Internal product demos shouldn’t leave teams guessing.
Yet across sales, product, and support, the same questions keep resurfacing. Features get re-explained, edge cases get revisited, and teams end up sitting through the same demo more than once.
The problem isn’t the demo itself. It’s that the knowledge stays siloed.
In this guide, we’ll show how ClickUp SyncUp can replace Google Meet for internal demos and keep product context accessible long after the call ends.
How To Replace Internal Product Demos on Google Meet With ClickUp SyncUp
- Why Traditional Internal Product Demos Waste Time
- What Is ClickUp SyncUp, and How Does It Centralize Internal Product Demos
- How to Replace Google Meet Demos with ClickUp SyncUp
- Benefits of Using ClickUp SyncUp Over Google Meet
- How Teams Are Using ClickUp SyncUp Today
- Common Mistakes When Transitioning from Google Meet to Async Demos
- Centralize Internal Demos with ClickUp SyncUp
- Frequently Asked Questions
Summarize this article for me pleaseWhy Traditional Internal Product Demos Waste Time
Internal product demos foster shared vision. They ensure that everyone—from product and development teams to stakeholders and sales—understands the product’s features.
So if your employees have half-baked knowledge of the product, even after hosting regular product demo meetings, the underlying problems could be. 👇
Scheduling conflicts
When teams are spread across different time zones, scheduling a meeting that’s convenient to everyone’s schedule and work hours is a challenge. Someone from your team will be clocking in extra hours after work to attend a demo.
If the demo is something you can record and let the team watch at their own pace, why force them into a single call?
Async demos save time and protect workplace productivity.
👀 Did You Know? An average 9-5 employee is interrupted every 2 minutes by meetings, emails, or pings. Factor in activity outside core work hours, and the total is 275 interruptions a day.
Companies that expect synchronous communication are losing billions of dollars every year because their employees have no room for deep, focused work.
📚 Read More: How to Measure Productivity in the Workplace
Drained focus
Understanding a product deeply is critical for team success. However, if your employee is hopping on a demo call after wrapping four back-to-back meetings, they definitely won’t have the capacity to understand your new product feature thoroughly.
The result?
- Sales won’t have answers when customers raise queries
- Stakeholders won’t have inputs or feedback for feature improvements
- There is a misaligned product understanding between each department
👀 Did You Know? Employees spend 392 hours per year in meetings. When broken down, this amounts to over 16 full days spent in meetings annually. Such a significant investment of time underscores the need to ensure meetings are both necessary and efficient.
Inconsistent feedback loops
Feedback from a Google Meet session rarely lives in one place.
One person drops thoughts in Slack. Someone else adds comments to a Google doc two days later. A PM writes partial notes.
A sales enablement lead recalls a verbal suggestion but can’t trace its source. By the time the team tries to act, the feedback is fragmented and incomplete.
Because Google Meet isn’t connected to your work system, there’s no single source of truth for:
- What feedback was shared
- Who shared it
- What was decided versus what was just discussed
- Which inputs actually need action
Here’s the problem with this: Teams either over-index on loud opinions from the call or under-index on quieter but critical feedback that never made it into the notes.
📚 Read More: How to Write Effective SMART Goals (With Examples)
Lost visibility
Say a sales rep raises a concern during the demo, and the product lead promises to get back within 48 hours with a resolution.
How do you ensure that the lead actually resolves the query within that time frame?
The problem with isolated demo meetings is that discussions vanish after the call. There’s no way to convert those discussions into actionable tasks and make people accountable.
Your team keeps going with their days and won’t remember a query until their work gets interrupted by the same unresolved issue.
If you’re struggling with organizing meeting notes, this video is for you 👇
📮 ClickUp Insight: Our meeting effectiveness survey data shows that 25% of meetings involve 8 or more participants on average. We also found that an average meeting lasts approximately 51 minutes. These large meetings can result in at least 6 to 8 hours of collective meeting time spent per week at an organizational level.
What if you could cut it down? ClickUp transforms how teams communicate! Instead of lengthy meetings, collaborate directly within tasks using comments, attachments, voice notes, video clips, and more—in one place.
💫 Real Results: STANLEY Security’s global teams already saved 8+ hours weekly on meetings and updates with our everything app for work!
Summarize this article for me pleaseWhat Is ClickUp SyncUp, and How Does It Centralize Internal Product Demos
ClickUp SyncUp is an AI-powered meeting and collaboration tool that lets you start one-on-one or group audio and video calls within your ClickUp workspace.
It’s a part of ClickUp Chat and can be initiated from DMs, Channels, or views. Use it to give live product demos, connect discussions to tasks, and get AI-generated summaries for a quick overview.
SyncUp is available on all ClickUp Plans, including a free tier.
