Monday Project Management Review [+7 Dapulse Alternatives]

Monday Project Management Review [+7 Dapulse Alternatives]

Thinking about using Monday (formerly Dapulse) for project management?

The Monday project management software is good, but you have way better tools with more functions for free.

In this article, we’ll review Monday and also give you seven great alternatives to explore.

Here’s What We’ll Cover:

(Click on the links to jump to a specific section)

A Monday.com Review Containing

7 Great Monday Alternatives

Let’s get started.

 

What Is Monday.com?

Monday is a powerful project management platform. Formerly known as Dapulse (yeah, we all liked the earlier name better!), it aims to simplify and streamline your team’s project management activities. It’s got several features to help you get tasks done on time and facilitate effective team collaboration.

Let’s check out some of its key features:

1. User-Friendly Interface

Monday has an intuitive UI that’s functional and easy on the eye. All your projects are neatly sorted and color-coded by what stage they’re in. Navigating the Monday desktop app is a breeze and won’t confuse even the most novice user. 

Here’s what project managers can do from your intuitive Monday dashboard:

  • Add rows (essentially act as tasks)
  • Work on team management by assigning specific tasks or projects to employees 
  • See the exact status of each project (kind of – you have to manually add it to a column)
  • Plan your project timeline
  • Access visual project management and quickly see where your projects stand

2. Easy Team Communication

Monday facilitates effective team communication through a comment section under each project. Unlike other tools that only let you add text, Monday’s comment sections support tagging, images, videos, and links. 

You can even follow social media threads on Twitter and Facebook to keep track of any new developments.

3. Checklists

Monday comes with powerful checklists to help you stay on track. You can even embed these checklists within tasks to make them part of your teams work too.

4. Third Party Collaboration

Most project management tools only allow employees to access projects and tasks. While this is a good security measure, it makes it impossible to work alongside freelancers and clients.

The Monday app, however, lets you add third-party collaborators to your project space. You can customize the access rights of your clients to ensure they only see projects that involve them. 

This way, you can work with whomever you want without worrying about your security. It also comes with Google single sign-on and two-factor authentication for additional safety.

5. Loads of Integrations

Monday has an extensive list of integrations for added functionality. It can seamlessly integrate with apps like Google Drive, Dropbox, and Zapier.

It’s also built on an open-source API framework. The Monday.com API allows anyone to obtain the tool’s source code and add as many custom integrations as they want. This makes customizing your Monday experience a piece of cake.

 

Monday Project Management Limitations

Despite its many benefits, Monday might not be the best project management tool for you. Here are a few of the limitations that hold it back from being truly great.

A) No Monday.com free Plan

Is there a Monday.com free version?

Nope. Unlike other tools such as ClickUp, Monday has a free trial but no forever free version. The free trial only lasts for two weeks then Monday.com will cost you!

Monday.com Pricing

  • Basic Plan: $25 per month for 5 users
  • Standard Plan: $39 per month for 5 users
  • Pro Plan: $59 per month for 5 users
  • Enterprise Plan: $188 per month for 5 users

The Monday.com price is based on groups of users, as opposed to a per person rate given by other project management tools. The pricing starts with a minimum of up to 5 users and so on. So, if you have a team of 12, you’ll have to sign up for an account that supports up to 15 users.

Moreover, the Monday.com cost gets steeper within these group subscriptions if you want more features like the ability to share boards with people outside the organization, external integrations, timeline view and more than 5GB of storage space.

B) No Assigned Comments

Having the ability to assign a comment to a teammate can be very helpful. It allows you to instantly create a task that’s assigned to a single person. You don’t need any complicated project spaces or task lists – all it takes is a comment and you’re good to go. 

Moreover, the person will be notified of this comment; they won’t have to read through endless comment threads to understand specifically what they need to do. It makes assigning quick tasks a piece of cake and can make the life of project managers far easier. Unfortunately, Monday doesn’t offer you this.

You’ll have to resort to the old-fashioned way of creating separate project tasks instead. This impractical approach will take far more time and effort. Not an ideal situation when you’re working with strict deadlines, right?

C) Cannot Set Up Recurring Tasks

Setting up recurring tasks can save your team a lot of time and effort. You won’t have to create a new set of tasks for every new project. Just enable recurring tasks and they’ll pop up in your new project automatically.

Monday doesn’t let you do this. To set up recurring tasks – something that most top-tier project management tools support, you’ll need to use an outside integration

D) No Mind Mapping

Mindmaps are an incredibly useful tool for project strategizing and ideation. You can craft detailed maps outlining what needs to be done and how you’ll proceed with it. Unfortunately, Monday doesn’t offer you a mind mapping feature. You’ll have to turn to an external tool instead. And if there’s one thing we can all agree on, having separate tools for separate features is never a good idea. 

