31 Best Productivity Apps To Get More Done in 2019

31 Best Productivity Apps To Get More Done in 2019

Need to boost your productivity?

The quickest way to be more productive is using the right productivity tools.

But which productivity apps should you choose? There are literally thousands of options out there?

In this article, we’ll cover 31 of the best productivity apps you should get your hands on in 2019.

Here are the Apps We ‘ll Cover

Click on the links below to jump to a specific app.

To Do List Apps

Note Apps

Time Tracking Apps

Focusing Apps

Habit Tracking Apps

Communication Apps

Scanning Apps

File Storage Apps

Password Security Apps

Other Useful  Productivity Apps

Let’s get rolling…

 

To Do List Apps

1. ClickUp

How can you combine your personal to-do lists and task lists with your team’s agenda?

Want an easy way to see the status of your projects, work, and comments on tasks?

Born out of the frustration of using too many complex or far-too-simplified project management systems, ClickUp is a beautiful and simple-to-use project management tool that helps you get your work done promptly and accurately.

It’s one of the best productivity apps that you should immediately add to your phone.

Built for teams of all sizes and industries, ClickUp’s fully customizable and proprietary features make it a must-have for team members that want to keep everything from design to development in one organized place.

Your team communication will be faster and smoother, with fewer hiccups. The mobile apps are as robust as the desktop or web apps to help you always stay productive on your mobile devices.

However, ClickUp is way more than just a basic to-do list app.

You can also share files, ideas, notes and more within ClickUp.

Need a file to go? Quickly upload files from your desktop and then access them on your phone later. With ClickUp, files are embedded within comments and task details.

Get your whole team to download the ClickUp mobile app from the app store, and then you can collaborate with them from anywhere.

It’s a task manager for your entire team!

Here are the features you get in the ClickUp task management app for mobile devices :

  • Lists — You can create multiple lists to keep track of all your activities. You can organize your lists by category so that you have everything in one place. For example, you could label on the folder as “Home” where you can keep all your home-related lists such as groceries and bills.
  • Start Times and Due Dates – You can add start times and due dates for each task to keep track of them easily. You’ll automatically get notified when a task is approaching its due date to never lose sight of it.
  • Prioritize – You can prioritize items/tasks in your lists to keep a check on what needs your immediate attention.
  • Smart Search – You can easily find anything you’ve forgotten using the AI-powered search feature. The more you use it, the better the recommendations it gives you.
  • Integrations – ClickUp can integrate with loads of other apps such as Slack and Google Calendar to help you stay on top of all your daily activities.
  • Custom Statuses – You can customize task statuses based on what they involve to stay on top of them. For example, you can set different statuses for your home renovation project and an article you’re working on.
  • Goals – You can even set goals for your tasks. Jot down weekly or long-term goals, and then create tasks to go along with them. This will help you keep track of what you’re aiming to achieve and get things done more efficiently.
  • Notes – ClickUp has a handy notepad to help you note down anything you need instantly. You’re not limited to just text – you can add pictures, links, and checklists to suit your requirements.

Useful Features for Teams

Assigned CommentsYou can assign comments to team members by turning comments into tasks! Your assignee will be notified of this new task and can mark an assigned comment as resolved when they’re done.

Multiple Assignees – Assign a particular task to multiple people. Useful when you need to collaborate on a single task.

Recurring Tasks– Automatically cause important tasks and notifications to repeat at specified intervals.

Different ViewsList View, Board View, Box View, Gantt charts and a Calendar offer the perfect view for developers, managers, and everything in between.

  • Great For: Team collaboration, managing projects and creating tasks
  • Price: Free
  • Download: Apple | Google Play

 

2. Wunderlist

Wunderlist is an amazing task management app with good reviews because it’s easy to use, easy to share and easy to follow up on.

Its selling point is that you can create a conversation about your to-do list and collaborate with your friends, family, spouse or co-workers about the importance of a task.

If you’re having difficulty with storage, they have premium buy-up options too. They take a folder approach to organization, so you can separate your personal or work tasks into different categories.

It looks like Wunderlist is being incorporated into the greater Microsoft Office Suite bubble, so beware moving forward! Changes to this to-do list app are on the horizon.

 

3. Trello

Trello takes their Kanban board task manager from its web apps to their mobile apps.

