Tutoring today is more than just about teaching; it’s about managing lessons, logging goals, tracking growth, keeping parents informed, and still showing up with energy for each student.
That’s where tutoring templates come in! They give structure to your sessions, free up mental space, and help you focus on what matters most: the learning journey of every student you support.
In this guide, you’ll find the best tutoring templates for everything from lesson planning to feedback tracking.
18 Free Editable Tutoring Templates for Teachers in 2025
- What Are Tutoring Templates?
- What Makes a Good Tutoring Template?
- 18 Best Tutoring Templates to Improve Tutoring Services
- 1. ClickUp Tutoring Program Project Proposal Template
- 2. ClickUp Tutors Onboarding Template
- 3. ClickUp Tutoring Business Marketing Plan Template
- 4. ClickUp Tutoring Business Social Media Marketing Plan Template
- 5. ClickUp Student Template
- 6. ClickUp Syllabus Planning Template
- 7. ClickUp College Lesson Plan Template
- 8. ClickUp Class Planning Template
- 9. ClickUp Student Education Template
- 10. ClickUp Learning Analysis Template
- 11. ClickUp Class Schedule & Time Study Template
- 12. ClickUp Student Planning Checklist Template
- 13. ClickUp Hourly Schedule Template
- 14. ClickUp Student Progress Template
- 15. ClickUp Gradebook Template
- 16. ClickUp Homework Tracker Template
- 17. ClickUp Cornell Note Template
- 18. ClickUp Class Notes for College Students Template
- Make Every Tutoring Session Count With ClickUp
Summarize this article for me pleaseWhat Are Tutoring Templates?
Tutoring templates are pre-designed layouts, often used for syllabus documents or lesson planning, and help tutors quickly create professional-looking study materials.
That means less time spent on paperwork and more time to connect with your students, understand their needs, and celebrate their progress.
The best part? They help you stay organized without losing the personal touch that makes tutoring meaningful.
🎁 Bonus Read: Our Favorite Interview Questions to Ask Teachers
Summarize this article for me pleaseWhat Makes a Good Tutoring Template?
Here’s what makes a good tutoring template:
- Clear and simple design: Search for a good tutoring template that avoids clutter and confusion. It guides you smoothly through tasks without overwhelming you or your students
- Flexible and customizable: Look for a template that also accommodates a range of styles and student needs. It lets you tweak lesson plans, goals, tutor flyers, and notes without feeling locked into rigid formats
- Organized progress tracking: Select the best templates that include easy ways to record achievements and challenges, helping you spot patterns with color-coded visualizations and adjust teaching strategies effectively
- Time-saving features: Pick a good tutoring template to help cut down on repetitive work, so you spend less time on paperwork. Ready-to-use lesson plan examples and prompts keep preparation quick and consistent
- Built-in scheduling tools: Choose tutoring templates that include or integrate with scheduling features that keep sessions, reminders, and deadlines organized and visible
- Resource management: Tutoring services are more effective when resources are easily accessible. So, opt for the best tutoring templates providing access to a space to store lesson materials, images, flyer templates, mind maps, and helpful tools
Summarize this article for me please18 Best Tutoring Templates to Improve Tutoring Services
Ready to transform your tutoring services from the word go? Here are the 18 best tutoring templates for every use case from ClickUp, the everything app for work:
1. ClickUp Tutoring Program Project Proposal Template
Launching a new tutoring initiative starts with a clear proposal. The ClickUp Tutoring Program Proposal Template is like your calm, organized project manager in a box. It has room for everything that matters—goals, timelines, scope, resources, and even risks.
It serves as a planning document and a persuasive pitch for school administrators or potential investors. Just plug in your plan, add your insights, and you’ve got a proposal that looks sharp and sounds thoughtful.
🌟 Why you’ll love it:
- Present your ideas in a way that feels polished and thoughtfully put together
- Store all proposal versions and supporting docs in one ClickUp space
- Make budgeting and resource planning part of the conversation from the start
- Track stakeholder approvals and revisions through comments and tasks
- Provides space for describing curriculum, assessment strategies, technology integrations, and projected student outcomes.
🔑 Ideal for: Tutors, coaching teams, or education startups building structured programs for schools, platforms, or private clients.
