Burnout affects 44% of U.S. employees, making them three times more likely to switch jobs.
A well-managed workload can help you sustain peak performance, keep team spirit high, and retain top talent.
Having the right workload management tools by your side makes this much easier. They help you meet deadlines without losing sight of your team’s potential. In fact, some of them can even assist with hiring and resourcing decisions, boosting morale, and minimizing workplace stress.
However, finding the perfect workload management software takes time. So, we’ve curated a list of the top 10 options to help you manage employee workload, including key features and user reviews.
Crush Your To-Do List: 10 Workload Management Tools to Boost Productivity
- What Should You Look for in Workload Management Tools?
- The 10 Best Workload Management Tools
- 1. ClickUp (Best for comprehensive workload visualization and task automation)
- 2. Monday.com (Best for customizable workload tracking and team collaboration)
- 3. Asana (Best for prioritization and progress tracking)
- 4. Wrike (Best for advanced resource management)
- 5. Trello (Best for simple, Kanban-style organization)
- 6. ProofHub (Best for streamlined approvals and coordination)
- 7. Teamwork.com (Best for client-focused task and workload handling)
- 8. nTask (Best for budget-focused resource management)
- 9. Hive (Best for dynamic resource allocation)
- 10. Float (Best for resource allocation and workload forecasting)
- ✨ Special mentions
- Redefine Workload Optimization With ClickUp
Summarize this article for me please⏰ 60-Second Summary
A workload management tool helps prioritize, allocate, and track tasks to boost productivity. Here are 10 top tools to consider
- ClickUp: Best for comprehensive workload visualization and task automation
- Monday.com: Best for customizable workload tracking and team collaboration
- Asana: Best for prioritization and progress tracking
- Wrike: Best for advanced resource management
- Trello: Best for simple, Kanban-style organization
- ProofHub: Best for streamlined approvals and coordination
- Teamwork.com: Best for client-focused task and workload handling
- nTask: Best for budget-focused resource management
- Hive: Best for dynamic resource allocation
- Float: Best for resource allocation and workload forecasting
Summarize this article for me pleaseWhat Should You Look for in Workload Management Tools?
Efficient workload management tools identify, monitor, and organize tasks for you and your team. They boost productivity, improve employee satisfaction, and ensure accountability for every task.
Given their critical role, the right tool must have some key features. Here’s what to look for:
- Task prioritization: Prioritize tools that enable easy task management, helping you focus on high-impact work first. Ensure the tool provides flexibility to adjust priorities as needs change
- Resource management: Select solutions that offer insights into team workloads and allocate resources efficiently. Seek features like integrated task creation and resource tracking to prevent overburdening in real time
- Collaboration features: Opt for tools with seamless communication, live editing, and file sharing for better team coordination and efficiency. Prioritize those with reminders and notification options, too
- Analytics and reporting: Look for solutions that come with robust analytics to track progress and drive data-driven decisions. Choose tools that generate customizable reports and insights into a project’s key metrics or goals
- Integration capabilities: Adopt tools that work smoothly with your existing software for a seamless workflow. Select ones that connect, easily import, or instantly migrate your project management software, communication systems, and other critical platforms
Summarize this article for me pleaseThe 10 Best Workload Management Tools
Here are the top 10 workload management solutions that stand out for their features, efficiency, and user satisfaction.
1. ClickUp (Best for comprehensive workload visualization and task automation)
ClickUp is the everything app for work. The solution is primarily designed to improve team productivity and efficiency. So, for anything from goal-setting to automation to everything in between, this tool is all you’ll need.
Among its 30+ project management features and 1,000+ integrations, ClickUp’s Workload View stands out for capacity planning. This feature offers a simple, instant overview of your team’s tasks, availability, and even workload status.
Plus, managing workloads on this intuitive interface is really simple. All you need to do is drag and drop tasks from overloaded employees to those with more bandwidth. Just like that, your team members receive notifications on their revised task lists.
If you want to understand project progress with current workloads, ClickUp also features numerous customizable dashboards that natively integrate with the Workload view.
💡 Pro Tip: Consult with team members before reassigning tasks. A quick check-in, especially for short-term changes, helps avoid duplication and miscommunications.
ClickUp also supercharges how your team creates and completes their tasks.
To keep team workloads in focus, task creation must be simple and thorough. ClickUp Tasks is the very definition of that. In ClickUp, it takes just one click to create or assign a task to anyone in your team.
It also allows you to add multiple subtasks, attachments, comments, and dependencies. Plus, each task can be assigned a clear priority level and time estimate. It also features time tracking capabilities that let you measure and review the time spent on each task.