Trello makes a lot of sense for personal use, especially if you’re planning something big with family, team members or friends.

The visual imagery and photos are a nice addition to the primarily text-based list format.

See how Trello compares to ClickUp!

 

4. Todoist

Keep track of your personal errands, goals, and habits in one to-do app. Todoist promises to declutter your life, which will add more peace and less stress to what’s happening.

It has reminders, due dates, and to-dos. This to-do list app started as a personal organizer and checklist but has evolved to incorporate more users for light responsibility teams–or families and friends.

It connects across all devices, even on the free version. You can access it on your mobile devices, iPad or on their web apps. It’s a task manager for all your notes!

It also gives a great report at the end of the week, listing everything that you accomplished.

Need a to-do app that’s a little stronger for your projects, but has a free version like Todoist? Try ClickUp. You can import your tasks from Todoist right into ClickUp.

 

5. Things

This is a to-do app for Mac users that help you concentrate on the things on your list that matter most.

Your calendar and to-do list appear together (imagine that!) and it’s easy to reschedule any events with a simple drag and drop functionality.

Add broad to-dos with details and tag related items to easily find later. A little pricey, but it’s an Apple design award winner.

  • Great For: To-do list and productivity
  • Price: $49 on Mac, $9.99 on iPhone, $19.99 on iPad
  • Download: Apple

 

6. OmniFocus

At first, I thought Omnifocus was some sort of distraction-free social media blocker. No, it’s a to-do list.

What makes this one stand out? Location-based reminders. Want to get notifications when you arrive somewhere?

OmniFocus can do it. Quite frankly, that’s a pretty genius.

You can also organize by a person (like if you need to help them out or do something for them). That also is genius. OmniFocus reinvents the to-do list beyond dates. Way to go?

Love staying on top of things with to-do apps, but need a system that puts your whole team on the same page? Check out what ClickUp can do!

  • Great For: To-do list
  • Price: Free app / $19.99
  • Download: Apple

Check out the best to-do list app!

 

Note Apps

7. Bear

Tired of a writing app that lacks pizzazz? Bear is the perfect note-taking app for you.

It’s easy to tag your notes and link documents together. Easily insert images as well.

It’s a step up design-wise from your default writing app but gives you the flexibility, annotation and sticky notes options that you’ve come to expect.

You can even add all of your ideas by text or by sketch.

Advanced search functions through your to-dos or notes also simplify the files and allow you to find what you need faster. You can also export to PDF, HTML, DOCX, or JPG files. Could definitely be worth the switch!

  • Great For: Notes, sketches, and checklists
  • Price: Free with in-app purchases
  • Download: Apple

 

8. Bullet Journal Companion

Uh, isn’t a bullet journal supposed to be a paper only thing with handwritten notes? Yes…it is, but hear me out!

If you’re not sure what a bullet journal is, check out this helpful article.

But what if you don’t have your journal with you for handwritten notes? (Bullet Journal Rule #1: Never forget your bullet journal)

Then, this note-taking app is one of the best options you have.

You can take notes right on the app, place it into the categories you’ve set up in your paper journal, and then record them later. You’ll also be part of the larger bullet journal community and get monthly writing prompts. Score!

  • Great For: Journaling, notes, labeling
  • Price: $2.99
  • Download: Apple

 

9. Evernote

Meet your second brain.

That’s one of Evernote’s taglines and it’s a good impression of not only what Evernote can do, but what they want to be.

If your brain is anything like mine, there are a million things passing through–from family to work to friends to the random trivia conversation from lunch.

Evernote is a great note-taking app for recording that ephemera, whether it be for work or personal things to follow up on. And because your phone is (probably) always handy, you’ll have a place for it.

Their Web Clipper is a great tool for capturing the ideas, thoughts, arguments and memorable links from the Internet. It’s a big boost to their capabilities.

  • Great For: Notes, document storage, saving links
  • Price: Free, Basic & Premium
  • Download: Apple | Google Play

 

10. Google Keep

Say hello to my little friend. That’s an old quote and joke, but it fits Google Keep. Google is the old man on the proverbial Internet block, and Google Keep is only one of their multitude of features.

But the key here is “my.” This is the writing app that I personally use all the time.

I use it in different ways – to record sticky notes from a book I’m reading. Or for reminders to do something. Or something interesting. Or if I’m listening to a podcast and they have a great idea, then I’ll jot it down here.

