Managing multiple projects together can sometimes feel like a Sisyphean task. As a project manager, you are trying to keep everything organized and communicating with stakeholders, yet things seem haywire.
However, if you don’t bring a method to this madness, it can take a toll on your productivity.
This is where Google Sheets comes in handy—with an interface that lets you manage multiple projects in one place. But what if there was something you could do to make the process even better?
What if you could access pre-designed Google Sheets built specifically for a smooth project management process? Fortunately, Google Sheets project management templates are here to save the day.
In this blog, we will share free project management templates (that are excellent for beginners), so you can get started immediately.
14 Free Google Sheets Project Management Templates
- What Makes a Good Google Sheets Project Management Template?
- Google Sheets Project Management Templates
- Limitations of Using Google Sheets for Project Management
- Alternative Google Sheets Project Management Templates
- 1. ClickUp Project Management Template
- 2. ClickUp Project Management Portfolio Template
- 3. ClickUp Project Management Report Template
- 4. ClickUp Project Management Playbook Template
- 5. ClickUp Project Management Tasks Plan Template
- 6. ClickUp Project Management Framework Template
- 7. ClickUp Project Management Review Template
- 8. ClickUp Project Management Requirements Template
Summarize this article for me pleaseWhat Makes a Good Google Sheets Project Management Template?
A Google Sheets project management template is an important tool for project managers—versatile, user-friendly, and ready to tackle any task.
The templates provide a clear project timeline, easy task assignment features, and a way to track workflow progress efficiently.
But how can you differentiate between a good Google Sheets project management template and a great one? Here are some guidelines to keep in mind:
- The best templates include segmented spaces for project details, deliverables, and budgeting, all while keeping things visually appealing (let’s face it—no one wants to stare at a sea of gray cells all day)
- They should be customizable enough to fit multiple projects but structured enough to keep your team from descending into spreadsheet chaos
- Bonus points if it contains a project charter section, resource allocation tools, and a simple Gantt chart template for visualizing timelines. The best templates help facilitate project tracking, task dependencies, and status updates without overwhelming users
Summarize this article for me pleaseGoogle Sheets Project Management Templates
Now that you know what to expect, let’s explore a bunch of free Google Sheets project management templates that will help you get started.
From Gantt charts to progress reports, we’ve got a template for every project manager’s wildest dreams.
Now’s the time to simplify your project planning—let’s get to it!
1. Project Schedule Template by Hubspot
When you think of project management, you probably also think of timelines and durations—and this template really gets that.
The Project Schedule Template by HubSpot is perfect for project managers looking to streamline their project planning process.
With customizable sections for task details, assignees, and deadlines, this Google Sheets project management template makes your project’s progress transparent. It offers multiple views to visualize your work, including a Google Sheets Gantt chart view for a clear project timeline.
The template organizes project tasks in a user-friendly list view with drag-and-drop functionality. It separates completed and ongoing tasks and offers a dedicated project charter section that helps you stay accountable for project goals and deliverables.
2. Progress Report Template Template by HubSpot
Project management often revolves around progress reports, and the Progress Report Template by HubSpot seamlessly addresses those needs.
The template best suits project managers who want to keep stakeholders informed and projects on track. Its customizable sections for project details, task progress, and key metrics bring transparency to your project’s status.
Like a popular project management software, this template offers a professional layout that’s easy to navigate, whether tracking multiple projects or focusing on a single initiative.
The template includes space for project milestones, challenges, and next steps—with no critical information overlooked. It’s designed to work seamlessly with other project management tools, making it a versatile addition to your toolkit.
3. Project Plan Template by eFinancialModels
Project management and Google Sheets go hand in hand—just like coffee and deadlines. The free Project Plan Template by eFinancialModels enhances this by making task organization a breeze.
This dynamic template allows you to quickly develop and visualize a project plan with a Gantt chart. It’s perfect for project managers dealing with complex timelines and multiple projects.
This template comes pre-loaded with a fully customizable task list, automatic timeline plotting, and easy linking of start dates, durations, and end dates.
You can enter unlimited tasks, group them into subtasks, and watch as the Gantt chart updates automatically. The ability to share and update the document simultaneously with team members keeps everyone on the same page.
While it might take a bit of time to get used to, especially if you’re not familiar with every Google Sheets function—this template can help you save a lot of time with its intuitive features.
