10 Best Interview Transcription Software in 2025 

Replaying interview audio files, battling background noise, and jotting down every word—sound familiar? It’s time to ditch inefficiencies and focus on what matters most: hiring top talent.

Here’s the game-changer: Interview transcription software. 🚀

These tools automatically convert audio or video files into precise, searchable text. The payoff? Hours saved, sharper candidate insights, and faster, more informed decision-making.

Intrigued? Stay with us to discover the 10 best tools revolutionizing recruitment and making interview transcription effortless. ✨

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⏰ 60-Second Summary

Here’s a snapshot of the 10 standout interview transcription tools that are making waves:

• ClickUp: Best for efficient transcription and interview management
• Otter.ai: Best for real-time transcription and meeting summaries
• Trint: Best for collaborative and multilingual interview transcripts
• Verbit: Best for live transcription and actionable insights
• Happy Scribe: Best for multi-language interview transcription and subtitling
• Microsoft Word: Best for Microsoft 365 users looking for built-in transcription
• Temi: Best for simple and fast English transcriptions
• Sonix: Best for advanced editing and multi-lingual support
• Rev: Best for accurate transcriptions with a human touch
• Fireflies.ai: Best for meeting transcription and AI-driven summaries

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What Should You Look for in Interview Transcription Software?

But, not every transcription software delivers the same level of precision and efficiency. To find the ideal tool for your hiring needs, focus on these must-have features:

• Accuracy: Capture every word—even in interviews with accents, technical jargon, or multiple speakers. Use AI transcription tools to boost accuracy, pull quotes, detect sentiment, and identify patterns
• Security: Pick a tool that protects the privacy of the interviewer and interviewee. Look for encryption, password protection, and compliance with industry standards to keep your data safe
• Speed: Turn hours into minutes with real-time processing. Quickly review conversations to prepare interview feedback or move candidates through the pipeline without delays
• Customizability: Tailor interview transcripts to your needs with speaker identification, timestamps, and multi-format export options. Create polished, shareable records that make collaboration easier
• Noise handling: Choose software with noise-canceling capabilities. Remove distractions like chatter, echo, or poor interview audio quality—whether you’re in a busy office or on a remote call

With the right mix of these features, a transcription tool becomes essential to your recruitment tech stack—simplifying hiring like never before. Let’s find your perfect match! 🚀

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The 10 Best Interview Transcription Software 

Choosing the best transcription software isn’t just about convenience but redefining how you work. Whether decoding lengthy video recordings, handling remote interviews with patchy audio, or delivering precise verbatim transcription, the right tool makes all the difference.

Ready to meet the game-changers? Let’s check out 10 standout solutions!

1. ClickUp (Best for efficient transcription and interview management)

As an everything app for work, ClickUp simplifies every aspect of your workflow—and interview transcription and management are no exception. 

At the heart of it is ClickUp Brain, a brilliant AI-powered assistant that connects tasks, docs, people, and data for seamless recruitment. Whether recording interviews or capturing notes, ClickUp Brain transforms conversations into structured, actionable insights.

ClickUp’s AI Notetaker is an awesome tool for making interview transcriptions super efficient! Instead of scrambling to take notes during an interview, you can let the Notetaker do the heavy lifting for you.

It automatically captures everything—like the meeting name, date, attendees, audio recording, and full transcript—so you can focus on connecting with the candidate. Plus, it works seamlessly with Zoom, Teams, and Google Meet.

After the interview, you can easily pull up your notes through your Calendar or Docs, making it a breeze to review them later. And if you want to take action, just ask ClickUp Brain to create tasks from your notes or share a summary in chat channels. It’s a game-changer for keeping all the key insights organized and accessible for your team!

💡 Pro Tip: Supercharge your transcriptions with ClickUp Brain Max and AI Agents
ClickUp Brain Max brings desktop Talk to Text to your interview workflow. It lets you dictate notes, summaries, or candidate feedback directly into ClickUp and turns them into polished transcripts in real time. There is no toggling between apps or replaying audio endlessly.

Pair that with ClickUp AI Agents, which handle repetitive recruiting tasks like tagging candidates, scheduling follow-ups, or surfacing key insights, and you’ve got transcription that doesn’t just capture words—it moves hiring forward.

With ClickUp Clips, recording interviews—in-person, virtual, or over the phone—becomes effortless. Just hit record, and ClickUp Brain will automatically transcribe every word into editable, searchable text, saving you hours of manual effort.

