Planning a trip is exciting, but keeping all those details organized? Not so much. 😒
But what if your flights, hotel bookings, and activity plans were all neatly laid out in one place? With Google Sheets travel itinerary templates, this becomes effortless!
These itinerary templates help you plan each day, monitor your budget, and even share the itinerary with your family or friends.
Many of the Google Sheets Templates come pre-built with sections for flights, accommodations, and more, making it easy to dive into trip planning without fuss.
So, whether you’re preparing for a quick getaway, a city-hopping adventure, or a business trip, travel itinerary templates in Google Sheets make the preparation a breeze.
This guide is for vacation organizers seeking customizable, shareable templates to plan and manage their trips efficiently. Let’s dive in!
Stay Organized on the Go: Top Travel Itinerary Templates in Google Sheets
- What Are Travel Itinerary Templates?
- What Makes a Good Google Sheets Itinerary Template?
- Top 8 Google Sheets Travel Itinerary Templates
- 1. Vacation Itinerary Template by GooDocs
- 2. Classy Travel Itinerary Template by GooDocs
- 3. Family Vacation Itinerary Template by GooDocs
- 4. Business Travel Itinerary Template by GooDocs
- 5. Formal Travel Itinerary Template by GooDocs
- 6. Illustrated Travel Itinerary Template by GooDocs
- 7. Professional Travel Itinerary Template by GooDocs
- 8. Simple Travel Itinerary Template by Lido
- Limitations of Using Google Sheets for Travel Itinerary
- Alternative Travel Itinerary Templates
- Make Every Trip Effortless With ClickUp
Summarize this article for me pleaseWhat Are Travel Itinerary Templates?
A travel itinerary template or a trip itinerary outlines the details of your trip and keeps them in one place. It offers a structured format for filling in information about your travel plans, including flights, accommodations, daily activities, and important contact details.
These templates act as schedule makers and let you easily track and update your schedule.
Travel itinerary templates are typically available in various formats, such as Word, Google Sheets, and PDFs. Similar to digital planner apps, these templates are customizable to suit different types of trips. They also simplify planning by keeping everything in a single, organized document.
Summarize this article for me pleaseWhat Makes a Good Google Sheets Itinerary Template?
A good Google Sheets travel itinerary template should be user-friendly, organized, and customizable. Here are the essentials you should look for:
- Clear and intuitive layout: Look for trip itinerary templates that have a clean, structured layout for organizing each day’s activities, departure and arrival times, lodging details, and transportation schedules in separate, easy-to-read sections
- Customizable sections: Select a template that features customizable fields for various travel needs, including sightseeing and multi-city itineraries, with editable sections for flight info, lodging contacts, activities, rentals, meal plans, and notes
- Collaborative and accessible: Since the Google Sheets app is cloud-based, a good trip itinerary template should take advantage of its shareability, allowing users to collaborate with others on their travel plans. Access from any device with the internet makes it versatile for travelers on the go
- Additional notes and expense tracking: A great travel itinerary template also includes sections for notes and expenses to track budgets and last-minute reminders, enhancing organization and minimizing reliance on dedicated travel and expense software
Summarize this article for me pleaseTop 8 Google Sheets Travel Itinerary Templates
When planning an exciting (or a critical) trip, searching for “travel itinerary templates Google Sheets” is the last thing you want to do. To save you the trouble, we’ve assembled the best Google Sheets travel itinerary templates here:
1. Vacation Itinerary Template by GooDocs
The Vacation Itinerary Template by GooDocs is a great and versatile tool for vacation planning. It contains sections for each day of your upcoming trip, letting you capture all the details at a glance.
The template offers dedicated spaces for trip details, such as flight information, car rentals, accommodation addresses, daily activities, meal plans, and any special notes or reminders for each day.
This all-in-one layout makes it easy to see what you need to prepare for every step of your journey.
Even if you are going to places with limited internet access, GooDocs allows you to print out and carry it as a physical backup.
Ideal for: Making detailed travel plans.
2. Classy Travel Itinerary Template by GooDocs
Looking for something with a more minimalistic approach to planning? The Classy Travel Organizer Template by GooDocs will do the trick! This efficient trip itinerary template is designed to provide only the most essential details, making it a great fit for travel planners who value efficiency.
It functions as a daily planner app and focuses on core travel information, including arrival and departure times and a daily agenda. Besides, it lets you add details like a packing list, transportation, activities, meals, time, memo, and budget for each day.
Ideal for: Short trips, weekend getaways, business trips, or working remotely and travel, where only a brief itinerary is necessary.
➡️ Read More: Find the best places to be a digital nomad in our comprehensive guide!
3. Family Vacation Itinerary Template by GooDocs
When you’re traveling for fun with family, your travel organizer should also reflect that. And that is exactly what the Family Vacation Itinerary Template does!
