Looking for Asana alternatives?
ClickUp is the fastest growing alternative to Asana this year.
It’s a beautifully intuitive project management software that beats Asana on several fronts.
ClickUp’s highly intuitive UI and several innovative features and reliable uptime are just what you need to eliminate the inefficiencies and frustrations of project management.
Here are 10 no-brainer reasons to choose ClickUp as your Asana Alternative.
1. A Forever Free Alternative
Asana has a free version but there’s a big catch.
Most of the really useful features in Asana are paid. Besides the free version allows only up to 15 users a team. So if you really want to use Asana effectively, you will have to pay.
But, at $9.99 per user per month, it’s one of the most expensive project management tools.
If you have 20 people in your team, you need to shell out nearly $200 a month just for project management.
Moreover, Asana keeps changing their price to account for new features.
ClickUp has a forever free plan with unlimited users. And the free version offers all features. Period!
And even if you want to upgrade and get more storage, access to reporting, and unlimited uses of custom fields, you just pay $5 a user. You save 50% of what you would pay for Asana.
ClickUp also offers other tiers for business and enterprise users that will include expanded custom fields and Gantt charts.
2. One Company, One Tool for Better Hierarchy
Most project management tools forget one simple fact: people have different productivity styles.
If you are like most companies, your product guys use Jira, while your marketing and sales folks use something else entirely – Asana, ToDoist, Trello, whatever.
This can get maddeningly confusing when two or more teams are working together on a single project – such as a feature launch.
The product, sales and marketing teams would need to collaborate.
- Different teams would waste tons of time manually recreating certain projects and tasks in their own tool.
- There is no single unified overview of the entire project that your CXOs can track.
- Consequently, there would be more questions – meetings, email exchanges, and all those communication gaps that you just hate.
Individual Level Challenges
Even within a single team, different people might prefer different approaches to productivity.
Your boss is in love with agile project management tools, but you prefer a GTD-type list-based approach. And if you are forced to follow an approach you don’t like, it’s going to lead to two things…
- You will start using another simple project management app of your own. Essentially manually copying tasks from one to the other and wasting time.
- Or, you will neglect to use the ‘official’ tool. Project statuses will not get updated regularly and communication will suffer.
Asana allows you to choose between a List or a Board View, but once you have chosen one, you must stick with it. So, you have no way to avoid all the confusion I just spoke about.
On top of that, Asana’s hierarchy doesn’t allow for multiple spaces to address different parts of your business. Only ClickUp gives you the extra layer to create business units and divisions that may be connected but need some separation.
The ClickUp hierarchy leads the pack with the most comprehensive capabilities:
Here’s the ClickUp hierarchy: Teams > Spaces > Projects > Lists > Tasks – Subtasks.
See how great it is? You can even compare how all of the leading project management systems are set up. Asana’s weakness here was a huge limitation for our founders before creating ClickUp and is one of the main driving factors for the existence of our company. We ran into scaling issues as well as a lack of consistency with how we had to work around their structure. We had projects for features, people, backlogs, etc. without consistent containers.
In ClickUp’s hierarchy, all of your work will have a place, allowing you to be as granular as you need to be.
Board View: Use the Board View for an Agile/ Scrum/ Kanban board experience.
List View: And use the list view to easily manage and find your tasks (and if you love GTD)!
Box View: Use the box view for a high-level overview of your projects and users
Gantt Chart: Asana doesn’t have a Gantt chart, one of the most fundamental aspects of project management to see issues and roadblocks. Instead, you have to use a plug-in.
More views are coming soon in 2.0! Like docs, wikis, spreadsheets, and embedded file views.
So each team can create their projects and assign tasks in whatever view they prefer. The other teams can see that same project in whichever view they want.
No multiple tools, no unnecessary email exchanges, no confusion and better real-time team collaboration. Everyone’s happy!
3. Assigned Comments
How often do you have a task slipping through the cracks?
You might leave a comment that something needs to be done, and expect a particular colleague to do it.
But that user might have not noticed the comment, might not have realized that they need to take action on something, or there might be confusion about exactly who is supposed to do what.
Finally, the most common scenario is that they just forget to take it up. After all, if it’s not on someone’s to-do list, it will probably never get done.
There’s nothing in Asana project management to solve this problem and assign a task beyond a mention.
ClickUp’s Assigned Comments feature allows you to convert comments to a task.
Whenever a comment requires action, you can assign it to others or even yourself. You can view all your assigned comments in one place. When you are done with the task, just click “Resolve.”
4. Custom Statuses
Is a project done or not?
Depends. Maybe it’s WIP (work-in-progress), under review, or needs revisions.
You know the answer isn’t always black or white, so why have fixed project statuses?
In the standard Asana project management layout (list view), tasks are either open or closed. You can’t set a custom status for a task. So, to explain exactly what the task status is, people will have to resort to comments. But why go to all that trouble?
ClickUp lets you set custom project statuses. Add as many as you want – ideating, planning, under execution, review, revision, done, delivered to the customer and so on! You can adjust your custom project statuses within settings as an admin.
After all, you should be able to define your project’s workflow – not your tool!
5. Multiple Assignees
Sometimes, a task requires more than one person, and it’s unnecessary for a manager to decide specifically which team member would do what.
There might be different subtasks that two or three people break up among themselves, but all are equally responsible for the final deliverable. This is quite common if all the task assignees are peers. Multiple assignees could break the project down further with subtasks if needed.
Asana, and nearly every other project management tool for that matter allows you to assign a single task to only one team member.
ClickUp allows you to assign a task to multiple people. This lets you stop micromanaging and let your people take more initiative!
6. Multitask Management
How often do you have to make the same change to a number of tasks?
