I want to spend less time in meetings and more time getting things done. I’m not alone.
Employees spend an average of 11.3 hours in meetings every week—that’s nearly 30% of a workweek!
Long meetings often lead to multitasking (doom scrolling, replying to emails and Slack messages). 55% of employees admit to multitasking during longer sessions, and 39% have even dozed off mid-meeting.
This is where AI transcription tools can help. They don’t just transcribe—they highlight key points, summarize discussions, and help us focus on what truly matters.
Top 10 AI Transcript Summarizers to Save You Time
- What Should You Look for in Transcript Summarizers?
- The 10 Best Transcript Summarizers
- 1. ClickUp (Best for efficiently handling transcription and audio projects)
- 2. Otter.ai (Best for collaborative meeting notes)
- 3. Sonix (Best for multi-language transcription)
- 4. Trint (Best for journalistic use)
- 5. Rev (Best for cataloging archives)
- 6. Fireflies.ai (Best for meeting documentation across multiple platforms)
- 7. Scribe (Best for documentation)
- 8. Descript (Best for editing videos quickly)
- 9. Deepgram (Best high-throughput text-to-speech with minimal latency)
- 10. Fathom (Best for sales and customer success teams)
- Zoning Out in Meetings? Zone In for Actionable Insights with ClickUp
Summarize this article for me please⏰60-Second Summary
After testing the top AI transcript summarizer tools and AI summary generators, I’ve narrowed it down to these 10 to save you time, keep your productivity on track, and help you dodge that dreaded meeting fatigue:
- ClickUp (Best for efficiently handling transcription and audio projects)
- Otter.ai (Best for collaborative meeting notes)
- Sonix (Best for multi-language transcription)
- Trint (Best for journalistic use)
- Rev (Best for cataloging archives)
- Fireflies.ai (Best for meeting documentation across multiple platforms)
- Scribe (Best for documentation)
- Descript (Best for editing videos quickly)
- Deepgram (Best high-throughput text-to-speech with minimal latency)
- Fathom (Best for sales and customer success teams)
Summarize this article for me pleaseWhat Should You Look for in Transcript Summarizers?
Earlier, I used speech-to-text software to generate detailed summaries of meetings. But transcript summarizer AI functionalities make it much easier.
Here’s what I look for in a great text summarizer:
- Accuracy: I need tools with over 98% accuracy so my dog’s barks don’t end up as action items
- Customization: Whether I want bullet points or key highlights, it has to match my style
- Integrations: It’s a lifesaver when it syncs with Zoom, Google Drive, or Slack
- Language support: For multilingual teams, broad language compatibility is a must
- Ease of use: I don’t want to waste time navigating clunky menus
- Export options: Flexible formats like PDFs or DOCX make sharing summaries simple
These features help me make meetings more productive and worth my time.
🧠 Fun Fact: A SurveyMonkey poll found that 42% of employees sometimes feel, “This meeting really could’ve been an email,” and 32% think it most or all of the time.
Summarize this article for me pleaseThe 10 Best Transcript Summarizers
When I saw 45+ meetings on my calendar last month, I had to figure out how to use AI for meeting notes and save time. So, I spent an entire week understanding how AI transcript summarizers work and which one I should use. Here’s a rundown of what I found.
1. ClickUp (Best for efficiently handling transcription and audio projects)
ClickUp is the everything app for work that combines project management, knowledge management, and chat—all powered by AI that helps you work faster and smarter.
I’ve been using ClickUp as an end-to-end project management platform for nearly 2 years at work. It also functions as my personal wiki. I tried multiple AI transcript summarizers (which are listed below) but always found myself coming back to ClickUp.
ClickUp AI Notetaker transforms meetings into actionable insights with automated transcriptions, smart summaries, and identifiable action items. It seamlessly integrates with your ClickUp Tasks and Docs, ensuring all meeting notes are organized and accessible. Key decisions and to-dos are captured, assigned, and tracked within ClickUp, streamlining workflow. With AI-generated summaries and action items automatically posted in your chat channels, ClickUp AI Notetaker keeps everyone aligned and productive.