E) Cannot Toggle Between Views

While having multiple views is great, it’s not helpful if you can’t switch between them on a project. Monday gives you a selection of views to use in a project but once you select one, that’s it. You’re stuck with it until your project is finished.

There’s no way to switch from an Agile project management view to a GTD-style list view in the same project space. This makes it hard to cope with the dynamic nature of project management where different departments have different preferences. As you can’t switch between views to cater to their preferences, you’ll have to buy separate tools for each team. 

F) The Name Causes Confusion While Working

In 2018, Dapulse made the decision to re-brand their tool as “Monday,” yeah… the day of the week Monday. 

As one of their users, Lauren V, mentions:

Cons: The only complaint I have about this site is that the old name “Dapulse” was easier to use than Monday. When talking to a coworker, it’s become confusing when I say “I posted it on Monday”, I have to specify, “Monday.com” or something like that because I don’t want my coworker to think I am referring to the actual day of the week. Otherwise, I have no complaints about the site itself!

 

The Top 7 Monday / Dapulse Alternatives In 2019

FEATURES
Free version
Assigned
Comments
Time-tracking
/Slash Commands
Task Tray
Docs
Inbox
Profiles

1. ClickUp

If you want a project management software that:

  1. Is free…
  2. …but has more powerful features than Monday,
  3. Yet has a simple design and is super-easy to understand 

Look no further than ClickUp. In fact, it could be the perfect Monday.com alternative that you’re looking for. It’s the best project management tool for 2019 and is used by companies like Airbnb, Google, and Nike.

Here’s why ClickUp ticks all the right boxes for productivity and project management:

1. Get tons of features with the free version

Many amazing project management features in ClickUp are available in the free version, which is free forever

However, for only $5 per month per user, you can upgrade to the Unlimited plan. This pricing plan is way lower than what Monday offers for its cheapest plan at $25 ( Basic Plan for five users with 5GB storage and limited features).

2. Use Custom Statuses to Define your Unique Project Statuses

The Business Challenge:

Does it ever make sense for engineering and sales teams to have the same project statuses?

In most project management software, you’re stuck with a standard set of project statuses that don’t accurately reflect a project’s progress. This makes it hard to categorize projects according to the specific needs of every team or function.

Consequently, there’s no way to know what stage a project is in without manually asking your employees about it.

How ClickUp Solves This Problem:

With different teams preferring different styles, ClickUp allows you to customize your workflow with statuses to fit individual projects. You can use preselected statuses or create your own. Add as many as you want –  planning, review, revision, done, shipped and so on! 

Your team can take one look at a project’s status and know what stage it’s in. They won’t need to follow-up or consult anyone about it. As you know what stage each project is in, it’s easier to give them the attention they need.

3. Multiple Views: Board, List, Box for Different Teams in Your Company

The Business Challenge:

People have different approaches to productivity. Your product team probably uses a Kanban view, but your marketing & sales teams prefer a GTD-type list based approach to project management. Consequently, you have different tools for different teams in your company which causes confusion in inter-departmental collaboration and communication.

How ClickUp solves this Problem:

With ClickUp, you get four different project views. You can also toggle between views just with a single click, so you can visualize your project plan in your format of choice.

A) Board View

The board view is a great way to easily use a Kanban approach. Using this view’s drag-and-drop interface, you can adapt to the needs of Agile project management easily.

B) List View

The list view arranges all your tasks and projects in a GTD-style list. It’s a great option for users who love working with checklists where they can get things done quickly.

C) Box View

The box view is the go-to view for project managers. It gives you a high-level overview of all the tasks and who’s working on what. Project managers can use this view to keep track of what team members have on their plate.

D) Me View

Ever get distracted by projects and tasks assigned to other team members. With ClickUp’s Me view, you’ll only see tasks and items that concern you. It’s a great way to block distractions and focus on you need to do.

4. Save Tons of Time with Recurring Tasks

The Business Challenge:

Most industry-specific projects involve a standard set of repetitive tasks that need to be completed. Why waste time and effort creating the same set of tasks every time? 

How ClickUp Solves This Problem:

In ClickUp, you can quickly set up recurring tasks for any project or task. You can set the time interval or day of the week to start the recurrence, and even choose the status for when it needs to recur. For instance, you can have a task that re-opens every week after you close it.

Check out this page for more on recurring tasks!

