Taking notes in a Zoom meeting needs attention and speed, and let’s be real, hampers your ability to participate in the conversation and stay focused.
If you still manage to take notes, you need to compile the important moments and share them with attendees, along with the insights. Achieving all this manually can be taxing, and companies are now shifting towards AI note takers for Zoom.
AI-powered note takers automate summarizing meetings, recording minutes, taking meeting notes, and sharing them. In this blog, we’ll discuss the 10 best AI note takers for Zoom that excel at meeting your business needs.
Summarize this article for me pleaseBest AI Note Takers for Zoom at a Glance
| Tool | Best features | Best for | Pricing |
|---|---|---|---|
| ClickUp | AI-powered meeting notes and task management | Individuals, small businesses, mid-market companies, enterprises | Free plan; Customization available for enterprises |
| Otter.ai | AI transcriptions in sales meetings | Small businesses, mid-market companies, enterprises | Free plan available; Paid plans start at $16.99 |
| Fireflies.ai | Analyzing team conversations | Small businesses, mid-market companies, enterprises | Free plan available; Paid plans start at $10 |
| Sonix | Fast translations and subtitles | Small businesses, mid-market companies, enterprises | Free plan available; Paid plans start at $16.50 |
| Rev.ai | High-accuracy transcription and insights | Mid-market companies, enterprises | Pay as you go; Custom pricing |
| Trint | Story-building from transcriptions | Mid-market companies, enterprises | Paid plans start at $80 |
| Descript | Editing audio and video transcripts | Individuals, small businesses, mid-market companies | Free plan available; Paid plans start at $12 |
| Tetra | Easy integration into web apps | Mid-market companies, enterprises | Paid plans start at $100 |
| Deepgram | Developing voice AI products | Enterprises | Pay as you go; Paid plans start at $4000/year |
| Speechmatics | Applying conversational AI features | Enterprises | Free plan available; Paid plans start at $0.30/hour |
10 Best AI Note Takers for Zoom to Boost Productivity
- Best AI Note Takers for Zoom at a Glance
- 10 Best AI Note Takers for Zoom
- 1. ClickUp (Best for AI-powered meeting notes and task management)
- 2. Otter.ai (Best for AI transcriptions in sales meetings)
- 3. Fireflies.ai (Best for analyzing team conversations)
- 4. Sonix (Best for fast translations and subtitles)
- 5. Rev.ai (Best for high-accuracy transcription and insights)
- 6. Trint (Best for story-building from transcriptions)
- 7. Descript (Best for editing audio and video transcripts)
- 8. Tetra (Best for easy integration into web apps)
- 9. Deepgram (Best for developing voice AI products)
- 10. Speechmatics (Best for applying conversational AI features)
- Special mentions
- What Should You Look for in an AI Note Taker for Zoom?
- Summarize Meetings with the Best AI Note Taker for Zoom—ClickUp!
Summarize this article for me please10 Best AI Note Takers for Zoom
Popular AI note takers come with distinct features and USPs. Here, we’ll discuss the top 10 best AI note takers for Zoom, providing a holistic view of their benefits and limitations.
1. ClickUp (Best for AI-powered meeting notes and task management)
ClickUp is a leading AI-powered productivity platform designed for small to medium-sized businesses. With its robust suite of features—including an advanced AI Notetaker for Zoom—ClickUp empowers teams to capture every detail during client and team calls, so you can stay present in the conversation.
By automating note-taking and streamlining collaboration, ClickUp helps you boost productivity, ensure nothing falls through the cracks, and keep your entire team aligned—all in one unified workspace.
ClickUp AI Notetaker is the best way to connect your meeting conversations to the rest of your work. through automatic notes and summaries that connect to docs and tasks. You can access smart summaries with keywords and highlights, and create action items for yourself or to assign to your team.
With ClickUp’s AI Notetaker, you can create searchable transcripts with action items that come with the power of ClickUp’s other document features, coupled with ClickUp Brain. You can also integrate your calendar with the AI Notetaker to set up tasks and deadlines based on your meeting agenda.
