The 10 Best Project Management Tools

The 10 Best Project Management Tools

Looking for the best project management software for your team?

Finding a tool that suits the exact needs of your team is hard.

That’s why we’ll review the 10 best project management tools in 2019 in this article.

Here’s What We ‘ll Cover

  • What Should You Look For In A Project Management Tool?
  • The Top 10 Project Management Tools In 2019 (includes features, pros & cons, pricing and customer ratings)
    • ClickUp
    • Wrike
    • Asana
    • Trello
    • Workzone
    • ProofHub
    • MeisterTask
    • Monday
    • Teamwork
    • Podio

Let’s get started…

What Should You Look For In A Project Management Tool?

What attributes should you use to figure out the best tool for your team?

Here are the top five aspects.

1. Team Collaboration

How well your team collaborates determines whether your projects meet deadlines or not. Effective teamwork is the core of every project management process – agile or otherwise.

Good project management software lets your team communicate easily and effectively. They need to easily share ideas, opinions, resources or even files to get work done quickly.

Therefore, if team collaboration isn’t at the absolute forefront of your project management software, it’s definitely not the best choice.

2. Innovative Features

Project management is a dynamic process. New process innovations and breakthroughs happen all the time.

But is your tool keeping up with this innovation?

That’s why you should choose a project management app that keeps regularly rolling out innovative features. These could be things like an integrated wiki feature, a notes app, an in-built Gannt chart – the list goes on!

If not, you’ll be stuck with a Stone Age tool in the Space Age.

3. Customizability

Every company is different. Every workforce is different. Every project is different.

Your project management app must adapt to this reality. It needs to be customizable.

You should have customizability over layouts, themes, views, milestones – everything!

Your project management tool must adapt to your company and team. After all, you should be running the show right? Not your project management app!

If your tool isn’t easy to use, it just isn’t worth it.

It could have a million different features, but if they’re not user-friendly, what’s the point?

Your team will waste hours figuring how to use it and it’ll drain their productivity levels.

You might as well stick with Microsoft Word for project management!

5. Customer Focused Product Roadmap

Great project management software always has a vision for its future.

There has to be a set of ideas and objectives that it’s planned for the future. If there’s no project roadmap, this isn’t a tool looking to achieve much.

Moreover, this roadmap should be based on what the users want. So go for a tool that keeps customer inputs and feedback at the very core of its innovation and product roadmap.

Choose a project management tool that challenges itself to be better and push the boundaries of what’s expected.

It’s what you expect from your team, right?

Why not hold your software to the same standard?

 

The Top 10 Project Management Tools In 2019

1. ClickUp

ClickUp is one of the most highly rated project management tools available today. It’s got loads of features that you just won’t find in any other project management software.

Here’s a closer look at some features that put ClickUp in a league of its own.

  • Custom Views
  • Custom Statuses
  • Assigned Comments
  • Gantt Charts
  • Spreadsheets
  • Time Tracking
  • Reminders
  • Inbox
  • Custom Fields
  • Docs
  • Mind Mapping
  • Integrations

A) Custom Views

Most companies use different tools for different teams.

Tech and engineering teams usually want a kanban/agile style tool. However, sales and marketing teams prefer a list-based tool.

Since most project management tools just have one type of view, you are forced to use multiple tools throughout your company.

But not ClickUp!

ClickUp gives you four different views for your dashboards/projects.

That’s not all!

ClickUp is one of the few tools that let you toggle between views on the same project.

Here’s what they look like:

Board View

This view is perfect for easily moving your project’s tasks around. It’s a great option for SCRUM/Kanban enthusiasts!

List View

Want to view all your projects in a GTD-style (getting-things-done) list?

No problem!

With the list view, you can check off project tasks and subtasks with ease!

Box View

The box view shows you all the tasks each team member is working on. Project managers love this work view as project tasks are broken down by assignees!

Me View

Want to only focus on tasks that concern you?

The Me view only shows projects and task lists assigned to you. No more unimportant tasks clogging up your dashboard.

Adjusting workspaces to fit your needs has never been this easy.

Saving Layouts

Are you a fan of a particular project plan layout?

ClickUp lets you save and share it with your team members.

You won’t be wasting time trying to recreate it for future projects!

B) Custom Statuses

ClickUp lets you add statuses to your projects and tasks to keep everyone informed of what stage it’s in.