For automatic task updates or changes, you can take advantage of ClickUp’s advanced automation feature and reduce a lot of manual effort.
As for team members, prioritizing workload is easy. They simply ask ClickUp Brain, ClickUp’s built-in Assistant, about “What are my priorities today?” and it will pull up the details instantly! No more guessing.
ClickUp Employee Workload Template is a ready-to-use solution for start tracking and supporting their team’s capacities promptly. It features a dedicated view to map each team member’s daily workload.
This template also tracks tasks by time estimates, priority, and departmental effort, helping managers balance workloads and meet deadlines efficiently.
If your team needs to optimize resource usage across projects, the ClickUp Resource Allocation Template is an excellent choice.
This template organizes projects by Custom Fields—tasks, clients, budget, and more—grouped by client or project for clarity. It also keeps an eye on team workloads to prevent burnout.
In short, it provides quick, effective workload planning based on predefined allocations.
ClickUp best features
- Organize complex projects into clear workspaces, folders, and lists with ClickUp’s Hierarchy Guide
- Capture every team member’s ideas and visualize task relationships with ClickUp Whiteboards
- Document anything from workload policies to even employee grievances with the ClickUp Docs
- Connect and collaborate with your entire team through instant messages and broadcasts every step of the way with ClickUp Chat
- Tag and distribute workloads from any part of the platform seamlessly with ClickUp Assigned Comments
- Prioritize tasks effectively for a systematic, clear plan of operations with ClickUp Task Priorities
- Simplify complex workflows, automate repetitive tasks, and cut down intense workloads with ClickUp Automations
- Gain instant insights and create custom reports to enhance decision-making with ClickUp Dashboards
ClickUp limitations
- Mastering all features may come with a steep learning curve
- Some tools are not available on the mobile app yet
ClickUp pricing
- Free Forever: Free
- Unlimited: $10/month per user
- Business: $19/month per user
- Enterprise: Contact for pricing
- ClickUp Brain: Add to any paid plan for $7/month per member
ClickUp ratings and reviews
- G2: 4.7/5 (9,500+ reviews)
- Capterra: 4.6/5 (4,200+ reviews)
Here’s what Deanna Connolly, Brokerage Services Associates at FOUNDRY COMMERCIAL has to say about ClickUp:
➡️ Read More: We Reviewed the Best Manager Tools
2. Monday.com (Best for customizable workload tracking and team collaboration)
Monday.com is a veteran in the team management space. It offers customizable boards, a user-friendly interface, and vibrant visualizations. Plus, Monday.com adapts effortlessly to all kinds of projects.
Its Workload View shows team capacity, ensuring tasks are distributed evenly. Plus, its real-time updates, time tracking, and collaboration features help optimize resources and keep projects on track without overloading anyone.
Monday.com best features
- Customize boards with flexible views tailored to team needs
- Collaborate effortlessly with shared spaces and real-time feedback features
- Filter and sort tasks with its customizable widgets
Monday.com limitations
- Lacks some advanced reporting features required for in-depth resource management
- Pricing can become expensive for larger teams needing advanced features
Monday.com pricing
- Free: Up to 2 seats
- Basic: $12/month per seat
- Standard: $14/month per seat
- Pro: $24/month per seat
- Enterprise: Custom pricing
💡 Bonus Tip: Check out Monday.com’s Enterprise option if your team exceeds 40 users, as custom pricing applies beyond that.
Monday.com ratings and reviews
- G2: 4.7/5 (12,500+ reviews)
- Capterra: 4.6/5 (5,000+ reviews)
Let’s see why G2 users prefer Monday.com:
🔍 Did You Know? Employees with expertise often juggle heavy workloads. Without proper support, burnout can strike, and you may lose these key players to exhaustion or turnover.
In fact, a Visier Survey states that 89% of employees have felt the burnout burn, and 70% say they’d consider quitting their jobs because of it.
3. Asana (Best for prioritization and progress tracking)
Asana is perfect for those looking to drive team progress with priority-centric workloads. Its nifty workflow automation is a standout for reducing the complexity of your team’s workload.
Its Workload feature is like a personal assistant for your team—balancing workloads and making sure no one’s drowning in tasks. With task dependencies, deadlines, and real-time collaboration, Asana keeps everything on track, so tasks get done on time and resources are running at full speed!