The best part? These transcripts are embedded directly into your workspace, allowing you to annotate, collaborate, or assign follow-ups—in real time. Moreover, ClickUp Brain expertly handles accents and speech variations, even in noisy environments.

ClickUp goes beyond transcription, helping you optimize your whole interview management process. Organize candidate notes, create action items, and streamline follow-ups—all in one platform.

Need to revisit a key response? ClickUp Connected Search works like a personal assistant, pinpointing important moments instantly—so you can skip the guesswork and focus on finding the perfect candidate.

ClickUp best features

• Attach interview transcripts to ClickUp Docs for streamlined feedback, proofing, and approvals
• Turn key points from transcripts into to-do lists or follow-ups within ClickUp Tasks
• Use pre-built templates to standardize interviews and log candidate responses
• Track hiring progress with 50+ dashboard options for task status, candidate stages, and team productivity

ClickUp limitations

• The wide range of features and customization options may present a learning curve

ClickUp pricing

ClickUp ratings and reviews

• G2: 4.7/5 (10,000+ reviews)
• Capterra: 4.6/5 (4000+ reviews)

Users are enthusiastic about ClickUp’s transcription features, which highlight its flexibility and customization options. A pleased G2 reviewer says:

2. Otter.ai (Best for real-time transcription and meeting summaries)

Otter.ai adapts to your conversation style and vocabulary, improving transcription accuracy with every use. Its versatile AI meeting assistant effortlessly records in-person, hybrid, virtual, or telephone interviews, making it a perfect fit for any format.

By syncing with your meeting calendars, Otter joins your calls, starts transcribing interviews, and generates concise summaries to share key highlights. Its powerful editing tools let you refine, annotate, and collaborate on transcripts, enhancing your recruitment workflow.

Otter.ai best features

• Customize vocabulary to improve transcription accuracy with names, jargon, and acronyms
• Export transcripts to various formats, including SRT, for subtitling interview videos
• Integrate with Zoom, Teams, and Google Meet to transcribe interviews in real time
• Adjust playback pace and skip silence for quicker reviews and error correction

Otter.ai limitations

• It may require manual tweaks for regional accents or heavy technical jargon
• The free plan allows only three imported audio or video files per account

Otter.ai pricing

• Free Plan
• Pro Plan: $16.99/month per user
• Business Plan: $30/month per user
• Enterprise Plan: Custom pricing

Otter.ai ratings and reviews

• G2: 4.4/5 (280+ reviews)
• Capterra: 4.4/5 (90+ reviews)

Here’s what a G2 user has to say:

3. Trint (Best for collaborative and multilingual interview transcripts)

Trint is an AI transcription tool that converts speech into accurate and editable text. Supporting 30+ languages, it’s ideal for recruiters handling interviews with global candidates from diverse linguistic backgrounds.

It also enables seamless collaboration, allowing teams to edit and review transcripts like Google Docs. With its iOS app, record and transcribe interviews anywhere, while its AI model ensures precise translations and time-stamped results in just minutes.

Trint best features

• Improve transcription accuracy with custom vocabulary tailored to technical terms
• Translate transcripts into 50+ languages for seamless global recruitment
• Edit and share transcripts collaboratively in real time with your hiring team
• Ensure secure data handling with ISO-certified standards for peace of mind

Trint limitations

• Lacks real-time meeting assistant features and struggles to differentiate speakers
• Slow to load pages, especially when working with large files

Trint pricing

• Starter: $80/month per seat
• Advanced: $100/month per seat
• Enterprise: Custom pricing

Trint ratings and reviews

• G2: 4.4/5 (60+ reviews)
• Capterra: Not enough reviews

4. Verbit (Best for live transcription and actionable insights)

Verbit is a robust transcription service that simplifies live or recorded interview workflows. Whether working with audio or video files, its Captivate AI accurately transcribes spoken language into precise, time-stamped transcripts.

Its USP? The Gen.V tool provides summaries, keywords, and action items. From identifying complex terms to generating subtitles for YouTube videos or recorded interviews, Verbit ensures polished results by eliminating grammatical mistakes and incomplete sentences.

