13 Best Digital Workplace Communication Tools in 2025

The problem isn’t too little communication—it’s the wrong kind.

Remote and hybrid teams are more connected than ever, but constant pings, scattered channels, and endless meetings don’t mean people are aligned. They just mean everyone’s exhausted.

The real challenge isn’t staying in touch—it’s staying clear.

Without the right tools, updates get buried, decisions stall, and collaboration turns into crossed wires.

In this guide, we’ll explore the ten best digital communication tools built for modern teams—ones that support async work, streamline conversations, and help you get more done with fewer interruptions.

10 Best Digital Workplace Communication Tools

What Should You Look for in Digital Workplace Communication Tools?

Choosing the correct digital communication tools can improve your organization’s collaboration, cooperation, and efficiency. Here are the essential features to consider.

Real-time communication: Look for digital communication tools that include instant messaging and asynchronous video communication to allow for flexible contact among team members
Task management: Search for digital communication tools with features that will enable you to assign tasks, create deadlines, and track progress
Mobile and desktop access: Choose digital communication tools that are accessible on all devices so team members can stay engaged in the office or on the move
Integration capabilities: Select a tool with effective communication technology to integrate with all the different applications your team uses, like project management platforms
Security and compliance: Go for digital communications tools that have effective security measures, such as data encryption and regulatory compliance, to protect sensitive information
User-friendly interface: Pick a digital communication tool for your workplace with an intuitive design. This allows team members to embrace the product easily, reducing training time and increasing overall efficiency

🎥 Want your team to communicate better, faster, no matter where everyone is? This video walks you through 7 apps built for exactly that—features that help cut noise, keep discussion focused, and streamline how people share, meet, and collaborate.

📮 ClickUp Insight: 83% of knowledge workers rely primarily on email and chat for team communication. However, nearly 60% of their workday is lost switching between these tools and searching for information. With an everything app for work like ClickUp, your project management, messaging, emails, and chats converge in one place! It’s time to centralize and energize!

Try ClickUp for free!

Best Digital Workplace Communication Tools at a Glance

Tool	Best for	Key features	Pricing
ClickUp	All-in-one collaboration and project management Team size: Ideal for teams needing a versatile tool for managing projects alongside communication	Chat, Docs, Whiteboards, Clips, AI-powered Notetaker, Task management, real-time collaboration	Free forever; Customization available for enterprises
Slack	Real-time messaging and team conversations Team size: Ideal for teams looking for a messaging-focused communication platform	Channels for topics, file sharing, voice/video calls, app integrations, and workflow automation	Free; Starts at $8.75/month per user
Microsoft Teams	Video meetings and Microsoft 365 integration Team size: Teams needing Microsoft integration with chat, video, and document collaboration	Seamless Microsoft 365 integration, meeting tools, file sharing, threaded conversations	Free; Starts at $4/month per user
Zoom	High-quality video conferencing and webinars Team size: Ideal for teams needing reliable video communication and webinars	Video calls, screen sharing, breakout rooms, chat, integrations with other apps	Free; Starts at $15.99/month per user
Google Workspace	Cloud-based productivity and document collaboration Team size: Ideal for teams embedded in the Google ecosystem	Gmail, Docs, Drive, Meet, Chat, Calendar, real-time collaboration, cloud storage	Business Starter: $8.40/month per user
Chanty	Simple team chat with built-in task management Team size: Small teams needing a simple communication tool with task management	Team chat, task management, video/audio calls, file sharing, Kanban board	Free; Starts at $4/month per user
Mattermost	Self-hosted communication with developer-focused tools Team size: Ideal for teams needing secure, self-hosted communication	Self-hosted or private cloud deployment, encrypted messaging, DevOps integrations	Free; Starts at $10/month per user
Flock	Fast messaging and lightweight team collaboration Team size: Ideal for small to mid-sized teams needing quick, efficient communication	Team chat, file sharing, video conferencing, task management, reminders	Free; Starts at $6/month per user
Ryver	Combining chat, tasks, and workflow automation Team size: Teams needing chat and task management in one platform	Team chat, task management, workflow automation, file sharing	Starts at $4/month per user
Jira	Agile project management and issue tracking Team size: Ideal for agile software development teams	Issue tracking, project management, agile workflows, integrations with Slack, GitHub, and more	Free; Starts at $8.60/month per user
Dropbox	Secure file storage and easy sharing Team size: Teams needing secure file sharing and versioning	File sharing, synchronization, file version history, Dropbox Paper for document collaboration	Starts at $11.99/month
Microsoft Office 365	Enterprise productivity with office apps Team size: Ideal for teams already embedded in the Microsoft ecosystem	Word, Excel, PowerPoint, Teams, OneDrive, email, cloud storage	Business Basic: $7.20/month per user

* Please check the tool’s website for the latest pricing.