The AI Notetaker also lets you connect with ClickUp Chat so that you can send summaries and actions automatically in your chat channels. It lets you access and record the following information from a meeting:
- Meeting name and date, which is a part of the document’s title for easy reference
- A list of attendees
- A full video recording of the call
- A full audio recording of the call
- A brief overview of the key points of discussion
- A list of key takeaways with crucial insights and decisions in bullet points
- A checklist of action items and next steps
- Categorized topics of the meeting as an expandable menu
- An expandable transcription of the entire conversation
Apart from providing all these details about your meeting, Notetaker has other productivity features, such as:
- Saving transcripts, audios, and summaries to a private doc
- Tagging other meeting notes
- Turning conversations into trackable actions
- Ability to join calls from anywhere in ClickUp
- Integration with Zoom, Teams, and Google Meet
- Automatic language detection and transcription for 15+ languages
- Integration with ClickUp Brain for AI-powered notetaking capabilities
Check out this video to know more about ClickUp Brain 👇
This feature enables you to boost meeting productivity in the following ways:
- Create meeting minutes by drafting structured meeting notes that highlight the important points of discussion
- Condense your long meetings into concise summaries for easy sharing and understanding
- Connect meeting agenda points to workflows and set goals and deadlines to achieve them efficiently
ClickUp’s note-taking feature helps businesses increase productivity and create AI summaries. You can also use ClickUp’s meeting templates to communicate expectations and set action items for your next meeting.
Here are a few options you can try:
- Meeting Agenda Template by ClickUp: Use this solution to set action items for your meetings by outlining responsibilities and goals for every team member
- Meeting Minutes Template by ClickUp: Track all spoken words during meetings so you can pinpoint all pain points and make clear decisions in upcoming meetings
With ClickUp Meetings, manage your whole meeting experience by taking notes, creating an agenda, setting action items, and collaborating with your team. It lets you record meetings so that you can:
- Perform super-rich editing to highlight key points and present the meeting summary creatively
- Keep agendas ready for every Zoom meeting by automating recurring tasks
- Use /Slash commands to access the command menu and set tasks in seconds
Additionally, you can use ClickUp Docs to capture important takeaways from Zoom discussions and save them for later. These docs can then be connected to workflows and assigned to team members for follow-up.
Docs lets you summarize long transcripts with AI, customize views and fields, integrate with your existing tools, create action items for assignment, and much more.
🧠 Fun Fact: AI transcription tools have learned how to distinguish spoken words, summarize meetings, and remove redundant words in seconds. Now, you don’t need to spend hours listening to and making notes from meeting recordings.
ClickUp best features
- Take meeting notes with ClickUp AI Notetaker and connect them to docs and tasks to create AI summaries and searchable transcripts to make the most of your Zoom meetings
- Use ClickUp Brain to connect all your company’s knowledge with AI to maintain project workflows and increase productivity
- Create and share meeting notes with ClickUp Docs, generate summaries and agendas in a centralized format, share them with the team, and work with actionable items
- Jot down key takeaways from your Zoom meetings with ClickUp Notepad and organize notes, tasks, and checklists in one place
- Manage meetings in one place with ClickUp Meetings by taking notes, managing the agenda, and setting action items for your entire team
- Summarize long-form content instantly and transform paragraphs into actionable tasks
- Integrate via Zapier easily with external apps like HubSpot, Zoom, Calendly, and Slack
ClickUp limitations
- ClickUp’s mobile application has less functionality compared to the desktop version
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free +
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited +
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business +
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews
- G2: 4.7/5 (10,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
Here’s what Michael Turner, Associate Director of Career Communities at Miami University says about ClickUp:
💡 Pro Tip: Don’t just record meetings—turn them into tasks. With tools like ClickUp, you can instantly convert action items into assignable tasks with due dates.
2. Otter.ai (Best for AI transcriptions in sales meetings)
Otter.ai is an AI-powered meeting assistant to generate transcriptions from video meetings or audio conversations into text. It can identify speakers, label texts with the speaker name, and capture shared slides.
The platform has a live chat feature that allows you to ask questions during a meeting, add comments to the transcript, or highlight key takeaways. You can also generate live summaries in real time from AI notes, in case you miss some points in a meeting.
