Top 12 Notion Job Application Tracker Templates to Stay Organized

Job hunting today feels less like a sprint and more like a marathon. With lots of applications, follow-ups, and interview prep tasks piling up, it’s easy to lose track of where you stand.

Did you know that it takes an average of 21 carefully crafted applications for a candidate to land just one job offer? This data clearly indicates one thing: tracking every step of your job hunt isn’t just smart, it’s essential.

From logging application statuses to planning follow-ups and interview prep for upcoming interviews, Notion’s job application tracker templates help structure your job application process. 

As a bonus, we will also share templates from ClickUp, allowing you to select the best from what’s available. Let’s get tracking, shall we?

Summarize this article with AI ClickUp Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before. Summarize article

Summarize this article for me please

Want to save even more time? Try ClickUp Brain free

What Makes a Good Notion Job Application Tracker Template? 

Choosing the right job tracker template can make the difference between an organized job search and total chaos. And not every template out there is built to handle the ups and downs of a modern job hunt, so here’s what you should look for before picking a Notion job application tracker template: 👇

• Clear status tracking: Pick a template that clearly shows you where each application stands—Applied, Interview Scheduled, Offer Received, or even Ghosted (we’ve all been there 😅)
• Customizable fields: Choose a template that lets you add or edit fields to match your needs, like tracking company size, referral source, or salary expectations 
• Interview and follow-up reminders: Make sure your template includes space for recruiter follow-ups, interview dates, and next steps to save you from missed opportunities 
• Company and role details: Pick one that allows you to store role descriptions, company notes, and links like job postings or LinkedIn profiles
• Notes and reflections: Ensure your template tracker allows you to jot down quick notes like ‘loved the team culture’ or ‘not sure about the pay range’. This helps you compare offers later and make smarter decisions
• Export and share options: Look for a template that makes it simple to share your tracker with a mentor, career coach, or even a friend

Summarize this article with AI ClickUp Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before. Summarize article

Summarize this article for me please

Want to save even more time? Try ClickUp Brain free

Top Job Application Tracker Templates at a Glance

Here’s a summary table for the Notion and ClickUp job application tracker templates:

Summarize this article with AI ClickUp Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before. Summarize article

Summarize this article for me please

Want to save even more time? Try ClickUp Brain free

12 Free Notion Job Application Tracker Templates 

Before we jump into the list, here’s a quick heads-up: each template below is a free Notion option ideal for staying organized during your job hunt.

We’ve broken these Notion templates into bite-sized descriptions along with their key features to help you pick the perfect one for your journey.

1. Student Job Tracker Template

The Student Job Tracker Template is a Notion-based career dashboard tailored for students. It helps you monitor your job and internship applications, store all essential documents in one place, and centralize career resources, making your job hunt feel organized and manageable. 

With this template, you can also:

• Track every stage of your application journey with a visual tracker (Applied, Interview, Offer, Rejected)
• Store your resume, portfolio, and LinkedIn posts in one home base so everything’s ready to go
• Review past applications in an archive zone to learn and avoid repeating mistakes

2. Job Application Tracker (w/Notion AI) Template

Built to simplify the application process, this Notion Job Application Tracker with Notion AI integration brings every stage of your job hunt into one organized dashboard. You can log roles, monitor deadlines, and capture notes on each company.

All this while AI helps you draft follow-up emails, polish initial application materials, and stay on top of tasks with less hassle and fewer distractions.

With this template, you can also: 

• Drag and drop applications on the board to instantly see where each one stands
• Upload your resume to an easily accessible location so you’re never hunting through folders
• Sort and filter with a calendar to keep track of due dates and interview timelines

3. Student Job Search Starter Kit Template

The Student Job Search Starter Kit by Notion is a complete toolkit for recent graduates ready to launch their careers. It combines everything you need for an organized job hunt, including resume and portfolio management, application tracking, interview prep, and task lists.

With its structured layout, it helps you stay focused, motivated, and accountable for each step in the taxting job-hunting process.