Asana best features
- Prioritize tasks clearly with flexible project timelines and priority-setting options
- Track project progress visually with milestone charts and task dependencies
- Focus on tasks from tagged comments with a dedicated messages window
Asana limitations
- Lacks advanced resource management features compared to competitor tools
- Automations are restricted to task workflow and not allocation
Asana pricing
- Free (up to 10 teammates)
- Starter: $10.99/month per user (up to 500 teammates)
- Advanced: $24.99/month per user (up to 500 teammates)
- Enterprise: Custom pricing
- Enterprise+: Custom pricing
Asana ratings and reviews
- G2: 4.4/5 (10,500+ reviews)
- Capterra: 4.5/5 (13200+ reviews)
📮 ClickUp Insight: Think your to-do list is working? Think again. Our survey shows that 76% of professionals use their own prioritization system for task management. However, recent research confirms that 65% of workers tend to focus on easy wins over high-value tasks without effective prioritization.
ClickUp’s Task Priorities transform how you visualize and tackle complex projects, highlighting critical tasks easily. With its AI-powered workflows and custom priority flags, you’ll always know what to tackle first.
4. Wrike (Best for advanced resource management)
Wrike, among the most popular workload management tools, is known for its in-depth reporting on resources, down to a clear segregation of billable and team efforts.
Its resource management feature allows teams to see who’s available, track task progress, and balance workloads effectively. Plus, Wrike’s templates and intuitive visualizations keep workload information easy to understand.
With time tracking and reporting, Wrike enables you to keep tasks on track easily.
Wrike best features
- Track resources and billables with detailed visualizations
- Allocate tasks with group-based assignments and every team member’s capacity charts
- Anticipate future resource demand and confidently schedule projects with insights into future job role capacity
Wrike limitations
- You may need significant training to leverage its advanced functionalities
- Limited mobile functionality may restrict on-the-go decisions
Wrike pricing
- Free
- Team: $10/month per user
- Business: $24.80/month per user
- Enterprise: Custom pricing
- Pinnacle: Custom pricing
Wrike ratings and reviews
- G2: 4.2/5 (3700+ reviews)
- Capterra: 4.3/5 (2700+ reviews)
A G2 user has to say about Wrike:
5. Trello (Best for simple, Kanban-style organization)
If your Kanban board is where all the action happens, Trello’s got you covered. Its bold, card-based interface turns checklists and deadlines into manageable tasks.
When organized by responsibility, it’s easy to see who’s juggling what, helping keep workloads balanced and projects on track!
Plus, with Power-Ups (integrations), teams can customize their workflows, manage resources, and track progress efficiently, keeping workloads balanced and projects on track.
Trello best features
- Organize tasks visually with Kanban boards and customizable lists
- Monitor task progress in real time with intuitive drag-and-drop functionality
- Collaborate effectively by tagging team members for easy task management
Trello limitations
- Lacks workload management features like time tracking for complex workflows or large teams
- Comes with only minimal customization options compared to alternatives
Trello pricing
- Free
- Standard: $5/month per user
- Premium: $10/month per user
- Enterprise: 17.50/month per user (for up to 50 users)
Trello ratings and reviews
- G2: 4.4/5 (13,500+ reviews)
- Capterra: 4.5/5 (23,000+ reviews)
6. ProofHub (Best for streamlined approvals and coordination)
ProofHub is a web-based tool that aims for simplicity without skimping on core features. With in-depth time-tracking and workload summaries, it helps team leads facilitate quick approvals and update task allocation.
ProofHub also has various task list views to simplify how each project activity is executed. It’s the all-in-one tool to ensure tasks are clear, workloads are balanced, and projects run smoothly!
ProofHub best features
- Use built-in messaging to check in with team members and clients
- Review upcoming events and critical milestones before assigning tasks with the team calendar feature
- Onboard an unlimited number of users with its flat fee plans
ProofHub limitations
- Does not have a free plan, which may be a consideration for small businesses or freelancers
- Lacks customizations and report exporting options
ProofHub pricing
- Essential: $50/month
- Ultimate: $99/month
ProofHub ratings and reviews
- G2: 4.6/5 (100 reviews)
- Capterra: 4.6/5 (120 reviews)
This G2 user prefers ProofHub for organizing and managing remote work seamlessly:
7. Teamwork.com (Best for client-focused task and workload handling)
Another classic on this list is the client-centered task management software Teamwork.com. Besides handy time-tracking and billing integrations, it has dashboards designed to map resource usage.
Teamwork.com also tracks the team’s access logs for managers to understand their team’s input and possible overtime stresses. That said, its interface may seem outdated compared to modern designs.