Here’s how you can use SyncUp to centralize your product demos and make them actionable 👇
Record async updates
Use ClickUp Clips to record audio/ visual walkthroughs of your product.
Share the screen and explain how a feature works step-by-step. Consider this as a setup similar to Loom. All recorded Clips can be accessed from the Clips Hub, and you can also share the recording link in specific product Channels or conversations for everyone to review.
Clips come with speed control and playback features. This way, you can rewind and understand the complex product walkthrough at your own pace. Leave a timestamped comment to direct a specific conversation.
Simply click a video where you want to leave a question, then assign it to a person who can answer it for you.
🚀 ClickUp Advantage: Connect your Google Calendar account to display events in your Calendar with the Google Calendar Integration.
Here’s how to use this integration effectively:
- Access and join calendar events from ClickUp: View, create, or join Google Calendar events directly from ClickUp—no tab switching when live discussions are actually required
- Create and update calendar events with ClickUp AI: Once the integration is set up, use AI to schedule or modify Google Calendar events based on task context or async demo outcomes
- See everything in one calendar view: Google Calendar events appear inside ClickUp, so async demos, follow-ups, and the occasional live session stay visible in one place
Live sessions for queries
Launch a SyncUp to address all the product-related concerns in one go. To make the Q&A meeting productive and interactive, ask your team members to share their concerns in the chat channel beforehand.
Make sure to send the meeting agenda to all the attendees—this helps everyone get context.
Even if someone is unable to attend the meeting, they’ll still get their concerns addressed.
You can generate a comprehensive AI summary after the meeting ends.
Put this summary in a ClickUp Doc and share it with anyone, so they can see the action items without re-watching the SyncUp.
If you have a multilingual team, they can use ClickUp AI inside their Workspace or the ClickUp Brain app to translate those meeting notes into the local language.
⚡ Template Archive: Free and Customizable Meeting Note Templates to Take Better Meeting Notes
Centralize your team communication with ClickUp Chat
ClickUp Chat unifies all your team communication via threads, channels, and DMs.
Note: SyncUp is a part of ClickUp Chat and can only be used when you activate Chat.
For cross-departmental projects, create a dedicated channel in ClickUp Chat as a central hub. If the project already has a List or Folder associated with it, use that List or Folder’s Chat channel! Share all project-related discussions, tasks, files, and SyncUp calls in this channel.
Since everything is centralized, it reduces context switching.
Searchable video log
Can the recorded product demo be turned into a searchable knowledge base?
Totally. Create a ClickUp Doc that organizes these recordings from ClickUp Clips like a structured course.
Add links to specific demos in sequence—feature overview first, then advanced functionality, then edge cases. Anyone can follow the path step by step instead of guessing which video to watch next.
When trainees watch the videos, they can leave timestamped comments with their questions. But they can also refer to previous comments made by other people and view the responses.
If the point of confusion is common, chances are someone already clarified it. They don’t need to wait for a response or interrupt someone’s work to get answers.
📚 Read More: How to Use AI for Meeting Notes
Integrated context
Demos in ClickUp SyncUp don’t exist in isolation. You can share recording links in ClickUp Tasks, Docs, channels, and direct messages. Recordings are also available to meeting attendees in Clips Hub.
You can also connect tasks directly to SyncUps from the channel or DM where the SyncUp was started. Just hover over the SyncUp message, click the ellipsis … icon, and select Add relationship.
📌 Example: You’re walking the team through a new payment integration. Connect the main development task to the SyncUp so others can easily access the relevant files, comments, and context.
Every discussion, question, and follow-up stays tied to the task where the work actually happens. Teams don’t waste time searching across folders, conversations, or tools to reconstruct context later. The demo, the feedback, and the execution all live in one place.
Summarize and keep the work moving
⭐ Bonus: With ClickUp Enterprise Search, you can retrieve information within seconds using natural language prompts.
For instance, if you’ve been OOO for a week, you can just ask the AI assistant to get you caught up on action items and essential discussions from last week.
For all recorded SyncUps, you can create an AI-powered summary of the call that outlines key action items and tasks.
⚡ Template Archive: Free Goal Setting Templates to Plan, Track & Achieve Your Goals
Summarize this article for me pleaseHow to Replace Google Meet Demos with ClickUp SyncUp
Here’s how you can incorporate ClickUp SyncUp for your product demos:
Step 1. Audit your current demo calendar
Review your Google Calendar events and categorize your existing product demos into 2 categories:
Demos that can benefit from sync:
- Demos that require brainstorming or strategic decision-making
- Sessions where stakeholders need to debate tradeoffs or priorities
- Kickoff meetings where alignment on vision matters more than details
Examples: OKR meetings, strategic planning sessions, and brainstorming discussions
Demos that can be async:
- Feature walkthroughs where people mostly listen and ask questions later
- Progress updates that don’t require immediate feedback
- Demos with low attendance due to timezone conflicts or scheduling issues
Examples: Feature walkthroughs where most people listen, and internal progress updates
Next, cut back on meeting cadences that don’t require real-time interaction.