The best part of ClickUp’s statuses is that they’re customizable. You’re not limited to standard statuses like ‘Open,’ ‘Closed’ or ‘Review.’

You can get as creative and detailed as you want! Add statuses such as ‘Issues Found’ or ‘Check Back.’

You can now customize statuses on a project-by-project basis!

C) Assigned Comments

Ever have an important comment go overlooked by a team member?

With ClickUp, you won’t face that issue.

Whenever you want someone to address a comment, you can assign it to them. ClickUp will send them a notification to ensure that it doesn’t get overlooked.

They can then address the comment and mark it as resolved when they’re done.

D) Gantt Charts

ClickUp gives you state-of-the-art Gantt charts to track and manage your projects. You get a bird’s eye view of your project progress and can make changes to your plan in no time. It’s perfect for project portfolio management.

ClickUp’s Gantt charts come with tons of automation to make them super powerful. ClickUp’s Gantt charts can:

  • Automatically readjust your task dependencies when you reschedule items.
  • Calculate the project progress percentage based on tasks completed/total tasks.
  • Compare expected vs current project progress.
  • Calculate critical paths to identify which tasks you must prioritize.
  • Help with workflow management.

E) Spreadsheets

Loads of companies still use Excel and Google Sheets to manage project spreadsheets. While there’s nothing wrong with those tools, it’s not an efficient way to work.

Why?

You’re working on separate spreadsheet apps and will have to manually transfer that data to your project space. Moreover, juggling multiple apps is always a real pain.

Luckily, ClickUp allows you to embed your MS Excel or Google Docs spreadsheets right into your project space.

Stop toggling between external apps – now everything’s available within ClickUp!

F) Time Tracking

ClickUp has a powerful native time tracker to keep your productivity levels at their highest. You can start recording how much time a task takes with just a click.

ClickUp also gives you a Time Tracked Report which can:

  • Calculate the total time each team member has spent on tasks.
  • Calculate how much time each task/project took.
  • Export this data for reasons such as generating invoices.

If this wasn’t enough, ClickUp can integrate with external time tracking tools like Toggl and Harvest.

Time management issues are a thing of the past with ClickUp!

G) Reminders

ClickUp’s reminders are some of the most powerful reminders you’ve ever seen.

You have access to:

  • A reminders inbox – to keep track of all your reminders in one place.
  • A next tab – to see what reminders are coming up.
  • A done tab – to see what reminders you’ve finished.
  • An unscheduled tab – to see which reminders don’t have due dates yet.

Delegated Reminders

With ClickUp, project managers can delegate reminders to other team members. Once they do, ClickUp notifies them and the reminder will appear in their inbox. Your team member can then easily proceed with the concerned task.

A project manager can also look at a team member’s profile to keep track of what’s on their plate and reschedule their reminders accordingly.

H) Inbox

ClickUp’s inbox is your project management HQ.

It’s got everything you need.

  • You can view your current projects and reminders.
  • You can create new projects and tasks.
  • You can view and edit your calendar.

It’s the perfect place to take stock of what needs to be done and get it done!

I) Custom Fields

ClickUp lets you add custom fields to your tasks to make them richer and more detailed.

You can add fields such as:

  • URLs
  • Dropdowns
  • Emails
  • Phone numbers
  • Currencies

You can also use these custom fields to easily filter your projects and tasks.

J) Docs

ClickUp Docs act as a powerful wiki tool for your company.

You can:

  • Store valuable company documents in a safe, accessible space.
  • Easily find each doc as they’re stored alongside each concerned project.
  • Nest pages within documents for easy categorization.
  • Access rich text formatting options to customize documents.
  • Edit access rights for each doc for additional security.
  • Let Google index your doc to appear in search results.

It’s an all-in-one project management solution for your wiki needs.

K) Mindmapping

ClickUp also gives you a mind mapping feature to brainstorm ideas and strategies for your project. You can create detailed mind maps to visualize possibilities and opportunities before starting a project.

Having an integrated mind mapping feature can be a real lifesaver. As your mind maps are part of your project management software itself, you can seamlessly transfer that data to your project space.

L) Integrations

ClickUp has one of the most exhaustive integration lists out there!

With ClickUp’s public API, you can also add as many custom integrations as you want! As new integrations are added every month, you’ll have no trouble switching to ClickUp.