4. Project Management Template by Template.net
Via Template.net
This Google Sheets project management template is a great starting point for project managers. The Project Management Template is a versatile template for tracking multiple projects, assigning tasks, and monitoring progress.
With dedicated sections for project charters, timelines, and resource allocation, it keeps team members aligned and projects running smoothly.
The template also includes:
- Gantt chart for visualizing project schedules
- Task table for detailed task descriptions
- Project status report feature for keeping stakeholders informed
- Color-coded phases and status keys that make it easy to gauge project health at a glance
5. Project Management Calendar Template by Template.net
Via Template.net
If you’re a project manager looking for a handy tool to track your project progress in detail, the Project Management Calendar Template is an excellent choice.
This versatile template provides a visual timeline for your project tasks, allowing you to easily map out project deliverables and deadlines. With its user-friendly interface, you can quickly assign tasks to team members and track your team’s progress.
The calendar format clearly gives an overview of the project schedule, helping you identify potential bottlenecks and adjust timelines as needed.
This project management template is especially handy for creating workload reports, monitoring task dependencies, and ensuring timely project milestones.
By centralizing project information, this project management calendar template keeps stakeholders informed and projects running uninterrupted from start to finish.
6. Project Tracking Template by Template.net
Via Template.net
At times, project management can seriously be a juggling act, but there’s no reason to make it a show by keeping your tasks disorganized! The Project Tracking Template is your secret weapon for keeping multiple projects on track.
This template includes a ready-to-use project timeline, task assignment tools, and progress tracking that even spreadsheet novices can master.
You’ll find dedicated spaces for project details, deliverables, and budgeting, all wrapped up in a visually appealing package.
With customizable statuses and multiple views to visualize your project information, you’ll never lose sight of your goals. The template even includes a simple Gantt chart to visualize your project schedule and task dependencies.
Summarize this article for me pleaseLimitations of Using Google Sheets for Project Management
While Google Sheets and Docs offer a tempting free solution for project management, they often come with significant drawbacks.
These can hinder your team’s efficiency and project success in the long run.
Let’s dive into the most common limitations of using Google Sheets/Docs for project management:
- Limited collaboration features: Real-time editing is great, but Google Sheets lacks dedicated task assignment, dependency tracking, and automated notifications, which are crucial for team coordination
- Inadequate visualization: Creating Gantt charts and project timelines in Google Sheets is cumbersome and time-consuming. This makes it difficult to get a clear overview of the project’s progress
- Lack of advanced project management features: Google Sheets falls short in offering dedicated tools for resource allocation, risk management, and workload balancing across multiple projects
- Scalability issues: As projects grow in complexity, Google Sheets may be unreliable for project managers—especially with an increasing risk of data corruption
- Inefficient reporting: Generating detailed project status reports and analytics is a manual, error-prone process in Google Sheets. They often lack the automated insights offered by dedicated project management tools
- Security concerns: While Google offers basic security, it may not meet the stringent requirements for sensitive project data, especially in regulated industries like finance
Summarize this article for me pleaseAlternative Google Sheets Project Management Templates
While Google Sheets has its merits, sometimes you need a tool with more oomph.
We’re talking about a dedicated project management solution built with a single vision—to replace all your multiple apps with a single feature-rich tool.
And the best part?
It comes pre-loaded with awesome templates for all your project management needs.
Say hello to ClickUp, your savior from spreadsheet chaos!
1. ClickUp Project Management Template
Coordinating through complex, cross-functional projects can feel like something out of a horror movie, but the ClickUp Project Management Template makes it a cakewalk.
This free template is packed with features that’ll help you keep your team on track and your projects running smoothly. You’ll find everything from customizable timelines to task dependency tools, all wrapped up in an easy-to-use package.
The template offers multiple ways to view your project.
Want a Gantt chart? You got it.
Prefer a Kanban board? No problem!
Plus, with real-time collaboration features, your team can work together effortlessly without getting lost in a maze of emails.
2. ClickUp Project Management Portfolio Template
Project managers use portfolios to monitor multiple projects, and having a top-notch management system is crucial for success! Excellent portfolio management also requires stellar organization and the ClickUp Project Management Portfolio Template is designed to handle every project, timeline, and deliverable—all in one place!
You can access six custom statuses for project health, five views, including Gantt charts and workload reports, and automation to monitor your projects from inception to completion.
This template also helps you track project progress, manage resources, and keep stakeholders informed across all departments and programs.
