10 Best PM Software for Creative Teams with Proofing

Sorry, there were no results found for “”
Sorry, there were no results found for “”
Sorry, there were no results found for “”

Creative work is messy in the best way. Ideas fly in from Slack messages. Feedback hides in long email threads. Version names spiral into “Final_v7_ReallyFinal,” and suddenly your designer is revising the wrong file.
If you’re leading a creative team, you already know the drill.
Even established teams struggle because so much collaboration still happens outside centralized systems. Forbes reports that 75% of creative collaboration now happens remotely. When reviews, edits, and approvals are scattered across tools, misalignment becomes unavoidable. The workflow itself starts generating delays and costly rework.
You can raise the bar entirely when project management software with built-in proofing becomes the place where every review, comment, and approval actually happens. It helps you give precise, frame-by-frame feedback on designs, videos, landing pages, and PDFs without scattered comments.
In this guide, you’ll find the 10 such project management tools that actually understand how creative teams work.
Project management software for creative teams with proofing features is a type of collaborative work management system that combines task tracking, creative workflow management, and built-in review tools. These platforms let you manage projects from the initial creative brief to the final delivery, all while collecting feedback directly on visual assets.
It is most useful for creative teams dealing with context sprawl. This happens when information fragments across disconnected tools, forcing teams to search for updates, approvals, and files across systems.
👀 Did You Know? 82% of enterprises report concern about digital chaos caused by process complexity and disconnected platforms.
📮 ClickUp Insight: 92% of knowledge workers risk losing important decisions scattered across chat, email, and spreadsheets. Without a unified system for capturing and tracking decisions, critical business insights get lost in the digital noise. With ClickUp’s Task Management capabilities, you never have to worry about this. Create tasks from chat, task comments, docs, and emails with a single click!
If you just need the highlights, here are the best project management software for creative teams with proofing features in a nutshell:
| Tool name | Best for | Best features | Pricing* |
| ClickUp | All-in-one creative workflow with AI-powered proofing and task management. Team size: Individuals to enterprise | ClickUp Proofing for direct image/PDF/video annotation, ClickUp Brain for AI-powered feedback summaries, ClickUp Automations for approval routing | Free plan available; Custom pricing for enterprises |
| monday.com | Visual creative teams that want colorful, intuitive boards. Team size: Small to mid-sized teams | Creative asset management, approval automations, workload views for resource planning | Free plan available; Paid plans start at $14/user/month; Custom pricing for enterprises |
| Wrike | Enterprise creative operations with advanced proofing. Team size: Mid-market to enterprise | Proofing for 30+ file formats, custom approval workflows, AI-powered risk prediction | Free plan available; Paid plans start at $10/user/month; Custom pricing for enterprises |
| Asana | Cross-functional teams needing clean task management with basic proofing. Team size: Mid-market to enterprise | Proofing integration, AI Studio for workflow automation, portfolio management | Free plan available; Paid plans start at $13.49/user/month; Custom pricing for enterprises |
| Teamwork | Client-facing agencies managing creative projects and billable work. Team size: Small to mid-sized agencies | Built-in proofing, time tracking, client permissions, project templates | Free plan available; Paid plans start at $13.99/user/month; Custom pricing for enterprises |
| Ziflow | Teams needing dedicated, enterprise-grade proofing workflows. Team size: Mid-sized to enterprise creative teams | Automated review routing, version comparison, compliance-ready audit trails | Free plan available; Paid plans start at $249/ month; Custom pricing for enterprises |
| Filestage | Marketing teams that need a central system for content review and approval. Team size: Small to mid-sized marketing teams | Multi-format proofing, automated reminders, external reviewer access | Free plan available; Paid plans start at $ 249/ month; Custom pricing for enterprises |
| Hive | Fast-moving creative teams that want flexible views and proofing. Team size: Small to mid-sized teams | Native proofing, action templates, resourcing dashboards | Free plan available; Paid plans start at $1.50/month per user |
| Notion | Creative teams prioritizing documentation alongside lightweight project tracking. Team size: Startups to mid-sized teams | Flexible databases, Notion AI for content generation, wiki-style knowledge bases | Free plan available; Paid plans start at $12/month per user |
| ProofHub | Teams that want straightforward project management with built-in proofing. Team size: Small to mid-sized teams | Online proofing tool, markup annotations, discussion threads on files | Paid plans start at $50/month |
Creative workflows often struggle inside tools designed for generic task tracking. The difference comes down to three things:
To evaluate this properly, here are the key criteria to focus on:
📮 ClickUp Insight: The average professional spends 30+ minutes a day searching for work-related information—that’s over 120 hours a year lost to digging through emails, Slack threads, and scattered files. An intelligent AI assistant embedded in your workspace can change that. Enter ClickUp Brain. It delivers instant insights and answers by surfacing the right documents, conversations, and task details in seconds—so you can stop searching and start working.
💫 Real Results: Teams like QubicaAMF reclaimed 5+ hours weekly using ClickUp—that’s over 250 hours annually per person—by eliminating outdated knowledge management processes. Imagine what your team could create with an extra week of productivity every quarter!
Here’s our curated list of the 10 best software platforms built for creative teams that need strong proofing capabilities:
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
Creative work slows down when your team has to jump between separate tools for task management, file storage, and proofing. Every extra tab creates friction. Designers end up chasing the latest comments, stakeholders review outdated versions, and important feedback gets overlooked or buried in long threads.
ClickUp removes that fragmentation by bringing planning, assets, and review into one connected workspace. Annotate directly on images, PDFs, and videos without ever leaving the platform using ClickUp Proofing. Each comment can be instantly converted into an actionable, assigned task, so feedback never gets lost in translation.
Combine this with ClickUp Automations to build powerful approval workflows that automatically route assets through review stages and notify stakeholders when their input is needed. And when feedback gets long or confusing, summarize entire comment threads, generate creative briefs from project requirements, and get suggested next steps with ClickUp Brain.