Customer’s voice: Here’s what Sid Babla, Wellbeing Program Coordinator at Dartmouth College Student Welfare Center, had to say about using ClickUp:
2. ClickUp Tutors Onboarding Template
The first few days of a tutor’s employment can shape their entire teaching journey. The ClickUp Tutor Onboarding Template takes the awkward, messy, ‘Where do I even start?’ part of hiring out of your way. It’s your behind-the-scenes checklist, providing a structured onboarding flow that includes orientation tasks, policy acknowledgment, platform training, and performance goals.
Everything has its place—training steps, document submissions, teaching skills, and key policies. Each section of the template is linked to relevant docs, forms, or courses. Whether you’re hiring five tutors or fifty, this template offers consistency and compliance across the board.
🌟 Why you’ll love it:
- Organize all training and documentation tasks in one checklist
- Assign mentor sessions, classroom observations, and milestone reviews
- Include reference material like teaching guides and evaluation rubrics
- Reduce confusion with clear timelines and checklists
🔑 Ideal for: HR teams at tutoring agencies, education directors, and school admins bringing others on board.
💡 Pro Tip: Switch things up with views in ClickUp that think for you! Use the Full List to view all tutors at once, and the Onboarding Calendar to plan your training.
Keep progress in check with the Onboarding Process view, organize tutor information using the New Hires Table, and enable them to complete forms with minimal effort using the New Hire Onboarding Form. Don’t forget the Resources view—it’s your one-stop hub for everything they’ll need.
3. ClickUp Tutoring Business Marketing Plan Template
Are you tired of juggling marketing ideas across scattered notes and half-formed thoughts? The Tutoring Business Marketing Plan Template consolidates everything into a visual hub—from branding and audience targeting to content creation and performance tracking—allowing you to grow your business with confidence.
It gives you a clear roadmap from goal to growth. With this, you can set your objectives, break them down into bite-sized action steps (also known as key results), and track everything from effort to impact.
🌟 Why you’ll love it:
- Set crystal-clear objectives that are achievable and aligned with your business goals
- Visualize your strategy and set deadlines for each task with Timeline View
- Monitor campaign performance through built-in dashboards
- Track progress with smart Custom Fields like Effort, Task Type, Quarter, and Impact
🔑 Ideal for: Tutoring business owners, marketing leads, and education entrepreneurs ready to grow their business with intention and not just by luck or referrals.
🎥 Watch: Learn how you can use ClickUp as a teacher:
4. ClickUp Tutoring Business Social Media Marketing Plan Template
If your tutoring business isn’t on social media, you’re missing out on a vital growth channel. The ClickUp Tutoring Business Social Media Plan Template lets you strategize, schedule, and optimize your online presence across multiple platforms.
It’s built for tutors and education teams who want to promote a consistent tone and voice in their branding message. The visual calendar helps you see what’s coming up, while task views make it easy to assign posts, replace tasks, and manage deadlines.
🌟 Why you’ll love it:
- Map and expand ideas, organize them by platform, and invite team members to contribute
- Track performance with custom engagement dashboards
- Assign tasks to writers, designers, or community managers
- Plan and view your social media posts with the built-in calendar view
🔑 Ideal for: Tutors, social media managers, content teams, and tutoring brand founders who want to build trust and stay top-of-mind.
📚 Also Read: The Best Side Hustles for Teachers
5. ClickUp Student Template
The ClickUp Student Tracker Template helps you organize every part of your academic world. It’s designed for students, academic coaches, and platforms working with multiple people, subjects, and tasks across a term.
This study tool provides a central location to store lecture notes, reading summaries, and assignments. It also includes to-do lists, grade trackers, schedule overviews, and assignment repositories—all fully customizable. You can organize your semester with folders, tags, and recurring task reminders.
🌟 Why you’ll love it:
- Set daily, weekly, and long-term academic goals to review academic progress with milestone views
- Organize lecture notes, study group summaries, and readings in clean, labeled views
- Tag each task by subject and type so you never lose track of context
- Manage both class notes and assignments in one shared template
🔑 Ideal for: High schoolers, college students, and study groups managing class content, notes, and deadlines across subjects and terms.
➡️ Read More: Top Study Tools Every Student Should Have
6. ClickUp Syllabus Planning Template
The ClickUp Syllabus Planning Template brings structure, flow, and teamwork into your lesson planning. It’s designed for educators working across shared subjects or year levels, keeping teaching plans transparent and aligned with institutional standards.
