10 Best monday.com Scheduling Templates for Teams

When it comes to business success, timing is everything. But how do you ensure your team isn’t caught scrambling to meet deadlines? 

Research has found that up to 80% of IT projects either fail to achieve their goals, experience delays, or significantly exceed their budget. Without a clear schedule, even the most well-planned projects can fall apart faster than you can say “meeting at 3 PM.”

That’s where monday.com scheduling templates swoop in, like your personal productivity superhero. These templates make it easier than ever to schedule tasks, track task progress, and set clear deadlines. 

In this article, we will cover 10 free Monday.com scheduling templates. As a bonus, we will later explore helpful alternatives from ClickUp that pack more value!

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What Makes a Good Scheduling Template?

A good scheduling template is a tool that keeps your team organized, your tasks on track, and your project running smoothly. It should be easy to edit, customizable to fit your needs, and flexible enough to adapt as deadlines shift or tasks change.

Look for templates that offer:

• ✅ A clear, organized structure for easy task management
• ✅ Editable fields for task assignments, deadlines, and specific tasks
• ✅ Color-coded sections to prioritize important tasks
• ✅ Time blocks for managing working hours and work shifts
• ✅ Integration with calendar views for real-time updates

With these key features, a monday.com scheduling template becomes a true asset to your team, helping you stay on top of task progress and monitor progress effortlessly.

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Scheduling Templates at a Glance 

Here’s a summary table for all the Monday.com and ClickUp templates:

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10 Monday.com Scheduling Templates 

Having the right scheduling processes and tools can be the difference between meeting deadlines and watching tasks pile up. One of the simplest ways to stay on track is by using scheduling templates (even better if they’re free and a breeze to use!).

Here are 10 free templates from monday.com to help you manage your workflow, stay productive, and make the most of your time!

1. Weekly Work Schedule Template

It’s Monday, 9:02 a.m., and the standup is already off track: two people swapped shifts, one forgot a client handoff, and the coverage board looks like abstract art. 

To tackle this, the Weekly Work Schedule Template by Monday.com is designed to bring clarity and efficiency to one of the most overlooked aspects of business operations i.e,  employees’ work schedules. 

Managers and teammates can access the schedule in real-time, ensuring that everyone is on the same page about work shifts, task assignments, and working hours.

🌻 Why you’ll like this template:

• Create detailed weekly schedules with actionable items, tasks, and priorities
• Assign team members to specific tasks and monitor working hours at every stage
• Seamlessly import and export to Excel for easy updates

2. Construction Schedule Template

Think of this template like a production set for a heist film—every scene has a location, crew, props, and a precise timestamp. If one element slips, the whole sequence needs a rewrite.

This Construction Schedule Template by Monday.com provides a dynamic timeline to track progress, monitor dependencies, and ensure that milestones are met on time. This can help you manage your construction project by dividing it into multiple chunks that make budget allocation and task management much easier.

🌻 Why you’ll like this template:

• Break down your construction project into manageable phases, assign tasks, and track budget in real time
• Map out milestones and set dependencies to ensure tasks are completed in order
• Share boards and access dashboard views with clients and teams for real-time updates

3. Remote Work Schedule Template

Managing a distributed remote team can be challenging, especially when it comes to ensuring everyone stays aligned and productive. 

Remote Work Schedule Template by Monday.com helps you build a clear and structured remote work schedule for your distributed team, ensuring everyone knows when to check in, what their tasks are, and how to collaborate effectively from any location.

🌻 Why you’ll like this template:

• Set work hours for team members in different time zones
• Prioritize tasks and create action items for better task management
• Real-time updates allow for seamless team collaboration, even across the globe

💡 Pro Tip: Project scheduling can be complex, as it involves balancing deadlines, dependencies, resources, and updates across multiple platforms. ClickUp Brain MAX acts as your AI-powered scheduling assistant. Here’s how:

• Unified search: Instantly search ClickUp, Google Drive, GitHub, OneDrive, SharePoint, and ALL your connected apps + the web to locate files, documents, and attachments
• Create and schedule tasks by voice: Just say “Schedule design review for next Tuesday and assign to Sarah,” and Talk to Text feature sets up the task, deadline, and assignee instantly
• Build and organize complex project workflows: Tell Brain MAX about your project, and it automatically generates, links, and schedules all dependent tasks from start to finish
• Replace multiple disconnected AI tools and leverage premkum external AI models like ChatGPT, Claude, and Gemini with one enterprise-ready solution that understands your work context 

Try ClickUp Brain MAX—the AI Super App that truly understands you, because it knows your work. Ditch the AI Sprawl, use your voice to get work done, create documents, assign tasks to team members, and more.

