Weddings bring to mind beautiful flowers, joyful reunions, and of course, declarations of eternal love. If only managing unwieldy guest lists, booking vendors, tracking the budget, and ensuring you don’t forget that Aunt Mabel has a deadly allergy to fish, weren’t a part of it. 🥲
Wedding planning can quickly go from exciting to overwhelming—unless you have extra help. And we don’t mean an expensive wedding planner.
A good wedding checklist template can take some of the weight off your shoulders. It’ll break down all your tasks step-by-step, keep you organized, and see that nothing gets missed, right from sending out invitations to planning your honeymoon.
To simplify things, we’ve rounded up 15 free wedding checklist templates to cover every part of your planning process. So take a deep breath—you’ve got this! ♥️
🌎 Fun Fact: The global wedding services market size was estimated at $182.56 billion in 2023 and is expected to reach nearly $420 billion by 2030!
Free Wedding Checklist Templates for Stress-Free Planning
- What Are Wedding Checklist Templates?
- What Makes a Good Wedding Checklist Template?
- 15 Free Wedding Checklist Templates
- 1. ClickUp Wedding Planner Template
- 2. ClickUp Wedding Preparation Checklist Template
- 3. ClickUp Event Planning Template
- 4. ClickUp Event Planners Template
- 5. ClickUp Singular Event Planning Template
- 6. ClickUp Event Brief Template
- 7. ClickUp Large Event Planning Template
- 8. ClickUp Event Budget Template
- 9. ClickUp Event Management Template
- 10. ClickUp Party Planning Template
- 11. Excel Party Planner and Checklist Template by Microsoft 365
- 12. Excel Wedding Checklist Template by Vertex42
- 13. Wedding Planning Checklist Template by Canva
- 14. Simple Minimalist Wedding Checklist Template by Canva
- 15. Wedding Planning Checklist Template by The Knot
Summarize this article for me pleaseWhat Are Wedding Checklist Templates?
Wedding checklist templates are simple tools that help you plan and organize your wedding tasks. They list everything you need to do, like booking a venue, sending invitations, and hiring vendors. These templates keep you on track by breaking down to-dos into clear steps.
You can customize them to match your wedding plans, adding or removing tasks as needed.
They often include timelines, budget trackers, and guest list organizers to make planning easier and less stressful.
Summarize this article for me pleaseWhat Makes a Good Wedding Checklist Template?
The ultimate wedding planning checklist template should make planning easy and organized. It should cover all essential tasks, help you stay on schedule, and be flexible enough to fit your unique wedding plans.
Here’s what a good template consists of:
- Covers major tasks like booking a venue, managing guests, and hiring vendors
- Organizes tasks by priority or timeline for precise planning
- Allows customization to add or remove tasks as needed
- Tracks budget to keep expenses under control
- Provides space for notes or reminders to manage last-minute changes
- Simplifies planning and ensures no important detail is missed
Summarize this article for me please15 Free Wedding Checklist Templates
Whether you need help tracking expenses, managing your guest list, or staying on top of your timeline, ClickUp, the everything app for work, has a template to keep you organized and stress-free.
Here are 15 free wedding checklist templates to keep you sane, and on top of your big day!
1. ClickUp Wedding Planner Template
The ClickUp Wedding Planner Template is perfect for couples wanting a clear, actionable roadmap for their wedding planning process. This template keeps everything organized in one place, from securing a venue and booking vendors to creating a wedding timeline and tracking expenses.
This wedding planning template covers everything you need to plan a wedding smoothly:
- Custom task lists: Break tasks into categories like Venue, Catering, Photography, and Guest List, with deadlines, assignees, and reminders
- Board View: Visualize tasks in a Kanban-style layout to prioritize urgent to-dos
- Budget tracker: Track estimated vs. actual expenses across categories to avoid overspending
- Collaborate in real-time: Work with your partner, family, or wedding planner to stay aligned throughout the planning process
♥️ Ideal for: Couples who want complete control over their wedding planning—from task management to budget tracking—all in one place.
💡 Pro Tip: If you’re creating a wedding website, keep all key details like the date, venue, RSVP link, and registry in one easy-to-navigate section. This saves you from answering the same questions repeatedly and helps guests stay informed.