5. Make Sure No One Forgets with Assigned Comments

The Business Challenge:

You need to inform a team member of something important. You could use the comment section, but you run the risk of your comment going overlooked. At the same time, you don’t want to bombard the rest of your team with notifications that don’t concern them. 

How ClickUp Solves This Problem

ClickUp’s proprietary Assigned Comments feature lets you convert a comment into a task and assign it to a specific team member (or even to yourself…)

ClickUp will notify them of this task and they can mark it as resolved when they’re done. Your other employees won’t receive notifications about this comment, which reduces distractions.

6. Use Advanced Project Hierarchy for Bigger Companies

The Business Challenge:

Nearly every project management tool in the market has only three or four hierarchy levels – usually projects, tasks and subtasks. This keeps working fine when you are a single team. 

But what if you are a company with different departments? How do you achieve both these conflicting goals?

  1. Keep all departments in a single project software?
  2. Keep tasks and projects of all departments separate so that each team can just focus on their own tasks? 

How ClickUp Solves This Problem:

ClickUp solves this by adding an extra layer of hierarchy. This is the structure it follows: Team > Space > Project > Lists > Tasks > Subtasks.

  • Workplace: This is your top-level hierarchy where you can break your company up into individual teams.
  • Spaces: These are the major groups for your team, think “sales” or “networking.”
  • Folders: Where you can store project-related lists
  • Lists: This is where individual projects are listed.
  • Tasks: Tasks are where work happens. Each task has subtasks, description, comments, and much more.
  • Subtasks: You can also break down each task into a specific subtask.
  • Checklists: You can keep checklists within tasks or subtasks. For example, you could have checklists for quality checking the different elements of a blog post or the items you need to discuss during a meeting.

7. Better Team Coordination with  Dependencies

The Business Challenge: 

Often, an employee needs to wait for another team member to complete a task before they can start with theirs. Not clearly defining the exact sequence of execution and handovers results in massive coordination problems, confusion and even blame games. 

How do you make sure your entire team functions as beautifully as Olympic relay race champions?

How ClickUp Solves This Problem

ClickUp’s dependencies feature facilitates smooth handovers across individuals, teams and departments. For example, if your marketing team is waiting on an item from your product managers, you can set up a dependency and then get notified when the product team’s task is closed. This is an easy way to ensure that your project progresses effectively with no hold-ups.

8. Add Whatever Data You Like with Custom Fields

The Business Challenge:

Most project tools have task fields like task description, dates, assignees, statuses, etc. 

That’s fine, but what if you want to add more domain-specific data such as phone numbers, price estimates, current Google rank, difficulty level or more?

You dump it all in the description field or have a separate spreadsheet. Is there a better way? 

How ClickUp Solves This Problem:

Monday has limited column and field choices, but not like ClickUp. ClickUp gives you the ultimate flexibility in editing your columns–name them how you want, set currencies, dates, notes, dates and more!

ClickUp custom fields give you the flexibility to track inventory, be a CRM, or keep up with client statuses. Couple that with multiple views, and the immense flexibility of ClickUp is a true game-changing project management app.

9. Jot Down Your Ideas with In-Built Notepad

The Business Challenge:

There’s no way for you to jot down ideas in a safe, private space in your project management app. This is an issue when you’re trying to polish rough ideas and checklists before sharing them with your team. As a result, you turn to another notepad tool.

But why go to that trouble?

How ClickUp Solves This Problem:

ClickUp gives you a powerful notepad to note down all your thoughts and ideas. To give you the freedom you need, ClickUp lets you add text, images, and checklists to your notes. You can easily plan out ideas and strategize project plans before sharing them with your team.

10. Use Gantt Charts for Project Planning

The Business Challenge:

You always need a visual overview of your project’s progress to take stock of what’s going on. Unfortunately, most project management tools don’t come with Gantt charts – making visual project management difficult. 

You’ll thus find it hard to track project progress, reschedule tasks, and calculate your project’s critical path.

How ClickUp Solves This Problem:

With ClickUp’s Gantt View, you’ll have an accurate overview of your project’s progress at all times. You can view your task dependencies and make changes to your projects schedule in seconds. ClickUp’s Gantt View can calculate a project’s critical path to help you stick to the most relevant tasks when you’re falling short of time.

Here are some of the other things that the Gantt View does:

  • Automatically readjusts your task dependencies when you make scheduling changes.
  • Can calculate a project’s progress percentage.
  • Can compare your current progress with estimated progress.