🌟 Why you’ll love it:
- Use the Class List to track all your current, completed, and upcoming classes in one place
- Add details to Custom Fields for readings, assignments, quizzes, and project timelines
- Create a folder per subject or year level—structure it the way your brain works best
- View only your assigned classes using the My Classes view with ‘Always Use Me Mode’
- Collaborate with department heads or TAs during syllabus development
🔑 Ideal for: Professors, tutors, community coaches, course designers, and curriculum planners co-creating or editing syllabi.
7. ClickUp College Lesson Plan Template
What if your lesson plans felt more like a strategic blueprint than a last-minute checklist? The College Lesson Plan Template by ClickUp gives structure and flow to your academic planning with the trusted ADDIE framework—Analysis, Design, Development, Implementation, and Evaluation.
Lessons are neatly grouped by grade, and progress is visualized on a flexible board. Educators can plan lectures by module, tag them with course codes, and link directly to readings and resources. What’s more? You can use ClickUp Brain for lesson planning, including outlining content, refining learning goals, or reframing instruction strategies in seconds.
🌟 Why you’ll love it:
- Integrate assignments, rubrics, and supplemental materials into each session
- Use tags and folders to differentiate between multiple courses or sections
- Fill in rich lesson details with Custom Fields for Objectives, Lesson Structure, Evaluation Form links, and more
- Upload detailed plans and resources using dedicated files and website fields
🔑 Ideal for: College instructors, academic course coordinators, and teaching assistants planning across multiple courses or grade levels following the ADDIE model.
📢 ClickUp Callout: Use ClickUp Brain to auto-generate lesson frameworks, reword objectives, or condense research into bullet points with AI prompts all inside your planning doc.
8. ClickUp Class Planning Template
Planning lessons across multiple classes can become chaotic without a centralized system in place. The ClickUp Class Planning Template is designed to help educators break down each class into manageable, organized parts—one list per class and one task per lesson.
From attendance tracking to behavior notes and activity carryovers, it helps you build a complete picture of your classroom. Plan weekly or monthly lessons in bulk, log in-class reflections via comments, and stay on top of what’s happening today with a filtered Today View.
🌟 Why you’ll love it:
- Create a task for every session, complete with due dates, time estimates, and teacher assignments
- Add full lesson plans in task descriptions, or attach documents and materials directly
- Monitor which lessons are complete, pending, or need review, and adjust timelines easily for holidays, disruptions, or feedback
- Reflect in real-time with timestamped comments after each session to track what worked and what to improve
- View lesson distribution by day, week, or unit, with built-in dependencies for prep work and student deliverables
🔑 Ideal for: K-12 teachers, instructional coordinators, and private tutors who want a simple system to plan lessons and track participation.
💡 Bonus: Take your tutoring sessions to the next level with AI
Try ClickUp Brain MAX—the AI Super App that truly understands your tutoring needs because it knows your work. Eliminate tool overload, use your voice to get things done, create and organize lesson templates, assign tasks, and streamline your entire tutoring workflow—all in one place. Here’s how:
- Instantly search across ClickUp, Google Drive, GitHub, OneDrive, SharePoint, and all your connected apps—as well as the web—for lesson plans, worksheets, student progress reports, and more
- Use Talk to Text to ask questions, dictate lesson notes, or manage your tutoring workflow by voice—hands-free, from anywhere
- Replace dozens of premium AI tools like ChatGPT, Claude, and Gemini with a single, enterprise-ready solution that brings context and intelligence to your tutoring process
9. ClickUp Student Education Template
It is often challenging to track every assignment, project, and deadline throughout the school year with multiple students. The ClickUp Student Education Template helps students plan assignments, study sessions, exam preparation, and extracurricular activities within a single space.
Custom views support both self-paced learners and traditional classroom attendees. Additionally, it fosters a sense of educational independence while helping students stay on track with their long-term goals.
🌟 Why you’ll love it:
- Use Custom Fields like Course Number, Credit Units, and Final Grade to visualize information
- Build confidence through structured learning paths and reviews
- Track due dates, assignments, and notes all in one place with clean, editable tasks
- Add reminders, attachments, and checklists to stay in control from start to finish
🔑 Ideal for: High school or college students juggling multiple classes, readings, and assignments.
10. ClickUp Learning Analysis Template
Ever finish a lesson and wonder, ‘What actually stuck?’ The ClickUp Learning Analysis Template is your space to slow down, reflect, and see what worked.
Built for educators who believe learning doesn’t end when the class does, it helps you break down each session, analyze student understanding, and adjust your approach. With visualizations and reports, tracking progress and identifying gaps becomes easier than ever. As a result, it supports data-driven interventions aimed at improving learning outcomes.