4. Project Management Timeline Template

Most timelines start as a clean arc and end as a tangle. The secret isn’t more meetings—it’s a living plan that updates itself and tells you what changed, when, and why.

Stay on top of project deadlines and task progress with this Project Management Timeline Template by Monday.com. It allows you to assign tasks, manage dependencies, and track your team’s workflow from start to finish, all while giving you the flexibility to choose different views to manage your project.

🌻 Why you’ll like this template:

• Visualize your project’s timeline using different views, like Gantt charts or Kanban boards
• Track task dependencies and prioritize projects effectively
• Easily manage files, resources, and budgets associated with tasks

5. Content Calendar Template 

Marketing teams and content creators know how tough it can be to keep up with content deadlines and juggle multiple tasks at once. 

The Content Calendar Template by Monday.com ensures that content deadlines are met and everyone stays on track. This template allows you to fully organize everything from blog posts to social media campaigns, task assignments, and content workflow. 

🌻 Why you’ll like this template:

• Track content from inception to publication with clear due dates and task progress
• Use color coding to organize content by type or campaign
• Set up automated reminders to ensure deadlines are never missed

6. Work Calendar Template

Picture this: it’s midweek, and three deadlines collide—your client call, a factory delivery, and that freelance invoice you promised to send “yesterday.” Without a shared system, schedules become guesswork. 

The Work Calendar Template gives every team member clarity on what’s due, when, and who’s accountable. It offers a centralized calendar view where you can assign due dates, set timelines, and sync with tools like Google Calendar. With drag-and-drop columns, you can customize workflows, track statuses, and keep projects aligned.

Built-in automations eliminate repetitive follow-ups, while integrations ensure tasks, files, and meetings live in one place for easy access.

🌻 Why you’ll like this template:

• Plan weekly, monthly, and quarterly tasks with clear deadlines
• Visualize workloads using multiple views like Calendar, Gantt, or Timeline
• Automate reminders and updates to keep projects on schedule
• Sync with tools like Google Calendar and Zoom for centralized planning

7. Design Weekly Tasks Template

Designers joke that feedback always comes in threes: “Make it bigger, make it pop, and can we try another version?” Without a system, those iterations pile up fast. This template helps creative teams keep revisions flowing without losing sight of deadlines.

The Design Weekly Tasks Template by Monday.com helps design teams keep their tasks organized, track design iterations, and ensure all deadlines are met in style. 

You can use visual views like timelines or charts to see when drafts are due and whether projects are slipping. All design files—from mockups to final exports—can be kept in a single workspace, cutting down on endless “latest_version_FINAL_v3” email chains.

🌻 Why you’ll like this template:

• Filter tasks by team members to avoid under- or overburdening your designers
• Use Gantt views to manage deadlines and progress charts to monitor tasks
• Keep all design assets organized in one place for easy access

8. Winning Workflows with Automations Template

Every office has that one bottleneck: requests pile up in inboxes, approvals vanish in threads, and nobody knows who’s handling what. The Winning Workflows with Automations Template flips that chaos into order by turning requests into a streamlined, automated process.

This template lets you collect, manage, and track internal requests from one central board. Forms capture all necessary details upfront, while automations assign requests, send reminders, and trigger updates without manual effort. 

With multiple views like Table, Calendar, and Chart, you can analyze where requests come from, spot bottlenecks, and adjust workflows accordingly. 

🌻 Why you’ll like this template:

• Collect structured requests instantly with forms and track them in one hub
• Funnel approvals and assignments automatically to the right people
• Analyze request trends by department or type with visual charts
• Keep progress transparent with automated updates and notifications
• Integrations with Gmail, Dropbox, and SurveyMonkey keep related files and communications in sync,

9. Contextualizing Sprints Template

Sprints are supposed to create rhythm, but without the right context, they feel like running in circles. 

The Contextualizing Sprints Template by Monday.com helps you organize your product roadmap, track progress, and ensure your team stays aligned. It also ensures product teams see the bigger picture—how each sprint links to the roadmap and supports long-term goals.

Here you can map out milestones on a visual timeline, making it easier to align day-to-day tasks with strategic targets. Dependencies can be plotted to ensure one sprint builds cleanly into the next

🌻 Why you’ll like this template:

• Visualize your product roadmap with Gantt charts for clarity and alignment
• Track sprints, task dependencies, and team progress across departments
• Use real-time dashboards to monitor performance and make data-driven decisions

10. Single Project Template

How many times do project managers say this aloud: “Half my job is chasing updates, the other half is realizing I should’ve asked yesterday”? A single project board takes the chasing out of the equation—everything lives in one timeline.

The Single Project Template by Monday.com is perfect for managing individual projects from start to finish. With automated due date reminders, you won’t lose track of critical tasks, and the multiple view options mean stakeholders can see the same plan as a Kanban board, a calendar, or a Gantt chart.