Also, set clear communication goals. Teams should have a clear understanding of when to use SyncUp, Clips, or Chats to respond in an async environment.
👀 Did You Know? NASA used voice loops during Apollo missions. These were continuous, real-time multi-channel audio where different teams listened to overlapping conversations. It was one of the earliest forms of synchronous coordination across disciplines.
Step 2. Launch and record a SyncUp
Start a SyncUp straight from:
- A Channel
- A DM
- Views in a location that has a Chat Channel associated with it
💡 Pro Tip: For demos that everyone in the team needs to watch, create a #Product Channel in your ClickUp Chat. Host all the company-wide product demo meetings from here. All product-related information is accessible in one place.
After explaining products through visual walkthroughs and interactive sessions, you will also need documentation of that product.
With ClickUp BrainGPT, a unified AI workspace, you can process and convert your demo recording summaries into written guides complete with steps, key takeaways, and action items. Here’s what it can do:
- Access context from connected apps: Pull data from Google Drive, Slack, and other tools to build comprehensive product documentation without switching between platforms
- Switch between AI models: Choose Claude for technical writing, ChatGPT for creative explanations, or Gemini for structured formatting, depending on your documentation needs
- Dictate instead of typing: Use Talk-to-Text to save time asking questions or responding to messages, making async feedback faster and more natural
- Use Enterprise Search to surface past demos: Find similar feature walkthroughs, previous Q&A sessions, or recurring questions across all your recordings and docs
👀 Did You Know? Picturephone II by AT&T was the first-ever video conferencing system to launch commercially. People had to visit one of the Picturephone stations in the U.S.—New York, Washington, D.C., and Chicago—and pay at least $16 to make a three-minute call back then. The service didn’t flourish, but it marked the beginning of (now) easily accessible virtual communication tech.
Step 3. Embed and collect async feedback
The recorded SyncUps and Clips remain in the Clips Hub permanently. To close the feedback loop efficiently, ask teams to acknowledge the new demo videos and offer their feedback within a set timeframe.
Concerns are resolved faster, and product understanding embeds more deeply across departments when there’s a clear window for responses.
📌 Example: You’re walking the team through a new payment integration. Connect the main development task to the SyncUp so others can easily access the relevant files, comments, and context.
🚀 ClickUp Advantage: Super Agents are AI-powered teammates inside ClickUp that work continuously across your Workspace. They understand tasks, Docs, Chats, and connected tools, and can run multi-step workflows without manual prompts or follow-ups.
Super Agents excel at workflows like:
- Creative briefs: Drafting creative briefs using the context of a task or Chat, including actionable improvements to standardize intake and accelerate approvals
- Feature briefs: Converting feature requests into structured briefs, enabling Agile teams to align scope, estimate time efficiently, and reduce rework
- Follow-up emails: Turning AI Notetaker meeting outcomes into client-ready follow-up emails, capturing decisions, owners, and due dates for clear next steps
- Issue escalation: Maintaining a centralized escalation summary Doc for each task, giving teams faster, clearer issue resolution
Summarize this article for me pleaseBenefits of Using ClickUp SyncUp Over Google Meet
Google Meet is a feature-rich audio-video communication tool; however, it is still a standalone tool that doesn’t move alongside your work.
Post a demo meeting, your recordings stay in Drive, and feedback is scattered across emails or Slack threads. There’s no system to turn meeting discussions into actual tasks.