Instead of forcing your team to sort through scattered comments, AI-powered assistance clarifies feedback instantly, freeing up more time for focused creative work.
🎥 Bonus: If you’re exploring visual collaboration tools for your creative team, this video showcases how ClickUp compares to popular whiteboarding alternatives, helping you understand which platform best fits your workflow needs.
Pros:
Cons:
A user on G2 shares:
ClickUp also offers great collaboration features. Tag mentions, assigning comments, and centralized feedback on images (proofing) makes it super simple to keep all of our comms in one place and see who’s responsible for what.

If visibility is your biggest bottleneck, monday.com solves that first. Its color-coded boards surface campaign progress instantly, making it easier to track multiple creative deliverables without chasing status updates.
The platform’s Work OS model allows teams to build structured approval columns, content calendars, and intake pipelines tailored to specific creative workflows. File uploads support commenting, though teams that require advanced on-asset annotation typically connect a dedicated proofing tool.
Pros:
Cons:
A user on G2 shares both the pros and the cons:
I love the fact that I have every option possible to stay on top of tasks, assign work to my team and define critical steps in processes…Automation seems to break form time to time. I’d like to see it better perform and maybe have a manager manage each broken connection by being notified when it breaks.

When enterprise creative work passes through legal, compliance, and executive review, Wrike simplifies every step. It’s built for this level of oversight. It combines proofing with structured governance, making it suitable for organizations where documentation and approval tracking are critical.
Its proofing tool supports over 30 file formats, allows detailed annotations, enables side-by-side version comparison, and tracks approval stages through configurable workflows designed for multi-layer sign-off.
Pros:
Cons:
This is what a Capterra reviewer had to say:
Overall, my experience with Wrike is a solid 3 stars. It’s powerful and clearly capable but using it feels heavier than it needs to be. The learning curve is steep, and even once you understand it, the day-to-day still isn’t as intuitive as other platforms might be.

Asana shines when cross-functional creative production needs to stay aligned with broader campaign goals. It connects individual tasks to company-wide initiatives, giving stakeholders clarity on how each asset contributes to larger objectives.
Images and PDFs can be uploaded for review with feedback left directly on files. While annotation features cover core needs, Asana’s strength lies in workflow automation, allowing teams to build structured approval flows without technical complexity.
Pros:
Cons:
According to a G2 reviewer:
The various visual views—such as list, board, and timeline—make it easier to see priorities and deadlines at a glance. Additionally, the automations and integrations help minimize manual effort and ensure everything stays in sync….Many advanced tools, like timelines, goals, and reporting, are only available in more expensive plans, which may lead to higher costs as your team grows.