I also love how ClickUp Brain helps me work smarter and faster by generating clear summaries and key bullet points and seamlessly integrating with Slack and my email. It truly is an all-in-one AI transcript and summarizer tool.
The ClickUp Calendar View organizes my life with a clear visual of deadlines. It also integrates with my Google Calendar, making my schedule easier to manage. This helps me keep track of all my meetings and makes getting all meeting transcripts easier!
With ClickUp Clips, I can record audio during meetings, which can be managed within ClickUp Clips Hub and summarized using ClickUp Brain. You can also adjust the summary length for convenience.
What I love most is the ClickUp Connected Search feature. Instead of scrolling through notes or listening to entire recordings, I search for the word, and ClickUp takes me straight to the right section in the right document.
It’s a huge time-saver, especially for those “Did we already discuss this?” moments.
Sharing transcriptions with my team is just as easy, and knowing everything is connected in one place makes collaboration seamless. It’s helped me work smarter, faster, and with way less meeting fatigue.
The best part? You no longer need to sift through scattered files. Keep all your transcript summaries, notes, and key points in one organized hub with ClickUp Docs. Structure your documents by projects, topics, or categories using folders and subfolders, ensuring quick access to critical information.
And it’s not just me. Here’s what Marianela Fernandez, Water Treatment Consultant at Eco Supplier Panamá, says about ClickUp.
💡 Pro Tip: ClickUp has a huge library of templates for each use case, like the ClickUp Meeting Tracker Template. This template will help you keep track of every meeting and prepare for upcoming meetings with agendas, notes, to-do lists, and detailed meeting minutes.
ClickUp best features
- Translate content into 10+ languages, including English, French, Spanish, Arabic, and Chinese
- Summarize text from your inbox, ClickUp Docs, tasks, comments, and chats with a single click, saving time and effort
- Integrate ClickUp with 1000+ business apps like Slack, Hubspot, Grammarly, and Zapier to enhance your workflow
- Access ClickUp seamlessly across the web, desktop, mobile, or via the Chrome extension for ultimate flexibility
- Quickly convert speech to text with ClickUp’s AI-powered transcription software and create context-aware summaries to capture the key points
- Share screen recordings instantly and create tasks directly from ClickUp Clips to keep your team aligned and productive
ClickUp limitations
- Limited offline access
- Steep learning curve due to a large feature library
ClickUp pricing
- Free Forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
- ClickUp Brain: Add to any paid plan for $7 per member per month
ClickUp ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
📮ClickUp Insight: 37% of workers send follow-up notes or meeting minutes to track action items, but 36% still rely on other, fragmented methods. Without a unified system for capturing decisions, key insights you need may get buried in chats, emails, or spreadsheets.
With ClickUp, you can instantly turn conversations into actionable tasks across all your tasks, chats, and docs—ensuring nothing falls through the cracks.
Also Read: Inside ClickUp Brain for Teams: Top 1Tools for Knowledge Sharing, Project Automation, & Writing
2. Otter.ai (Best for collaborative meeting notes)
Otter.ai captures conversations in real time, so you’re not bogged down by note-taking.
After every meeting, we had to sit down and analyze who said what (if we did not specifically note names down). So, what I loved most about Otter’s AI summary feature is speaker identification.
It also allows you to create custom vocabulary to account for your slang, ensuring every conversation is captured accurately, even with industry-specific terms.
Thanks to its integration with platforms such as Zoom, Google Meet, and even Microsoft Teams, Otter.ai automatically joins all meetings, transcribes them, and creates custom summaries.
Otter.ai best features
- Playback audio at speeds from 0.5x to 3x for comfortable review at your pace
- Easily share and collaborate on notes and transcript summary with your team
- Generate meeting summaries in the Outline panel for quick reference of key points
- Access notes and transcriptions anytime, anywhere, with cross-platform availability on the web, iOS, and Android
Otter.ai limitations
- Doesn’t support exporting a detailed summary in PDF, DOCX, or TXT formats, which could be a hassle for some users.