The Best Digital Workplace Communication Tools

How we review software at ClickUp

Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.

Here’s a detailed rundown of how we review software at ClickUp.

With so many tools available, picking the correct one might be difficult. To help you decide, we’ve compiled a list of the best remote and hybrid workplace communication tools.

1. ClickUp (Best for all-in-one collaboration and project management)

ClickUp, the everything app for work, is a comprehensive productivity platform that centralizes your team’s work, serving as collaboration and project management software. It includes many functions to meet various communication and organizational requirements.

digital communication tools in the workplace: Collaborate instantly by turning conversations into actionable tasks in ClickUp Chat — *Collaborate instantly by turning conversations into actionable tasks in ClickUp Chat*

ClickUp Chat brings conversations right into your workflow—literally. Instead of bouncing between a messaging app and a task manager, teams can talk, plan, and take action without ever switching tabs.

You can set up team—or topic-based channels, send quick direct messages, and instantly convert a message into a task when something needs follow-up. There’s also a ‘Posts’ feature for more structured updates (like announcements or summaries) and smart tagging so nothing slips past your team.

What stands out is how well ClickUp Chat connects with the rest of the platform:
– Threads can be synced directly with tasks for context
– You can mark messages for follow-up (so action items don’t get buried)
– ClickUp AI can summarize chats and turn discussions into tasks or next steps

For hybrid or remote teams that need a single source of truth for conversations and project progress, ClickUp Chat is a smart choice—especially if you’re already using ClickUp for work management.

Collaborate on documents in real time with ClickUp Docs — *ClickUp Docs real-time collaboration*

ClickUp Docs provides a collaborative environment for document creation, sharing, and editing in real time. Create wikis, knowledge bases, and project documents with advanced formatting choices such as embedded bookmarks and tables.

Documents in ClickUp aren’t siloed—they connect directly to tasks, so key details are always at your team’s fingertips. With the Docs Hub, you can instantly tag teammates, search, sort, and filter records, keeping everything organized and accessible.

Need quick formatting? Add bookmarks, tables, or rich text. Want faster output? Use ClickUp AI to summarize or rewrite on the spot.

No more disconnected docs—everything lives where your work happens.

Digital Communication Tools in the Workplace: Visualize ideas and turn them into tasks instantly with ClickUp Whiteboards — *Visualize ideas and turn them into tasks instantly with ClickUp Whiteboards*

ClickUp Whiteboards create a virtual canvas for brainstorming and visual communication. Real-time collaboration allows teams to sketch ideas, construct flowcharts, and visualize workflows.

ClickUp Whiteboards are integrated with tasks and documents, allowing you to turn ideas into actionable activities from the canvas. This seamless connection between inspiration and execution keeps initiatives on track.

Learn how to use ClickUp Whiteboards:

*Record and share quick screen videos with ClickUp Clips*

ClickUp Clips allows users to easily make and share screen recordings. This is extremely helpful for providing detailed explanations, giving feedback, and recording processes. ClickUp Clips also integrates with tasks, documents, and chats.

The best part? ClickUp Clips can be automatically labeled, transcribed, and summarized using AI, making them more searchable and accessible. They ensure that visual information is accessible where it is most needed.

And if you do need a meeting?

…Meet ClickUp AI Notetaker.

This AI-powered assistant joins your Zoom, Google Meet, or Teams calls, automatically records the session, and delivers a full transcript, summary, and action items—straight into a ClickUp Doc. Everything stays connected to your workflow, so nothing gets lost in post-meeting chaos.

Digital Communication Tools in the Workplace: Organize, prioritize, and track every task with ClickUp Tasks — *Organize, prioritize, and track every task with ClickUp Tasks*

At its core, ClickUp shines at task management with ClickUp Tasks by providing customizable tasks that are easily adjusted to any workflow. Assign tasks, define priorities, set deadlines, and check progress in various views, including List, Board, and Calendar.

