Let’s say you need to crystallize everything about your business capabilities—resources, processes, and technology—into a clear, actionable strategy. But the question is, where do you even start?
A business capability map template can help you tackle this challenge head-on.
It gives you a structure to work within, saving time and effort while helping you map out what matters.
In this blog, we’ll walk you through ten templates for business capability mapping that will do the trick. 🗺️
10 Business Capability Map Templates for Strategic Planning
- What Are Business Capability Map Templates?
- What Makes a Good Business Capability Map Template?
- 10 Business Capability Map Templates
- 1. ClickUp Business Capability Matrix Template
- 2. ClickUp Skill Gap Analysis Template
- 3. ClickUp Technical Skills Matrix Template
- 4. ClickUp Board Skills Matrix Template
- 5. ClickUp Skills Mapping Template
- 6. ClickUp IT Skills Matrix Template
- 7. Employee Skill Matrix Sheet HR Template by Template.net
- 8. Skills Gap Analysis for Managers Template by Indeed
- 9. Skills Competency Matrix Template by AIHR
- 10. Business Capability Evaluation Matrix Template by InfoTech
Summarize this article for me pleaseWhat Are Business Capability Map Templates?
A business capability map template is a tool that helps organizations visualize and assess their core functions, processes, and resources. It provides a clear framework for mapping out capabilities and aligning them with business goals.
The template helps to map predefined sections, making it easier to identify strengths, gaps, and areas for improvement.
Instead of building a map from the ground up, you can use the template to organize and analyze key business capabilities in a structured way, guiding decision-making and strategic planning.
🔍 Did You Know? While a process map shows how tasks are accomplished, a capability map focuses on ‘what’ the organization is capable of. This difference helps stakeholders see overarching strengths and weaknesses without getting lost in specific workflows.
Summarize this article for me pleaseWhat Makes a Good Business Capability Map Template?
Finding the right business capability map template can simplify strategic planning. However, not all templates are created equal.
Here’s what to look for in a solid template. 👀
- Clear structure: Organized sections to outline core business capabilities, functions, processes, and resources
- Customization options: Flexibility to suit the unique needs of your organization
- Intuitive design: Easy navigation and updates without confusion
- Categorization and prioritization: Grouping and ranking key capabilities for focused analysis
- Gap and opportunity identification: Ability to spot areas for improvement or investment
- Time efficiency: Ready-to-use framework that minimizes the need for starting from scratch
Summarize this article for me please10 Business Capability Map Templates
We’ve rounded up 10 great business capability templates to help you begin. Each one offers a unique approach so that you can find the right fit for your needs.
Let’s jump in! 👇
1. ClickUp Business Capability Matrix Template
The ClickUp Capability Matrix Template helps you map out each team member’s strengths and match them to the needs of different projects or roles. With a clear overview of who has what skills, it’s easy to spot areas where your team excels and where there’s room for improvement.
This template uses a grid layout, listing team members on one axis and their skills or capabilities on the other.
You can fill in each cell with proficiency levels, giving you a quick sense of who has the skills you need and how strong they are. This visual format makes project assignments more straightforward, ensuring the right people tackle the right tasks.
📌 Ideal for: Teams needing a quick overview of skills and capabilities to match strengths with project needs.
🧠 Fun Fact: Business capability mapping is rooted in military strategy, where a ‘capability’ originally referred to a specific set of skills or equipment needed to complete a mission.
2. ClickUp Skill Gap Analysis Template
The ClickUp Skills Gap Analysis Template helps you identify the gaps between your team’s current skills and those needed to achieve your business goals.
It’s a practical way to evaluate your employees’ qualifications, experience, and training, making it clear where development is necessary. This template also helps you stay ahead of the curve by aligning your team’s skills with industry changes and new technologies—key to maintaining a competitive advantage.
With this template, you can build targeted plans to upskill your team or bring in new talent. It promotes a culture of continuous learning, boosting both productivity and employee satisfaction.
📌 Ideal for: Leaders focused on aligning their team’s skills with business objectives.
📖 Also Read: 10 Relationship Mapping Software for Sales Teams
3. ClickUp Technical Skills Matrix Template
The ClickUp Technical Skills Matrix Template helps you map out your team’s technical skills in a simple, organized way.
You can list each team member and their skills, then categorize them by type, proficiency level, and relevance to different projects. This makes it easy to see who’s great at what. The matrix compares team members side by side, allowing you to assign the right person to the right task.
Plus, keeping the matrix updated with new skills helps your team keep growing and ensures everyone’s skills match the organization’s strategic objectives.
📌 Ideal for: IT managers and technical leads who need a clear breakdown of team strengths for technical projects.
💡 Pro Tip: Use process mapping techniques alongside business capability maps to better understand how your capabilities drive key business functions.
4. ClickUp Board Skills Matrix Template
The ClickUp Board Skills Matrix Template lets you display each team member’s competencies, categorizing them into technical, soft, and job-specific skills.