🌻 Why you’ll like this template:

• Set project milestones and track task progress with multiple customizable views
• Categorize tasks by priority and status for real-time visibility
• Automate reminders and due dates for specific tasks and ensure no project detail is missed

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Monday.com Limitations

While Monday.com offers a wealth of customizable scheduling templates and task management features, there are a few limitations that businesses should keep in mind, especially when working with larger, more complex projects or teams.

• While it tracks task progress, it lacks advanced reporting tools, requiring external tools for detailed insights
• As you scale, maintaining work schedules or project boards becomes increasingly complex, requiring more manual effort to ensure consistency
• New users may find it challenging to navigate Monday.com’s vast features, particularly when setting up task allocations and deadlines
• The free plan has limited automation features, which might hinder time-saving opportunities for small teams
• Unlike competitors, monday.com lacks dedicated AI-driven features for predictive scheduling and intelligent task prioritization
• Exporting work schedules or complex boards for detailed reporting can be cumbersome and may require additional tools

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Alternative Monday.com Templates

The problem with using Monday.com templates is not just setup friction. It’s the bigger issue of Work Sprawl. Tasks live in one place, feedback in another, and campaign ideas in yet another tool. 😖

Before long, you’re bouncing between spreadsheets, chat threads, and half-finished docs trying to answer simple questions like “What’s the latest update?” That is context sprawl in action. 

ClickUp takes a better approach. Instead of scattering your marketing plan across disconnected tools, ClickUp’s templates sit inside a Converged AI Workspace where tasks, docs, whiteboards, and automations all connect.

You can start with a ready-made template, adapt it to your exact process, and know that your work context stays in one place. 

Here are some ClickUp templates that can serve as good Monday alternatives:

1. ClickUp 24-Hour Schedule Template

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Ever notice how a day can feel both endless and way too short at the same time? That’s the paradox of productivity. The ClickUp 24-Hour Schedule Template helps you take control of every block of time so the day doesn’t control you.

This template gives you a time-blocked daily calendar where you can log everything from work deadlines to personal routines. Custom statuses let you track tasks as “to do,” “in progress,” or “complete,” while fields for notes and priorities add context. 

With calendar and board views, you can switch between a detailed schedule or a big-picture snapshot, making it easier to see where your energy is going—and where adjustments are needed.

🌻 Why you’ll like this template:

• Break your day into focused time blocks for tasks and routines
• Track progress with custom statuses and mark achievements in real time
• Add personal notes or task categories to keep a balance across work and life
• Visualize daily workload with Calendar, List, and Board views

2. ClickUp Development Schedule Template

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Product launches rarely go as smoothly as the pitch decks promise. One feature takes longer than expected, another dependency gets stuck, and suddenly deadlines slip. That’s why development teams thrive when they have a clear, visual schedule that keeps projects aligned from kickoff to release. 

The ClickUp Development Schedule Template gives teams a structured workflow for product creation and updates. With Custom Fields to log stage, duration, and remarks, plus multiple views like Gantt and Timeline, it ensures every activity has a place. 

🌻 Why you’ll like this template:

• Break down large development goals into smaller, trackable tasks
• Plan time and resources with Custom Fields for estimates and actuals
• Map timelines and milestones with Gantt and Timeline views
• Keep stakeholders updated with real-time progress and status updates
• Docs integration makes it easy to link project goals and technical references

3. ClickUp Scheduling Matrix Template

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We all know the feeling of finishing the day and wondering what you’ve accomplished. A scheduling matrix helps cut that waste by showing you where urgency and importance intersect—so you spend time where it matters most.

The ClickUp Scheduling Matrix Template organizes tasks into quadrants—urgent vs. non-urgent and important vs. less important. That makes it easier to prioritize at a glance and decide what can be scheduled, delegated, or dropped entirely.

🌻 Why you’ll like this template:

• Visualize and prioritize tasks based on urgency
• Identify dependencies and optimize resource allocation
• Track progress and ensure team alignment with clear task ownership

4. ClickUp Schedule Blocking Template

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Cal Newport’s book Deep Work popularized the idea of time blocking—carving out protected time for high-focus tasks. This template makes that philosophy practical, turning a calendar into a tool for focus instead of distraction.

The ClickUp Schedule Blocking Template helps you allocate specific time blocks for different activities, ensuring you stay focused on high-priority tasks without getting sidetracked. Color coding keeps categories like meetings, creative work, or admin tasks distinct. The result: a balanced calendar that protects space for deep work without ignoring day-to-day demands.