For agencies balancing creative delivery with client billing, Teamwork integrates operational control with feedback management. It combines proofing, time tracking, and permission settings in one system designed for client service environments.
Clients can annotate files without full backend access, keeping collaboration simple. Time entries connect directly to tasks, making billable hour tracking part of the production workflow rather than a separate process.
Pros:
Cons:
A G2 reviewer mentions:
Teamwork.com is rich in packaging the most important things in managing projects, from the budget, tracking, proofing, among others. We have customizable templates that assist us adjust roles and create new objectives to make the business more sustainable and productive.
💡 Pro Tip: In The Forrester Wave™: Collaborative Work Management Tools, Q2 2025, top-performing platforms are evaluated on how well they coordinate cross-functional execution and reduce operational drag. That distinction is especially important in creative ops, where delays rarely come from design work itself but from approvals, visibility gaps, and misaligned priorities.
When assessing proofing and project management tools, look for platforms that:

Ziflow is purpose-built for structured proofing environments. Rather than functioning as a broad project management system, it focuses deeply on review precision and compliance documentation.
The platform supports a wide range of file types, offers advanced markup tools, and routes assets through predefined review stages automatically. Version comparison and audit trails make it particularly useful for regulated industries or large-scale marketing op
Pros:
Cons:
According to a Capterra reviewer:
I have good experience with Ziflow. I could simply and securely exchange suggestions with users, visitors, and groups while managing feedback from any browser. Ziflow offers real-time, team-based, and user-friendly tools for marking up and commenting.

If you regularly chase clients or external stakeholders for feedback, Filestage makes the review process almost frictionless for them.
You can share a simple link that lets reviewers comment directly on images, videos, and PDFs without creating an account or learning a new system. That low barrier to entry speeds up approvals and reduces delays caused by login issues or tool confusion, making it especially useful when feedback comes from people outside your core team
Pros:
Cons:
One reviewer on G2 described their experience with Filestage:
What I particularly like about Filestage.io is the ability to leave comments directly at specific points in videos. This significantly simplifies the revision process, as I, as an editor, can work step by step from one point to the next without losing track. The visual highlighting of the marked spots ensures that no comment is overlooked.

Your team doesn’t have to commit to a single way of viewing work in Hive. You can switch between Kanban boards, Gantt charts, calendar views, and tables depending on what the project demands.
Annotations on images and PDFs live directly inside tasks, so feedback stays tied to the actual deliverable instead of drifting into separate tools. It suits teams that want flexibility in visualization without sacrificing integrated proofing.
Pros:
Cons:
A G2 reviewer mentions:
It is highly automated which promotes a great workflow through auto-assigning of tasks and projects templates which has promoted great productivity. It creates excellent team collaboration through real-time chats comments and much more.

For teams that treat documentation as part of the creative process, Notion gives you a highly customizable workspace to connect briefs, brand systems, campaign plans, and project trackers.
You can build relational databases that reflect your exact workflow, link related projects, and embed files within pages for contextual comments. While it does not offer advanced annotation tools, it stands out for organizing knowledge and execution in one structured environment.
Pros:
Cons:
A user on Capterra shares:
I have been able to save campaign ideas, client notes and schedules in one place, eliminating spreadsheet documents and last minute confusion…I don’t like the fact that complicated pages may scare off novices, and onboarding requires more discussion in comparison with less complicated tools.

Cost control can shape your software decisions as much as features. ProofHub’s flat-fee pricing removes per-user scaling concerns, making budgeting more predictable as your team grows.
You can upload images and PDFs for markup, manage threaded discussions around each asset, and track approvals inside the same system. It fits teams that want straightforward project oversight with built-in proofing, without enterprise-level configuration complexity
Pros:
Cons:
A G2 reviewer notes:
Before ProofHub, important information was spread across emails and chats. Now everything is centralized, searchable, and easy to access when needed.
At the end of the day, creative teams don’t need more project management or proofing tools. Instead, you need an all-in-one workplace tool that helps you organize tasks and keeps feedback visible and actionable.
As you review the options on this list, don’t just look at features. Ask yourself:
And if you want a platform that brings tasks, timelines, comments, approvals, and creative proofing into one connected workspace, ClickUp is built to do exactly that.
You can attach designs directly to tasks, collect feedback on the exact version being reviewed, assign clear approval stages, and see who’s holding things up without awkward follow-ups. As a result, instead of chasing updates across tools, your team works in one shared space where everything is visible, accountable, and moving forward.
Get started for free with ClickUp and see how much time your creative team can reclaim.
Proofing is the entire review and approval workflow, while annotation is the specific act of marking up a file with comments.
Approval workflows automate the routing of assets through review stages, which eliminates manual handoffs and catches feedback earlier in the process.
For many teams, built-in proofing is enough. However, teams with complex compliance or high-volume video needs may still benefit from a dedicated tool integrated with their PM platform.
Proofing features centralize client feedback directly on creative assets, which eliminates the confusion of scattered email threads and ensures feedback is tied to the correct file version.

© 2026 ClickUp