It adds a lighthearted touch to travel planning, making it a fun option for groups of friends, families, or solo travelers.
This template is more than functional; it’s designed to make the planning process enjoyable. It features a playful font, fun visuals, and plenty of space to add details that capture the excitement of the trip ahead.
The layout includes all the itinerary components: travel times, accommodations, daily activities, and meal plans. Ideal for printing or sharing digitally, the Funny Vacation Itinerary Template adds an element of excitement to your plans and helps you keep your travel organized.
Ideal for: Making plans for fun vacations with friends or family.
4. Business Travel Itinerary Template by GooDocs
For professionals on the go, the Business Travel Itinerary Template offers a sleek, sophisticated layout designed to meet the demands of business travel. It is tailored to provide comprehensive details, including sections for meeting schedules, client addresses, travel times, and lodging information.
With its clean, magenta-accented design, this template is visually appealing and practical. It allows users to quickly organize their itinerary and stay on schedule throughout their trip.
Beyond the typical travel details, this template has sections dedicated to contact information and important business notes, making it easy to track who you’re meeting and when.
Ideal for: Professionals on business trips.
5. Formal Travel Itinerary Template by GooDocs
The Formal Travel Itinerary Planner Template is a flexible, all-purpose template that offers users a complete travel planning experience. It is well-suited for both personal and professional travel and has designated areas for flights, lodging, activity details, and meal plans.
It provides space for daily schedules with enough room to outline various activities, sightseeing spots, and transportation notes, ensuring that every part of your trip is covered.
This template lets you:
- Add the smallest details, including a cost analysis, and make a chart for visualizing expense breakdown
- Create checklists for tasks to be done and tasks done
- Include the famous attractions, their pictures, address, opening hours, and entrance fees
Ideal for: Visualizing travel plans with charts and graphs.
6. Illustrated Travel Itinerary Template by GooDocs
The Illustrated Travel Itinerary Template is an efficient approach to travel planning. It has a clean and structured layout, providing separate sections for destination, meals, activities, leisure, and budget day-wise.
Use it to add specific daily activities, making it easy to track appointments, meetings, or must-see attractions.
This template is great for short trips or those who want to keep their plans uncluttered. Its print-friendly design makes it easy to keep on hand and share with travel companions or colleagues.
Ideal for: Minimalist travelers looking for a basic, clean layout.
7. Professional Travel Itinerary Template by GooDocs
The Professional Travel Itinerary Template is tailored for travelers seeking a highly organized, polished way to manage business and personal travel plans.
Apart from a seven-day itinerary, the template offers comprehensive sections for adding your daily schedule, must-sees, meals, and to-do list. It allows you to add your packing list and divide it into various categories, such as travel documents, clothing, entertainment, health, etc.
It also offers an area for adding meeting times, venue details, and contact information, which is especially helpful for business travelers who need to stay on top of networking opportunities.
Ideal for: Corporate travelers who prefer comprehensive planning.
8. Simple Travel Itinerary Template by Lido
Lido’s Simple Travel Itinerary Template for Google Sheets is an interactive and versatile tool that combines the power of Google Sheets with a practical, detailed travel itinerary format.
Use this template to add day-by-day itineraries and activity schedules and personalize each section to suit your unique needs.
Since it is built in Google Sheets, it’s accessible from anywhere with an internet connection, making it ideal for travelers who need to make on-the-go adjustments.
Ideal for: Travelers preferring to keep everything updated in Google Sheets.
Summarize this article for me pleaseLimitations of Using Google Sheets for Travel Itinerary
While Google Sheets is a versatile tool for organizing travel itineraries, it does have some limitations. Let’s discuss some of them:
- Limited offline accessibility: Although Google Sheets can be accessed offline if set up in advance, this requires specific configurations. If travelers forget to enable offline access, they might find themselves unable to view their itinerary in places with no internet connection
- Lack of integration with travel management apps: Unlike dedicated travel management apps, Google Sheets doesn’t integrate directly with flight tracking, hotel booking, or map navigation services. This requires travelers to manually enter and update information, which is time-consuming and prone to errors
- No real-time notifications: Google Sheets doesn’t offer real-time notifications or alerts, so if there are last-minute changes to flight times or check-in details, the itinerary won’t automatically update. Travelers need to check it frequently or manually enter any changes, making it inconvenient
- No built-in calendar sync: Google Sheets doesn’t sync directly with calendar apps, which would allow travelers to get timely notifications and see travel plans alongside other scheduled activities
Summarize this article for me pleaseAlternative Travel Itinerary Templates
Ready to shake up your travel plans?
These alternative travel itinerary templates are designed to keep you organized and ready for your next adventure, whether you’re seeking off-the-beaten-path experiences or unique ways to explore a familiar destination.
1. ClickUp Business Travel Itinerary Template
The Business Travel Itinerary Template by ClickUp is perfect for professionals who need to keep their work-related travel plans meticulously organized. It lets you record flight details, accommodation information, meeting schedules, and transportation plans.