With this template, you can also: 

• Track your progress with a clean job tracker that shows your application status with each company
• Prepare smarter with a checklist for interview prep, networking, and follow-ups
• Capture recruiter notes, highlight skills, and jot career reflections in dedicated sections

4. Habit Tracker Template 

Job hunting is all about consistency, and the Notion Habit Tracker Template helps you build daily routines around your job search. Be it applying to a set number of jobs, updating your LinkedIn, or practicing interview questions, you can log and track each habit in a simple, click-to-complete format.

Plus, simple checkboxes and streak counters help you stay accountable and keep you on track towards landing your next role.

With this template, you can also: 

• Track your job-hunting habits daily and weekly, like applying to 2 jobs a day or reaching out to 1 recruiter
• Customize habit categories to match your goals, like networking, portfolio updates, or interview preparation
• Spot progress patterns and gaps easily with a weekly or monthly view

5. Professional Resume Template

First impressions matter, and your resume is often the very first one you make. This Professional Resume Template in Notion is your personal career portfolio, neatly packaged for recruiters. 

This free template organizes your experience, education, skills, and contact details into a clean structure. This makes it easy to scan yet powerful enough to highlight your key achievements. The minimal design strikes the right balance between professionalism and personality, ensuring your career story comes across with clarity and impact.

With this template, you can also: 

• Highlight skills, relevant courses, and key experience in dedicated sections
• Edit the design quickly to tailor your profile for each role you apply to
• Share a Notion link for smooth, digital-first job applications

6. Online Portfolio Website Template

The Online Portfolio Website Template in Notion acts as your personal website, complete with space for a bio, photo, project galleries, and professional experience.

It lets you build a polished digital presence that’s easy to share, while giving recruiters and collaborators a clear way to explore your strengths, browse your work, and connect through a single link.

With this template, you can also: 

• Write a quick ‘About Me’ section that feels more personal than a resume
• Show off your best projects in a gallery of case studies, designs, code, or writing samples
• Share contact information upfront to make recruiter outreach effortless

7. Job Board Template

Posting open roles doesn’t have to mean building a full career site. The Job Board Template in Notion gives you a simple way to share opportunities in real time. You can list roles, tag them by team or status, and add details like responsibilities and deadlines, making it easy for candidates to browse and apply without any extra hassle.

With this template, you can also: 

• Publish a public-facing job board page that’s easy to share with others
• Tag openings by date posted, department, and status for quick sorting
• Edit postings in real time to keep job openings always up to date

⭐ Pro Tip: ClickUp Brain makes job tracking even smarter. Beyond templates, ClickUp Brain functions as your AI assistant across your workspace, helping you generate content, surface context instantly, and reduce the time spent on ‘work about work.’

It’s the world’s most complete work AI that connects tasks, docs, chats, and your priorities in one place, so you’re never hunting for details during your job search. 

Try ClickUp Brain for free

8. Notion’s Interview Panel Template

The Interview Panel Template by Notion is designed to streamline the interview process by offering a structured rubric for assessing candidates. It breaks down interviews by stages, attributes, and assigned panelists, ensuring fairness and consistency across every candidate interaction.

For job seekers, exploring this kind of rubric offers valuable insight into how companies evaluate candidates, helping you prepare with clarity.

With this template, you can also: 

• Follow predefined stages like recruiter screen, technical deep dives, and final interviews
• Use attribute checklists for skills, motivation, logistics, and experience to keep evaluations consistent
• Assign who asks what, so candidates don’t get hit with the same question twice

9. Job Site To Applicant Tracker Template

This Job Sites To Applicant Tracking Template connects a public-facing job site directly with an applicant tracking dashboard, making the hiring process smoother from start to finish.

Companies can list roles, receive applications, and track candidate progress all in one place. For job seekers, this system ensures that your application details flow seamlessly into the recruiter’s workflow, reducing the chances of missed follow-ups.

