10 Best Notion Wedding Plan Templates for Stress-Free Planning

A wedding is supposed to be one of the happiest times of your life. But without proper planning, it can turn into one of the most stressful times.

As the to-do list grows longer, all the excitement may just fizzle out. To deal with the chaos, it might help to use a wedding template.

Whether you’re planning a small, intimate ceremony or a multi-day destination celebration, Notion wedding templates can help. They bring all your event-related details into one organized space.

And if you want automated reminders, ClickUp has ready-to-use, fully customizable templates that take your planning to the next level. Let’s get you ready for the big day without last-minute hiccups.

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Free Wedding Plan Templates At A Glance

Here’s a quick summary of the wedding planning templates listed in the blog:

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What Makes a Good Notion Wedding Plan Template? 

A Notion Wedding Plan Template is a pre-built workspace in Notion designed to help couples organize every detail of their wedding in one place.

It typically includes structured pages and databases for planning tasks, budgeting, guest lists, vendors, timelines, seating charts, and inspiration.

Before choosing a Notion wedding planning template, it is important to know what separates a helpful system from a pretty-but-confusing page.

Here are the non-negotiable things to look for:👇

• Simple and calming layout: Choose a template that feels gentle on the eyes and easy to navigate so you always know where to focus next
• Guest list management and RSVP clarity: Look for fields like RSVP status, contact details, seating, and meal preferences, so you don’t scramble later to track these separately
• Vendor and payment tracking: Pick a template that keeps vendor details, booking info, payment timing, and follow-ups easy to access
• Budget transparency: Look for a wedding plan template that includes a simple budget table with planned vs. actual costs, so you stay financially grounded throughout the planning journey
• Space for ideas and inspiration: Prioritize having a space for décor ideas, outfits, floral inspiration, and notes
• Flexible and editable sections: Ensure the template you choose is easy to customize so it grows with your decisions rather than locking you into rigid blocks

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Free Notion Wedding Plan Templates 

Free Notion wedding plan templates give you an easy place to start and work well for a variety of planning styles. Let’s explore them one by one.

1. Wedding Planning Kit Template

The Wedding Planning Kit Template is a full-scale Notion workspace that brings every part of your wedding journey into one organised hub. Its best feature is the timeline structure. Instead of dumping tasks on you all at once, it breaks tasks down by timeline, like one year before, six months before, one month before, on the day, and after the wedding. 

Couples can create Pinterest-style moodboards where they can share ideas on décor, colours, themes, stationery, venue style, and the overall aesthetic. It also includes a neatly structured Guestlist database that keeps track of who’s invited and their RSVP status.

Why you’ll love this template: 

• Track wedding expenses with a budget tool that shows estimates, payments, pending amounts, and notes in real time
• Organize all suppliers in one table with contact info and event-day details for smooth coordination
• Guide your photographer with a clear shot list and inspiration board for family moments and creative ideas
• Simplify outfit planning with linked color palettes for each group involved in the wedding

2. Eco-Friendly Wedding Planner Template

Some weddings are planned with spreadsheets. Others are planned with heart and a little love for the planet, too. The Eco-Friendly Wedding Planner Template is built for couples who want their celebration to feel beautiful without leaving a heavy carbon footprint. 🌎

It guides you from the first idea to the final countdown with a sustainability-first event planning checklist. This checklist helps you explore greener venues, pick mindful vendors, send digital invites, and plan low-impact choices throughout the journey.

Why you’ll love this template: 

• Create a vision board with sustainable décor ideas, ethical outfit inspiration, natural venue concepts, and space for notes
• Manage your guest list with RSVPs and meal preferences to reduce food waste
• Use pre-written email scripts to negotiate sustainable options with vendors
• Leverage the budget section for your planned and actual costs, with gentle nudges toward sustainable options like using natural lighting or upcycled outfits that can be reused or reshared

💡 Pro Tip: Wedding planning comes with a thousand different things, and ClickUp Brain helps you stay on top of every single one. This context-aware AI scans your personal Workspace to identify the most urgent wedding tasks, from vendor follow-ups to invitation deadlines and payment reminders. 

It even suggests the right order to complete them and assigns realistic timelines based on how you typically work. With AI guiding your priorities, you spend less time figuring out what to do next and more time enjoying your special day.

Try ClickUp Brain for your wedding planning

3. Alternate Wedding Planner Template

If you’re the kind of couple who thinks, ‘Just tell me what needs to be done and when,’ this Alternate Wedding Planner Template is a good option. The main wedding to-do list sits upfront with tasks like engagement photos, bridesmaid proposals, venue research, and budget setup, all tagged with dates so you can track progress easily.