- You reassign a group of tasks to someone else
- You move the tasks to a different Space.
- Add another person as a Watcher (follower) to several tasks
- Add the same tag to a number of tasks
- Update the status of several tasks
In Asana, making any of the above changes to a number of tasks is a drag!
You have to pick one task, make the change, pick the next task, change that, and so on. Why waste so much time?
In ClickUp, you can make all these changes with just a single click. Just select multiple tasks or groups of tasks and make all the changes as you want – tags, assignees, status, etc.
7. Go Mobile
The effectiveness of a mobile app is gauged by how well it substitutes the web version.
But Asana’s mobile app is extremely limited in comparison to the web-based tool.
ClickUp, on the other hand, has a far better mobile app than Asana – for both iOS and Android.
It has a better UI, which means that it’s just easier for you to get an overview, find tasks, and get things done. ClickUp also has a powerful landscape mode.
You have access to more features and you can manage your tasks more granularly than in Asana’s app.
Simply swipe between list, board, box view, and time view. It also lets you change projects, spaces, and even teams with two taps.
8. Eliminate Distractions
Most project management tools have one massive gap – they are oriented towards team collaboration and task management.
But what about personal productivity? Shouldn’t that be equally important? After all, it’s the individual who has to get something done, right?
Asana, like most other tools, is pretty much focused on the team. Individual productivity is an afterthought. Just to figure out which tasks are yours can be a pain.
It’s important to know where the entire team is placed, but all that information overload is extremely distracting. Many people just find it simpler to note down their own tasks on a notepad and open the project management app as infrequently as possible!
At ClickUp, we know that your personal productivity is vital. That’s why we designed a ‘Me’ view which contains just your tasks. It’s a really simple way to block out all the distractions and focus on what matters most.
And that’s not all! You can look at your own tasks in your preferred style – list view, board view, or box view.
9. Super Rich Editing
How often does something go wrong in a project because of miscommunication?
Let’s face it. You don’t actually talk to your colleagues as much as you used to. Project management software allows you to write everything down – project descriptions, task descriptions, etc.
But getting your point across with plain old text isn’t always easy. Many tasks and projects require long and complex descriptions. So how do you minimize these communication gaps?
Structure your writing as clearly as possible.
Use paragraphs, bullets, highlights, and sometimes images to make things really clear to your readers. The more rich editing capabilities your project management tool has, the clearer your messages will be. In this world of remote teams, it’s really important to be able to communicate well with just text.
While Asana does offer some rich editing options, it lacks some of the essential choices that can be found in ClickUp. And let’s be honest, if something isn’t really easy, you probably won’t bother to add it to your task.
ClickUp has a beautifully rich formatting interface which is way ahead of Asana. In addition to basic formatting, you can also create heading hierarchies, choose font colors and sizes, embed images and URLs, and much more. Use shortcuts or buttons – whichever you prefer!
Explaining tasks clearly has never been simpler. And by the way, rich editing is also a lot more fun than the plain text option!
10. Saved Filters
Looking for the same tasks or project statuses over and over? Then you need saved filters. Filter your task list by priority, due date, custom field and more then save that view to return to it again and again.
With Asana, you must set up your filters each time and you won’t be able to save them. You can save a report, but not a filtered view right on your screen.
In ClickUp you can apply the same saved filters to our Time, List, and Board views. Compare this to Asana where each set of filters is being funneled into a report.
11. Time Tracking and Chrome Extensions
If you’re tracking time on your tasks for a manager or for a client, you’ll have to use an extra integration in Asana.
You may have a favorite one like Harvest or Everhour (which you can use in ClickUp, too!) to use in Asana, but they don’t have a native time tracking capability.
With no native time tracking, you must upload and install another plug-in, giving your team another team to use. Your whole team may not use the same tool.
Not only does ClickUp have a native time tracking system, ClickUp also offers a Chrome extension to use no matter where you are on the web. Track time no matter where you are. With this extension, you can also take screenshots and attach them to your tasks in ClickUp. Everything works together, giving you more seamless options for your work.
12. Transparent Roadmap
You are evaluating software and you notice that it doesn’t have a feature that you want.
So what do you do? You look at the product roadmap. That tells you exactly what features will be released over the next few months.
Oops! Asana doesn’t have a publically displayed product roadmap. If you check out their forums, you get a generic answer like “We will take it into consideration”.
Hardly answers your question, right?
And does ClickUp have a roadmap? Of course!
We want to be completely transparent about what we can deliver to you over the next few months. You can also check out some of the innovations we have been working on in our roadmap. View our roadmap here.
And if you are looking for a feature you don’t see, just drop us an email at email@example.com and let us know what you want.
13. Sharing & Privacy
Sharing and Privacy is more important now than ever.
Companies need to ensure relevant people have relevant data to prevent bottlenecking or leaking of privileged information.
Asana won’t let you hide private tasks inside of a public project. Asana takes a very all or nothing approach to privacy and unfortunately, in today’s age that won’t cut it for most companies.
ClickUp allows you to make any task private regardless of the List or Project that it is in. Have a whole list of tasks that need to be private? No problem. With ClickUp you can go as big or as small as you want from private tasks all the way up to private Spaces.
To view more information on the brand new Sharing and Privacy update, check out our awesome doc here!
ClickUp is the fastest growing free Asana alternative because it’s designed by people who truly understand the nuances of team collaboration and productivity. To experience all the advantages it has over Asana, get started here.
Convinced but still need to use Asana? You can integrate ClickUp with Asana and create tasks whenever they are added or edited in Asana. This will help you work with departments across your organization who still may be on Asana.
Import from Asana into ClickUp: Start here.