Managing a fleet is hard!
Keeping track of vehicles, maintenance, and drivers is far from easy. Without the right system, you might miss repairs, lose fuel efficiency, or struggle with late deliveries. Paper logs and spreadsheets only make things messy and near-impossible to track
Think about how much easier things would be if you got alerts before a truck needed oil, knew the fastest routes automatically, or could prove your drivers were following safety rules. That’s what fleet management software does. It helps you see where every vehicle is, when it needs servicing, and how drivers are performing—all in one place.
In this guide, we break down the top fleet management software to help you find the best fit for your business.
10 Best Fleet Management Software to Optimize Operations
- What Should You Look for in Fleet Management Software?
- The 10 Best Fleet Management Software
- How we review software at ClickUp
- 1. ClickUp (Best for building a centralized fleet management hub)
- 2. Fleetio (Best for preventive maintenance)
- 3. Samsara (Best for AI-driven real-time safety and compliance)
- 4. Geotab (Best for mixed-fleet telematics and green fleet transitions)
- 5. Fleet Complete (Best for tracking vehicles and heavy equipment)
- 6. Fleetmatics by Verizon Connect (Best for mobile workforce optimization)
- 7. Teletrac Navman (Best for fuel efficiency and multi-energy fleet insights)
- 8. FleetGO (Best for European compliance and temperature-sensitive cargo)
- 9. Wheels, Inc. (Best for full-service fleet leasing and EV transition support)
- 10. Lytx (Best for AI-powered driver coaching and collision prevention)
Summarize this article for me please⏰ 60-Second Summary
Here’s an overview of the top 10 fleet management software:
- ClickUp: Best for building a centralized fleet management hub
- Fleetio: Best for preventive maintenance
- Samsara: Best for AI-driven real-time safety and compliance
- Geotab: Best for mixed-fleet telematics and green fleet transitions
- Fleet Complete: Best for tracking vehicles and heavy equipment
- Fleetmatics by Verizon Connect: Best for mobile workforce optimization
- Teletrac Navman: Best for fuel efficiency and multi-energy fleet insights
- FleetGO: Best for European compliance and temperature-sensitive cargo
- Wheels, Inc.: Best for full-service fleet leasing and EV transition support
- Lytx: Best for AI-powered driver coaching and collision prevention
Summarize this article for me pleaseWhat Should You Look for in Fleet Management Software?
Good fleet management software helps you collaborate with your team seamlessly, save time, cut costs, and keep your drivers safe. But with so many options, how do you pick the best one? Focus on these key features:
- Proactive maintenance scheduling and tracking: Look for software that automatically schedules service based on actual mileage, engine hours, or time intervals. A complete digital record of all maintenance work, including receipts and repair notes, helps you spot recurring issues and extend vehicle lifespans
- Customizable reporting and business insights: The right software helps view key metrics like fuel receipts, vehicle utilization, and maintenance costs at a glance. Look for systems that let you create custom reports and export data for deeper financial analysis
- Real-time GPS tracking with smart notifications: The best systems provide accurate, up-to-the-second location data for all vehicles with customizable geofencing capabilities.
- Comprehensive driver safety monitoring: Modern solutions use AI and video technology for collision warnings, harsh braking alerts, and driver scorecards to help improve safety across your fleet
- Automated compliance tools: A good fleet management software will automate alerts for expiring licenses or registrations and help eliminate paperwork
🧠 Fun Fact: Decarbonization is becoming a top priority, with over half of U.S. fleet operators aiming for fully carbon-free fleets by 2027 and 90% committed to transitioning in the future.
Summarize this article for me pleaseThe 10 Best Fleet Management Software
The right fleet management software makes it easier to track vehicles, optimize routes, monitor driver behavior, and more.
Here are the 10 best fleet management software to drive efficiency and manage costs across your transportation operations.
How we review software at ClickUp
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
1. ClickUp (Best for building a centralized fleet management hub)
Managing a fleet requires juggling schedules, tracking vehicle maintenance, and staying on top of a hundred moving parts. ClickUp, the everything app for work, brings everything under one roof, making fleet management smoother and more organized.