11. Use In-Built Docs for Wikis

The Business Challenge:

You need a repository to store all your important project and company information. This information needs to be easily accessible so that anyone in your company can access it. The problem is, your project management tool can’t accommodate this, so you’re stuck working with impractical Google Docs instead. 

How ClickUp Solves This Problem:

ClickUp comes with an in-built wiki feature. You can use ClickUp Docs to store valuable company and project information in a safe, accessible space. Each document is stored alongside its relevant project to make navigating through your files as smooth as possible. Companies also use these docs to help with their customer service and onboarding business processes. 

Here’s what you can do with ClickUp Docs:

  • Nest pages within documents for easier categorization.
  • Edit access rights to each document in your library.
  • Let Google index your documents to let them appear in search results.
  • Use rich text formatting options to create detailed documents.
  • Use these Docs to create self-service customer support pages.

12. Use Mindmaps to Brainstorm and Plan

The Business Challenge:

Most project management tools don’t come with in-built mindmaps. This makes it hard to strategize your project plans and ideas before you start working on them. 

You’ll have to use a third-party mind-mapping app – which means handling another tool and paying more money…

How ClickUp Solves This Problem:

ClickUp’s mindmaps will help you brainstorm strategies for all your upcoming projects. You can use this space to create detailed maps that capture all your ideas and goals for a project. 

As these maps are part of your project management tool itself, you’ll have no difficulty transferring them to your project space. This makes it super easy to take action on all the great ideas you come up with!

ClickUp Pros 

  • Powerful, feature-rich free version.
  • Custom views and saveable layouts.
  • Can add multiple assignees to a project.
  • Custom fields and statuses.
  • Assigned comments.
  • Real-time team collaboration.
  • Powerful comment sections for each project.
  • In-built time tracking capabilities.
  • Customizable access rights.
  • Wiki functionality.
  • Gantt chart functionality.
  • Google single sign-on and two-factor authentication for security.
  • Powerful iOS and Android mobile apps.

Cons 

  • No native language translations.
  • Docs only available in web and desktop apps.
  • New to the market.

Pricing

There are three ClickUp variants:

  • Free – Unlimited projects and users with 100Mb of cloud storage space.
  • Unlimited ($5/month per user) – Unlimited projects, unlimited number of integrations, advanced reporting.
  • Business ($19/month per user) –  Unlimited projects and features, two-factor authentication, Google single sign-on.

Customer Ratings

G2Crowd –  4.8/5 (700+reviews)

Capterra – 4.5/5 (1200+ reviews)

2. Asana

Besides ClickUp, Asana is probably your best bet to replace Monday.

Asana’s modern interface is simple and easy to maneuver.  The productivity platform allows you to easily collaborate across the entire project management team.

Key Features 

  • Activity feed to keep track of your team.
  • Automatic reminders for task management.
  • User-friendly intuitive interface.

Pros 

  • Simple drag and drop functionality.
  • Tons of integrations.
  • Project timelines for workflow management.

Cons 

  • The free version isn’t feature-rich.
  • Limited capabilities as a team collaboration tool.
  • Cannot handle very complex projects.
  • No custom statuses.
  • Cannot add multiple assignees to a task.

Pricing 

Asana offers you four pricing variants:

  • A free basic plan.
  • A Premium variant ($9.99/month per user) 
  • A Business variant (1$19.99/month per user) 
  • An Enterprise variant (price on request)

User Ratings – 

G2Crowd – 4.3/5 (3500+ reviews)

Capterra – 4.5/5 (7000+ reviews)

 

3. Trello

trello task management

Trello can be a good Dapulse alternative for smaller teams looking for something easy and functional. It has a simple drag and drop task management using Kanban boards. Your Trello To-do list comes with progress tracking. It also comes with activity log, reminders, and notifications. For additional ease of use, the Trello sign in and onboarding process is very streamlined. 

Key Features

  • Drag and drop Kanban boards.
  • Power-Ups for added functionality.
  • Checklists with project tracking.

Pros

  • Ease of use.
  • The Trello login and setup process is very smooth.
  • Can integrate with tons of software.

Cons

  • Few reporting capabilities.
  • No other project views apart from the default Kanban boards.
  • Cannot handle complex projects.
  • Cannot assign comments.
  • Cannot add multiple assignees to projects.

Pricing

These are the pricing options Trello offers you:

  • A Free version for small teams.
  • A Business version ($9.99/month per user) 
  • An Enterprise version ($20.30/month per user)

Customer Ratings

G2Crowd – 4.4/5 (3600+ reviews)

Capterra – 4.5/5 (9000+ reviews)

 

4. JIRA

JIRA is an Agile project management software that empowers your team to communicate through basic channels with ease. When comparing Monday vs JIRA, you’ll find that JIRA is a far more comprehensive project management tool. It allows for integration with external systems, provides an overview of team activity, lets users establish permission settings, complete scrum projects and customize important workflows. 