Otter.ai best features
- Identify keywords and phrases and search for them in the transcription notes
- Integrate with Google or Microsoft calendar to provide complete access to your Zoom, Teams, and Google Meet meetings
- Scale up the package to add more minutes to your transcription limit or upload more files
Otter.ai limitations
- It has limits for transcription minutes, uploaded files, and meeting duration
- The free plan doesn’t include advanced search or collaboration features
- It doesn’t allow you to take your own notes in the app
Otter.ai pricing
- Basic: Free
- Pro: $16.99/month with 1,200 minutes of transcription
- Business: $40 per month with 6,000 minutes of transcription
- Enterprise: Custom pricing
Otter.ai ratings and reviews
- G2: 4.3/5 (200+ reviews)
- Capterra: 4.4/5 (90+ reviews)
💡 Pro Tip: Explore our best Otter AI Alternatives that help you share notes and meeting summaries quickly!
What are real-life users saying about Otter.ai?
3. Fireflies.ai (Best for analyzing team conversations)
Fireflies.ai is a great tool to perform real-time transcription and recording of your Zoom call. It summarizes key points, highlights decisions, and creates action items from meeting notes.
You can also replay parts of the meeting, search for keywords, and change the playback speed of the meeting recording. Fireflies.ai’s collaboration tools also allow your team to pin, comment on, and react to conversations, or extract audio snippets from the recording.
Fireflies.ai best features
- Handle more than 40 languages and dialects, which is excellent for diverse teams
- Use the AI notetaker to join meetings to automatically record meetings
- Integrate Fireflies.ai with Teams, Skype, Zoom, and Google Meet
- Share meeting notes on Slack, Notion, or other platforms
Fireflies.ai limitations
- The audio quality affects transcription accuracy
- The free plan doesn’t offer third-party integration
- It has limitations on file size, meeting duration, and transcription rate
Fireflies.ai pricing
- Free
- Pro: $10/month per user
- Business: $19/month per user
- Enterprise: Custom pricing
Fireflies.ai ratings and reviews
- G2: 4.8/5 (600+ reviews)
- Capterra: 4.3/5 (10 reviews)
💡 Pro Tip: Need to find the most productive way to take meeting notes? Here’s our complete guide to help you handle everyday tasks efficiently!
What are real-life users saying about Fireflies.ai?
4. Sonix (Best for fast translations and subtitles)
Sonix provides automated transcriptions and subtitles in multiple languages, and generates automated summaries in a few seconds. It can also identify multiple speakers and what they are saying when.
With Sonix, you get automated translations and conversions of audio and visual content into text. Its collaboration features also enable multi-user permissions so that members can upload, share, edit, or restrict access to files.
📮ClickUp Insight: Only 12% of our survey respondents use AI features embedded within productivity suites. This low adoption suggests current implementations may lack the seamless, contextual integration that would compel users to transition from their preferred standalone conversational platforms.
For example, can the AI execute an automation workflow based on a plain text prompt from the user? ClickUp Brain can! The AI is deeply integrated into every aspect of ClickUp, including but not limited to summarizing chat threads, drafting or polishing text, pulling up information from the workspace, generating images, and more! Join the 40% of ClickUp customers who have replaced 3+ apps with our everything app for work!
Sonix best features
- Search, play, edit, organize, and share transcripts on any device with an in-house smart editor
- Get AI-powered summaries, chapter titles, topic detection, and thematic analysis on your transcripts
- Share and publish your meeting notes, and collaborate with your team
- Integrate your workflow with YouTube, Zapier, Teams, Zoom, and more
Sonix limitations
- The price structure is higher than the others, which can be limiting for small teams
- Transcripts may show inaccuracy if there are multiple speakers
Sonix pricing
- Standard: Free
- Premium: $16.50 per user access
- Enterprise: Custom pricing
Sonix ratings and reviews
- G2: 4.7/5 (20+ reviews)
- Capterra: 4.9/5 (100+ reviews)
🔎 Did You Know? Zoom started with hosting meetings for up to 15 participants, and has now grown to accommodate up to 1000 at a time. An efficient AI note taker will be able to identify most of these speakers and attribute their speech to them.