Some of ClickUp’s current integrations include:

  • Slack
  • Github
  • Harvest
  • Dropbox
  • Google Drive
  • Outlook
  • Youtube
  • Todoist
  • Hubspot
  • Evernote

For the entire list, click here.

ClickUp Pros

  • Custom Views with saveable layouts.
  • Custom fields and statuses.
  • Powerful comments.
  • Detailed reports.
  • Powerful to-do lists and reminders.
  • Gantt charts to manage your projects task dependencies.
  • Time tracking capabilities.
  • Can add freelancers to your workspaces with custom access rights.
  • Loads of integrations.
  • Powerful mobile apps for iOS and Android.
  • Feature-rich free version.

ClickUp Cons

  • New to market
  • No native language translations
  • No internal chat

Pricing

ClickUp has three pricing options.

  • Free – Unlimited projects and users with 100Mb of cloud storage space.
  • Unlimited ($5/month per user) – Unlimited projects and users + unlimited number of integrations + advanced reporting.
  • Business ($19/month per user) –  Unlimited projects and users features + two-factor authentication + Google SSO.

Customer Ratings

G2Crowd –  4.8/5 (700+reviews)

Capterra – 4.5/5 (1200+ reviews)

2. Wrike

Wrike is an award-winning web-based application for project management.

Here are some of the features that make it special.

Three-Pane View

Wrike has an intuitive three-pane interface geared towards accessibility and productivity. Here’s what it contains:

  • Left pane – contains the project hierarchy to edit and adjust subtasks.
  • Middle pane – contains all your current task lists for a project.
  • Right pane – contains detailed information about your tasks.

This interface makes it easy to manage everything from one workspace. You can monitor task dependencies, team communication and project progress reports easily.

Analytics

Wrike has powerful analytics to give project managers detailed insights about their project and team. Here are two of their most popular analytics reports:

  • Global report – Analyzes task data from your projects over eight different categories. It’s useful for expense tracking and calculating future resource allocation.
  • Performance chart – Graphical representation of your project’s progress over time.

With Wrike, detailed insights are just a click away. It’s visual project management at it’s finest!

Forms and Requests

Wrike eliminates the need for countless email threads and text notifications. With their forms and requests feature, you can assign tasks and communicate information easily.

Everything you need to know is on the form itself. You won’t need any other follow-ups!

Wrike Pros

  • Enterprise-level project management capabilities.
  • Tons of in-built features such as time tracking and file sharing.
  • Detailed reports and insights to calculate deliverables.

Wrike Cons

  • Mobile apps lack functionality.
  • Not user-friendly – especially for beginners.

Pricing

Wrike has three variants to choose from.

  • Free tier – for teams of up to five members for simple project management.
  • Professional variant ($9.80/month per user) – for teams up to 15 members with advanced features.
  • Business variant ($24.80/month per user) – for teams up to 200 members with top-of-the-line features.

Customer Ratings

G2Crowd – 4.1/5 (600+ reviews)

Capterra – 4/5 (1300+ reviews)

Missing Features

  • Cannot add multiple assignees.
  • Cannot assign comments to team members.
  • No advanced features like Docs and Mindmaps.

3. Asana

Asana is an incredibly popular project management tool used by companies all over the globe. Here’s what makes this online project management tool so popular.

User Interface

One of the best things about Asana is its user interface. It’s simple and easy to use.

You get tons of flexibility over how it looks and can move task lists around very easily. You also have access to an activity feed on your dashboard to keep up with what your team members are up to.

This makes it a great project management solution for simple projects.

Visual Project Timeline

Asana’s visual project timeline feature is a Gantt chart of sorts. It highlights your task due dates, assignees and progress over time.

You can get a bird’s eye view of your progress with this visual project timeline and can make scheduling adjustments easily!

Loads of Integrations

Asana can integrate with loads of applications to become a hub for all your business activities. Here are some popular apps it can integrate with:

  • Slack – for quick team communication.
  • Outplanr – to track time and to-do lists.
  • Google Calendar – to manage your activity schedules.
  • Dropbox – for easy file sharing.

Asana Pros –

  • Project timelines for simple workflow management.
  • Tons of helpful integrations.
  • Drag and drop functionality for task management.