One key feature is its ability to keep everything business travelers need in a well-structured format. It allows for easy access to contact details, meeting times, and addresses of clients or venues.
Additionally, the template includes areas for tracking expenses, which is crucial for business travelers who need to manage travel budgets and submit expense reports.
Feel free to share the template with your colleagues without worrying about your personal information being disclosed. Plus, access your itinerary from any device whenever you need it!
Ideal for: Business travelers needing real-time updates and access from multiple devices.
2. ClickUp Vacation Planning Travel Itinerary Template
ClickUp’s Vacation Planning Template is a great tool for organizing every aspect of a vacation, whether it’s a weekend getaway or a multi-city adventure.
This template lets you track your budget and dining reservations, helping you plan your expenses efficiently. It also lets you list the details of places to visit, local events, and travel tips.
Select among the various high-level views, such as List View, Embed View, Docs View, and Board View, and find the one that works best for you.
What’s more? It lets you view your road trip itinerary in Map View!
This template is perfect for group vacations! It makes sharing the itinerary with friends and family a breeze and keeps everyone in the loop.
Ideal for: Families or groups planning vacations together.
💡 Pro Tip: Use this template for family vacations or vacations with many activities and stops. Organize each day’s itinerary in separate sections, and use the ClickUp Notepad to jot down the names and information of people you meet throughout the vacation.
3. ClickUp Travel Planner Template
ClickUp’s Travel Planner Template is another beginner-level template that helps you stay organized during your trips. Track destinations, flights, and hotel bookings and share them with your friends and family for seamless collaboration.
The template organizes tasks into categories and sets up notifications to keep you up-to-date with changes. Besides, the built-in expense tracker helps you monitor costs, split expenses, and stick to a set budget.
Ideal for: Tracking various destinations and activities in one place.
4. ClickUp Trip Planner Template
ClickUp’s Trip Planner Template is ideal for travelers looking for a straightforward, user-friendly tool to plan their trip. Its clean format provides an easy-to-follow structure, which is helpful for both short trips and longer vacations.
The template is highly customizable, allowing you to add sections to suit your unique travel plans. Its various Custom Fields, like activity type, transportation, must-buys, and food options, help you plan out the details of the trips.
It’s available in five views, including a list of activities, a travel calendar, a travel guide, and more! The template also supports collaborative planning, making it a great option for couples, families, or friends traveling together.
Ideal for: Making comprehensive plans for the trip, including must-buys, places to visit, and activities.
5. ClickUp Event Planning Itinerary Template
Planning an event? We’ve got the right event planning template for you!
ClickUp’s Event Planning Itinerary Template helps you organize all the intricate details for successful event planning—from tracking timelines, guest lists, and venue arrangements to catering, entertainment, and logistics.
To stay on top of all deadlines, assign and mark down your tasks based on priority, including urgent, high, normal, low, and no-priority tasks.
Open the template in List View, Calendar View, or Board View, and organize your tasks in the way that best suits you.
What’s more? Share it easily with colleagues and work together in real time with ClickUp Docs.
Ideal for: Planning small and large events.
💡 Pro Tip: The template is perfect for personal and professional events like destination weddings, parties, and celebrations. To stay on top of planning, create separate task lists for vendors, decor, and guest RSVPs, using priority levels to flag critical items like venue bookings or catering deadlines.
6. ClickUp Conference Itinerary Template
Organizing a conference?
The Conference Agenda Template by ClickUp is perfect for organizing multi-session events like conferences, seminars, or workshops. It allows you to quickly arrange sessions, speaker details, breaks, and other critical components of a conference agenda in a structured layout.
The template offers sections for speaker biographies, session times, venue locations, and topics and provides a comprehensive structure that attendees and organizers alike can follow.
It also allows multiple contributors to update schedules, confirm speakers, and track any changes to the agenda in real time.
Ideal for: Planning large-scale events like conferences or seminars.
💡 Pro Tip: Share a “view-only” link to the template with your attendees so they can explore sessions beforehand. This will help everyone get the most out of the agenda without changing the core plan.
Summarize this article for me pleaseMake Every Trip Effortless With ClickUp
Incorporating Google Sheets travel itinerary templates in Google Sheets into your trip planning makes a significant difference between a messy journey and an enjoyable experience.
These templates offer structured layouts that clarify every part of your itinerary. They keep all your travel details, schedules, and must-visit spots organized in one accessible place.
However, as travel planning evolves, integrating Google Sheets with remote collaboration tools like ClickUp makes it even easier for groups to share and update plans in real time.
ClickUp offers AI travel planning along with travel itinerary templates for all occasions. Its powerful collaboration features are ideal for detailed itineraries, team travel coordination, and organized event planning. Make your next journey smoother than ever by signing up for free today!
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