Right below that, the budget board shows you exactly where your money is headed. Each category card opens up your spending at a glance, whether it’s the venue, catering, décor, or photography.

When you need a spark of creativity, there’s an inspiration gallery packed with bridal looks, bouquets, cakes, centerpieces, and ceremony setups. Filter it by mood or theme, and you’ll always find a fresh idea waiting.

Why you’ll love this template: 

• Plan your honeymoon with destination ideas suited for different budgets and seasons
• Store guest details in a sortable table that tracks RSVPs, meal choices, seating, and thank-you notes
• Follow a month-by-month countdown that keeps you on schedule with key tasks from early planning to the final week

4. Micro Wedding Planner Template 

A small wedding doesn’t mean small planning. Even with fewer guests, there are still decisions, payments, inspo boards, and tiny details that need to be taken care of. The Micro Wedding Planner Template keeps things light and simple.

Instead of long 12-month timelines and bulky vendor pipelines, you get an essentials-only checklist tailored for intimate weddings. It helps you lock in your venue quickly, build a short guest list, make fast vendor choices, and sort out décor.

The whole setup stays intentionally minimal, giving you just the five core hubs you’ll actually use, including your finances, your vendors, your guests, your inspiration space, and a small resource area.

Why you’ll love this template: 

• Plan your small-event budget with simple inputs and instant cost visibility
• Treat guests thoughtfully with a micro-friendly list that tracks dietary needs and seating choices
• Manage essential vendors like the photographer, officiant, caterer, and florist from one clean overview

5. Virtual Wedding Planner Template

With the Virtual Wedding Planner Template, everything moves through a simple kanban-style flow you can drag and update as the big day gets closer. All the important people in your wedding, with their roles laid out clearly, are kept in one place.

It also has a vendor directory where you can list photographers, videographers, bakers, DJs, and officiants, along with their point-of-contact names and phone numbers. You get dedicated pages for planning bachelor and bachelorette trips, where you can keep track of guest needs, the stay you’re aiming for, and the Airbnb options you’re considering. 

Why you’ll love this template:

• Check a live wedding-weekend forecast with a day-by-day countdown to keep your planning energy high
• Sort guests by name and track RSVPs, group tags, table numbers, comments, and digital-invite details
• Use the Attending filter to instantly see confirmed guests for catering updates and final seating prep
• Organize all wedding expenses with a budget tracker that shows estimates, actuals, payments, balances, and notes

6. The Complete Wedding Planner Template

The Complete Wedding Planner Template is an end-to-end planning system that helps you organize every part of your big day. You can map out your guest count, budget, themes, and any cultural traditions or non-negotiables. It also keeps track of the people who’ll help bring your vision to life.

The calendar lays out all the important dates in a clear visual flow: dress fittings, vendor payments, ring pickups, trials, and every small ceremony milestone. A goals-and-reminders panel keeps the week on track by allowing you to set small targets and note anything time-sensitive.

Why you’ll love this template: 

• Log every wedding expense with amounts, dates, invoices, notes, payment status, and who covered the cost
• Track your progress by dragging tasks through a simple visual workflow that keeps planning stress-free
• Plan your wedding day with an hour-by-hour schedule that shows what’s happening when and who’s handling it

7. Simple Wedding Planner Template

In Notion’s Simple Wedding Planner Template, you get a dashboard that stays light and clean, a countdown to keep the excitement going, and a quick navigation panel for instant access. There is also a compact To-Do board where tasks glide from ‘To Do’ to ‘Done’.

All your planning tasks are organized in a table, complete with due dates, priorities, statuses, and links. A single master budget shows your total amount, how much you’ve spent, what’s left, and simple category cards that break things down.

Why you’ll love this template: 

• Organize guests by category so you can manage seating and communication with ease
• Record dietary needs early so allergies and cultural or vegan preferences never get missed
• Save helpful podcasts, articles, guides, and inspiration in one space without dealing with endless folders

8. Digital Wedding Planner Template

The Digital Wedding Planner Template is based on the system a real couple used to plan their 3-day destination wedding. Everything inside comes from real experience. The dashboard includes easy icons for your mood board, suppliers, budget, décor plans, RSVPs, and music.