Asana Cons –

  • Limited features on the free version.
  • Team members will find it hard to collaborate over a plan.
  • Not meant for heavy project management.

Pricing

Asana has four variants to choose from

  • A basic free variant.
  • A Premium variant ($9.99/month per user) for smaller teams.
  • A Business variant (1$19.99/month per user) for loads of features.
  • An Enterprise variant (price on request).

User Ratings –

G2Crowd – 4.3/5 (3500+ reviews)

Capterra – 4.5/5 (7000+ reviews)

Missing Features

  • Cannot assign comments to team members.
  • Cannot add multiple assignees to a task.
  • Cannot switch between views on the same project.
  • No custom statuses.
  • No “Me” tab to only view tasks that concern you.
  • Does not support native mind mapping.
  • No in-built wiki tool.

4. Trello

Trello is a simple Kanban project management tool that’s very popular these days. Here’s a closer look at its features.

Simple Task Management

Trello assigns a “Board” to each task. A project manager can access these boards from their dashboard and make any changes they want. They can add tags, custom fields, and priorities –

all with one click!

Drag and Drop Functionality

Trello lets you drag and drop tasks around your dashboard. This makes rescheduling and editing tasks and projects a breeze!

It’s Kanban project management at it’s finest. Uncomplicated and effective!

Power-Ups

Power-Ups are Trello’s take on features. Each task can be assigned a power-up depending on what’s needed. Most of these power-ups are free and have paid upgrades for more functionality.

Some of these power-ups include features like calendar views, Google Drive integrations, and file sharing.

Trellos most popular power-up is their “Butler” feature that lets it automate a preset group of tasks!

Trello Pros

  • Simple, user-friendly interface.
  • Easy task management and scheduling.
  • Useful power-ups for additional functionality.

Trello Cons

  • No views other than Kanban views.
  • No reporting features.
  • Cannot manage complicated projects.
  • Relies on external integrations for functionality.
  • No advanced features like native Mind maps, Docs and Gantt charts.

Pricing

Trello has three variants.

  • A Free variant for small teams.
  • A Business variant ($9.99/month per user) for large teams.
  • An Enterprise variant ($20.30/month per user) for larger teams.

Customer Ratings

G2Crowd – 4.4/5 (3600+ reviews)

Capterra – 4.5/5 (9000+ reviews)

Missing Features

  • No list or box view – you’re stuck with a Kanban board view.
  • Cannot add multiple assignees to a project.
  • No in-built wiki capabilities.
  • Cannot assign comments to team members.
  • No native spreadsheets.
  • Cannot export projects on the free plan.

5. Workzone

Workzone is a tried and tested web-based software that’s been around since 2000. Here’s why it’s still a great project management tool.

Simple Project Management

Workzone is very direct in it’s approach to project management.

All your projects are accessible from your project dashboard where you can easily check their status. Open any project and you’ll instantly see subtasks, due dates and the assignees involved.

You’ll also get helpful notifications whenever deadlines are approaching to stay on top of everything!

Workzone is all about functionality, with none of the fluff.

Smooth Collaboration

Workzone lets your team members collaborate easily via the comment section present under every task.

This ensures that all your conversations are neatly ordered and are situated where they’re most relevant!

Reporting Capabilities

Workzone gives you detailed reports over a variety of topics. You get:

  • Reports on individual performances.
  • Progress statuses for your projects.
  • Time management reports.

Each report is customizable too. You can view them as a bar chart, a pie chart or as a table!

This gives you the information you need in the way you want it!

Workzone Pros

  • Straightforward project management.
  • Powerful to-do lists.
  • Good reporting capabilities.

Workzone Cons

  • Mobile applications need work.
  • Lacks features like assigned comments and multiple views.
  • The interface is dated.

Price

Workzone offers you three variants.

  • Team ($24/month per user): For loads of features and 100GB of cloud storage for uploads.
  • Professional ($34/month per user): For all the “Team” features + 150GB of cloud storage for uploads.
  • Enterprise ($44/month per user): For all the “Professional” features + SSO, API Access + 200GB of cloud storage.

Customer Ratings

G2Crowd – 4.4/5 (25+ reviews)

Capterra – 4/5 (40+ reviews)

Missing Features

  • No free version.
  • No board or box view available.
  • Cannot assign comments to team members.
  • Cannot add threaded comments to workspaces.