- Transcription accuracy may suffer with poor audio quality or unstable network connections
Otter.ai pricing
- Free
- Pro: $16.99/month per user
- Business: $30/month per user
- Enterprise: Custom pricing
Otter.ai ratings and reviews
- G2: 4.3/5 (200+ reviews)
- Capterra: 4.5/5 (80+ reviews)
What are real-life users saying about Otter.ai?
3. Sonix (Best for multi-language transcription)
Brainstorming calls generally bring in way too many emotions–and slang takes over! This AI summary generator ensures that even those are caught during transcription. Sonix supports transcription in over 50 languages with accurate speaker identification and timestamp features.
The in-browser editor lets you make real-time edits and comments as soon as the transcription is generated, and it also allows you to adjust the summary length.
Sonix’s automated translations, subtitles, and summaries also enhance content management.
Sonix best features
- Get automatic word-by-word timestamps for quick navigation to specific moments
- Organize conversations by speaker for easy reference
- Access flexible export options, including DOCX, TXT, PDF, SRT, and VTT, for easy sharing
Sonix limitations
- There’s no free version
- AI summary tool is a premium feature
Sonix pricing
- Pay-as-you-go: $10 per hour
- Premium subscription: $5 per hour + $22 per user per month
- Enterprise subscription: Custom pricing
Sonix ratings and reviews
- G2: 4.5/5 (200+ reviews)
- Capterra: 4.6/5 (80+ reviews)
Also Read: Best AI Writing Tools for Content
4. Trint (Best for journalistic use)
If you’re a reporter, you try to include subject matter expert (SME) quotes and insights wherever possible to enrich your articles. Trint helps you manage this better.
Created by Emmy Award-winning journalist Jeff Kofman, this AI tool turns those long, sometimes messy recordings into polished transcripts with remarkable speed and accuracy.
It includes a custom dictionary to record the key language of your beat. You can also share a real-time feed with colleagues to verify, pull quotes, and build your story as it develops.
Trint best features
- Invite team members with different access levels (view, comment, and edit) for effective collaboration
- Collaborate in the editor using highlights, markers, tags, and comments, and manage summary length
- Compile sections from multiple transcripts to create comprehensive stories
- Get concise summaries of up to 400 words in seconds with Trint’s one-click summary feature
Trint limitations
- Only one summary per transcript
- Each video has to be at least 5 minutes to generate a transcript
Trint pricing
- Pay-as-you-go: $15 per hour
- Monthly subscription: $60 per user
- Annual subscription: $540 per user (equivalent to $45/month)
- Enterprise: Custom pricing
Trint ratings and reviews
- G2: 4.4/5 (100+ reviews)
- Capterra: 4.5/5 (50+ reviews)
What are real-life users saying about Trint?
5. Rev (Best for cataloging archives)
With a remarkable 99%+ accuracy rate for human transcription, Rev is ideal for users requiring precision, including legal professionals and journalists. Rev’s automated transcription, too, delivers an impressive 95%+ accuracy, ensuring fast, AI-generated transcripts meet high-quality standards.
A network of vetted human transcriptionists meticulously reviews and edits each file, maintaining strict quality control to ensure accuracy and consistency. This service reliably produces polished and precise transcript summaries by combining human expertise with advanced AI technology.
Rev best features
- Integrate audio and video capture tools with platforms such as Google Meet, Zoom, and Microsoft Teams through Rev’s VoiceHub
- Capture meeting content in real time with live transcription using the Rev Notetaker feature
- Record on-the-go with the mobile app, enabling you to bookmark key moments during discussions
- Easily extract quotes, action items, or key sentences with Rev’s AI template library, ideal for meetings, interviews, and focus groups
- Use the AI Transcript Assistant to ask questions directly from the transcript and generate insights, social media posts, or summaries
- Automate transcription and captioning services via API integration, perfect for businesses and content producers handling large volumes of media
Rev limitations
- The tool offers only a 30-minute trial
- Pricing is a little steep compared to other tools
Rev pricing
- Pay-as-you-go: $1.50 per minute of transcription
- Monthly subscription: $120 per user (unlimited transcription included)
- Enterprise solutions: Custom pricing
Rev ratings and reviews
- G2: 4.6/5 (1,000+ reviews)
- Capterra: 4.5/5 (500+ reviews)
6. Fireflies.ai (Best for meeting documentation across multiple platforms)
After each meeting, every attendee receives a concise summary from Fireflies highlighting key points and action items, making it easy to stay on top of follow-ups.