🌟 Why you’ll love it:
- Add your insights directly after a lesson while they’re fresh, using the Table View
- Use the Board View to organize your data and identify learning patterns
- Brainstorm ideas, provide feedback, and assign tasks to team members
- Highlight high and low-performing modules for strategic improvements
🔑 Ideal for: Education analysts, learning support teams, and school counselors who want to improve their teaching by tuning in to learning patterns, behaviors, and progress.
🧠 Fun Fact: Students who receive frequent, focused tutoring tend to learn significantly more, gaining the equivalent of three to fifteen additional months of progress. This level of support helps an average student increase their performance from the 50th percentile to approximately the 66th percentile.
11. ClickUp Class Schedule & Time Study Template
Time is a precious resource, especially in the classroom. The ClickUp Class Schedule & Time Study Template is ideal for students and educators who want a single place to track all their classes, see what they’ve studied or taught in the past, and see what’s on their schedule now.
It offers different views, like Timeline to follow your academic journey year by year, Priorities to focus on what’s happening now, and Sophomore (or whichever year you’re in) to customize your current study load. With built-in charts and recurring task options, get clarity on how each week’s schedule stacks up.
🌟 Why you’ll love it:
- Follow your courses through the years with the Timeline view, giving you a clear overview of your academic path
- Identify underutilized or overburdened slots in the calendar
- Use filtered views to study class time distribution trends
- Use the Calendar View to visualize your schedule and never miss important deadlines or events
🔑 Ideal for: Students who want a clear, easy-to-use system to organize their courses and study activities all in one place.
📮 ClickUp Insight: 18% of our survey respondents want to use AI to organize their lives through calendars, tasks, and reminders. Another 15% want AI to handle routine tasks and administrative work.
To achieve this, an AI must be able to understand the priority levels for each task in a workflow, execute the necessary steps to create or adjust tasks, and establish automated workflows.
Most tools have one or two of these steps worked out. However, ClickUp has helped users consolidate up to 5+ apps using our platform! Experience AI-powered scheduling, where tasks and meetings can be easily allocated to open slots in your calendar based on priority levels. You can also set up custom automation rules via ClickUp Brain to handle routine tasks. Say goodbye to busy work!
12. ClickUp Student Planning Checklist Template
Staying on top of school tasks can feel overwhelming, but it doesn’t have to be that way. The ClickUp Student Planning Checklist Template is a straightforward yet powerful tool for students to organize all their tasks, from assignments to exams and personal study goals.
The checklist is organized into academic, extracurricular, and administrative categories—each with its own due dates and subtasks.
🌟 Why you’ll love it:
- Break down your academic to-dos into manageable, trackable checklist items
- Stay focused with views grouped by priority or due date, so you always know what comes next
- Color-code items by urgency or subject for easy prioritization
- Add task details, attach files, and mark progress right inside each checklist item
🔑 Ideal for: Students who want a clear and practical way to stay organized, reduce overwhelm, and track every academic task.
13. ClickUp Hourly Schedule Template
Designed for precision scheduling, the ClickUp Hourly Schedule Template breaks your day into manageable time blocks. It’s great for tutors who juggle sessions with different students or students managing study routines.
Use this schedule template to compare your time estimates with actual tracked time and spot trends in workload and efficiency. Additionally, it includes color-coded time blocks, automated reminders, and integration with daily to-do lists.
🌟 Why you’ll love it:
- Visualize hourly plans using time-blocking techniques
- Combine recurring classes, meetings, and free time in one view
- Reduce task-switching with grouped activities and buffer slots
- Adjust your routine dynamically without losing visibility
🔑 Ideal for: Busy students, private tutors, and time-management enthusiasts who want to track time and performance in one place.
14. ClickUp Student Progress Template
Every student has a story, and this template helps you capture it collaboratively and in real time. The ClickUp Student Progress Template is built to help you track each student’s development across subjects, behaviors, and learning milestones.
Add every student as a task, include notes, test scores, and observations, and keep track of updates using time-stamped comments. With dedicated views for behavior tracking, overall progress, and attention flags, it becomes easy to support students in the ways they need most.
🌟 Why you’ll love it:
- Maintain holistic student records in one organized system and monitor goal achievement through visual progress indicators
- Highlight students who need extra support using the Needs Attention View
- Collaborate with co-teachers by using comments to share insights and strategies that work
- Share individual student tasks with parents as guests to provide continuous updates
🔑 Ideal for: Teachers tracking individual student progress and co-teachers sharing insights across subjects.