A practical to-do list keeps you on track with tasks such as booking the venue, collecting guest emails, sending invitations, confirming fittings, and sharing stay details. As the big day approaches, the wedding-day timeline guides you hour by hour.

It covers photo sessions, guest seating, the ceremony, speeches, dinner, and every key moment. All of it is written in clear, simple, and actionable language—just how a digital planner should feel.

Why you’ll love this template:

• Hand your decorators a clear setup guide that outlines how you want the venue arranged and styled
• Give your MC a ready script with cues for welcomes, dinner moments, speeches, dances, and key announcements
• Track all vendors and expenses in a single budget system that supports multiple currencies and detailed notes
• Monitor design and printing costs for signage, stationery, table cards, and other branding items

9. All-In-One Wedding Planner Template

The All-In-One Wedding Planner Template includes a visual wedding timeline that outlines all major milestones. You have sections from venue booking and dress fittings to trials, invitations, and pre-wedding rituals.

It also lets you connect each milestone to tasks, so you always know what’s due next.  The flexible system lets you sort by priority, status, category, or date. You can even filter to see what’s due this week, on the wedding day, or for a specific person.

Budget tracking feels effortless with the wedding financials section, where estimated vs. actual costs update instantly and expenses are grouped by category with links to their respective vendors. 

Why you’ll love this template: 

• Manage every wedding outfit with fitting dates, cost details, and status stages to keep wardrobe planning smooth
• Plan your full wedding soundtrack and organize must-have photo moments across getting-ready, ceremony, family, and reception segments
• Organize your honeymoon by mapping destinations, bookings, activities, packing lists, budgets, and travel logistics in one clean layout

10. Wedding Planning System by Chloe Shih

The Wedding Planning System blends two of the most important things every couple needs to track: the budget and the guests. The budget breakdown appears as a live pie chart that updates automatically whenever you log a new expense. This way, you can see exactly where your money is going across major categories like venue, planners, décor, photography, and travel.

Alongside it, the RSVP status chart visualizes who has confirmed, who declined, and who still hasn’t responded, giving you a clear view of attendance without needing to chase people manually.

Why you’ll love this template: 

• Map your wedding visuals through a Figma workspace where you can design décor ideas, outfits, layouts, gifts, and backdrops
• Run your wedding day smoothly with a minute-by-minute playbook that keeps the whole team aligned
• Collect social-friendly content ideas and turn them into real videos using a content plan that handles shoots, owners, and copy
• Record every update call and meeting in a searchable notes table so decisions stay documented and easy to revisit

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Notion Limitations

While Notion is flexible, user feedback often highlights recurring gaps that become noticeable during complex planning.

Here are some of the tool’s limitations:

• Slow performance on large pages and databases, with many users reporting lag, and sluggish scrolling once workspaces become heavy
• Offline mode is still unreliable, and reviewers consistently mention that Notion remains hard to use without a stable internet connection
• Mobile app experience is weaker, with complaints about slow loading and limited editing comfort, along with navigation issues
• No built-in real-time chat or commenting threads like Slack/ClickUp, which users say makes collaboration feel slower than expected

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Alternative Notion Templates

For couples who need advanced features, some Notion alternatives like ClickUp offer stronger automation, reminders, task workflows, and a structure for a stress-free wedding journey.

ClickUp is the world’s first Converged AI Workspace. It is designed to bring all your apps, tasks, and planning tools into one place.

For wedding planning, that means your timelines, vendor lists, budgets, guest details, and inspiration boards can finally live under one roof instead of scattered across emails and spreadsheets.

Don’t just take our word for it! Here’s what a real user said about ClickUp:

Here are some beautifully structured ClickUp wedding plan templates you can use.

1. ClickUp Event Project Brief Template

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The ClickUp Event Project Brief Template gives you and your planner one clean space to map out the entire celebration before the real work begins. The overview page is simple and clear. You add the couple’s names, wedding date, venue links, budget, and main communication channel.

With embedded ClickUp Docs, get the space to define your vision and describe what a meaningful day looks like for you. Real-time collaboration lets everybody involved pitch in with their ideas and suggestions. Ideas can be converted into tasks instantly and assigned to the right person/team with due dates and priority labels.

Why you’ll love this template:

• Understand your guests by capturing headcount, key groups, VIPs, and cultural needs, so planning hospitality and seating feels easy
• Map your wedding team with simple role assignments so everyone knows their responsibilities without confusion
• Track major milestones like venue confirmation, vendor bookings, décor approval, and rehearsal prep to keep planning steady
• Build a clear multi-day itinerary that covers ceremonies, styling windows, photo moments, key speeches, and event transitions with assigned owners

2. ClickUp Large Event Planning Template

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The ClickUp Large Event Planning Template feels like the backstage command center of your wedding. You can plan the big pieces first, like your venue, your decor direction, your food choices, your outfits, and then move into the finer details at your own pace.