With this template, you can also: 

• Track real-time updates on application status—new, in review, interviewing, or offer
• Customize application forms to collect candidate information quickly and efficiently
• Manage roles, resumes, and interviews from one centralized recruiter workspace

10. AI Resume Writer Template

With 25% of Gen Z already turning to AI bots to write resumes and cover letters, it’s clear that job seekers are looking for smarter ways to stand out. The AI Resume Writer Template makes that process effortless.

Simply add your details, including education, experience, and skills, and let AI refine them into a polished, industry-ready resume that highlights your strengths and tailors your story to the role you’re targeting. 

With this template, you can also: 

• Follow guided prompts for each section of your resume, including objective, education, work experience, and skills
• Format your information into a clean, professional layout that hiring managers can easily scan
• Adapt the template to fit different industries and career levels

11. AI Job Description Writer Template

The AI Job Description Writer Template helps hiring teams generate clear, role-specific job descriptions in minutes. You fill in a short company overview and role details, then Notion AI drafts a polished job description you can refine and publish. It keeps language consistent across roles and saves time when multiple openings go live at once.

With this template, you can also: 

• Generate resume or job description drafts in one click with AI, then refine them further by rewriting, expanding, or adjusting the tone instantly
• Copy and paste seamlessly into career pages, job boards, or documents with markdown-ready output that preserves formatting
• Roll back or compare edits at any time using the built-in version history

12. Case Study Gallery Template

The way you showcase your work can be the difference between losing the opportunity and standing out. The Notion Case Study Gallery Template gives you a dedicated space to organize and present case studies with clarity and impact. You can highlight project goals, strategies, outcomes, and key learnings, backed by visuals and data, so your achievements speak for themselves. 

With this template, you can also: 

• Create a strong impression by showcasing your problem-solving process clearly
• Make your portfolio interactive with images, charts, and real data
• Share everything easily with a single link for quick access during applications or interviews

Summarize this article with AI ClickUp Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before. Summarize article

Summarize this article for me please

Want to save even more time? Try ClickUp Brain free

Notion Limitations

While Notion is a flexible and powerful tool, feedback from users highlights a few areas where it can fall short, especially depending on your workload, team size, or expectations.

Below are some common pain points reported by users:

• Steep learning curve for DIY setup: Its high customization means onboarding takes serious effort, especially when designing relational databases or team workflows
• Performance slows with scale: Workspaces with heavy media, big databases, or many team members can experience lags
• Offline access is limited: Editing offline isn’t seamless; users without stable internet face syncing issues or the inability to load pages
• AI features aren’t fully autonomous: Notion AI helps refine, summarize, or assist content, but can’t generate full documents from scratch; it enhances rather than replaces human input
• Support and versioning can be patchy: While generally helpful, customer support and version history tools (especially for tracking rollbacks or preventing duplicate docs) are not always robust

Summarize this article with AI ClickUp Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before. Summarize article

Summarize this article for me please

Want to save even more time? Try ClickUp Brain free

Alternative Notion Templates

When it comes to managing job applications, Notion’s project management features are a good option. However, platforms like ClickUp provide a more structured, customizable, and feature-rich way to stay organized during the job hunt. How?

It is the world’s first Converged AI Workspace, bringing together all work apps, data, and workflows. With more flexibility, built-in automation, and effortless sharing, ClickUp offers powerful yet simple templates that keep your job search organized and moving forward without stress.

Also, ClickUp eliminates all forms of Work Sprawl to provide 100% context and a single place for humans and agents to work together.

Here are the top ClickUp job application tracking templates that serve as excellent Notion alternatives: 

1. ClickUp Job Search Template

Get free template

The ClickUp Job Search Template makes managing your job hunt easy by bringing together applications, interview schedules, and recruiter contacts under one roof. From tracking employer details and salary expectations to preparing interview resources, it keeps the core elements of job hunting structured so you can focus on landing the right role.

