Choosing the right docs tool is like picking the perfect coffee blend—you need something that fits your workflow, keeps your team energized, and doesn’t leave a bitter taste.
For Almanac Docs users, it feels like your favorite blend is being pulled from the shelves. With Almanac Docs shutting down on January 31, 2025, many users are looking for a new, robust documentation tool.
A popular alternative for it is Notion. Notion is great for its flexibility and feature range, making it a tempting choice for those left in the lurch by Almanac’s exit.
Let’s understand how the two collaboration tools, Almanac and Notion, stack up against each other.
In this article, we’ll compare Almanac vs. Notion, their advanced features, ease of use, and diversity, and also introduce the perfect alternative to Almanac vs Notion (it’s ClickUp). Let’s get started.
Almanac vs. Notion
Summarize this article for me pleaseWhat Is Almanac?
Almanac is a collaborative document management platform designed to consolidate professional documents and streamline team approval workflows.
Key features of Almanac include:
- Collaborative editing of documents
- Dedicated workspaces and folders for document management
- A gallery of customizable templates for various document types
- In-app comments, feedback, and approval of documents
However, with Almanac Docs shutting down soon, its power users are searching for reliable alternatives. So, before we dig deep into the comparison, let’s assess Almanac’s best features.
Best features of Almanac
Almanac’s features suit teams that maintain strict version control over each shared document. Here are a few features that have stood out so far:
Feature #1: Milestone tracking
Almanac replaces timestamps with milestones to help you navigate your work history with ease.
Milestone tracking allows teams to set key milestones within documents—from defining specific goals to setting deadlines and tracking progress directly within files. Moreover, it lets you link document approval processes to specific milestones and improves project oversight and accountability.
It works best for projects that require careful monitoring and coordination, especially for product launches, marketing campaigns, or complex legal cases.
Feature #2: Real-time collaborative editing
Almanac’s document editor allows your team to work on a document simultaneously. That is, you can:
- See changes as edits happen in real-time
- Identify who edited it via name tags for all active people on the doc
- Highlight and annotate certain points
- Tag people and leave comments for them on the document
Nonetheless, it’s useful for teams that need to co-author documents. Some examples include content marketing teams, legal teams drafting contracts, or product teams developing user guides.
Feature #3: Document workflow management
Almanac’s workflow management tool helps streamline the document creation process. You can set up an approval process, assign tasks to specific departments (and team members), and monitor how your documentation progresses over project phases.
Coupled with Almanac’s integrations with popular third-party tools, this workflow management approach reduces bottlenecks and guarantees your documents are reviewed and approved on time.
Almanac pricing
- Free Forever
- Team (for small teams): $59/month
- Pro (for growing teams): $149/month
- Enterprise (for custom teams): Custom pricing
Did You Know? Almanac was founded in 2019 by CEO Adam Nathan in San Francisco.
Summarize this article for me pleaseWhat Is Notion?
Notion is a digital workspace that combines the functionalities of note-taking, project management, task tracking, knowledge base creation, data organization, and overall team operations into one platform.
Like an internal company wiki software, Notion helps you organize work, manage tasks, create to do lists, and collaborate in real-time for better project management.
This flexibility makes Notion great for improving knowledge management and eliminating data silos within the organization.
But there’s more to Notion. 👇
Best features of Notion
Notion’s key strength lies in its architecture. A simple, clean, and multi-functional workspace that can adjust to diverse project needs across organizations.
Here are some key features of this unified workspace:
Feature #1: Notion Databases
Notion’s databases are a collection of interlinked Notion pages that allow you to organize data in multiple ways.
You can customize these databases with various field types and properties, ranging from text and numbers to dates and checkboxes.
Using Relations and Rollups, you can link properties or databases across pages and define relationships between items for dynamic data management.
For example, a task database can be linked to a project calendar, automatically updating timelines as tasks are added or completed.
Feature #2: Integrated AI capability
Notion integrates AI into its platform to make working easy. For example, you can:
- Use AI to auto-fill data fields and properties with the right content/data from your database
- Create, edit, and format content using Notion AI writer
- Q&A to answer questions about specific teams, projects, and more by searching across the workspace
Feature #3: Powerful customization and templates
Notion houses thousands of pre-built templates for personal planning and productivity trackers (even in a free account) to help your team stay aware of their workload and duties.
Be it project boards for different niches or meeting notes for audio-video interactions with remote teams, the drag-and-drop interface lets you rearrange content freely and adapt to virtually any workflow.
Feature #4: Multi-view options and toggle lists
Visualizing information from databases becomes easy on Notion, as it supports data representation in multiple views. Choose from tables, Kanban boards, and other data representation mediums to get a better sense of what your products, customers, and services require.
Similarly, toggle lists and collapsable sections allow you to hide and reveal relevant content, keeping pages clean and focused on the metrics at hand.
You’ll find this feature extremely valuable in project management scenarios where different team members may require varying views of the same dataset.