The analytics features are especially useful. You will get detailed data on speaker talk time and filler word usage. Like other tools, it automatically starts recording and transcribing everything in real time while integrating with Zoom, Google Meet, and Microsoft Teams.
Fireflies.ai best features
- Pick up on key topics and turn them into clear and actionable bullet points quickly
- Share your meeting summaries directly with Notion, Google Docs, and more, keeping everything synced for smooth collaboration
- Generate summaries in a natural tone that’s easy to read and understand
Fireflies.ai limitations
- Its summaries are longer than required
- Only supports one language per meeting
Fireflies.ai pricing
- Free forever plan
- Pro Plan: $18 per seat per month
- Business plan: $29 per seat per month
- Enterprise plan: Custom pricing
Fireflies.ai ratings and reviews
- G2: 4.5/5 (200+ reviews)
- Capterra: 4.6/5 (150+ reviews)
What are real-life users saying about Fireflies.ai?
👀 Did You Know? According to a London School of Economics report, over one-third of business meetings are unproductive, costing firms $259 billion annually in the U.S. and £50 billion in the U.K.
7. Scribe (Best for documentation)
Scribe is a document collaboration tool that can help you avoid meetings entirely. If most of your meetings are product, feature, or process walkthroughs—you can turn them into detailed step-by-step walkthroughs using Scribe.
You can create detailed guides with screenshots, YouTube videos, and annotations with just a few clicks. For me and my team, these guides were perfect for training new team members and documenting workflows. Customizing these guides using AI for documentation with our branding added a professional touch.
Scribe best features
- Combine multiple guides, hyperlinks, and videos into a comprehensive manual with Scribe Pages
- Take your guides to any website, and use Scribe Sidekick to bring instructions up in a helpful side-by-side window
- Hide sensitive and private information with automatic or manual text redaction
- Embed Scribes into your current platforms to help employees complete processes from anywhere
- See who’s read your guides and gather employee feedback on each set of instructions
Scribe limitations
- Scribe doesn’t offer a free tier
- Poor audio quality or noise in the recording can impact the summary accuracy
Scribe pricing
- Free trial: 30 minutes of free transcription to get started
- Pay-as-you-go: $10 per hour
- Monthly subscription: $60 per user
- Annual subscription: $540 per user (equivalent to $45/month)
- Enterprise solutions: Custom pricing
Scribe ratings and reviews
- G2: 4.4/5 (150+ reviews)
- Capterra: 4.5/5 (100+ reviews)
8. Descript (Best for editing videos quickly)
If you work on both video and audio production, you’ll love Descript! It’s an all-in-one tool that lets you write, record, transcribe, edit, and collaborate, all within one intuitive interface.
Instead of relying on traditional waveform editing, which, believe me, is tedious and technical, Descript transcribes your audio into text. You can edit your recordings just like you would an article—cutting filler words like “um” or “uh” or removing awkward pauses with a simple backspace.
Descript best features
- Edit audio and video by modifying the transcript with the intuitive text-based editing system
- Transcribe audio and video files quickly and accurately using AI-powered transcription
- Overdub text to create voiceovers and replace words without re-recording entire segments
- Enhance audio quality with Studio Sound, reducing background noise and echo
- Trim, rearrange, and enhance video content with comprehensive video editing tools
- Translate captions into multiple languages for a wider audience reach
Descript limitations
- Steep learning curve
- Export capabilities are limited
- The free plan has limited transcription minutes
Descript pricing
- Free
- Creator: $12 monthly (billed annually)
- Pro: $24 per month (billed annually)
- Enterprise: Custom pricing
Descript ratings and reviews
- G2: 4.7/5 (1,500+ reviews)
- Capterra: 4.6/5 (600+ reviews)
What are real-life users saying about Descript?