6. ProofHub

ProofHub is another big name in the world of project management. Here are the features that make this web-based software a good choice.

User-Interface

ProofHub’s interface is easy to understand. You can organize teams and projects from your dashboard with ease. ProofHub also lets you set status alerts with the click of a button – making it easy to manage your projects!

Customization

ProofHub gives you tons of customization options to suit your needs. You have complete control over the color scheme of your tool as well as it’s layout. You can also white-label it by adding your company name and logo everywhere!

It also supports half a dozen languages like French, German and Spanish!

Access Rights

ProofHub lets you assign custom roles to employees. These custom roles give employees varying access to your tool. This is a good way to ensure that only certain people can access sensitive projects and information!

ProofHub Pros

  • Loads of customizability.
  • Good security features like custom access rights.
  • Powerful mobile applications for iOS and Android.

ProofHub Cons

  • Lacks additional functionality such as budgeting capabilities.
  • Not meant for complex projects.
  • Reputation for bugginess.

Pricing

ProofHub gives you two variants

  • Essential Version ($55/month) – for 40 projects + 15GB of cloud storage space + unlimited number of users.
  • Ultimate Control Version ($99/month) – for loads of additional features + an unlimited number of projects + 100GB of cloud storage + unlimited users.

Customer Ratings

G2Crowd – 4/5 (10+ reviews)

Capterra – 4.5/5 (25+ reviews)

Missing Features

  • No free plan.
  • Cannot switch between views in a project.
  • Cannot add custom fields.
  • Does not support tagging people in comments.

7. MeisterTask

MeisterTask is another Kanban-based project management tool that’s really popular. Here are some of its key features.

User-Friendliness

As it’s a Kanban tool, MeisterTask is very user-friendly. It’s very simple to use and the layout is extremely attractive.

Each project is listed as a card on your dashboard that can easily be accessed and moved around. Each card also has an in-built timer to show you how much time you have before it’s deadlines arrive!

Good Collaboration Software

MeisterTask is a good project management collaboration software for your team. Each user has a central hub to share files and ideas with the rest of the team. There’s also an activity stream for sharing deadlines, updates and assignments!

Customizability

MeisterTask lets you customize your dashboards to suit your needs. You can change the theme and switch projects around by dragging and dropping them to different places.

Each project can also be customized with features like video thumbnails. This ensures that you’re not stuck with the same rigid interface for each project!

MeisterTask Pros

  • Loads of customizability.
  • Team members will find it easy to collaborate over a plan.
  • Loads of integrations with tools like Slack and GitHub.

MeisterTask Cons

  • Cannot handle complex projects.
  • Mobile tools lack functionality.

Pricing

MeisterTask offers you four different versions.

  • A free variant – for unlimited users + projects.
  • A Pro variant ($8.25/month per user) – for unlimited users + projects + additional features + unlimited integrations.
  • A Business variant ($20.75/month per user) – for unlimited users + projects + additional security + priority support + security features.
  • An Enterprise variant (price on request) – unlimited users + projects + features.

Customer Ratings

G2Crowd – 4.5/5 (35+ reviews)

Capterra – 5/5 (250+ reviews)

Missing Features

  • Cannot support a box or list view – only supports a Kanban interface
  • Cannot set up automatic reminders
  • No Gantt charts for a bird’s eye view of your project progress
  • Cannot customize statuses

8. Monday

Monday is another good online project management solution available today. Formerly known as Dapulse, here’s what makes Monday special.

Third Party Collaboration

Most project management tools only allow team members to access their workspaces. This makes working with freelancers and third-party agents difficult.

With Monday however, you won’t face any such issues. A project manager can add as many third-party agents as they want!

You can customize their access rights to ensure that they only access projects assigned to them. This way, your security isn’t compromised!

Easy Communication

Monday is a good project management collaboration software because of its comment sections. Teams can use it to share ideas, project tasks and files with no difficulty!

Monday also lets you follow Twitter and Linkedin threads in the app to stay updated!

Loads of Integrations

Monday can integrate with tons of integrations such as Drive, Dropbox, and Zapier for added functionality.

As Monday is built on an open-source framework, developers can add custom integrations as well!

Monday Pros

  • Open API architecture allows you to add custom integrations.
  • Detailed reporting capabilities.
  • Ability to add freelancers and third-party agents.