Manage fleet operations with ClickUp Tasks
With ClickUp Tasks, you can create, assign, and monitor tasks, such as vehicle maintenance, fuel management, and tracking driver performance. Create Custom Fields for each task assigned to drivers to easily record key details, such as ‘License number,’ ‘Vehicle assigned,’ and ‘Monthly driving hours.’
Operation managers can also use Custom Statuses for different tasks for better monitoring. For example, if you are tracking vehicle maintenance, use statuses like ‘Scheduled’ for maintenance planned but not started and ‘Delayed’ if some parts are not available.
Monitor project durations
ClickUp’s Time Tracking feature helps team members log hours spent on vehicle maintenance activities, route optimization, and administrative work. You can use it to track driver work hours. Drivers can start/stop the timer when they begin and end their shift (via mobile or desktop). It’s also easy to monitor how long each vehicle is in operation to plan maintenance based on usage.
This data helps identify inefficiencies, optimize resources, and cut unnecessary costs. When you know exactly where time is going, improving productivity becomes a whole lot easier.
Analyze fleet data and get improvement strategies with ClickUp Brain
You can even use ClickUp Brain, ClickUp’s powerful AI assistant, to analyze vehicle and driver data and get strategies on how to streamline overall fleet management. This ensures continuous improvement in vehicle maintenance, driver schedules, and compliance—all in one place.
ClickUp’s Fleet Management Template: Everything you need in one place
ClickUp’s Fleet Management Template provides a structured framework for fleet management. You can use it to organize vehicle data, track maintenance, and get visibility into vehicle usage.
Use it to:
- Set reminders for regular servicing so vehicles stay in top shape
- Easily delegate work to drivers and mechanics
- Keep an eye on fuel costs, repairs, and other expenses
- Track mileage, efficiency, and overall health of your fleet
With everything in one fleet management template, managing your fleet becomes less of a headache and more of a breeze.
ClickUp features
- Instantly analyze maintenance schedules, fuel expenses, and driver performance with ClickUp Brain and predict potential vehicle issues before they become costly repairs
- Keep all fleet-related documents—vehicle registration, insurance, and maintenance logs—in one place with ClickUp Docs. Easily update, organize, and share critical information with your team
- Need to update drivers or mechanics on the fly? ClickUp Chat keeps your team connected in real-time
- Sketch out route plans, map out delivery schedules, and brainstorm logistics with interactive ClickUp Whiteboards.
- Monitor vehicle performance, expenses, and task progress using customizable ClickUp Dashboards
Learn how to build a ClickUp Dashboard tailored to your fleet operations here👇🏽
ClickUp limitations
- The extensive range of features that ClickUp offers may feel overwhelming for some users
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free +
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited +
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business +
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews
- G2: 4.7/5 (10,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What are real-life users saying about ClickUp?
📮 ClickUp Insight: Low-performing teams are 4 times more likely to juggle 15+ tools, while high-performing teams maintain efficiency by limiting their toolkit to 9 or fewer platforms. But how about using one platform?
As the everything app for work, ClickUp brings your tasks, projects, docs, wikis, chat, and calls under a single platform, complete with AI-powered workflows. Ready to work smarter? ClickUp works for every team, makes work visible, and allows you to focus on what matters while AI handles the rest.
2. Fleetio (Best for preventive maintenance)
Fleetio is a modern fleet management software that efficiently tracks, maintains, and optimizes vehicles and equipment. Its preventive maintenance scheduling lets you set service thresholds based on different factors, such as distance covered or engine hours.
Fleetio sends you mobile reminders to automate maintenance, reducing the risk of unexpected breakdowns and extending the fleet’s overall lifespan. You can also track each vehicle’s service costs and plan regular maintenance accordingly.
The best part? With integrations for GPS vehicle tracking, fuel cards, and telematics, Fleetio eliminates manual data entry and keeps all critical information in one place.
Fleetio features
- Monitor fuel usage trends, spot inefficiencies, and keep tabs on tire conditions and locations
- Use dashboards and reports to see fleet performance, expenses, and location history at a glance
- Conduct vehicle and driver inspection, attach photos, and add comments with the inspection software
Fleetio limitations
- Lacks the capability to instantly update fuel inventory when a fuel ticket is added from an on-site system, which can create discrepancies in tracking
- Integrating mileage readings with fuel cards, particularly with WEX cards, poses challenges for accurate tracking and reporting
- Does not provide a built-in way to track vehicle depreciation, which is crucial for financial planning and auditing, especially for nonprofits
Fleetio pricing
- Essential: $5 per vehicle per month
- Professional: $7 per vehicle per month, billed annually
- Premium: $10 per vehicle per month, billed annually
Fleetio ratings and reviews
- G2: 4.6/5 (120+ reviews)
- Capterra: 4.8/5 (190+ reviews)
What are real-life users saying about Fleetio?