2. ClickUp Wedding Preparation Checklist Template
The ClickUp Wedding Preparation Checklist Template is designed to help you stay on top of every pre-wedding to-do list—confirming vendor bookings, finalizing the guest list, or arranging decorations. This template is structured as a clear, step-by-step checklist, ensuring you don’t miss a thing.
This template adapts to your wedding timeline with flexible planning tools:
- Custom task sections: Organize tasks by timeline, like “Six Months Before” for booking vendors or “One Month Before” for RSVPs
- Priority labeling: Assign high, medium, or low priority to focus on urgent tasks
- Calendar View: Visualize deadlines and key milestones around your wedding date
♥️ Ideal for: Couples who want a detailed, time-based checklist to ensure they stay on track throughout their wedding planning.
Also Read: How To Use AI For Event Planning
3. ClickUp Event Planning Template
The ClickUp Event Planning Template is ideal for couples hosting multiple wedding-related events, such as an engagement party, bridal shower, rehearsal dinner, and the wedding day itself. Instead of managing scattered plans, this template consolidates everything under one workspace.
This event planning template’s ability to create separate task lists for each event is powerful. For example:
- Engagement party: Venue booking, guest list, catering, decorations
- Wedding ceremony: Seating chart, vendor confirmation, wedding day itinerary
- Reception: Music playlist, table layout, menu planning
The template also includes a built-in budget tracker for each event, ensuring you don’t overspend. With ClickUp’s Task Dependencies, you can ensure critical tasks [like sending invitations] are completed before dependent tasks [like confirming guest counts].
♥️ Ideal for: Couples managing multiple events and wanting precise task management, budgeting, and timeline visibility.
4. ClickUp Event Planners Template
The ClickUp Event Planners Template is built for professional event planners managing large-scale weddings. However, it’s equally valuable for couples who want a highly structured approach to their wedding planning.
The digital planner comes with pre-built task lists for different phases of wedding planning, such as:
- Pre-wedding: Budgeting, vendor contracts, guest list creation
- Event coordination: Timeline finalization, seating charts, vendor walkthroughs
- Post-wedding: Gift tracking, thank-you notes, post-event payments
It also supports file sharing, allowing you to upload vendor contracts, floor plans, and guest lists. Additionally, you can create a clear wedding-day timeline so everyone—from the caterer to the photographer—knows exactly what happens and when.
♥️ Ideal for: Couples planning a large-scale wedding or working with a professional wedding planner.
5. ClickUp Singular Event Planning Template
The ClickUp Singular Event Planning Template is perfect for couples who only need to plan their wedding day without additional pre-wedding events. It’s simple, straightforward, and hyper-focused on the core wedding day activities.
The template helps you build a detailed wedding-day timeline, breaking down tasks like:
- Ceremony setup
- Vendor arrival
- Guest seating
- Reception flow
A standout feature of this template is its Task Dependencies for higher productivity. For example, you can create a dependency that prevents the “Set up decorations” task from being marked complete until “Deliver decorations to venue” is done. This eliminates last-minute confusion and ensures flawless execution.
♥️ Ideal for: Couples focused solely on their wedding day planning without managing multiple events.
6. ClickUp Event Brief Template
The ClickUp Event Brief Template is a condensed version of an entire event plan—perfect for providing vendors, family, and coordinators with a clear overview of your wedding day.
This template captures the essential details, such as:
- Event date, time, and location
- Vendor contact information
- Guest list count
- Final wedding-day timeline
It’s invaluable for ensuring that everyone—from your photographer to your caterer—is on the same page without requiring them to sift through lengthy plans.
♥️ Ideal for: Couples who want a simplified, high-level event summary to share with vendors and family.
🧠 Fun Fact: In ancient Rome, bridesmaids and groomsmen dressed similarly to the bride and groom to confuse evil spirits and protect the couple from harm. This tradition was believed to ward off bad luck and ensure a smooth wedding day!
7. ClickUp Large Event Planning Template
The ClickUp Large Event Planning Template is perfect for large-scale weddings with extensive guest lists, multiple vendors, and complex logistics.