5. Rev.ai (Best for high-accuracy transcription and insights)
Rev.ai is a highly-accurate API for AI- and human-generated transcripts. You can record and transcribe notes for your Zoom meetings, video and voice applications, and share them with the organization.
It offers speech-to-text capabilities, AI insights, multiple language transcriptions, and the highest level of accuracy from human-created transcripts.
Rev.ai best features
- Get features like language recognition, sentiment analysis, topic extraction, summarization, translation, and forced alignment
- Identify precise timestamps for better searchability and analysis
- Leverage the lowest word error rate and the most readable transcripts
Rev.ai limitations
- It has limits on file size, duration, and concurrency
Rev.ai pricing
- Pay as you go
- Enterprise: Custom pricing
Rev.ai ratings and reviews
- G2: 4.7/5 (300+ reviews)
- Capterra: 4.7/5 (40+ reviews)
What are real-life users saying about Rev.ai?
6. Trint (Best for story-building from transcriptions)
Trint is an automated transcription software that helps you craft powerful content with your audio and video transcripts. You can convert video, audio, and speech-to-text with high accuracy for editing, summarizing, translating, and collaborating in a single workflow.
Trint’s story-telling features let you extract quotes from multiple transcripts and create articles, podcasts, scripts, and soundbites through editorial tools. Use the sentence note-taking method to build compelling storyboards and summaries from your meeting transcripts.
Trint best features
- Capture content in real time and analyze it through AI capabilities
- Create easy-to-share content pieces from transcripts for story-building
- Collaborate with your team through Shared Drives, comment features, and more
- Integrate easily with your existing workflows with the user-friendly interface
Trint limitations
- It cannot transcribe files bigger than 3 GB or longer than 3 hours
- The free version doesn’t have advanced integrations
- It doesn’t support linking to audios or videos
Trint pricing
- Starter: $80/month per user
- Advanced: $100/month per user
- Enterprise: Custom pricing
Trint ratings and reviews
- G2: 4.4/5 (60+ reviews)
- Capterra: Not enough reviews
7. Descript (Best for editing audio and video transcripts)
Descript uses AI capabilities to generate transcripts from videos, translate content, generate video captions, and edit media. You can convert audio to text, generate AI and human transcriptions, record meetings, collaborate on audios, and share on several popular channels.
Directly upload the file on Descript and get transcriptions easy to understand, summarize, and share. You can also edit videos and audios on this platform to retain important sections of your meetings and highlight key points.
Descript best features
- Edit text and transcripts for meetings and podcasts
- Translate audio using AI capabilities
- Generate accurate human and AI transcripts
- Drag and drop files to convert audio to text
Descript limitations
- It has a limited free version
- It may slow down your system
Descript pricing
- Free
- Hobbyist: $12 per person per month, billed annually
- Creator: $24 per person per month, billed annually
Descript ratings and reviews
- G2: 4.6/5 (700+ reviews)
- Capterra: 4.8/5 (170+ reviews)
What are real-life users saying about Descript?
A G2 user says:
8. Tetra (Best for easy integration into web apps)
Tetra is an efficient productivity tool that can dial directly into your Zoom calls and start taking notes to build transcripts. This way, you don’t need to worry about jotting down meeting minutes and can focus on the conversation at hand.
Tetra’s web app lets you view your meeting transcripts at any time. You can use built-in search tools to look for keywords and phrases. It gives you synced word timestamps in the audio file to make analysis easier.
Tetra best features
- Dial automatically into meetings to create quick transcripts to save time
- Extract your meeting notes to document tools like Slack, DropBox, email, and Google Docs
- Get a secure storage system that lets you delete transcripts permanently
- Work with trained human editors to correct and polish automatically generated scripts
Tetra limitations
- It takes hours to generate call transcriptions
- It is not compatible with a few meeting platforms
Tetra pricing
- Plus: $100/month for 3-hour transcription
- Pro: $300/month for 10-hour transcription
- Custom: Custom pricing
Tetra ratings and reviews
- G2: Not enough reviews
- Capterra: NA
🎯 Insight: Meeting fatigue is real. But when you’re not worried about taking notes, you can stay more engaged in the conversation—and that leads to better decisions.