Every cost sits in one place, with invoices and payments logged neatly, giving you a clear picture of what you’ve spent and what’s coming up next. Guests and vendors are just as easy to manage. You can track who’s coming, who they’re coming with, any seating needs, and even quick notes for hospitality.

All your vendors stay organized in one hub with their contact details and agreements, making coordination smoother for the entire family.

Why you’ll love this template: 

• Gather RSVPs and vendor details through shareable forms that auto-convert submissions into tasks
• View your entire wedding on a visual ClickUp’s Gantt Chat view that shows key dependencies and arrival schedules
• Organize tasks in List or Board views grouped by priority or wedding phase for an intuitive workspace
• Customize your planner with Custom Fields for expenses, guest types, payment updates, vendor needs, and attached bills

3. ClickUp Event Budget Template

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If you want to take the stress out of your wedding money management, the ClickUp Event Budget Template gives you the space to track every major function, compare options, and keep your spending under control. You can set your planned budget next to the actual spend to keep your planning grounded and transparent.

You also get multiple ways to watch everything unfold. A simple list view lets you skim through all events and expenses like a clean spreadsheet. A board view helps you group things by priority or event type, so the workload becomes clear at a glance. And a calendar layout maps out all your payments, bookings, and follow-ups across the month.

Why you’ll love this template: 

• Track every wedding expense as an individual task with priorities, due dates, vendor info, invoices, and budget limits
• Use Money fields to monitor amounts without doing manual calculations
• Categorize events and vendor types with simple dropdowns that keep your lists structured
• Map venues and link related tasks using location and relationship fields for a smoother planning flow

4. ClickUp Event Management Template

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The ClickUp Event Management Template breaks down your planning into phases—venue selection, vendor booking, design finalization, day-of coordination—with tasks, subtasks, and dependencies that show what needs to happen and in what order.

You can assign responsibilities to your partner, wedding planner, or family members helping out, so everyone knows their role without constant check-ins. The template includes Custom Fields for tracking vendor contact info, payment schedules, and decision deadlines.

You can attach contracts directly to vendor tasks, link mood boards to design decisions, and set automated reminders for deposits or follow-ups.

Why you’ll love this template: 

• See every task, owner, timeline, progress, and budget detail in one scrollable list that feels like a backstage control room
• Organize multi-day celebrations with separate event lists that track progress and spending while staying linked to the main plan
• Drag tasks on a unified timeline to spot overlaps, and keep each ceremony running smoothly

5. ClickUp Event Planning Document Template

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Weddings come with a thousand tiny details and twice as many opinions. With the ClickUp Event Planning Document Template, you can save directions, parking notes, and any small but important instructions for guests, vendors, or the planning team.

The timeline layout keeps the whole day crystal clear. You can create a minute-by-minute or hour-by-hour plan for each event. The setup space makes décor and arrangements feel manageable by giving you dedicated sections for registration, cocktail hour, and reception setup.

You also get structured checklists for things like vendor check-ins, table placements, dessert counters, stage prep, and the small details that usually get overlooked.

Why you’ll love this template: 

• Track your guest invitations in a simple table with RSVPs, names, and addresses
• Create a mini vendor directory with details for venues, caterers, decorators, photographers, makeup teams, and transport
• Record guest dietary needs to coordinate meals and special requests smoothly

💡 Pro Tip: Wedding planning feels magical until every date, deadline, and vendor promise starts living rent-free in your head.

ClickUp Calendar brings all those commitments together and lets you:

• Drag and drop tasks as plans evolve without losing track
• See your entire wedding journey in one timeline
• Sync all dates with Google or Outlook, so you never miss a moment
• Highlight tasks by vendor or family member, or mark them by priority 
• Switch between daily, weekly, and monthly views to stay organized

6. ClickUp Event Marketing Plan Template

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Ever felt like your wedding details are everywhere except where you need them? The ClickUp Event Marketing Plan Template pulls timelines, vendors, guests, and setups into one workspace. You can customize everything with dropdown menus, giving your wedding plan its own personality.

You can also add budgets for each function, save décor ideas, attach inspiration photos, jot vendor reminders, and watch your progress move forward in real time. 