To enhance organization and efficiency, the platform offers over 35 ClickApps, including Automations, Sprint Points, and Custom Fields.

Here’s a rundown on how to set up your first task on ClickUp:

*Use ClickUp Brain to generate email responses*

ClickUp Brain is your built-in AI assistant that works across tasks, documents, conversations, and project spaces to help your team operate more efficiently and intelligently. It can generate content instantly, including meeting notes, task descriptions, and project briefs, saving you time on repetitive writing.

Summarize extensive comment threads, extract action items, or answer queries based on your workspace’s existing documentation and tasks.

🎁 Bonus: You can also use ClickUp Brain to create structured internal communication audit checklists. Here’s an example:

Digital Communication Tools in the Workplace: An internal communication audit checklist example created by ClickUp Brain — *An internal communication audit checklist example created by ClickUp Brain*

Try ClickUp Brain for free

To improve employee engagement and make workplace communication more structured and scalable, ClickUp offers communication plan templates that eliminate guesswork. Templates like the ClickUp Internal Communications Template and the ClickUp Communication Plan Template will help you get started quickly and stay focused.

ClickUp best features

Collaborate in real-time to discuss updates, ask questions, and make quick decisions
Create and share editable ClickUp Docs with the entire team
Organize your work using fully customizable tasks, timelines, and views
Write faster and smarter with AI-powered assistance through ClickUp Brain
Assign and track tasks directly from within ClickUp Chat threads

ClickUp limitations

The broad feature set may take time to learn, but it quickly pays off with flexibility and control

ClickUp pricing

free forever

Best for personal use

Free Free

Key Features:

60MB Storage

Unlimited Tasks

Unlimited Free Plan Members

unlimited

Best for small teams

$7 $10

per user per month

Everything in Free Forever plus:

Unlimited Storage

Unlimited Folders and Spaces

Unlimited Integrations

ClickUp ratings and reviews

G2: 4.7/5 (10,000+ reviews)
Capterra: 4.6/5 (4,000+ reviews)

What are real-life users saying about ClickUp?

We use ClickUp to manage and track our social and digital media content creation pipeline. This allows us to see the status of each content piece (in progress, needs edits, scheduled, etc.) along with who is the lead designer. It also eliminates all the back-and-forth email communication as the comments section for each task can be used to deliberate and delegate tasks/next steps (serving the need for tracking and following up on our content creation cycle).

Sid Babla, Wellbeing Program Coordinator, Dartmouth College – Student Wellness Center

2. Slack (Best for real-time messaging and team conversations)

Slack is a popular team communication application that consolidates conversations, tools, and files into a single location. Its user-friendly interface helps teams build channels for specific projects or subjects, promoting structured and transparent interactions.

However, Slack is more than an asynchronous communication tool; it also supports digital communication channels such as voice calls, video conferencing, and file sharing. Plus, it connects with over 2,500 applications, simplifying workflows and reducing the need to switch tools.

Slack best features

Organize conversations with dedicated channels for projects, departments, or company news
Integrate with apps including Google Drive, Trello, and Dropbox
Enhance communication through voice and video calls
Automate tasks using the Workflow Builder to create custom workflows

Slack limitations

High activity levels can cause frequent notifications, which may be distracting
Premium plans may be expensive for larger teams

Slack pricing

Free
Pro: $8.75/month per user
Business+: $15/month per user
Enterprise Grid: Custom pricing

Slack ratings and reviews

G2: 4.5/5 (34,000+ reviews)
Capterra: 4.7/5 (23,000+ reviews)

Here’s what a Capterra user had to say about Slack:

With Slack workspace, it’s simple to organize team conversations around specific projects and topics. It’s simple to create group chats with Slack, where teams can chat and discuss specific topics and projects. Slack provides an excellent search functionality that enables ease to filter and find team conversations, channels, and files. Ease of integration with many third-party apps. Slack has an incredibly intuitive and user-friendly interface.