With this template, you can also: 

• Track all applications in one place with columns for company, role, salary, benefits, and notes, making it easy to compare opportunities side by side
• Monitor every interview stage with built-in status tags such as applied, phone interview, in-person, and final decision, so you always know where you stand
• Evaluate potential employers quickly by adding Glassdoor ratings and perks fields, helping you make more informed career choices
• Keep cover letters, recruiter contacts, and email threads stored directly within each job entry, ensuring important details are always at your fingertips

2. ClickUp Advanced Job Search Template

Get free template

Looking for a smarter way to manage your job hunt? The ClickUp Advanced Job Search Template simplifies the process of handling multiple applications, making it clear and step-by-step. With all your job details in one place, like company lists and interviews, you can stop worrying about scattered notes and focus on making better career moves. 

With this template, you can also: 

• Create structured application tasks with ClickUp Tasks, complete with due dates and reminders to never miss an interview or follow-up
• Visualize your hiring pipeline in ClickUp Board View, dragging cards from Prospect to Accepted as you move forward
• Capture details like salary, company websites, or recruiter contacts using ClickUp Custom Fields such as Money, Website, and Email
• Quickly sort and prioritize roles in ClickUp Table View using filters and tags for urgent, remote, or location-based opportunities

3. ClickUp Career Path Template

Get free template

The ClickUp Career Path Template takes the uncertainty out of planning growth by giving you a structured roadmap for every role. If you’re preparing to make a career change, you can map out future goals step by step and connect them to real milestones.

Dynamic roadmaps illustrate how responsibilities and expectations evolve over time, making career growth feel transparent rather than confusing.

With this template, you can also: 

• Track skills and competencies using integrated ClickUp Dashboards to see where gaps exist
• Set action plans for each role with measurable goals and assign OKRs directly in the template
• Use color-coding and connectors to customize career ladders for different or new job functions
• Visualize timelines and role expectations in Whiteboard view for better clarity and planning

4. ClickUp Job Proposal Template

Get free template

Writing a job proposal doesn’t have to feel overwhelming. The ClickUp Job Proposal Template gives you a ready-made structure to present your qualifications, experience, and proposal in a professional way.

You can simply fill in the details, customize sections, and focus on putting your best foot forward. With ClickUp’s collaborative features, you can also edit in real time and keep everything neatly organized.

With this template, you can also: 

• Capture personal details, proposal objectives, and achievements in clearly defined sections
• Add academic accomplishments and professional experiences with simple, editable tables
• Use ClickUp’s live collaboration to edit, share, and receive feedback instantly
• Keep your proposals stored and accessible within your ClickUp workspace for future use

🎥 Watch this video to learn how to write a winning job proposal:

5. ClickUp Project Tracker Template

Get free template

The ClickUp Project Tracker Template helps you turn a stressful job hunt into a clear, organized game plan. Instead of second-guessing where you applied, when to follow up, or which interview is next, you’ll have everything laid out in one place. You can think of it as your job search HQ, i.e., structured, reliable, and built to help you move faster toward your next offer.

With this template, you can also: 

• Track application health with the RAG (Red = pending, Amber = in-progress, Green = successful) status field
• Monitor your overall progress with a live completion % bar that auto-updates
• Break down the process into subtasks like ‘Apply,’ ‘Send Follow-up,’ or ‘Prepare for Interview’
• Set reminders and due dates in ClickUp so you never miss an interview or recruiter response

6. ClickUp CRM Template

Get free template

The ClickUp CRM Template can be customized for job application tracking, with statuses like “Applied,” “Interviewing,” and “Offer Received” to visualize your progress at a glance.

It also includes built-in automations and Custom Fields to log company names, roles, contacts, and deadlines, making it a powerful tool for managing every step of the job hunt. And with customizable views like Calendar, Board, and Docs, you’ll always know exactly where each application stands.