Color-coded blocks highlight key tasks and help you get instant clarity. The example board shows exactly how your wedding plan will look. With ClickUp Tasks, broader tasks like ‘Reception Décor’ can be broken down into smaller pieces, such as lighting, florals, and table styling, with each part assigned to the right person. 

Why you’ll love this template: 

• See all deadlines on a monthly or weekly calendar so trials, tastings, payments, fittings, and RSVPs stay on track
• Calculate budgets automatically with formulas that show total spend and vendor costs without manual math
• Shape the template into your own planning style using customizable budgets, progress bars, ratings, and notes

7. ClickUp Event Promotion Template

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The ClickUp Event Promotion Template helps you map out your wedding promotions. You can outline the flow—from choosing channels like Instagram, WhatsApp groups, or printed invites, to organizing stages such as save-the-date, main invite, and reminders.

It also lets you set budgets for each activity. You can add reference notes that your decorator or photographer might need. A set of Custom Fields keeps the structure tight. You can note where each post goes, what function it’s connected to, who’s handling it, and what’s required before it goes live.

Why you’ll love this template: 

• Manage every wedding promotion by updating its status, adding due dates, assigning owners, attaching invite designs, and tracking vendor coordination
• Send personalized wedding messages that boost excitement and reach the right guests at the right time
• Use ready-made checklists to automatically repeat reminders for events and wedding-day updates without recreating tasks every time

8. ClickUp Event Project Plan Template

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Next up is the ClickUp Event Project Plan Template. From the first outfit trial to the final reception detail, every task and deadline is mapped visually, making this template feel less like a to-do list and more like a full wedding storyboard.

The template combines list views to see every task in one place and tick things off easily. It also has Kanban stages to track each event’s progress from planning to done. The template includes dynamic Gantt charts and a beautifully plotted calendar in one planning ecosystem.

Why you’ll love this template: 

• Visualize your entire wedding workflow in a stage-by-stage pipeline where tasks move from planning to preparation to completion
• View all upcoming wedding activities in one timeline-style table with due dates, priorities, teams, and event types
• Plan your full wedding month on a calendar that shows ceremonies, vendor tasks, family arrivals, and key deadlines at a glance

9. ClickUp Simple Event Plan Template

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Every wedding has its magic, but behind that magic sits a mountain of planning. The ClickUp Simple Event Plan Template offers pre-built lists for activities, facilities, pre-event tasks, and billing, so you get an instant structure that keeps stress at bay.  

The template adapts beautifully to any wedding style, be it intimate, traditional, luxurious, or spread across multiple days. You can switch between List, Board, and Calendar views to match your planning style. The best part is how everything stays connected in one workflow, giving you the full picture.

Why you’ll love this template: 

• Use Custom Fields to organise guests, priorities, locations, deadlines, and vendor details
• Store contracts, reference photos, menus, and inspiration inside ClickUp Docs for quick access
• Organize all wedding tasks in a clear hierarchy for pre-event prep, and day-of coordination
• Calculate totals, averages, and ranges automatically to keep your wedding budget accurate

10. ClickUp Advanced Event Plan Template

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Are you planning a wedding where every detail feels like its own mini-event? The ClickUp Advanced Event Plan Template is built for weddings that have several moving parts, like multiple functions, different venues, countless vendors, shifting budgets, and evolving guest lists. 

What makes the template powerful is how naturally it adapts to the way you plan. You can switch between List, Board, Calendar, or Gantt views to visualize wedding prep the way you prefer. Need to stay on top of venue bookings, outfit fittings, vendor negotiations, and family task assignments? Everything is nested into structured sections that mirror real wedding workflows.

Why you’ll love this template: 

• Manage every wedding task with 29 custom statuses covering everything from décor prep to vendor confirmations
• Automate essentials like payment reminders and vendor check-ins, or send quick RSVP follow-ups
• Track budgets and invoices with Custom Fields that give you clear visibility into every vendor payment

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Ace Your Wedding Planning with ClickUp

Planning a wedding is a big journey by itself, but you don’t have to navigate it alone.

With ClickUp, every detail—from your first guest list draft to the final timeline—has a home that feels calm, organized, and genuinely helpful.

Let your planning space support you, not stress you, so you can focus on what matters most: celebrating a day filled with love, joy, and the people who mean the world to you.

Sign up for ClickUp today and make your planning stress-free and organized with a clear structure. 

Everything you need to stay organized and get work done.

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