3. Microsoft Teams (Best for video meetings and Microsoft 365 integration)

Digital Communication Tools in the Workplace: Microsoft Teams: Best for video meetings and Microsoft 365 integration — *via Microsoft*

Microsoft Teams is a video conferencing software that combines chat, video meetings, and file storage in a single workspace. It is intended to improve asynchronous work. With threaded conversations, integrated file sharing via OneDrive, and the ability to create dedicated channels for departments or projects, Teams has become essential for businesses aiming to reduce silos and improve engagement.

The system encourages coordinated conversations and resource sharing. It works smoothly with Microsoft 365 apps such as Word, Excel, and PowerPoint, allowing real-time collaboration.

Microsoft Teams best features

Host virtual meetings with up to 300 participants
Set up teams and channels to organize communication by topic or function
Customize your workspace by adding notes, websites, and third-party apps
Enhance internal communication with mentions, threaded conversations, and activity feeds

Microsoft Teams limitations

The application is demanding on system resources
Certain features and integrations require a paid subscription

Microsoft Teams pricing

Microsoft Teams Free
Microsoft 365 Personal: $9.99/month
Microsoft 365 Family: $12.99/month
Microsoft Teams Essentials: $4/month per user (billed annually)
Microsoft 365 Business Basic: $6/month per user (billed annually)
Microsoft 365 Business Standard: $12.50/month per user (billed annually)

Microsoft Teams ratings and reviews

G2: 4.4/5 (15,000+ reviews)
Capterra: 4.5/5 (9,000+ reviews)

Here’s what a G2 user has to say about Microsoft Teams:

Microsoft Teams assists people to do their jobs effectively together even while being distanced, through incorporating group chat, video calling, and file sharing. It seamlessly integrates various Microsoft 365 apps, such as OneDrive, Outlook, and SharePoint. Users can conduct various team channels for effective project management. It is more user-friendly and easy to work with. It comes in handy during meetings, seminars, and other.

4. Zoom (Best for high-quality video conferencing and webinars)

Zoom is a popular enterprise communication tool known for its high-quality audio and video features, which enable virtual meetings and webinars. It has a user-friendly interface and supports various features, including screen sharing, breakout rooms, and real-time chat, which make it suited for enterprises of all sizes.

Zoom’s integrations with third-party apps (like CRMs and calendars) make it versatile across industries. Its integrations with CRMs, calendars, and project tools make it a flexible solution for organizations of all sizes looking to enhance digital communication.

Zoom best features

Host large meetings and webinars with support for up to 1,000 participants
Use breakout rooms to host smaller group discussions within larger meetings
Message, schedule, and share meeting content within one app through Zoom Chat and Zoom Calendar, adding context to calls
Record meetings to avoid miscommunication or for those unable to attend live sessions

Zoom limitations

The free version limits meetings to 40 minutes
It may potentially affect performance on lower-end devices

Zoom pricing

Basic: Free
Pro: $15.99/month per user
Business: $21.99/month per user

Zoom ratings and reviews

G2: 4.5/5 (56,000+ reviews)
Capterra: 4.6/5 (14,000+ reviews)

🔎 Did You Know? Miscommunication costs US businesses $1.2 trillion annually, emphasizing the need for effective communication tools and methods.

5. Google Workspace (Best for cloud-based productivity and document collaboration)

Digital Communication Tools in the Workplace: Google Workspace: Best for cloud-based productivity and document collaboration — *via Google*

Google Workspace (formerly G Suite) is an integrated set of cloud-based productivity and collaboration applications created by Google. It remains a go-to digital communication suite for teams looking to collaborate in real time across emails, chats, documents, and video calls.

With Gmail, Google Drive, Google Meet, and Google Chat all tightly integrated, teams work on shared documents, leave comments, and conduct meetings without ever leaving the ecosystem. Thus, real-time collaboration allows several users to collaborate on documents and projects simultaneously from anywhere. It also provides a shared, cloud-based environment where teams co-edit files, schedule meetings, and store assets.