🌻 Why you’ll like this template:

• Block time for important tasks and keep distractions at bay
• Visualize your day in a simple, intuitive layout
• Prevent over-scheduling and make room for breaks

5. ClickUp Project Management Schedule Template

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Deadlines don’t slip all at once—they erode in tiny increments until suddenly a milestone is weeks behind. A project schedule board helps you spot the erosion early and steer the team back on track.

The ClickUp Project Management Schedule Template structures projects into phases and milestones, so each step has clear visibility. Gantt and Timeline views show dependencies, making it easier to shift resources when bottlenecks appear.

🌻 Why you’ll like this template:

• Set deadlines and track task progress with custom views like Gantt and Timeline
• Organize tasks by project phase to ensure clarity and efficiency
• Receive automatic notifications when deadlines approach

6. ClickUp Block Scheduling Template

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Some days might feel like a never-ending cycle of bouncing between tasks, leaving you with little time to focus on what truly matters. The ClickUp Block Scheduling Template lets you split the day into focused time blocks, each tied to specific tasks or priorities. 

Assign durations to blocks to better estimate workload, and visualize them with Timeline or Gantt views for clarity. By allocating time upfront, you minimize context switching and create breathing room for both work and breaks.

🌻 Why you’ll like this template:

• Organize your day into time blocks for different tasks and priorities
• Assign estimated time for each task and monitor workload
• Visualize your schedule using Gantt charts or task timelines

7. ClickUp Weekly Checklist Template

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Think of this template as your digital version of the old-school planner—except smarter, cleaner, and way less likely to get lost in your bag. The ClickUp Weekly Checklist Template helps you prioritize tasks, set deadlines, and stay on top of your goals. 

You can group tasks by priority level and tick them off as you progress through the week. Built-in reminders make sure nothing slips, while status updates reveal what’s done versus what still needs attention. 

🌻 Why you’ll like this template:

• Organize tasks into priority levels and mark them off as you go
• Set reminders to ensure the timely completion of each task
• Check progress and measure your productivity week by week

8. ClickUp Daily To-Do List Template

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We’ve all had that sinking feeling of ending the day with a to-do list that’s longer than when it started. With the ClickUp Daily To-Do List Template, you get a structured daily tracker that flips the script, turning scattered tasks into a clear plan you can actually finish.

Deadlines can be assigned for each item, while progress tracking gives instant visibility into workload. Reminders help keep momentum, ensuring you end the day with fewer unfinished items and more small wins.

🌻 Why you’ll like this template:

• Prioritize daily tasks with custom statuses like “To Do,” “In Progress,” and “Complete”
• Set deadlines for each task and keep track of progress throughout the day
• Use reminders to stay on top of your daily schedule

9. ClickUp Work Shift Schedule Template

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Think of your workplace without a shift plan—it’s like running a restaurant without a menu. Chaos guaranteed. The ClickUp Work Shift Schedule Template keeps things simple, so you don’t drown in spreadsheets or missed handoffs.

This template gives you a clear visual schedule where shifts, roles, and absences are all tracked in one place. Managers can drag and drop changes, assign shifts quickly, and share real-time updates with their teams.

Custom Fields capture reasons for absence or callouts, while color-coded views make day and night shifts easy to spot at a glance.

🌻 Why you’ll like this template:

• Organize shifts by role, time, and assigned team member in one list
• Track absences and callouts with dedicated fields for transparency
• Edit schedules instantly with drag-and-drop updates
• Share real-time views to keep staff aligned across locations

10. ClickUp Personal Schedule Availability Template

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Managing your week shouldn’t feel like playing Tetris on hard mode. A personal availability tracker turns that puzzle into a clean grid, showing exactly where your time is free and where it’s already spoken for.

The ClickUp Personal Schedule Availability Template helps you plot commitments against a weekly calendar for a structured overview. Conflicts are easy to spot, and drag-and-drop editing makes rescheduling painless. By combining personal and professional obligations in one view, it ensures nothing slips between the cracks—whether that’s a client call or a family dinner.

🌻 Why you’ll like this template:

• Track appointments and commitments in a clear, structured way
• Visualize availability and avoid scheduling conflicts
• Adjust your schedule as needed with simple drag-and-drop functionality

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Choose ClickUp Templates to Optimize Your Scheduling 

Effective scheduling is the cornerstone of productivity and saving time.

While Monday.com scheduling templates provide flexibility to manage your weekly schedules, ClickUp understands this ethos and takes this one step forward with a complete suite of collaborative tools that help you achieve your personal and professional goals.

With customizable weekly schedule templates, work calendar templates, real-time updates, and easy task management, it helps you navigate the dynamic demands of modern work environments.

Ready to take control of your time and get more done through easy-to-use, customizable templates? Sign up with ClickUp and ace your productivity goals!

Everything you need to stay organized and get work done.

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