I’m sure Evernote or another writing app has more functionality–but Google is part of what I use every day. Gmail. Google Docs. And I use apps for Android on a daily basis.

Since Google connects all of those things, it only makes sense to use it for sticky notes, too. It’s simple and it works. Bam.

 

11. Paper

This is one of the top sketching apps for trying to get your message across. Their suite of icons and imagery helps you to build a mock-up quickly, or use your own creative skills with their advanced tools.

  • Write handwritten notes
  • Make drafts
  • Create diagrams
  • Chart your ideas

It’s up to you. This one stands out because you touch the screen to draw and create, unlike the typical laptop or desktop monitor.

You can also rearrange pages or share notes with a group to improve your collaboration.

  • Great For: Sketches
  • Price: Free with in-app purchases
  • Download: Apple

 

12. Skitch

This is an image annotation tool.

That’s a fancy way of saying, this lets you draw stuff on the images you take. Nah, it’s not Snapchat or Instagram, but more for adding notes, directions or pointing out changes.

You know for actual practical things.

The team from Evernote created this, so it’s high-quality and useful.

Skitch is a great option for reviewing new designs, circling a place on a map or pointing out where something needs to be moved.

If small business owners want to make life easier and mark up PDFs for their business, sorry, but they’ll have to pay a little extra.

  • Great For: Sketches and notes
  • Price: Free, with in-app purchases
  • Download: Apple

 

Time Tracking Apps

13. RescueTime

Spending too many minutes checking your phone? Which apps or websites are you visiting all the time?

RescueTime is one of the best apps for Android that will show you exactly how and when you’re spending minutes on your phone. You can set long-term goals for yourself and then track your progress.

This will automatically increase your productivity because you’ll be aware of when you’re spending way too much time on social media!

Make life easier and take back your time; you can do it!

  • Great For: Goal setting and blocking distractions
  • Price: Free
  • Download: Google Play

 

14. Hours Time Tracking

Called the “perfect iPhone time-tracking app” by Forbes, Hours will keep track of your time in an easy and useful way.

With the Hours time-tracking app, you can:

  • Set reminders
  • Utilize timers
  • Adjust the time on their visual calendar

Instead of offering yet another mobile time-tracking app, they thought about different ways that make a time-tracking app great. And then did it.

Apple only, though! For iPhones and Apple Watch.

  • Great For: Time tracking
  • Price: Free, with in-app purchases
  • Download: Apple

 

15. Forest

Forest is usually the #1 time-tracking app in the app store, which is kind of ironic because its main goal is to keep you off of your phone.

Forest measures how much time you spend on your phone and then gives you a report. But that’s really boring, so Forest gamified the concept.

Here’s the deal: you plant a seed in the “forest” and the less time you spend on your phone, the more your tree will grow. Keep picking up your phone when you’re not supposed to? Your tree will wither and die. You don’t want to kill trees, do you?

You can even invite your friends, families and co-workers and plant “trees” together–building a non-forest Forest together.

  • Great For: Time management and blocking distractions
  • Price: Free, with in-app purchases
  • Download: Apple | Google Play

 

Focusing Apps

16. FocusList

If you’re a fan of the Pomodoro Technique for time management, this is a great option for you. Plan out all of your tasks for your day, then assign time allotted to them.

Usually, the Pomodoro technique has 25 minutes on, then a 5-minute break for each 30-minute block.

The stats feature lets you revisit your day to see how accurate you were with your time estimates, and then help you adjust accordingly from there. There are a lot of timers based on the Pomodoro Technique, but the reviews say that this is one of the simplest.

You can increase your productivity in no time!

  • Great For: Time management
  • Price: $4.99
  • Download: Apple

 

17. Be Focused Pro – Focus Timer

This app is a little different than the typical timer or distraction-blocker app.

Here’s how it works:

  • Add in specific tasks
  • Set a timer to those tasks.
  • The app schedules short breaks for you

You don’t even have to keep track of it yourself. By creating work intervals, you set your own short sprints and aren’t locked into a certain time length.

You can also set work interval targets each day, customizing your day around meetings or appointments. It’s a great option to optimize the amount of time that you do have to finish up work.