Google Workspace best features

Access administrative controls and secure cloud storage services
Integrate with thousands of other apps via Google Workspace Marketplace
Manage user permissions and security settings at an organizational level
Use AI-powered features like automated email responses and smart suggestions

Google Workspace limitations

While some applications have offline modes, full functionality requires an internet connection
It becomes costly as teams scale up with advanced storage and features

Google Workspace pricing

Business Starter: $8.40/month per user
Business Standard: $16.80/month per user
Business Plus: $26.40/month per user
Enterprise: Custom pricing

Google Workspace ratings and reviews

G2: 4.6/5 (42,000+ reviews)
Capterra: 4.7/5 (17,000+ reviews)

➡️ Read More: Best Email Alternatives for Business Communication

6. Chanty (Best for simple team chat with built-in task management)

Chanty is a lightweight yet efficient communication tool for teams looking to simplify their daily interactions. Combining messaging with task collaboration, Chanty allows you to turn any message into an actionable task, assign it, and track it all within the app.

Moreover, Chanty’s Teambook feature consolidates tasks, chats, and files into a centralized hub, making information more accessible. The intuitive interface and quick setup make it one of the more accessible digital communication platforms, especially for those transitioning from email-heavy workflows to real-time conversation tools.

Chanty best features

Promote team communication through public and private conversations
Organize digital communication using topic-based threads and folders
Conduct audio and video calls with screen sharing capabilities to align with team members and their meeting cadence
Use the built-in Kanban board for managing team tasks visually

Chanty limitations

Limited integrations compared to more established platforms
Lacks advanced security features for enterprise-grade deployments

Chanty pricing

Free
Business: $4/month per user
Enterprise: Custom pricing

Chanty ratings and reviews

G2: 4.5/5 (45+ reviews)
Capterra: 4.7/5 (30+ reviews)

Here’s what a G2 user had to say about using Chanty:

Chanty offers fast messaging and stable audio/video calls, which have significantly improved our team’s communication. Scheduled messages help manage conversations across time zones and keep teams organized. It’s also nice to have (a) Kanban task manager right in the app and track work progress easier. I really like how role management works here since it keeps the process easy and secure.

7. Mattermost (Best for self-hosted communication with developer-focused tools)

Digital Communication Tools in the Workplace: Mattermost: Best for self-hosted communication with developer-focused tools — *via Mattermost*

Mattermost is an open-source, self-hosted collaboration platform that offers enterprises secure and adaptable internal communications solutions. Unlike cloud-based messaging platforms, Mattermost offers on-premise deployment, allowing companies to host their internal messaging system with complete autonomy.

Ideally suited for industries with stringent compliance requirements, such as healthcare, finance, and government, this platform supports threaded conversations, file sharing, and custom integrations. As a result, it mirrors the functionality of modern messaging apps while ensuring your data stays private.

Mattermost best features

Deploy on-premise or in a private cloud for full data control
Enable encrypted messaging with granular access settings
Integrate with DevOps tools like Jira, GitHub, and Jenkins
Boost internal communication through organized channels and direct messaging

Mattermost limitations

Self-hosting requires dedicated infrastructure and technical expertise
The free self-hosted version has limitations on the number of users and message history

Mattermost pricing

Free
Professional: $10/month per user (billed annually)
Enterprise: Custom pricing

Mattermost ratings and reviews

G2: 4.3/5 (330+ reviews)
Capterra: 4.4/5 (160+ reviews)

Here’s what a Capterra user had to say about using Mattermost:

We prefer Mattermost for real-time messaging within the team. The biggest reason why it is preferred is that it can be used internally. It is secure, successful in instant messaging; notifications arrive on time. Sometimes there is a problem with file sharing.

8. Flock (Best for fast messaging and lightweight team collaboration)

Flock is a team communication application designed to help teams work quickly and stay focused. Its clean interface and intuitive style make it simple to get started. With built-in video conferencing, project management, and file sharing, Flock eliminates switching between different tools.

The platform is especially useful for remote teams needing centralized communication and quick access to essential features like project discussions, file sharing, and reminders. Moreover, its real-time alerts and quick message delivery ensure nothing is overlooked, even in busy workplaces.

Flock best features

Integrate Flock with Google Drive, Trello, and over 60 other apps to keep all your digital communication aligned
Use productivity features like polls and reminders during discussions
Manage tasks efficiently by creating to-do lists, assigning tasks, and setting due dates
Pin important messages and files for easy reference

Flock limitations

Group video calls are limited to 20 participants
Without message threading, keeping track of specific discussions becomes difficult

Flock pricing

Starter: Free
Pro: $6/month per user
Enterprise: Custom pricing

Flock ratings and reviews

G2: 4.4/5 (270+ reviews)
Capterra: 4.5/5 (340+ reviews)

9. Ryver (Best for combining chat, tasks, and workflow automation)

Digital Communication Tools in the Workplace: Ryver: Best for combining chat, tasks, and workflow automation — *via Ryver*

Ryver is a team collaboration platform that combines group messaging, task management, and workflow automation in one application. Ryver’s capabilities include team chat, file sharing, and voice/video calls, and its functionalities are intended to simplify collaboration and increase productivity.