With this template, you can also: 

• Map out your entire job search pipeline in a Board view to track roles from applied to hired
• Keep interview schedules and deadlines visible in the ClickUp Calendar View 
• Use the My Assignments view to manage tasks like resume updates, networking outreach, or interview prep
• Access a Job Search Playbook Doc for strategies on applications, follow-ups, and personal branding tips

7. ClickUp Task List Template

Get free template

If you’re sending out lots of applications, giving interviews, and keeping tabs on follow-ups, things can get overwhelming fast. The ClickUp Task List Template makes it easier to manage everything by helping you break down every step into actionable tasks. You’ll have a simple way to map out what’s pending, what’s in motion, and what’s already been done.

With this template, you can also: 

• Organize applications with ClickUp’s List View to see every role, deadline, and next step at a glance
• Attach resumes, cover letters, and notes directly inside tasks for quick access during calls or interviews
• Use Custom Fields to tag each application by company, job role, or priority level

8. ClickUp Personal Habit Tracker Template

Get free template

The ClickUp Personal Habit Tracker Template isn’t just about daily routines; it can double up as a smart job application tracker, too. With its flexible structure, you can list down every application you’ve sent, track responses, set deadlines for follow-ups, and keep yourself motivated during the job hunt. 

With this template, you can also: 

• Track application stages using Custom Statuses (e.g., Applied, Interview Scheduled, Offer Received) for complete clarity
• Add details with Custom Fields like company name, role, date applied, and recruiter contact info
• Visualize your progress with progress bars and List/Table Views to see how many applications are in each stage
• Automate reminders with ClickUp Automations to follow up with recruiters and never miss deadlines

💡 Bonus: ClickUp Brain can also help you get ready for interviews. Pulling context from your tasks, docs, and notes gives you instant answers, practice questions, and even draft responses so you can walk into interviews feeling confident.

If you’re looking for ways to use AI for interview preparation, this is a game-changer.

9. ClickUp Milestone Tracker Template

Get free template

Job hunting can get messy fast, with one role in the interview stage, another waiting for HR feedback, and a third still needing a follow-up email. The ClickUp Milestone Tracker Template helps you set clear milestones for every step, from preparing your resume to completing interviews, while also managing timelines and progress. 

With this template, you can also:

• Use ClickUp’s progress indicators to see exactly how far you’ve moved in each application stage without second-guessing
• Assign ownership fields to keep track of whether a step is your responsibility or if you’re waiting for recruiter feedback
• Add milestone tags to label applications by company, role type, or stage of the hiring process for quick filtering and tracking

10. ClickUp Follow-Up Email Template

Get free template

The ClickUp Follow Up Email Template is like having a personal assistant for your job search. It helps you draft customized follow-ups with the many recruiters you are in touch with. With ClickUp doing the heavy lifting, you can put your energy into nailing interviews and landing offers of your dream job.

With this template, you can also: 

• Track the exact status and priority of each job application follow-up using ClickUp tasks and subtasks
• Create checklists in ClickUp Docs to ensure every follow-up email includes the right details and tone
• Schedule follow-up emails ahead of time for consistent and professional communication
• Automate reminders in ClickUp to never forget pending replies or overdue recruiter responses

Summarize this article with AI ClickUp Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before. Summarize article

Summarize this article for me please

Want to save even more time? Try ClickUp Brain free

Make Job Hunting Easier with ClickUp

Landing the right role is demanding, but with the right tools, you can stay in control. Notion templates provide a good starting point, but ClickUp takes job application tracking to the next level with advanced views, Custom Fields, and built-in workflows.

With ClickUp, you can keep everything, including applications, interviews, resumes, and follow-ups, in one clear system.

ClickUp’s templates are flexible enough for beginners and powerful enough for experienced job seekers. You get the structure you need to stay organized, along with the customization to make it your own.

If you want a smooth, streamlined way to stay focused and organized, ClickUp is built to guide you through every step of landing your next role.

Sign up for ClickUp today!

Everything you need to stay organized and get work done.

Sign Up Contact Sales