💡 Pro Tip: Embed safety standards into your fleet’s daily operations. Regularly update your fleet management software with OSHA, DOT, FMCSA, and NHTSA regulations to automate compliance tracking. Set up alerts for vehicle inspections, Hours of Service (HOS) limits, and hazardous material protocols.
3. Samsara (Best for AI-driven real-time safety and compliance)
Samsara is a cloud-based software with IoT sensors that provides real-time visibility into your vehicles, equipment, and worksites. The platform combines GPS tracking, AI-powered cameras, and smart diagnostics to improve fleet safety, efficiency, and compliance.
Fleet managers use Samsara to monitor routes, fuel usage, and fleet maintenance needs, reducing costs and vehicle downtime. Its video-based safety system detects risky driving behaviors like speeding or distraction and provides instant alerts and coaching. Beyond trucks and trailers, Samsara also tracks assets, temperature-sensitive cargo, and remote job sites.
Samsara features
- Detect unsafe driving behaviors (distraction, fatigue) with AI dashcams and deliver driver feedback
- Track machinery location, usage, and health to prevent unexpected breakdowns
- Monitor cargo movement in real time with temperature checks and theft prevention measures
- Streamline job site oversight with remote cameras and sensors that provide live updates to managers
Samsara limitations
- Samsara requires a three-year contract, which may not work for companies that want flexibility
- Not all hardware works seamlessly with every vehicle brand, leading to tricky setups and occasional reliability issues
Samsara pricing
- Custom pricing
Samsara ratings and reviews
- G2: 4.6/5 (1,150+ reviews)
- Capterra: 4.4/5 (710+ reviews)
What are real-life users saying about Samsara?
📖 Read More: Best Inventory Optimization Software to Use
4. Geotab (Best for mixed-fleet telematics and green fleet transitions)
If you’re looking for a top-tier fleet management platform that helps businesses track, optimize, and secure their vehicles and assets, Geotab is the answer. It is built on advanced AI and telematics and provides real-time GPS tracking to track driver behavior insights.
The platform works with almost any vehicle—whether using Geotab’s GO device, OEM-built systems, or third-party hardware—ensuring seamless telematics data collection. It also supports compliance with ELD (Electronic Logging Device) mandates, IFTA fuel tax reporting, and DVIR (Driver Vehicle Inspection Reports), making regulatory adherence easier.
Geotab features
- Employ a single system to manage fleets and assets with smart, data-driven insights
- Improve driver safety and reduce risks with dashcams and real-time alerts
- Monitor equipment and cargo with integrated hardware and software solutions
- Track fuel use, maintenance needs, and driver behavior to cut costs
Geotab limitations
- The software doesn’t directly provide total mileage for a specific date range; instead, users must manually calculate it from odometer readings, adding unnecessary complexity
- Loading data for extended date ranges is sluggish, and the system lacks the ability to search multiple vehicles at once
Geotab pricing
- Custom pricing
Geotab ratings and reviews
- G2: 4.4/5 (50+ reviews)
- Capterra: 4.4/5 (80+ reviews)
What are real-life users saying about Geotab?
5. Fleet Complete (Best for tracking vehicles and heavy equipment)
Fleet Complete helps businesses optimize operations through real-time vehicle tracking, AI-powered insights, and connected vehicle intelligence. Designed for fleets of all sizes—from local delivery vans to enterprise logistics—it provides actionable data to improve efficiency, enhance safety, and ensure compliance.
The platform integrates GPS tracking, AI dash cams, and advanced telematics to give managers full visibility into vehicle locations, driver behavior, and asset conditions. It also supports mixed fleets, including EVs, with specialized tools for charging management and energy optimization.
For industries like transportation, construction, and government fleets, Fleet Complete offers tailored solutions—from FMCSA-compliant ELDs to heavy equipment monitoring.