9. Deepgram (Best high-throughput text-to-speech with minimal latency)
What sets Deepgram apart is its powerful suite of APIs, which offer developers unparalleled access to voice AI capabilities—from transcription to sentiment analysis. It supports over 30 languages, catering to diverse applications across multiple languages and industries.
It allows you to train custom models tailored to specific use cases, which means you get higher accuracy with industry-specific terminology, ensuring that your transcripts are precise. It offers unique voices optimized for human-like conversations (natural tone, rhythm, and pauses).
Deepgram best features
- Maximize developer control with options for open-source, closed-source, or Bring-Your-Own LLMs
- Handle interruptions with end-of-thought (EOT) detection modeling for smoother conversations
- Transcribe over an hour of audio in just 12 seconds
- Automatically format transcripts with punctuation and paragraphs for easy reading
- Track speaker intent through entire conversations for intent-based actions that boost customer satisfaction
Deepgram limitations
- To integrate Deepgram’s API into your workflows, you’ll need some technical know-how, which could be a barrier for non-developers
- The quality of the generated summaries can depend on the clarity of the audio, so be mindful of how crisp your recordings are
Deepgram pricing
- Free trial: $200 in credits (up to 45,000 minutes)
- Pay-as-you-go: $1.50 per hour for transcription
- Monthly subscription: Starting at $15 per month for 10 hours of transcription
- Enterprise: Custom pricing
Deepgram ratings and reviews
- G2: 4.5/5 (100+ reviews)
- Capterra: 4.6/5 (50+ reviews)
10. Fathom (Best for sales and customer success teams)
Fathom is another AI-powered transcription tool that automatically records, transcribes, and summarizes your meetings. What I liked most was its focus on making the post-meeting workflow seamless. Instead of sifting through hours of recording, you can instantly pull out action items or key points, saving me hours of manual note-taking.
Its ability to sync with CRMs like Salesforce and HubSpot makes it a fantastic tool for sales and customer success teams. You can automatically sync call summaries with the appropriate contact in your CRM.
Fathom best features
- Highlight key moments during calls and categorize them with custom tags like “positive” or “pain point”
- Receive an immediate transcription in a chat-style format with the ability to jump to specific moments in the recording
- Edit text or reassign speakers as needed and trim recordings to remove pauses or tangents
- Automatically generate a list of tasks, decisions, and suggestions for easy sharing and action
- Draft follow-up emails with a conversation summary and meeting link
- Send action items directly to productivity apps like Asana, Todoist, and Slack, with relevant meeting clips attached for context
Fathom limitations
- Most advanced features are available only in pro functionality
- Summary formats are not customizable
Fathom pricing
- Free forever: Access basic features at no cost
- Pro: $12 per user per month
- Business: $24 per user per month
- Enterprise: Custom pricing
Fathom ratings and reviews
- G2: 4.8/5 (100+ reviews)
- Capterra: 4.7/5 (50+ reviews)
What are real-life users saying about Fathom?
Summarize this article for me pleaseZoning Out in Meetings? Zone In for Actionable Insights with ClickUp
I learn through YouTube and podcasts while working full-time, which means endless meetings. Transcript summarizers allow me to quickly sift through important information, turning hours of content into bite-sized, actionable insights. They’ll save time, improve my productivity, and keep me on top of my game.
But should you add a new tool to your tech stack? As a business, you’re already using a variety of tools.
Research says that mid-market companies can save around $94K annually after cutting unnecessary spending on other AI tools. This is where ClickUp shines!
ClickUp’s ability to bring your tasks, conversations, and workflows together helps you manage your time effectively. Its native AI makes it easy to condense key information, organize notes, and quickly transcribe even the most complex texts.
Sign up with ClickUp for free and test it for yourself.
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