Verbit best features

• Transcribe interviews and add live captions on platforms like Zoom and Webex
• Download interview transcripts in multiple formats, including JSON, for integration with ATS platforms
• Integrate with 20+ apps, including Canvas, Blackboard, and Kaltura
• Annotate, clip, and share key moments from video content or recorded media files

Verbit limitations

• Struggles with noisy environments, requiring manual adjustments for accuracy
• Does not offer word-by-word highlighting during audio playback

Verbit pricing

• Pay As You Go: Custom pricing
• Business Accounts: Custom pricing

Verbit ratings and reviews

• G2: 4.4/5 (70+ reviews)
• Capterra: Not enough reviews

Here’s what a G2 user has to say:

5. Happy Scribe (Best for multi-language interview transcription and subtitling)

Happy Scribe is specialized transcription software that converts audio or video files into accurate written text. Its AI transcription ensures 85% accuracy and supports 120+ languages and dialects, making it perfect for international hiring or multilingual interviews.

Need even more precision? Happy Scribe’s human-made transcription services ensure 99% accuracy, capturing every nuance, from context to terminology. 

The interactive editor also lets you sync text with audio and annotate key moments, perfect for dissecting interviews or crafting candidate reports.

Happy Scribe best features

• Use human-made transcription for nuanced interviews with complex terminology
• Enable verbatim transcription to capture pauses and filler words, perfect for legal or technical interviews
• Add time-coded subtitles to interview recordings, ensuring global accessibility and inclusivity
• Collaborate with hiring managers to edit and annotate interview transcripts for efficient decision-making

Happy Scribe limitations

• Struggles with background noise, requiring manual edits for clarity
• Inconsistent speaker identification, especially in multi-speaker or overlapping conversations

Happy Scribe pricing

• Free
• Basic: $17/month
• Pro: $29/month
• Business: $49/month
• Enterprise Plan: Custom pricing

Happy Scribe ratings and reviews

• G2: Not enough reviews
• Capterra: 4.7/5 (30+ reviews)

Here’s what a G2 user has to say:

6. MS Word (Best for Microsoft 365 users looking for built-in transcription)

Simplify your document creation, editing, and transcription process in one platform. Designed for Microsoft 365 users, the ‘Transcribe in Word’ feature converts speech into accurate, timestamped transcripts while labeling speakers for better organization.

Fine-tune your post-interview workflows: edit transcripts, replay audio for clarity, and securely store files in OneDrive for seamless collaboration and easy access. 

Microsoft Word best features

• Record live interviews directly in Word or upload audio files for precise processing
• Customize and standardize speaker labels for clarity in multi-speaker interviews
• Add entire interview transcripts or snippets into Word documents for polished summaries
• Adjust volume and speed to focus on specific responses or details during the review

Microsoft Word limitations

• Only available on the web version of Word for Microsoft 365
• Limited to five hours of transcription per month, making it unsuitable for high-volume interview schedules

Microsoft Word pricing

• Free with a Microsoft 365 subscription

Microsoft Word rating and reviews

• G2: 4.7/5 (1800+ reviews)
• Capterra: 4.7/5 (2400+ reviews)

7. Temi (Best for simple and fast English transcriptions)

Temi excels at speed and simplicity, delivering English transcriptions with 90–95% accuracy within five to ten minutes. Its minimalist design makes it perfect for recruiters needing quick results without the complexity of advanced features.

With support for over 25 audio and video file formats, Temi’s straightforward interface allows you to upload, transcribe, or edit with timestamps and speaker labels. Its lightweight functionality is ideal for one-off interviews or fast-paced hiring processes.

Temi best features

• Adjust audio playback speeds to review and edit transcripts, especially for lengthy recordings
• Find and highlight specific words or phrases within transcripts to simplify reviews
• Share transcripts instantly via email or shareable links to keep your team in sync
• Access and use Temi across browsers, iOS, and Android devices

Temi limitations

• Exclusively supports English, which may not suit multilingual needs
• No advanced features like AI-driven insights, live transcription, or speaker analytics

Temi pricing

• $0.25 per audio minute

Temi ratings and reviews

• G2: Not enough reviews
• Capterra: Not enough reviews

8. Sonix (Best for advanced editing and multi-lingual support)

Managing multilingual interviews or complex recordings is challenging, but Sonix simplifies the transcription methods with AI-driven accuracy. Supporting 53+ languages, it’s a reliable solution for recruiters working with diverse teams or conducting global interviews.

Sonix’s in-browser editor organizes interview transcripts with word-by-word timestamps and speaker labeling. Need to handle group interviews or accent-heavy video recordings? Multi-track upload merges audio from group interviews for a seamless review experience.