Fleet Complete features
- Detect speeding, harsh braking, and distracted driving with instant alerts and video evidence
- Automate hours-of-service logs and inspection reports to avoid violations and fines
- Monitor battery health, charging patterns, and energy usage for electric and hybrid vehicles
- Track trailers, machinery, and high-value goods with tamper-proof GPS and environmental sensors
- Build tailored dashboards to track key metrics like fuel spend, maintenance schedules, and driver performance
Fleet Complete limitations
- Some users have reported that customer support varies by location
- Tracking updates experience a noticeable delay rather than providing real-time data
- Bulk uploading GPS locations requires precise formatting, making it a tedious process
- The system does not automatically calculate mileage, increasing the workload
Fleet Complete pricing
- Custom pricing
Fleet Complete ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
💡 Pro Tip: Involve your drivers and fleet managers in choosing the software and give them comprehensive training to use it. Their firsthand experience ensures the system meets practical needs and is utilized effectively.
6. Fleetmatics by Verizon Connect (Best for mobile workforce optimization)
Fleetmatics, now part of Verizon Connect, provides advanced fleet and mobile workforce management solutions for businesses of all sizes, from small delivery operations to large fleets with hundreds of vehicles.
With real-time GPS tracking, businesses gain full visibility into vehicle locations, routes, and driver behavior—helping reduce fuel costs, prevent unauthorized vehicle use, and improve response times. The platform also supports electric vehicle (EV) fleets with live battery monitoring, charging status updates, and insights to maximize sustainability efforts.
Fleetmatics by Verizon Connect
- Access live maps, driver performance data, and automated reports to make informed decisions
- Track battery levels and charging status and optimize your EV fleet for better sustainability
- Get instant notifications for harsh driving, speeding, or idling to coach safer habits
- Monitor vehicle health, schedule repairs, and avoid breakdowns with diagnostic reports
- Automate hours-of-service logs and DOT reports to stay compliant with fewer errors
Fleetmatics by Verizon Connect limitations
- Adding a new vehicle GPS can take months due to slow sales responses
- Canceling the service may be difficult, especially considering the $3,000 early termination fee experienced by some users
- Installation may be inconvenient, requiring company-approved installers with long wait times for parts
Fleetmatics by Verizon Connect pricing
- Custom pricing
Fleetmatics by Verizon Connect ratings and reviews
- G2: 3.8/5 (900+ reviews)
- Capterra: 3.2/5 (900+ reviews)
What are real-life users saying about Fleetmatics by Verizon Connect?
🧠 Did You Know? Advancements in radio frequency identification (RFID) technology are revolutionizing fleet tracking and geofencing, with market value expected to surge from $4.5 billion to an impressive $13.9 billion by 2030.
7. Teletrac Navman (Best for fuel efficiency and multi-energy fleet insights)
Teletrac Navman is a fleet and asset management solution that combines real-time GPS tracking, driver performance analytics, and advanced telematics to give fleet managers full visibility and control.
With features like live vehicle tracking, businesses can monitor routes, reduce idle time, and respond quickly to delays. The system also prioritizes safety through AI-powered video telematics, helping prevent accidents and improve driver behavior. Maintenance alerts ensure that vehicles stay in top condition, avoiding unexpected breakdowns.
Teletrac Navman features
- Detect risky driving and provide evidence in case of incidents with high-definition cameras
- Get early warnings for engine issues, tire wear, and other problems to avoid costly repairs
- Analyze fuel usage and explore alternative energy options for a greener fleet
- Simplify electronic logs, inspections, and IFTA reporting with built-in tools
Teletrac Navman limitations
- Satellite connectivity in rural areas is inconsistent, leading to gaps in tracking
- GPS tracking may not be reliable in areas with weak signals, causing occasional delays in location updates
Teletrac Navman pricing
- Custom pricing
Teletrac Navman ratings and reviews
- G2: 3.7/5 (20+ reviews)
- Capterra: 2.8/5 (40+ reviews)
What are real-life users saying about Teletrac Navman?
🧠 Did You Know? Fleet management software is crucial in reducing operational risks and costs, as vehicle accidents alone cost U.S. employers over $60 billion annually. A robust system helps improve driver safety, optimize routes, and prevent costly incidents.