Monday Cons

  • Cannot handle complex projects.
  • No free plan.
  • Mobile apps need work.

Pricing

Monday has four plans.

  • Basic
  • Standard
  • Pro
  • Enterprise

The pricing structure for each varies on how big your team is.

Customer Ratings

G2Crowd – 4.6/5 (400+ reviews)

Capterra – 4.5/5 (1600+ reviews)

Missing Features

  • No free plan.
  • Cannot toggle between views in the same project.
  • Cannot set up recurring tasks.
  • Does not support automatic time tracking.
  • No mind mapping capabilities.
  • Cannot assign comments.
  • Cannot monitor task dependencies.

9. Teamwork

Teamwork is a great online project management tool. Here’s a closer look at its features.

Intuitive Dashboard

Teamwork’s dashboard is unique as it gives you an option to only see your most recent tasks. While dealing with loads of projects, this feature can be useful to identify priority targets and deal with them first.

The dashboard’s interface can also be customized to include your company’s name and logo.

Email Integration

Teamwork lets you reply to comments and notifications via email. This makes responding super convenient and you can get things sorted out in seconds!

You can add multiple email accounts and signatures to further customize this process.

Invoicing Capabilities

Teamwork’s time tracker has an invoicing tab that can be a useful billing feature. It can create billable timesheets to generate invoices for your clients.

As the invoices are directly generated from your timesheets, which brings in transparency to your billing process for clients.

Teamwork Pros

  • Loads of customizability.
  • Lots of in-built features such invoicing for clients using native timesheets.
  • Good mobile applications.

Teamwork Cons

  • Cannot handle complex project management.
  • Not many features offered on the free plan.

Pricing

There are four Teamwork variants available.

  • Free – Up to five users working on a maximum of two projects.
  • Pro ($9/month per user) – Up to 50 users working on 300 projects a month + 100 GB file space.
  • Premium ($15/month per user) – Up to 100 users working on 600 projects a month + 250 GB file space.
  • Enterprise (price on request) – 100+ users working on unlimited projects a month + 500 GB file space.

Customer Ratings

G2Crowd – 4.3/5 (325+ reviews)

Capterra – 4.5/5 (500+ reviews)

Missing Features

  • Cannot add custom fields.
  • Does not support switching between multiple views in a project.
  • Cannot customize access rights.

10. Podio

Podio is a good project management tool with tons of app integrations. Here’s a closer look at it.

App Market

Podio’s claim to fame is its app market. You’ve got hundreds of web-based software add-ons that can add functionality to your app.

You have…

  • Expense tracking apps
  • Organization apps
  • Notes apps
  • Templates
  • And several more.

Simple Interface

Podio opts for a simple, user-friendly interface that’s easy to operate. Your dashboard shows you your current projects, activity stream and calendar. It’s everything you need – stored in one place.

This makes workflow management a breeze!

Podio’s interface can also support over 12 languages to make sure everyone’s comfortable using it!

Custom API

Podio is built on an open-source framework. Developers can use the Podio API to add as many custom integrations as they want!

This makes customizing Podio a piece of cake!

Podio Pros

  • User-friendly interface.
  • Loads of add-ons in the app store.
  • Can handle custom integrations.

Podio Cons

  • Lacks in-house functionality such as assigned comments and reports.
  • Cannot handle complex projects.

Pricing

There are four Podio versions available

  • Free – with basic project planning and access to the app store.
  • Basic ($9/month) – with project planning + an unlimited number of projects and users.
  • Plus ($14/month) – with advanced project planning + automated management of your workflow.
  • Premium ($24/month) – with visual reports and interactive dashboards.

Customer Ratings

G2Crowd -4.1/5 (240+ reviews)

Capterra – 4.5/5 (200+ reviews)

Missing Features

  • Cannot customize access rights.
  • No Gantt charts to manage your projects task dependencies.
  • Cannot switch between views in a project.
  • Cannot add custom statuses.
  • Cannot add multiple assignees.
  • Cannot create templates.

Conclusion

Finding the perfect project management software isn’t easy – especially when you’ve got tons of great options.

While all these tools are great, ClickUp is the most feature-rich project management and collaboration software in 2019. Even it’s free version has more functionality than the paid versions of most other tools.

Why not try the sign up for the free version and experience it for yourself!

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