Sonix best features

• Automate workflows using API access to save time and reduce manual transcription process
• Build custom dictionaries by adding industry-specific terminology for higher accuracy
• Translate interview transcripts into 38+ languages for enhanced global accessibility
• Export transcripts as subtitles in SRT and VTT formats to make interviews more accessible

Sonix limitations

• Poor voice recordings or excessive background noise may affect the accuracy
• Sonix only focuses on pre-recorded content, lacking live automated transcription capabilities

Sonix pricing

• Standard: $10/hour
• Premium: $5/hour + $22/month per seat
• Enterprise: Custom pricing

Sonix ratings and reviews

• G2: Not enough reviews
• Capterra: 4.9/5 (130+ reviews)

Here’s what a G2 user has to say:

9. Rev (Best for accurate transcriptions with a human touch)

Rev blends AI transcription with human expertise, delivering the flexibility recruiters need for diverse interview scenarios. Whether transcribing technical interviews with jargon or panel discussions for complex discussions, this tool adapts seamlessly to your workflow. 

Its editing tools, like inline comments and low-confidence word tracking, make transcript reviews fast and efficient. For longer recordings, AI-generated summaries and follow-up suggestions help you extract insights in record time, keeping your hiring process on track.

Rev best features

• Extract actionable insights, key quotes, and summaries with unmatched precision
• Record audio from any source—desktop, mobile, or integrated platforms like Zoom
• Protect sensitive communications with encryption and enterprise-grade privacy measures
• Use Rev’s mobile app to capture and upload live interviews with a single tap for flexibility anywhere

Rev limitations

• The mobile and web apps don’t sync, making it difficult to switch devices during editing
• Higher costs for manual transcription service, which may not suit small budgets or high-volume needs

Rev pricing

• VoiceHub Free
• VoiceHub Basic: $14.99/month per user
• VoiceHub Pro: $34.99/month per user
• VoiceHub Enterprise: Custom pricing
• AI Transcription: $0.25 per minute
• Human Transcription: $1.99 per minute
• Human Captions: $1.99 per minute
• AI Captions: $0.25 per minute

Rev ratings and reviews

• G2: 4.7/5 (300+ reviews).
• Capterra: 4.7/5 (40+ reviews)

10. Fireflies.ai (Best for meeting transcription and AI-driven summaries)

Fireflies.ai is more than a transcription tool—it’s one of the best AI meeting summarizers built for efficiency. Invite Fred, its AI assistant, to your interview meetings, which will automatically transcribe and capture the key points of the entire session.

Perfect for group or behavioral interviews, Fireflies tracks speaker talk time, filler words, and talk-to-listen ratios to turn conversations into data-driven insights. Got pre-recorded interviews? Upload files and get detailed interview transcripts in just minutes.

Fireflies.ai best features

• Process MP4, MP3, M4A, or WAV files for seamless automated transcription
• Transcribe interviews or meetings across Google Meet, Teams, and Zoom using the Google Chrome extension
• Generate interview transcripts in 30+ languages, ideal for global teams and multilingual candidates
• Protect data with SOC 2 TYPE 2 and GDPR-compliant, end-to-end encryption

Fireflies.ai limitations

• Summarization sometimes misses subtle nuances in complex conversations
• HIPAA compliance and SSO are limited to enterprise plans, restricting accessibility for smaller teams

Fireflies.ai pricing

• Free
• Pro: $18/month per seat
• Business: $29/month per seat
• Enterprise: $39/month per seat

Fireflies.ai ratings and reviews

• G2: 4.8/5 (590+ reviews)
• Capterra: Not enough reviews

Here’s what a G2 user has to say:

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Special mentions

• TranscribeMe: Delivers high-accuracy, human-reviewed transcriptions and handles accents and speech nuances well
• Descript: Automatically transcribes audio or video recordings into text with impressive accuracy
• Marvin: Focuses on qualitative research with features to join meetings and generate accurate transcripts

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Transcribe Smarter, Hire Faster with ClickUp

The right transcription tool is a game-changer for hiring managers and recruiters. It simplifies interview workflows and turns conversations into actionable insights. Whether you prioritize accuracy, collaboration, or multilingual capabilities, the tools in this list have you covered.

But if you’re looking for interview transcription software that meets all the criteria, ClickUp stands out. From managing overwhelming interview volumes to ensuring clear candidate communication, ClickUp blends precision with seamless organization. 

Why settle for less? Sign up with ClickUp today to make smarter hiring decisions and improve team productivity.🎯

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