3. ClickUp Project Management Report Template
Remember when we said project management tools can completely transform your workflow? Here’s a prime example of that! The ClickUp Project Management Report Template will help you stay on top of your communication game while managing multiple projects and deadlines.
Track project progress, resource allocation, and key metrics in a customizable and easy-to-share organized dashboard with this template.
You’ll have all the tools and features to create detailed project status reports with multiple status options and Custom Fields.
With ClickUp’s Project Management Report Template, you’ll be able to deliver updates to your stakeholders much faster than Google Sheets’ conventional email tagging method.
4. ClickUp Project Management Playbook Template
The ClickUp Project Management Playbook Template provides project managers with a detailed roadmap to organize tasks, set goals, and track progress in real time. It helps everyone stay aligned with the project’s objectives.
The template offers custom statuses like Blocked, Internal Review, and In Progress, allowing you to keep a close eye on each task’s progress. You can easily visualize crucial project data with custom fields for Budget, Deliverable, and Delivering Team.
It also includes five different views, such as Summary and Project Timeline—which can help you manage tasks more effectively.
Whether you prefer Gantt charts for timelines or priority views to tackle the most critical tasks first, this template has everything you need.
5. ClickUp Project Management Tasks Plan Template
The ClickUp Project Management Tasks Plan Template is your ultimate tool for keeping projects on track and within budget.
This template is designed to help project managers organize tasks, set deadlines, and monitor progress efficiently. Features like custom statuses and fields allow you to categorize and manage projects with attributes such as Project Team and Completion Status.
The template includes various views, such as List, Gantt, and Calendar, making it easy to visualize your project timeline and track task dependencies.
Assign tasks to team members, set clear deadlines, and use the Gantt chart view to monitor progress and make necessary adjustments. This template assures that all project information is in one place, helping teams stay aligned and super productive.
6. ClickUp Project Management Framework Template
If you’re in charge of managing projects of just about any size, the ClickUp Project Management Framework Template is a great solution for getting things organized.
Custom statuses like Open and Complete allow you to monitor each task’s progress easily. Custom fields help you categorize tasks and visualize project steps, while custom views, such as the Framework and Getting Started Guide, manage your workflow better.
You can track project timelines and task dependencies using the Gantt Chart view.
Even if you have limited resources (or are tackling big projects), this template equips you with all the tools you need to manage your project timelines.
7. ClickUp Project Management Review Template
When it comes to evaluating project success and identifying areas for improvement, the ClickUp Project Management Review Template is your go-to template.
This template is designed to simplify the review process, making it easier to collect feedback from stakeholders and organize projects efficiently.
With custom statuses and fields, you can track project progress and visualize data effortlessly. The template includes multiple views like List, Gantt, and Calendar, helping you manage tasks and timelines effectively.
To get started, add the template to your ClickUp Workspace, invite team members, and begin collaborating.
Create tasks to track progress, hold regular meetings to discuss updates, and use notifications to stay informed.
8. ClickUp Project Management Requirements Template
There’s no way we could end this list without mentioning the ClickUp Project Management Requirements Template.
This powerhouse template comes with four custom views to get you started:
- Requirements List
- Approval Stage
- Gantt
- Getting Started Guide
Once you input your project data, you can customize your workspace using custom fields like Approval Stage, Deliverable, and Classification. Set custom statuses—similar to Google Sheets’ color-coded phases—to show the progress of your project tasks.
In your Requirements List, you can also store task descriptions, assignees, due dates, and more. Even set up automation to send reminders and keep your project timeline on track.
With features like time tracking, dependency warnings, and email integrations, this template is a project manager’s dream.
No matter if you’re dealing with several projects at once or focusing on a complex new project, ClickUp’s Project Management Requirements Template has got you covered.
Summarize this article for me pleaseWhy Settle for Sheets? Upgrade to ClickUp Templates
We’ve all been there—working on projects that are a bit out of hand, hoping for a magic spell to make everything fall into place. While magic cannot help you with your project management, templates are the next best thing you can depend on.
While Google Sheets templates offer much value to first-time users, they can often limit progress for users managing multiple projects with different teams.
A dedicated project management software like ClickUp can help improve collaboration within teams, manage tasks efficiently, and track project timelines through easy-to-use interfaces.
If you’re ready to take your project management to the next level, it’s time to give ClickUp a try.
Sign up for ClickUp, try out the free templates, and watch your productivity soar!
Questions? Comments? Visit our Help Center for support.