Built-in workflow automation and support for unlimited chat topics make Ryver suitable for fast-paced teams or small businesses managing multiple projects. It also features robust admin controls and integrations with digital tools like Dropbox, Google Drive, and Zapier.

Ryver best features

Centralize team communication by creating open forums and private teams
Switch between chat and kanban-style task tracking without leaving the app
Organize conversations into forums for long-term reference
Automate processes using Zapier and custom workflows

Ryver limitations

Voice and video calls support only up to five participants
Ryver does not offer a free version

Ryver pricing

Free trial available
Starter: $69/month
Standard: $129/month
Medium Pack: $4/month per user
Enterprise: Custom pricing

Ryver ratings and reviews

G2: 4.4/5 (150+ reviews)
Capterra: 4.4/5 (40+ reviews)

💡 Pro Tip: Workplace misunderstandings often slow down productivity. Here are five tips on how to avoid workplace miscommunication to boost team clarity:

Establish clear guidelines and communication protocols for everyone to follow, ensuring messages land as intended 🎯
Focus, paraphrase, and ask clarifying questions to capture the real intent behind their words 👂
Encourage open-ended questions and discourage assumptions to address ambiguities proactively 🤔
Clearly define goals and responsibilities, and match your message to the right platform 💬
Centralize conversations, share documents, and track progress to eliminate information silos 💻

10. Jira (Best for Agile project management and issue tracking)

While Jira is primarily known as a project and issue tracker for software teams, its communication capabilities shouldn’t be overlooked. Through comments, @mentions, and integrations with chat tools like Slack or Microsoft Teams, Jira becomes a central hub for collaboration around bug fixes, new features, and sprint planning.

Developed by Atlassian, this tool’s advanced reporting, automation rules, and custom workflows help teams stay aligned on priorities without losing visibility. Additionally, Jira’s ecosystem includes Confluence for documentation, adding another layer of transparent team communication to keep everyone on the same page.

Jira best features

Plan and track projects effectively with customizable Scrum and Kanban boards
Customize dashboards and workflows to fit your team’s process
Utilize advanced reporting and analytics to gain insights into team performance and potential bottlenecks
Integrate with version control and CI/CD tools for seamless DevOps

Jira limitations

Jira’s capabilities and customization choices may be intimidating for new users
Might be best suited only for teams following agile or scrum methodologies

Jira pricing

Free
Standard: Up to $8.60/month per user
Premium: Up to $17/month per user
Enterprise: Custom pricing

Jira ratings and reviews

G2: 4.3/5 (6,000+ reviews)
Capterra: 4.4/5 (15,000+ reviews)

Here’s what a Capterra user had to say about using Jira:

Jira has an intuitive interface, making it easy to use for users of all levels. Very easy to assign tasks, create timelines, and track. The Kanban board feature helps to visualize tasks. Allows cross-team collaboration, making it effective when working on a project. Offers multiple connections with 3rd party apps.

Digital Communication Tools in the Workplace: Dropbox: Best for secure file storage and easy sharing — *via Dropbox*

Dropbox has evolved from a simple cloud storage service into a collaborative workspace where teams share files, leave comments, and manage versions. It has a user-friendly interface and connects with various third-party programs, while its Paper tool adds a layer of real-time document editing and communication.

Create shared folders for ongoing projects, restrict access by role, and effortlessly sync large media files. Integrating digital communication apps like Slack and Zoom lets you connect conversations with content.