This template keeps everything structured if you’re planning a wedding with hundreds of guests, multiple venues, and multiple-day events [like pre-wedding celebrations and post-wedding brunches].
The template allows you to break your event into categories like:
- Guest management: Track RSVPs, dietary restrictions, and seating arrangements
- Vendor management: Monitor contract deadlines, deposit payments, and vendor contact information
- Logistics planning: Manage transportation schedules, hotel accommodations, and event setup times
A significant advantage of this template is the ability to create detailed event timelines. For example, you can plan the decor setup from 8:00 AM to 10:00 AM, guest arrival from 4:00 PM to 5:00 PM, and the ceremony start at 5:30 PM, ensuring smooth execution. The ClickUp Gantt Chart View also offers a high-level visual of how all tasks fit together.
♥️ Ideal for: Couples planning large weddings with 150+ guests, multi-day events, or destination weddings.
8. ClickUp Event Budget Template
The ClickUp Event Budget Template helps you track every dollar spent on your wedding, so there are no surprises along the way. Whether you’re working with a strict budget or just want to keep expenses organized, this template ensures every cost is accounted for. You can:
- Categorize expenses for things like venue, catering, decorations, photography, and entertainment
- Compare estimated vs. actual costs to stay within budget
- Track pending payments or deposits to avoid last-minute financial surprises
- Assign budget owners for each category, like having your parents cover catering while you handle the venue
With everything in one place, you can easily see where your money is going and adjust as needed.
♥️ Ideal for: Couples who want a detailed, category-wise wedding budget breakdown.
👀 Did You Know? In the U.S. and UK, couples typically begin researching and planning their weddings 15 to 16 months in advance.
9. ClickUp Event Management Template
The ClickUp Event Management Template is a robust tool designed for couples who want a professional-level approach to wedding planning. If you’re working with a team of vendors, family members, or a wedding planner—this template acts as your central hub to keep everyone aligned.
This template includes:
- Task assignments: Assign tasks to vendors, family members, or wedding coordinators, such as decor setup, guest check-in, or catering
- Timeline View: Track deposit deadlines, vendor confirmations, and venue walkthroughs
- Budget management: Break down expenses by category (catering, wedding attire, bridesmaid dresses, venue, photography) and monitor payments
What makes this template unique is its built-in collaboration feature. You can add vendors like florists, caterers, and decorators to your ClickUp workspace. This way, they receive real-time updates, reducing miscommunication and eliminating the need for constant email follow-ups.
♥️ Ideal for: Couples working with wedding planners, vendors, and large teams who need professional-level task management.
10. ClickUp Party Planning Template
The ClickUp Party Planning Template is perfect for couples planning pre-wedding events like bridal parties, bachelor(ette) parties, engagement parties, or rehearsal dinners. It helps you organize everything from guest lists to decor planning without overwhelming your main wedding checklist.
Key features of this party-planning template include:
- Guest list management: Track RSVPs, meal preferences, and headcounts
- Decor and vendor planning: Create task lists for decorations, catering, music, and photography
- Budget tracker: Monitor spending for each event separately from your main wedding budget
You can also create separate timelines for each event. For example, the engagement party may have a timeframe from 5 PM to 10 PM, while the rehearsal dinner may have a separate 6 PM to 9 PM schedule. This level of detail keeps all pre-wedding events organized without overlap.
♥️ Ideal for: Couples planning multiple pre-wedding events.
💡 Pro Tip: Planning a wedding can get chaotic, so keep things clear with a printable wedding checklist and a wedding budget spreadsheet. The checklist helps you track tasks like booking vendors or sending invites, while the budget sheet keeps your spending in check.
11. Excel Party Planner and Checklist Template by Microsoft 365
The Excel Party Planner and Checklist Template by Microsoft 365 is a simple, no-frills template for managing pre-wedding events like engagement parties, bridal showers, or bachelor(ette) parties. It’s perfect if you prefer working with spreadsheets instead of event project management software.
This Excel checklist template includes:
- Guest list tracker: Easily track RSVPs, headcounts, and seating arrangements
- Budget breakdown: Track your estimated vs. actual expenses for catering, decor, and entertainment
- Task checklist: Create a step-by-step task list with deadlines to ensure nothing is forgotten
♥️ Ideal for: Couples planning smaller pre-wedding events like engagement parties, showers, or dinners.