Teamwork.com best features
- Update planned vacations or sick leaves to prevent workload mismanagement using the unavailable time feature
- Prepare resources ahead of time against upcoming tentative projects or clients with the scheduling feature
- Leverage dedicated features to plan and execute projects end-to-end
Teamwork.com limitations
- Advanced reporting features, like custom and scheduled reports, are available on higher-tier plans
- Features very basic visualization options, especially charts and graphs
Teamwork.com pricing
- Deliver: $13.99/month per user
- Grow: $25.99/month per user
- Scale: $69.99/month per user
- Enterprise: Custom pricing
Teamwork.com ratings and reviews
- G2: 4.4/5 (1,100+ reviews)
- Capterra: 4.5/5 (900 reviews)
This user prefers Teamwork.com for business and project management:
8. nTask (Best for budget-focused resource management)
Are you a startup or a small team looking for quick budgeting and task management in the same space? Try nTask. Every nTask project card you create sets accountability for who’s executing it, overall budgets, and even the rate per hour.
Plus, with collaboration tools, real-time updates, and customizable workflows, nTask keeps teams in sync and tasks on track—so you can focus on the work, not the chaos!
nTask best features
- Control data access with flexible guest and task-level permissions
- Integrate nTask timesheets into your billing process with automated daily or weekly work-hour snapshots
- Comes with project project visualization and tracking features such as Gantt charts, Kanban boards, and project health overviews
nTask limitations
- Tailoring a layout specially for your business involves tedious calls with customer support
- The nTask mobile app is prone to bugs
nTask pricing
- Premium: $4/month per user
- Business: $12/month per user
- Enterprise: Custom pricing
nTask ratings and reviews
- G2: Not enough reviews
- Capterra: 4.2/5 (100+ reviews)
9. Hive (Best for dynamic resource allocation)
Hive helps teams stay organized with customizable workflows, task prioritization, and project views.
The tool enables collaboration through chat, file sharing, and time tracking. Plus, it automates repetitive tasks, integrates with third-party tools, and provides real-time insights to optimize processes and boost productivity.
Hive also features several templates and an extensive range of integrations to minimize tedious switching.
Hive best features
- Link and visualize complex workflows with Hive’s auto-scheduling and relationship parameters
- Review, assign, and share resource plans to team members with a centralized dashboard for upcoming projects
- Set and update availability and even how capacity utilization is presented with its resource settings
Hive limitations
- No option for phone support, and custom response times vary
- Task cards hold only text with no option to attach files and other media types
Hive pricing
- Free
- Starter: $7/month per user
- Teams: $12/month per user
- Enterprise: Custom pricing
Hive ratings and reviews
- G2: 4.6/5 (500+ reviews)
- Capterra: 4.4/5 (200+ reviews)
Here’s what a G2 user has to say about Hive:
10. Float (Best for resource allocation and workload forecasting)
Rounding off our list of top workload management tools is Float. It helps teams juggle resources, track availability, and keep projects on schedule.
With instant updates on task assignments and customizable workflows, the tool lets managers stay on top of capacity planning. Plus, its collaboration tools and time tracking keep everyone in sync.
Float also specializes in allocation, offering features such as capacity and budget planning, role-based access control, timesheets, and expense tracking.
Float best features
- Ensure compliance and task log accuracy with flexible permissions, including secure sign-on and domain log-ins
- Visualize and schedule resource timelines with a vibrant, color-coded user interface
- Update team availability easily with rich editing tools and built-in leave management
Float limitations
- Integrations are restricted mainly to some external task management tools and calendars
- Reports with cost-time statistics may get overly complex and hard to interpret.
Float pricing
- Starter: $7.50/month per person
- Pro: $12.50/month per person
- Enterprise: Custom pricing
Float ratings and reviews
- G2: 4.3/5 (1,500+ reviews)
- Capterra: 4.5/5 (1,600+ reviews)
✨ Special mentions
- Jira: Enables task assignment, priority setting, progress tracking, and workload visualization
- Smartsheet: Allows users to visualize team capacity and balance workloads across projects in real-time
- MeisterTask: Prevents overburdening by displaying capacity and progress in real-time
Summarize this article for me pleaseRedefine Workload Optimization With ClickUp
These 10 effective workload management tools are like the Avengers of productivity—each with its own superpower.
They keep you organized, on track, and burnout-free, ensuring tasks get done, deadlines are met, and projects don’t go off the rails. Whether you’re tracking progress, collaborating in real-time, or balancing workloads, these tools are your trusty sidekicks.
However, there’s no one-size-fits-all solution. If you’d like to power up workload management with task automation, AI-powered analytics, and a centralized workspace, ClickUp reigns supreme.
With customizable views, task automation, and integrations galore, it stands out as the ultimate multitasker, helping you not just manage workloads but actually conquer them.
Sign up with ClickUp today to redefine how you optimize your team’s workload.
Everything you need to stay organized and get work done.
