in Real Estate? (Use Cases & Tools)
2. AppFolio (Best for real-time property management)
AppFolio offers a comprehensive suite of cloud-based tools for managing diverse property types, including residential, commercial, and student housing.
Its AI-driven features significantly streamline operations, encompassing automated leasing, efficient maintenance tracking, and seamless tenant communication. This empowers real estate professionals to manage their portfolios with remarkable efficiency, saving time and resources.
AppFolio best features
- Manages accounting, leasing, maintenance, and communication from a single, accessible platform
- Streamlines tasks like rent collection, maintenance requests, and tenant screening through automation and dedicated portals for tenants, owners, and vendors
- Provides real-time financial insights with detailed reports on income, expenses, and property performance
- Offers a full-featured mobile app for on-the-go management and AI tools to help with leasing inquiries and maintenance
AppFolio limitations
- May be more suitable for larger portfolios
AppFolio pricing
- Custom pricing
AppFolio ratings and reviews
- G2: 4.6/5 (630+ reviews)
- Capterra: 4.5/5 (1000+ reviews)
What are real-life users saying about AppFolio?
A G2 review says:
➡️ Read More: Best Real Estate Marketing Tools for Agents
3. TenantCloud (Best for comprehensive property management)
TenantCloud offers a cloud-based property management platform designed to streamline operations for both residential and commercial properties. Leveraging advanced AI-powered tools, it simplifies complex tasks such as rigorous tenant screening, efficient maintenance coordination, and seamless rent collection.
This centralized system provides property managers with a single, intuitive interface to oversee their entire portfolio, saving time and reducing administrative burdens.
TenantCloud best features
- Facilitates a smooth leasing process with online rental applications and legally compliant, customizable digital lease agreements
- Comes with dedicated tenant and owner portals that foster clear communication, allowing tenants to submit requests and access information
- Features robust maintenance tracking and work order management, enabling property managers to efficiently schedule repairs, assign tasks, and monitor progress
- Leverages powerful accounting and financial reporting tools to track expenses, rent roll, and profit/loss statements
TenantCloud limitations
- Some advanced features are only available in higher-tier plans
- Limited customization options for reports
TenantCloud pricing
- Starter Plan: $18.00 per month
- Growth Plan: $35.00 per month
- Pro Plan: $60.00 per month
- Business Plan: Custom pricing
TenantCloud ratings and reviews
- G2: 4.4/5 (200+ reviews)
- Capterra: 4.3/5 (400+ reviews)
What are real-life users saying about TenantCloud?
A Capterra review says:
📮 ClickUp Insight: 18% of our survey respondents want to use AI to organize their lives through calendars, tasks, and reminders. Another 15% want AI to handle routine tasks and administrative work.
To do this, an AI needs to be able to: understand the priority levels for each task in a workflow, run the necessary steps to create tasks or adjust tasks, and set up automated workflows.
Most tools have one or two of these steps worked out. However, ClickUp has helped users consolidate up to 5+ apps using our platform! Experience AI-powered scheduling, where tasks and meetings can be easily allocated to open slots in your calendar based on priority levels. You can also set up custom automation rules via ClickUp Brain to handle routine tasks.
Say goodbye to busy work!
4. Mezo (Best for AI-powered maintenance management)
Mezo leverages machine learning algorithms to predict future maintenance needs by analyzing historical data, resident feedback, and property specifics.
Its predictive capability enables property managers to move from reactive repairs to scheduled, preventative maintenance, significantly reducing unexpected downtimes and associated emergency costs. The platform also automates the entire work order process, from intelligent diagnosis and detailed work order creation (often aided by its virtual assistant, Max) to smart assignment to the most suitable vendors or in-house staff.
Furthermore, Mezo offers sophisticated vendor management capabilities, allowing property managers to track performance metrics like response time, resolution rates, and cost-effectiveness.
Mezo best features
- Anticipates needs to prevent failures and optimize scheduling
- Intelligently creates, diagnoses, and assigns tasks for efficiency
- Monitors vendor metrics for quality and cost control
- Manages operations and requests from any location
- Connects seamlessly with existing property management systems
Mezo limitations
- May require training to fully utilize AI features
Mezo pricing
- Custom pricing
Mezo ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
🧠 Fun Fact: Leasing isn’t a modern concept—it’s ancient. The practice dates back to around 2000 BC in ancient Sumeria, where clay tablets documented farm equipment leases. The Phoenicians also utilized ship charters, resembling today’s equipment leases, to finance maritime ventures. These early forms of leasing were essential for financing land, livestock, and tools, making them a cornerstone of ancient economies.
5. TurboTenant (Best for DIY landlords seeking AI-enhanced leasing)
TurboTenant is a powerful yet free property management software specifically crafted to empower individual landlords. It takes the hassle out of managing rental properties by providing smart, automated features that streamline the entire leasing and tenant management process.
While it focuses on practical, task-specific intelligence rather than deep, overarching AI integration, its smart tools, like automating parts of lease descriptions, significantly boost efficiency. TurboTenant designed to give DIY landlords the advanced capabilities typically found in paid systems, making property management accessible and straightforward.