➡️ Read More: Best Online Teaching Tools for E-Learning
15. ClickUp Gradebook Template
The ClickUp Gradebook Template offers a centralized, smart, and intuitive way to manage student performance. Whether you’re tracking quiz scores, homework averages, or class participation, it gives you clear visuals and calculated insights.
Built to support both daily grading and long-term monitoring, teachers can enter scores by subject or assessment and instantly generate grade summaries or heatmaps.
🌟 Why you’ll love it:
- Track every student’s progress with views that make sense—List for details, Board for visual grouping, and Table for score analysis
- Automatically calculate final grades with the built-in Average formula
- Export grades for reporting or parental updates with one click
- Use the Participation rating and Monthly Feedback tags to capture the less-quantifiable aspects of performance
- Includes filters by class, term, or student name, making reporting smooth with progress charts and reports
🔑 Ideal for: Educators, school admins, and academic coaches who want to keep academic records actionable and departments needing shareable grade books
16. ClickUp Homework Tracker Template
Homework just got a serious upgrade. The ClickUp Homework Tracker Template helps students stay on top of assignments across subjects, deadlines, and workloads.
You no longer have to worry about forgotten due dates or overwhelming task piles with this template. It creates a smooth workflow to track what’s due, what’s in progress, and what’s been submitted. The template also includes subject-wise categorization, calendar integration, and reminders, allowing students to stay ahead of deadlines.
🌟 Why you’ll love it:
- Use Custom Fields like Completion Progress, Additional Notes, and Subjects to see where each task stands
- Add assignment details, links, and resources directly into each task so everything is in one place
- Set reminders and recurring tasks for weekly work and prevent missed deadlines with early warning labels
- Break down big assignments into smaller subtasks or checklists to make progress feel easier
🔑 Ideal for: Students studying multiple subjects or anyone who wants a more innovative way to handle homework without stress.
17. ClickUp Cornell Note Template
Taking notes doesn’t have to feel like a chore or a mess of scribbles that get lost in the shuffle. The ClickUp Cornell Note Template offers a thoughtful approach to capturing information, enabling you to understand and retain it well, too.
You start by jotting down detailed notes, distilling them into key ideas or cues, and summarizing the most important takeaways. The template comes with sample notes for subjects such as math and programming to help you get started quickly.
🌟 Why you’ll love it:
- Use the trusted Cornell system’s three-part layout: Cue Column for keywords, Notes for detailed info, and Summary to wrap it all up
- Boost your focus by guiding you to engage with the material actively
- Add media or links alongside key concepts for richer context
- Jumpstart your note-taking with handy sample notes for subjects like General Science, Math, and Programming Basics
🔑 Ideal for: Students, professionals, and lifelong learners who want a smarter, clearer way to take and review notes.
📢 ClickUp Docs, A teacher’s assistant: Say goodbye to scattered files and endless tabs with ClickUp Docs. It brings your ideas, lesson plans, notes, and projects together in one seamless workspace.
Collaborate in real-time, embed multimedia, use AI for drafting, summaries, and more, and link related tasks without leaving your workflow. Keep everything organized, accessible, and ready to share whenever you need it.
18. ClickUp Class Notes for College Students Template
The ClickUp Class Notes for College Students Template is designed to help students focus on what matters most: summarizing important details, tracking helpful resources, and jotting down questions that spark deeper understanding.
This simple yet effective template keeps your notes organized by course, semester, and section, making everything easy to find. You can quickly add summaries, link to articles or videos, and highlight points you want to revisit.
🌟 Why you’ll love it:
- Capture and organize key class details to keep your study material clear and focused
- Collaborate easily with peers by sharing notes and insights instantly
- Create searchable, categorized notes across all your subjects
- Link external sources or readings directly into note sections
🔑 Ideal for: College students and tutors aiming to sharpen their learning and keep their class notes well-organized.
🧠 Fun Fact: AI’s presence in student life has exploded! A whopping 92% of students are using AI in 2025, up from 66% in 2024.
Summarize this article for me pleaseMake Every Tutoring Session Count With ClickUp
Tutoring templates are the foundation for creating consistent, effective, and engaging learning experiences.
Using the well-designed templates from ClickUp, tutors can streamline lesson planning, track student progress with precision, and tailor sessions to meet individual needs.
These templates reduce administrative burden, allowing more time to focus on what truly matters: helping students grow and succeed.
Sign up for free today on ClickUp!
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