  • Great For: Timing your tasks and setting up your schedule
  • Price: $1.99
  • Download: Apple

 

Habit Tracking Apps

18. Productive Habit Tracker

Don’t break the chain.

Keep your streak alive.

That’s the mojo behind this habit tracker, which combines rewards with your to-do list to give you an extra boost of motivation on your goals.

Set up habits that you want or hope to do every day, from the simple to the more complex.

Include habits for:

  • Daily exercise
  • Prayer/meditation
  • Reading
  • Journaling
  • Taking the dog for a walk

Whatever daily habit you’re trying to create, remind yourself to do it with Productive Habit Tracker.

  • Great For: Habit tracker
  • Price: Free with in-app purchases
  • Download: Apple

 

19. Lumen Trails

What if you want to track everything, like…

  • Your habits
  • Your spending goals
  • Your calories
  • Your sleep goals

Lumen Trails brings the best of all the habit trackers into one app and gives you great reporting and quick notes in case you need them. Load the habits you want to tackle, and this is the perfect way to focus.

  • Great For: Habit tracker for long-term goals
  • Price: Free with in-app purchases
  • Download: Apple

 

Communication Apps

20. Slack

Is this one super obvious or what?

I mostly use Slack on my desktop, but this is why the app works so well–it connects your desktop files and your phone together in a much more seamless way than any text messaging app can.

Their snooze option is easier than any built-in text messenger I’ve seen…I’m not sure why all of the platforms don’t build this in.

It’s also helpful, unlike most emails, to see what channel or topic your message is addressing–then decide if that’s an area you need to respond to or not.

Here at ClickUp, our #content channel is more active than some other ones. So if I get a message in #content on my phone, I’m more likely to respond faster than for some other channels.

One of the other great things about Slack is how easily they integrate with the other productivity tools that you use most like ClickUp and Asana.

If you’re using ClickUp for project management, you can directly connect your tasks to Slack.  No emails can give you this type of seamless functionality. It’s one of the best productivity apps for Android and Apple that you can’t ignore.

  • Great For: Team communication and chat
  • Price: Free app with upgrades
  • Download: Apple | Google Play

 

21. Discord

Discord is a Slack alternative that has become popular in the last few years. It is a great app for keeping all of your teams in check and allows the multiple channels similar to how Slack does.

Discord also has voice chat channels which can make collaborating on a project much easier especially if teams are remote.

There’s also a big price difference. Slack can get up $12.50 a month per active user while Discord’s top of the line plan, Nitro, will only run you $4.99/user/month.

  • Great for: Team chat and communication
  • Price: Free – $4.99
  • Download: Apple | Google Play

NOTE: Love productivity tools? And list apps? Check out our top recommended collaboration tools!

 

Scanning Apps

22. CamScanner

In a business with lots of documents?

And some of those aren’t electronic? That’s a problem.

But not with CamScanner. This app lets you scan and upload documents and even search them quickly.

Send them to print directly from your phone (still a sticking point in most offices), attach to emails for signatures and even throw in watermarks to document who has access to what to stop any leaks of sensitive or confidential information.

This is a must-have for most busy executives.

  • Great For: Scanning and sending documents for signature
  • Price: Free with in-app purchases
  • Download: Apple | Google Play

 

23. Scanbot

This one is super useful for anyone who has to deal with contracts or documents on a somewhat regular basis. Scanbot is a simple way to scan documents and save them directly to Google Drive.

If you want to have Scanbot recognize the text, you will need to pay an additional fee but if the alternative and copying over a several page document by hand the money you are paying is very worth it.

  • Use It For: Scanning Documents
  • Price: Free
  • Download: Apple | Android

 

File Storage Apps

24. Dropbox

In an episode of Exponent, the tech podcast put on by the minds behind Stratechery, they discussed the value of Dropbox.

Their biggest praise? It clearly works.

And it was one of the earliest cloud storage based document-sharing platforms that’s changed the way people work and share information.

So what? It’s beautiful, transparent and simple to organize uploads and comment on those files.

With Dropbox, you’ll get tons of cloud storage to store all of your uploads and documents. You can access them on your phone, where you can quickly send, review and edit.

You’ll also see notifications for changes that other team members are working on.