TurboTenant best features
- List all your rentals on top sites from one place to attract more applicants
- Collect applications digitally and run background, credit, and eviction checks easily
- Generate legally sound, customizable lease documents tailored to your state
- Collect rent securely online with automated alerts for timely payments
- Streamline repair requests from tenants and track their resolution effectively
TurboTenant limitations
- Limited AI features compared to other platforms
- Advanced features require a paid plan
TurboTenant pricing
- Free
- Pro: $9.92/month (billed annually)
- Premium: $12.42/month (billed annually)
TurboTenant ratings and reviews
- G2: Not enough reviews
- Capterra: 4.4/5 (70+ reviews)
What are real-life users saying about TurboTenant?
A Capterra review says:
➡️ Read More: 5 Tips for Successful Real Estate Project Management
6. EliseAI (Best for AI-driven leasing assistance)
EliseAI is an innovative, AI-first property management CRM fundamentally designed to revolutionize the entire leasing process. Unlike traditional CRMs, EliseAI embeds artificial intelligence at its core, automating crucial workflows from initial tenant inquiry to lease signing.
The platform’s sophisticated AI acts as a 24/7 virtual leasing agent, engaging prospective renters through intelligent, human-like conversations and providing AI-guided tours that offer immersive experiences without direct human intervention.
EliseAI best features
- Offers virtual, interactive tours led by AI, available 24/7
- Handles all tenant inquiries and follow-ups with intelligent, personalized responses
- Acts as AI for lead generation by qualifying leads, schedules appointments, and consistently engages prospects to convert
- Streamlines the creation and execution of lease agreements efficiently
- Connects seamlessly with existing PMS for unified data and workflows
EliseAI limitations
- May require additional steps to integrate with existing systems.
EliseAI pricing
- Custom pricing
EliseAI ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What are real-life users saying about EliseAI?
A G2 review says:
7. Happy Property (Best for tenant communication and engagement)
Happy Property specializes in transforming tenant communication by leveraging AI-powered chatbots and sophisticated automated response systems. The platform is singularly focused on fostering higher tenant satisfaction by providing rapid, efficient, and consistent communication channels.
The tool doesn’t serve as a comprehensive, end-to-end property management suite, but its dedicated expertise in tenant engagement makes it an indispensable tool for property managers looking to enhance their resident experience, reduce inquiry volumes, and build stronger tenant relationships.
Happy Property best features
- Employs intelligent chatbots to handle tenant inquiries and provide immediate assistance
- Delivers quick, accurate replies to common questions, reducing response times
- Connects seamlessly with existing PMS for unified data and workflows
- Allows tailoring of automated messages to maintain brand voice and specific needs
Happy Property limitations:
- Limited property management features compared to its competitors
Happy Property pricing
- Custom pricing
Happy Property ratings and reviews:
- G2: Not enough reviews
- Capterra: 4/6/5 (60+ reviews)
What are real-life users saying about Happy Property?
A G2 user says:
8. Buildium (Best for enterprise-grade property management)
Buildium is a robust, all-in-one property management software designed to simplify operations for landlords and property managers. Its core strength lies in providing a broad spectrum of essential tools rather than advanced AI integration. But Buildium leverages AI for smart tenant screening, dynamic rent pricing, predictive maintenance, and automated lease management to enhance operational efficiency and decision-making.
The tool also centralizes key aspects of property oversight, enabling users to efficiently handle daily tasks, maintain clear financial records, and foster effective communication with tenants and owners. This integrated approach helps property professionals manage their portfolios more effectively and systematically.
Buildium best features:
- Manages all financial transactions and generates essential reports
- Streamlines tenant acquisition with digital applications and thorough tenant screening
- Provides an organized system for tracking and managing all property maintenance requests
- Offers dedicated online portals for transparent communication and self-service for all stakeholders
Buildium limitations:
- Pricing may be higher for smaller portfolios
- Limited AI features compared to other platforms
Buildium pricing:
- Essential: Starting at $58/month for up to 150 units
- Growth: Starting at $183/month
- Premium: Starting at $375/month
Buildium ratings and reviews:
- G2: 4.5/5 (200+ reviews)
- Capterra: 4.5/5 (2000+ reviews)
What are real-life users saying about Buildium?
A G2 review says:
➡️ Read More: Real Estate CRM Templates for Better Client Management
Summarize this article for me pleaseBoost Your Property Management Strategy With AI
As the property management industry continues to evolve, adopting AI property management software is no longer optional—it’s essential for staying competitive.
From automating tenant communication and maintenance tasks to simplifying lease management and rent collection, these AI-powered tools help property managers save time, reduce costs, and make informed decisions across their entire portfolio.
Whether you’re a solo landlord managing a handful of rental properties or a large property management company handling commercial properties, there’s a solution on this list to match your needs. Platforms like ClickUp stand out for their ability to centralize workflows, automate processes with AI, and boost team productivity—all in one platform.
Ultimately, the right tech stack can transform your property management operations. Start with ClickUp today and see the difference yourself!
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