Dropbox best features

Access files anywhere with automatic synchronization across devices
Share files by generating shareable links or inviting collaborators
Recover previous versions of files and restore deleted items within a specified period
Comment directly on shared files to keep discussions contextual

Dropbox limitations

Offers limited messaging capabilities outside of file discussions
Advanced collaboration tools are mainly in Dropbox Paper, which has adoption barriers

Dropbox pricing

Plus: $11.99/month
Essentials: $19.99/month
Business: $18/month per user
Business Plus: $30/month per user

Dropbox ratings and reviews

G2: 4.4/5 (28,000+ reviews)
Capterra: 4.5/5 (21,000+ reviews)

Here’s what a G2 user had to say about using Dropbox:

The easy way you can work sharing files you are working, and having the most recent changes, for example for design blueprints, this make our work more productive and organize since we don’t have way too much files that we can get confuse about which one is the most recent one, sharing design books so easy access everywhere, really helps a lot.

12. Microsoft 365 (Best for enterprise productivity with Office apps)

Microsoft Office 365: Best for enterprise productivity with office apps — *via Microsoft*

Microsoft 365 provides a fully integrated suite that covers emails (Outlook), document editing (Word, Excel, PowerPoint), messaging (Teams), and scheduling (Outlook Calendar). For enterprises already embedded in the Microsoft ecosystem, it’s an ideal all-in-one platform for external client communication and internal team communication.

Teams enables video conferencing, threaded chat, file collaboration, and even integration with third-party apps. With SharePoint and OneDrive, Microsoft 365 makes collaborating securely across departments and time zones easy.

Microsoft 365 best features

Easily access applications, including Word, Excel, PowerPoint, and Outlook
Collaborate in real-time with colleagues using cloud-based tools
Store and share files securely with 1 TB of OneDrive cloud storage per user
Share files securely using OneDrive and set granular permissions

Microsoft 365 limitations

Resource-heavy on older devices and requires high recurring payments
Optimal functionality and collaboration require a stable internet connection

Microsoft 365 pricing

Microsoft 365 Business Basic: $7.20/month per user
Microsoft 365 Apps for Business: $9.90/month per user
Microsoft 365 Business Standard: $15/month per user
Microsoft 365 Business Premium: $26.40/month per user

Microsoft 365 ratings and reviews

G2: 4.6/5 (5,000+ reviews)
Capterra: 4.6/5 (13,000+ reviews)

🧠 Fun Fact: Email is the most popular workplace communication medium, with 52.2% of employees using it at least once every week.

13. SharePoint (Best for document management and intranet portals)

Digital Communication Tools in the Workplace: SharePoint: Best for document management and intranet portals — *via Microsoft*

SharePoint is Microsoft’s collaboration platform to help organizations manage internal content, build intranets, and share knowledge. It’s best for teams that need structured access to documents, announcements, and internal communications in a central place.

With powerful customization and tight integration with Microsoft 365, SharePoint helps large organizations keep everyone aligned. Plus, the built-in permissions management ensures that important information is only available to authorized users.

SharePoint best features

Create custom intranet pages with dynamic content and workflows
Customize team sites to reflect specific project needs or organizational branding
Control access to sensitive information with role-based permissions
Utilize advanced search capabilities to locate documents, people, and information quickly

SharePoint limitations

Configuring SharePoint to fulfill specific organizational requirements is complex
Individual file uploads are limited to 15 GB

SharePoint pricing

SharePoint (Plan 1): $5/month per user (billed annually)
Microsoft 365 Business Standard: $12.50/month per user (billed annually)
Microsoft 365 Copilot: $30/month per user (billed annually)

SharePoint ratings and reviews

G2: 4/5 (8,000+ reviews)
Capterra: 4.3/5 (5,000+ reviews)

➡️ Read More: How to Improve Hybrid Workplace Communication

🎁 More digital communication tools in the workplace

Asana (Best for structured project management and task delegation)
Airtable (Best for flexible database management and collaborative spreadsheets)
Discord (Best for community building and informal team communication)

Find the Perfect Digital Workplace Communication Tool with ClickUp

Your team’s size, work style, and collaboration requirements determine the ideal digital workplace communication solution. Platforms like Slack and Microsoft Teams excel in real-time messaging and meeting capabilities, whereas Zoom and Google Workspace provide dependable virtual meetings and document collaboration.

However, if you’re looking for an all-in-one platform that offers more than messaging—including chat, documents, whiteboards, task management, and even AI-powered assistance—ClickUp is difficult to top. Its communication and project management tools allow teams to stay aligned, productive, and focused—all in one spot.

Everything you need to stay organized and get work done.

Contact Sales