👀 Did You Know? On average, couples hire 14 vendors for their weddings, relying heavily on reviews and recommendations. Approximately 30% of couples also enlist the services of a wedding planner, with full-service planners and day-of coordinators being the most popular choices.
12. Excel Wedding Checklist Template by Vertex42
The Excel Wedding Checklist Template by Vertex42 offers a detailed, pre-built wedding planning checklist for couples who prefer spreadsheet-style planning. This template includes comprehensive task lists and budget tracking, making it easy to keep all wedding-related information on one sheet.
It’s perfect if you prefer working offline or sharing your wedding planning progress in a familiar spreadsheet format.
Key features include:
- Pre-built task list: Covers tasks from venue selection to guest list management
- Budget tracker: Track planned vs. actual costs for each category (venue, decor, catering)
- Vendor tracker: Record vendor details, contracts, and payment schedules
♥️ Ideal for: Couples who prefer spreadsheet-based wedding planning with precise budget tracking and task management.
13. Wedding Planning Checklist Template by Canva
The Wedding Planning Checklist Template by Canva is a beautifully designed visual checklist tailored for couples who want an aesthetically pleasing planning experience. This template combines a clean design with practical task organization to ensure nothing is overlooked.
It’s ideal if you want a visually engaging wedding checklist that also doubles as a mood board or inspiration tracker.
Key features include:
- Visual task breakdown: Check off tasks like “Book Venue,” “Send Invitations,” or “Hire Photographer”
- Timeline tracking: Track tasks based on the wedding timeline—12 months before, six months before, etc.
- Customizable design: Adjust fonts, colors, and headings to match your wedding theme
♥️ Ideal for: Couples who love visually appealing, easy-to-use checklists with customizable design options.
14. Simple Minimalist Wedding Checklist Template by Canva
The Simple Minimalist Wedding Checklist Template by Canva is ideal for couples who prefer a clean, clutter-free approach to wedding planning. It offers a minimalist, single-page checklist that highlights only the essential tasks, eliminating overwhelm.
This template is perfect for couples who want simplicity without sacrificing functionality. If you find detailed planning templates overwhelming, this checklist offers a refreshing alternative.
Key features include:
- Minimalist design: Clean layout with clear task lists and deadlines
- Essential task tracking: Covers must-do tasks like venue booking, wedding dress fitting, and invitation mailing
- Customizable sections: Add your tasks or sections to tailor them to your wedding
♥️ Ideal for: Couples who prefer a clean, straightforward wedding planning approach without excessive details.
15. Wedding Planning Checklist Template by The Knot
The Wedding Planning Checklist Template by The Knot is one of the most comprehensive and industry-standard templates.
Created by wedding planning experts, it breaks down tasks based on a recommended timeline (12 months, nine months, six months, etc.) and covers every single detail.
One of the standout benefits is The Knot’s built-in vendor network. You can find recommended vendors and book services directly from your checklist—eliminating the hassle of searching online.
Key features include:
- Pre-populated tasks: Automatically includes standard wedding tasks like “Book Photographer” or “Order Cake”
- Vendor management: Easily track vendor information, payment schedules, and contact details
- Timeline guidance: Built-in recommendations based on your wedding date, ensuring you stay on schedule
♥️ Ideal for: Couples who want an industry-approved, pre-built wedding planning checklist with vendor recommendations.
Summarize this article for me pleaseStay Organized and Enjoy a Stress-Free Wedding
Planning a wedding can feel overwhelming. There are so many tasks, deadlines, and decisions to manage! But with the proper checklist, you can stay organized and stress-free.
These free wedding checklist templates break down everything from guest lists and vendor bookings to budgets and timelines, helping you stay on top.
Whether you’re planning a small, intimate wedding or a big celebration, ClickUp has a template to fit your needs. These templates, in particular, make it easy to manage tasks, communicate with vendors, and keep track of your budget—all in one place.
You’ll spend less time stressing about the details and more time enjoying the journey.
Choose the one that works best for you, start checking off tasks, and get closer to your dream wedding—minus the chaos! Sign up for ClickUp for free and start planning today!
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