Notion pricing
- Free Forever
- Plus: $12/month
- Business: $18/month
- Enterprise: Custom pricing
Bonus Read: Learn how to use Notion AI
Summarize this article for me pleaseAlmanac vs. Notion: Features Compared
While Almanac is best suited for organizations that need strict document control and structured collaboration, Notion offers a flexible, AI-powered consolidated workspace for tasks beyond document management.
Here’s a quick assessment comparing the features of each platform:
Feature #1: Document management and collaboration features
Almanac excels in document management with its real-time collaborative editing and powerful version control extension. It also allows multiple team members to work on a document simultaneously.
Though Notion offers the same, it integrates these features across various content formats, from notes and tasks to databases. Ultimately making Notion a versatile, all-in-one platform to manage knowledge wikis, documents, and data.
🏆Winner: In Almanac vs. Notion, Notion takes the crown since it can collaborate and manage a large repository of documents, almost acting like a data hub.
Feature #2: Task and project management capabilities
Software development teams use Notion to track bug reports and schedule sprints on a Kanban board view. This level of integration permits agile project management, where changes are reflected across dependent databases.
Notion’s ability to view data as lists, calendars, or boards means several stakeholders, like developers, marketers, and project managers, can stay connected to the same underlying data through different views.
On the other hand, Almanac’s project management functions are tightly stitched for document-intensive projects. Product development teams could use this feature to track documents alongside phases like initial conceptualization and regulatory compliance reporting.
🏆Winner: Between Notion vs. Almanac, Notion takes the baton in project management since it creates and links databases for task management, sprint planning, and complex resource allocations.
Feature #3: Template customization and integration ecosystem
Notion’s users can quickly create documents using customizable templates for workflows like client onboarding and content pipelines. Rather than static forms, Notion templates accompany dynamic building blocks like progress trackers, checkboxes, and even embedded videos.
Even better, Notion works swiftly with widespread 3rd party tools like Slack, Trello, Google Drive, Microsoft Office, etc. Thus, teams can pull in data from other platforms and keep all their tools interconnected.
For example, your product team can integrate their roadmap in Notion with a Trello board! And if you’re trying to learn how to make a company wiki, Notion does a fairly decent job too.
🏆Winner: Considering Almanac’s limited utility to documentation-related tasks, Notion outclasses it on these factors.
Summarize this article for me pleaseAlmanac vs. Notion on Reddit
Many Redditors gravitate towards Notion for its versatility in managing documents and databases. It improves productivity via its template personalization options and simplifies project management duties.
However attractive Notion gets, many Almanac users still love the tool’s ‘Git-like versioning.’ The tool’s focus on documentation lets users plan and document every minute detail of the project.
Summarize this article for me pleaseMeet ClickUp—The Best Alternative to Almanac vs. Notion
With Almanac’s shutdown, and Notion’s limitations, it’s important to look for digital workspace management tools that can do it all. And ClickUp manages to shine as a one-stop shop platform for all your productivity needs.
A feature-rich project management tool like ClickUp will help you acquire that potent blend of management flexibility, high-level customization, and 1,000+ integrations.
From document collaboration to leveraging AI to reducing your manual workload, you must test how this project documentation tool can be your work buddy. Trust us, it truly stands out among other apps.
ClickUp’s one up #1: Advanced document management
ClickUp Docs document creation features are designed to transform the way your teams collaborate on digital files. Incorporate multiple content formats linked with tasks and convert comments into actionable teams, all while formatting your documents with tables, headings, indexes, and more.
Even better, you can create nested pages and subpages within documents to reflect the version control intentions. Your teams can also edit these documents across platforms simultaneously and work with advanced commenting features on specific sections.
ClickUp’s one up #2: AI-driven features
ClickUp Brain offers instant answers to spontaneous document and project-related queries that are recorded. Additionally, AI-driven reminders keep your project on track without daily manual interventions.
Not to forget, the AI writer acts as a content creation machine, helping you generate reports, emails, and even internal newsletters within seconds.
ClickUp’s one up #3: Comprehensive Wiki template
Most importantly, ClickUp’s Wiki Template gives your teams a one-stop shop for project data assembled from internal and external sources. This central data hub lets all departments access information on demand, erasing the need for time-consuming conversations about finding the right documents.
Tweak it to your required branding style, assign owners and contributors to each file, and create an entire state of procedures (SOP) list—all within ClickUp.
Template Archive: Also, check out these awesome Wiki Templates for more formats that suit your needs.
Summarize this article for me pleaseWhich is better for workspace management—Almanac vs. Notion vs. ClickUp?
Almanac may have long held the document management space captive. But since it is shutting down, more eyes are on Notion and ClickUp.
Truthfully, when it comes to productivity in a cutthroat market, your teams cannot afford to compromise.
ClickUp’s easy-to-do functions and constant feature upgrades have empowered organizations to onboard a versatile tool. And, in our opinion, it’s the best choice for all your needs.
Sign up to ClickUp for free today and see if you agree!
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