  • Great For: Document storage
  • Price: Free with in-app purchases
  • Download: Apple | Google Play

 

25. Google Drive

A popular way to keep files stored is Google Drive. Google isn’t new on the scene at all but more and more people are leaving Dropbox and turning to Google. With (generally) cheaper pricing and better collaboration between people, it’s no surprise that Drive is a great document management app.

Having all of your companies important uploads in cloud storage is a huge benefit, especially if you are someone who likes to get work done on the road.

This saves time and avoids needing to rely on others to send you the files you need or having to wait until you are back in the office to get work done.

Google Drive works perfectly if you already use Google Suite for emails and with the Google Stream application, you can have your Google Drive appear on your desktop and behave like a perfectly normal folder. Upload all of your files from your desktop and then access them from your mobile devices.

 

Password Security Apps

26. 1Password

Save a little extra time and brain space by storing your passwords in 1Password. Here’s why:

  • Your passwords will be secure and in one place.
  • Simple to use and manage.
  • Connect your accounts, select the right password and then use it to log in to the app automatically.

Seriously, no more lock-outs after five attempts. It will also help you choose strong passwords. Only catch? You’ve gotta remember the master password or use Face ID to log in.

It also has password vaults to keep different areas of your life separate–such as keeping your work, personal and family passwords or social media separate.

That family one is crucial–no more text messages asking about the Netflix password again. It can be easy to overlook how much time we spend entering passwords, especially if we forget them!

  • Great For: Managing your passwords
  • Price: Free with in-app purchases, depending on the number of people
  • Download: Apple | Google Play

 

27. Dashlane

Don’t just store your passwords; get suggestions for super strong passwords.

Dashlane is the intuitive platform for storing your passwords and your logins to make life easier.

Dashlane is a unique app because you can also…

  • Organize addresses
  • Quicky fetch phone numbers
  • Store credit card and financial info for smooth online ordering

What makes Dashlane unique is that you can also store and organize your address, phone numbers and credit cards here, so your financial information is safe as well as entered smoothly when ordering online. It’s like having your wallet or purse secured on your phone.

  • Use It For: Storing passwords and credit card info
  • Price: Free with in-app purchases
  • Download:  Apple | Google Play

 

Other Useful Productivity Apps

28. 24me

How many calendars and calendar apps do you have?

  • Work
  • Personal tasks
  • Your spouse/significant others
  • Household calendar for your family stuff

Oh yeah, but your work calendar is split into multiple calendars, detailing everything from time off to when a big presentation is due.

What you need is an assistant, but then you’d have to keep up with their calendar! That’s where the 24me sync comes in. It’s the smart personal assistant to sync all of your calendars–including Google, Microsoft 365, Yahoo and whatever else.

Your tasks from all of your calendars will come together in one glorious app.

  • Great For: Trying to sync your calendars
  • Price: Free version with in-app purchases
  • Download: Apple | Google Play

 

29. Grammarly

One of the most revolutionary desktop apps is now also available in the app store for mobile apps. This is like autocorrect, but way better.

Grammarly will offer suggestions for your grammar, sentence structure and more before you ever hit “send” on that next email.

Their suggestions are spot-on and easy to implement within the text that you’re composing.

It’s simpler than searching a menu for corrections because Grammarly does it for you. You won’t forget to spell check any longer.

  • Great For: Spell check and grammar suggestions
  • Price: Free
  • Download: Apple | Google Play

 

30. Pocket

If you’re a news junkie, then you definitely need this app.

You can save any article that you want and then read it later in a simpler, less-cluttered interface. You can also tag and organize any of your articles, so if you’re interested in a particular topic then it stays top of mind. Their suggested reading list is a winner, too.

 

31. Shortcuts

Ever want a shortcut, like calling a family member directly from your home screen?

Shortcuts are the task management app that can make it happen. Like the Zapier or Integromat of your phone, it automates simple tasks together and saves you a few clicks in the process.

Want to send a text with the last screenshot you took? Do that with one click instead of five.

  • Use It For: Shortcuts and integrations
  • Price: Free
  • Download: Apple

 

Conclusion

Nice work.

With this list of best productivity apps, you’ve reclaimed your phone from the evils of procrastination and distractions for good.

Your life will feel easier and more productive at the same time!

Hopefully, you’re more organized, more productive and have formed lots of great new habits to optimize your time and increase your productivity. And you don’t have to remember as much stuff because you’ve found a place for your tasks, notes, and reminders.

Go you!

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