What sets this template apart is how it lets you rank skills, helping you spot strengths and gaps quickly. This makes planning training easier. Moreover, you can assign the right person to the right project based on their skills.
The ClickUp Board View layout provides a clear visual representation of your team’s skills. You can easily identify areas of expertise or skills that may be missing, helping you plan resources more effectively.
📌 Ideal for: HR and project managers who want a visual way to determine, categorize, and compare team skills.
📖 Also Read: 10 Process Map Templates for ClickUp, Excel, & Word
5. ClickUp Skills Mapping Template
The ClickUp Skills Mapping Template supports easy visualization of your team’s skills. It has a structured layout where you can input each team member’s skills, giving you a clear view of your team’s overall capabilities.
This template is useful because it organizes skills into categories like technical, soft, and industry-specific. You can quickly spot where your team excels and where gaps exist. Additionally, you can assign proficiency levels to each skill, helping you identify who needs training or extra support.
It also enables you to set goals for skill development and track progress over time.
📌 Ideal for: Managers who want to align team skills with evolving business needs.
💡 Pro Tip: Connect your capability map with capacity-building efforts. When you visualize your strengths and gaps, you can target areas that need development.
6. ClickUp IT Skills Matrix Template
The ClickUp IT Skills Matrix Template is perfect for tracking your IT team’s skills. It helps you see exactly what each team member brings to the table, from programming languages to software knowledge and project management.
You can easily rate skills and spot strengths or areas that need attention. The layout makes comparing skills across your team super simple, so you’ll know who the go-to person for each task is.
As your team grows and learns new things, you can update their skills, keeping everyone aligned with what’s needed for upcoming projects.
📌 Ideal for: IT teams needing a quick snapshot of their technical capabilities for upcoming projects.
7. Employee Skill Matrix Sheet HR Template by Template.net
The Employee Skill Matrix Sheet Template is a handy tool for HR professionals to map out employee skills across the organization. It gives you a structured way to track who has which skills and where there might be gaps.
The template includes:
- Employee information: Sections for names, roles, and departments
- Skill categories: A list of relevant skills grouped into technical, soft, and managerial areas
- Proficiency levels: A scale to show each employee’s skill level (e.g., beginner, intermediate, advanced)
- Training needs: A space to note any training required to fill skill gaps
This matrix gives you a clear view of your team’s strengths and areas for development, making it easier to plan for future workforce needs.
📌 Ideal for: HR teams managing talent and skills across multiple departments.
🤝 Friendly Reminder: Capability maps aren’t static; they can (and should) be updated regularly. As companies grow, pivot, or enter new markets, they must revise their maps to stay on course and remain competitive.
8. Skills Gap Analysis for Managers Template by Indeed
The Skills Gap Analysis for Managers Template helps managers pinpoint where their team’s skills fall short and determine how to close those gaps.
It starts with the basics—employee name, position, and department—to give some context. Then, you assess current skills and rate proficiency on a scale. You can add notes about what they’re good at and where they need work.
From there, you can create an action plan, whether that’s through training or mentorship, with timelines to track progress.
📌 Ideal for: Managers working to boost team performance and bridge skill gaps.
9. Skills Competency Matrix Template by AIHR
The AIHR Skills Competency Matrix Template comprehensively maps out skills within your organization.
As you build out the template, you define specific competencies that align with your organization’s strategic objectives, making it a tailored reflection of your unique needs.
Based on your organization’s standards, you can set competency ratings that reflect the level of mastery, from foundational to advanced. With clear visual markers for each level, you quickly spot high-performing areas and identify skill gaps.
📌 Ideal for: HR professionals and team leaders who need a detailed view of employee competencies across key areas.
💡 Friendly Tip: Pair perceptual maps with your capability map to see how your strengths align with customer views. While the capability map highlights your internal strengths, the perceptual map shows how the market sees you, allowing you to identify areas to improve and meet customer expectations.
10. Business Capability Evaluation Matrix Template by InfoTech
The IT Business Capability Evaluation Matrix Template assesses the business capabilities needed to reach strategic goals. It starts by defining these capabilities—what the organization does to fulfill its mission.
Instead of focusing on the how (like specific business processes), the template looks at the what—the core functions the organization carries out. This helps highlight strengths and weaknesses, providing valuable insights to shape your business plan.
The template also recommends interviewing key people to identify important capabilities and gaps, ensuring all perspectives are considered.
📌 Ideal for: Executive teams planning to identify strengths and gaps to shape future objectives.
Summarize this article for me pleaseGet More From Your Capability Maps with ClickUp
A business capability map template is a great starting point for understanding your organization’s strengths and areas for improvement. But why stop there?
ClickUp offers even more—customizable, dynamic templates that integrate seamlessly into your workflow.
With ClickUp, you can easily visualize and adjust your capabilities in real time, keeping everything aligned and efficient.
Sign up for ClickUp and start using templates that do more than just organize—they help you work smarter.
Everything you need to stay organized and get work done.