Features 

  • Enterprise-level project management capabilities.
  • Advanced reporting.
  • Custom fields for easy sorting.

Pros 

  • Customizable access rights.
  • Project budgeting and expense tracking capabilities.
  • Good team collaboration tool.

Cons 

  • UI is not user-friendly.
  • Steep learning curve – especially for beginners.
  • Cannot assign comments.
  • Cannot add custom views.

Pricing 

  • JIRA has a pay-per-user pricing model where the average monthly price per user comes to around $7.
  • However, for teams under 10 members, there’s no per member pricing. Instead, you pay a flat price of $10 per month.

Customer Ratings 

G2Crowd – 4.5/5 (2800+ reviews)

Capterra – 4.5/5 (6800+ reviews)

 

5. Podio

podio

Another Monday.com free alternative, Podio has powerful open API that allows users to create and connect their own apps. It also provides public and private workspaces; built-in team chat and video conferencing. Its iOS and Android mobile apps let you manage your projects on the go.

Key Features 

  • Extensive App Market with tons of add-ons.
  • Video conferencing and file sharing capabilities.
  • Open API structure for added customization.

Pros 

  • Can switch between public and private workspaces.
  • Good team collaboration tool.
  • Strong iOS and Android mobile apps.

Cons 

  • Cannot handle complex project management.
  • Cannot add custom statuses.
  • Cannot add multiple assignees.
  • No reporting capabilities.
  • Cannot switch between views on a project.

Pricing 

There are four Podio variants:

  • Free – with basic project planning and access to the app store.
  • Basic ($9/month) – with project planning and an unlimited number of projects and users.
  • Plus ($14/month) – with advanced project planning and automated management of your workflow.
  • Premium ($24/month) – with visual project management reports and interactive dashboards.

Customer Ratings

G2Crowd -4.1/5 (240+ reviews)

Capterra – 4.5/5 (200+ reviews)

 

Mavenlink is an online project management tool designed for services organizations. It has good permissions levels and a professional user interface. And while it is quick to set up, navigation is not easy. It is also a bit pricey.

Key Features 

  • Customizable access rights for employees and freelancers.
  • Enterprise-level project management features.
  • Good reporting capabilities.

Pros 

  • Good User Interface.
  • Quick Setup.
  • Custom branding throughout the software.

Cons 

  • Pricey.
  • Can be overwhelming for new users.
  • The free version lacks reporting capabilities.
  • Milestone management needs work.
  • Has problems integrating with tools like Outlook.

Pricing 

Mavenlink has four pricing plans:

  • Teams: $15/month for teams up to 5 users.
  • Professional: $39/user per month.
  • Premier: Pricing on request.
  • Enterprise: Pricing on request.

Customer Ratings

G2Crowd – 4.3/5 (250+ reviews)

Capterra – 4/5 (300+ reviews)

 

7. ProofHub

ProofHub is another great Monday.com alternative. It’s a good task and project management platform that’s suited for Agile project management. Here are some of the features that make it special. 

Key Features 

  • Simple user interface.
  • Has the ability to add freelancers and clients to your projects.
  • Loads of customization options for documents and uploads.

Pros

  • Can double up as a powerful to-do list app.
  • Loads of features for easy collaboration.
  • Powerful mobile apps for iOS and Android.

Cons 

  • No budgeting capabilities.
  • No free plan.
  • Cannot handle complex task management.
  • Does not support tagging in comments.
  • Cannot switch between views on a project.

Pricing 

There are two pricing plans for ProofHub:

  • Essential Version ($55/month) – for 40 projects and 15GB of cloud storage space
  • Ultimate Control Version ($99/month) – for loads of additional features, unlimited number of projects and 100GB of cloud storage 

Customer Ratings 

G2Crowd – 4/5 (10+ reviews)

Capterra – 4.5/5 (25+ reviews)

 

Conclusion

While Monday is a good project management platform, it’s no match for ClickUp. When you switch to ClickUp, you gain access to all features of Monday and so much more. 

It’s the ideal task and project management tool that offers something to each and every member of your project team. 

Moreover, ClickUp is always releasing new features and updates to keep up with the demands of its customers. Here’s ClickUp’s product roadmap.

And don’t forget–you get tons of these features for free! Why spend money on an average tool when you get the world’s best task and project management app for free?

Need more? Compare ClickUp with Monday!

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