SyncUp eliminates the silos by operating within your workspace. The benefits of using SyncUp over Google Meet are 👇
- Permanent knowledge base: All discussions, feedback, and related documents stay in one place, tied to the respective SyncUp demo or Clip. Anyone watching the recording months later catches up with the complete context without hunting through different apps
- Reduced meeting fatigue: Teams preview demos at their own time without disturbing blocks of deep work. ClickUp Chat’s interactive communication model supports better meeting management across time zones
- Tighter integration: SyncUp integrates not only with ClickUp but also with all its connected tools. Everything from documents, feedback, and task context can be accessed—saving you from tool sprawl
- Cost savings: SyncUp is available to try on all free plans
- Better feedback quality: Teams can record audio/video Clips to raise concerns while reviewing a demo and leave timestamped comments. All the feedback gets tracked and addressed in a closed loop without getting buried
- AI-powered search and answers: Simply ask the Brain to “find the demo where API rate limits were discussed” or “Tell me if our CRM tool can automate social media posts,” and get instant answers pulled from recording names and summaries, comments, and Chat threads
📚 Read More: How to Write Measurable Goals and Objectives
Summarize this article for me pleaseHow Teams Are Using ClickUp SyncUp Today
Product demos aren’t one-size-fits-all. Different teams need different information, at different depths, for different purposes. Some examples of using SyncUps to tailor product demos are:
1. Product teams demo new features to stakeholders
✅ Try this:
- Break down feature walkthroughs into short 2-5 minute videos that teams can preview at their own pace
- Embed all related demos in the same task or Doc. It’s best practice to initiate them from the same channel to retain context
- Host a live Q&A session where you address team concerns one after the other, based on questions gathered through async communication
2. Sales enablement teams prepare reps for launches
✅ Try this:
- Ask reps to comment with questions instead of scheduling regional enablement calls
- Record a SyncUp explaining what changed, who the feature is for, and how to position it in customer conversations. Embed the SyncUp recording link in the most relevant task or Doc
- Attach objection-handling notes and demo timestamps directly to the same task or Doc
3. RevOps and ops teams validate process impact
✅ Try this:
- Track follow-ups as tasks instead of scheduling another alignment call
- Record a SyncUp showing how a new feature affects internal workflows, reporting, or handoffs
- Ask ops leaders to comment with the downstream risks or dependencies
4. Cross-functional teams align during busy launch windows
✅ Try this:
- Let teams catch up asynchronously while still staying aligned
- Use SyncUps to record quick updates during launch week instead of daily sync calls
- Keep all updates in one channel tied to the launch
5. Design teams presenting mockups and prototypes
✅ Try this:
- Use ClickUp Brain to summarize all feedback and group it by priority before starting the next iteration
- Record a Clip walking through the design with narration on key decisions and tradeoffs
- Share the Figma file and design task in the SyncUp thread
Summarize this article for me pleaseCommon Mistakes When Transitioning from Google Meet to Async Demos
That said, the goal was never to eliminate synchronous meetings but to find opportunities where asynchronous demos serve teams better.
If you are transitioning from Google Meet demos to async, here are the common mistakes to avoid:
| Mistake ❌ | Solution ✅ |
| Treating async demos like recorded meetings | Break demos into short, purpose-driven clips with one clear takeaway each |
| Not setting expectations for feedback | Set a clear response window and ask for specific feedback, not open-ended comments |
| Replacing meetings that still need real-time discussion | Keep OKRs, strategy, and kickoff sessions live; move informational demos async |
| Treating async demos as optional viewing | Tie demos to tasks, decisions, or deliverables so that watching has a clear purpose |
| Forgetting cross-functional context | Start every demo with what changed, who it impacts, and why it matters |
| Assuming async means no facilitation | Use summaries and follow-ups in ClickUp to close the loop |
👀Did You Know? Nearly 47% of employees are annoyed because presenters are unprepared to lead a meeting strategically. And more than 55% of employees are frustrated by meetings that could have been handled by email.
Summarize this article for me pleaseCentralize Internal Demos with ClickUp SyncUp
Creating a collaborative async culture requires team members to communicate mindfully.
If an idea or demo can be conveyed adequately without pulling people away from deep work, choose that route.
Make live sessions optional and offer adequate resources. People who watch recordings later don’t feel like they missed critical context or discussions.
Enter: ClickUp SyncUps—a hybrid communication tool. It adapts to how teams work.
With contextual AI, discussions turn into action items and tasks.
Sign up for ClickUp and centralize your internal demos with SyncUp.
Summarize this article for me pleaseFrequently Asked Questions
1. What is ClickUp SyncUp?
ClickUp SyncUp is an AI-powered meeting and collaboration tool that lets you start one-on-one or group audio and video calls within your ClickUp workspace. It’s part of ClickUp Chat and can be initiated from DMs, Channels, or views.
2. How is ClickUp SyncUp different from Google Meet?
SyncUp is a collaborative AI meeting tool built inside ClickUp that connects with your entire workspace ecosystem. The converged AI workspace unifies tools and workflows, reducing work sprawl. Google Meet is a standalone video conferencing tool that connects only to your Google ecosystem, with recordings stored in Drive.
3. Can I record product demos directly in ClickUp?
Yes. You can record audio or video product demos with ClickUp Clips or host a live SyncUp and walk team members through the product. SyncUps can be recorded with screen sharing and live commentary. People who view the recording can create an AI summary of the meeting or leave a timestamped comment.
4. How can teams share feedback on SyncUp videos?
Teams can leave timestamped comments directly on recorded SyncUps or raise questions in the chat or channel where the SyncUp was hosted. Feedback stays threaded to the recording for easy reference and follow-up.
5. Is ClickUp SyncUp available in all plans?
Yes. SyncUp is available to try on all ClickUp plans, including the free tier.
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