9. Deepgram (Best for developing voice AI products)
Deepgram is a voice AI platform that converts speech to text and text to speech, along with speech-to-speech voice agents. Developers can use this platform to build voice AI products and features.
Deepgram’s audio intelligence features help you create speech transcripts with optimal accuracy, speed, and cost.
Deepgram best features
- Transcribe meetings and sample audios easily
- Use AI capabilities for enterprise-wide analysis
- Get conversational intelligence abilities to identify speakers and attribute speech to them
Deepgram limitations
- It requires API skills to apply customizations
- Transcriptions of accented speech may have errors
Deepgram pricing
- Pay as you go: $200 of credit
- Growth: $4k+ per year
- Enterprise: $15k+ per year
Deepgram ratings and reviews
- G2: 4.6/5 (200+ reviews)
- Capterra: NA
What are real-life users saying about Deepgram?
10. Speechmatics (Best for applying conversational AI features)
Speechmatics is a conversational AI API that enables natural and responsive voice interactions with its own leading ASR technology, irrespective of accent, language, or environment.
Its ASR delivers highly accurate transcriptions that recognize speakers in real time from live meetings or recorded media in 50+ languages.
Speechmatics best features
- Get AI speech technology for transcription and real-time translation
- Gain access to an accurate and inclusive speech-to-text API
- Avail real-time ASR across 50+ languages
Speechmatics limitations
- There are duration limits for real-time transcriptions
- Transcripts may have real-time latency
Speechmatics pricing
- Free: 8 hours per month
- Pay as you go: Starts from $0.30 an hour
- Enterprise: Custom pricing
Speechmatics ratings and reviews
- G2: 4.7/5 (20+ reviews)
Special mentions
- Fathom: Fathom makes recording, transcribing, and summarizing your Zoom, Google Meet, or Microsoft Teams meetings easy
- Sembly AI: Ideal for generating Zoom notes, turning meetings into searchable text, and highlighting key discussion moments
- Avoma: An all-in-one AI platform for automated note-taking, forecasting, scheduling, and more
🧠 Fun Fact: The average employee spends 31 hours a month in unproductive meetings. AI note takers can help recover that lost time by summarizing meetings automatically.
Summarize this article for me pleaseWhat Should You Look for in an AI Note Taker for Zoom?
When choosing the right AI note taker for Zoom, prioritize features that are most critical to your business operations. Some of these may be:
- Real-time audio transcription: The AI note taker should capture audio in real time and generate transcriptions accurately
- Automated AI summaries: The right note taker can create checklists, list action items, and assign tasks to team members using artificial intelligence
- Integration with your existing systems: Your AI tool must integrate easily with your existing software. This makes it easier for team members to adapt to the new tool seamlessly
- Customizable settings: The settings can be customized based on your needs, with third-party integrations, flexible time limit, and shareability
- Security and privacy standards: AI meeting transcriptions must adhere to the security and privacy standards to protect user data and sensitive business information
- User-friendliness: The tool must be user-friendly and easy to understand. If there is a short training period to adopt a tool, it increases productivity for the team
- The note taker tool must transcribe meetings and identify who said what in customer calls. It should summarize the discussion effectively and generate actionable tasks that can be assigned for follow-up
📈 Stat to Know: According to a Microsoft survey, 52% of meeting attendees find it hard to keep up with notes. AI tools bridge this gap with real-time transcription and summaries.
Summarize this article for me pleaseSummarize Meetings with the Best AI Note Taker for Zoom—ClickUp!
Choosing the best AI note taker for Zoom involves considering a few key aspects. Consider how well it matches your budget and business needs and how easily it can integrate into your current workflows.
If your company holds many Zoom calls, you need to optimize meeting note-taking with the best tool. That’s where ClickUp comes in. The project management platform offers multiple transcription and collaboration features that make summarizing your meetings and follow-ups a breeze. Harness ClickUp Brain’s features to revolutionize your workflows with ease and team efficiency. Sign up today!
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