8. FleetGO (Best for European compliance and temperature-sensitive cargo)
FleetGO’s cloud-based platform provides advanced fleet management solutions to give businesses full visibility and control over their vehicles, trailers, and assets. With GPS tracking, automated tachograph analysis (recording driving time, speed, distance, and driver activity), and remote temperature monitoring, FleetGO ensures that businesses stay compliant while reducing unnecessary costs.
The system is built for flexibility, whether you’re tracking a single car or managing a large fleet of trucks and trailers. It also offers tire pressure monitoring to prevent breakdowns, detailed trailer tracking to avoid losses, and an intuitive vehicle inspection app that simplifies compliance with DVSA regulations.
FleetGO features
- Track temperature-sensitive goods across multiple zones and maintain legal records
- Prevent breakdowns and save fuel with real-time tire pressure alerts
- Stay compliant with driver hour laws using automated tachograph checks and clear reports
- Guide drivers through mandatory checks with photo proof and digital signatures for full compliance
FleetGO limitations
- The company does not specify the operating hours of its support team, leading to uncertainty about when assistance is accessible
FleetGO pricing
- Custom pricing
FleetGo ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
9. Wheels, Inc. (Best for full-service fleet leasing and EV transition support)
Wheels, Inc. offers a complete range of fleet services—from vehicle leasing and maintenance to fuel management, telematics, and EV charging—so that businesses can run smarter and more efficient operations. Their solutions cover every step of fleet management, including accident support, driver safety programs, toll and violation handling, and compliance with motor carrier regulations.
For companies transitioning to electric vehicles, the platform provides expert guidance on EV selection, charging infrastructure, and driver training. Their advanced fleet technology delivers real-time insights, mobile tools for drivers, and analytics to optimize performance.
Wheels, Inc. features
- Consolidate leasing, maintenance, fuel, and telematics in one place for seamless fleet management
- Get expert advice on electric vehicles, charging infrastructure, and driver training
- Implement safety programs to encourage responsible driving and minimize risks
- Choose full outsourcing or customized services to align with your business requirements
Wheels, Inc. limitations
- Setting up the system involves significant costs
Wheels, Inc. pricing
- Custom pricing
Wheels, Inc. ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
📖 Read More: How to Implement IT Lifecycle Management
10. Lytx (Best for AI-powered driver coaching and collision prevention)
Lytx is a leading fleet-tracking software that combines AI, machine vision, and real-time GPS tracking to enhance safety, efficiency, and compliance. It helps fleet managers monitor driver behavior, reduce accidents, and optimize operations through actionable insights.
Lytx’s standout feature is AI-powered risk detection, which identifies over 60 unsafe driving behaviors, from distracted driving to harsh braking, and provides instant in-cab alerts for immediate correction. The video telematics system captures high-definition footage (including night vision and 360-degree views), enabling evidence-based coaching and faster incident resolution.
Lytx features
- Detect risky driving (like speeding or distraction) and get real-time alerts to prevent collisions
- Simplify ELD, DVIR, and DOT requirements with automated driver logs, inspections, and reporting
- Track fuel consumption patterns to minimize waste and maximize efficiency
- Access dedicated customer service to resolve issues quickly and ensure higher fleet uptime
Lytx limitations
- Offers limited functionality beyond safety monitoring
- Users have reported issues with Lytx cameras, unresponsive customer service, and persistent system glitches
Lytx pricing
- Custom pricing
Lytx ratings and reviews
- G2: 4.4/5 (170+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Lytx?
📖 Read More: Best Operations Management Software Tools
Summarize this article for me pleaseUse ClickUp to Transform Fleet Management for Maximum Efficiency
Juggling fleet schedules, breakdowns, and driver updates is exhausting. Spreadsheets, messy apps, and scattered information eat up your time. Traditional fleet tracking software and tools make it harder because you end up constantly switching between apps, fixing errors, and chasing updates.
ClickUp changes that. It brings all your fleet tasks, schedules, and communication into one simple dashboard. Assign jobs, track vehicles, and log maintenance without hassle. ClickUp works the way you do, so you save time and headaches.
Ready to take back control? Sign up for ClickUp today—your fleet (and your team) will thank you!
Everything you need to stay organized and get work done.
