Top 12 eDiscovery Tools For Streamlined Data Management

The surge of electronic data within digitally transformed companies makes it critical to deploy specialized tools to efficiently search, find, and organize crucial information. 📊

In fact, the Federal Rules of Civil Procedure (FRCP) require organizations in the United States to store and manage their data in a way that makes it easily retrievable. Failure to do so doesn’t just lead to frustration—it can lead to significant penalties.

This is precisely where eDiscovery tools come in. 🔍

Not having or choosing the wrong eDiscovery solution can lead to time-consuming searches and a database that’s a headache to manage. And no one should have to deal with that!

Based on our research and intensive testing at ClickUp, here’s a list of the top 12 eDiscovery tools on the market. Read on to know more.

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What Should You Look for in an eDiscovery Tool?

At its core, the role of eDiscovery tools, or electronic discovery, isn’t just about finding any digital information; it’s about identifying the correct data admissible in a court of law. For legal teams and law firms, this means ensuring that the data retrieved meets legal standards and is relevant to the case at hand.

When selecting an electronic discovery software, these are the key features you should look for to manage and utilize your data effectively:

• Advanced search capabilities: Look for tools with advanced search functions that allow for detailed queries and filtering to reduce manual searches
• Data processing and filtering: Choose an eDiscovery review tool that can handle different data formats and refine results to meet legal criteria
• Integration and compatibility: Ensure the tool integrates smoothly with your legal project management and supports various email, cloud storage, and database platforms for comprehensive data collection
• Security and compliance: The tool should meet industry standards and regulations such as HIPPA and GDPR to ensure data protection and confidentiality
• Data export and reporting: Efficient data export and customizable reporting features are crucial for early case assessment and evidence presentation, 
• Scalability: The tool should scale as your data grows without compromising performance
• Cost-effectiveness: Consider the total cost of ownership, including licensing fees and maintenance fees

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The 12 Best eDiscovery Tools for Streamlined Data Management

Ready to simplify your legal operations? Check out the top 12 eDiscovery tools. Our top picks will help your organization increase efficiency and stay ahead in the evolving legal landscape.

1. Logikcull (Best for simplifying eDiscovery processes)

If simplicity is what you’re after, Logikcull is your go-to. Logikcull is an end-to-end, closed-loop eDiscovery platform that simplifies uploading, searching, and reviewing large volumes of data. 

It stands out in the eDiscovery market for its various security features, including data encryption, two-factor authentication (2FA), permissions-based user roles, virus scanning, and malware protection. These features help ensure compliance with critical regulations, such as HIPAA, GDPR, and SOC2 (Type II). 

Logikcull integrates with Google Vault, Slack, Microsoft 365, Box, and other platforms, making data extraction from the source effortless.

Logikcull best features

• Apply pre-defined search filters for faster data discovery, such as email addresses, document types, and Personally Identifiable Information (PII) content
• Manage automatic hold notices, reminders, and tracking with ease
• Execute bulk redactions, privilege tagging, similar document detection, PII detection, and email threading automatically
• Implement in-built encryption, two-factor authentication, role-based permissions, antivirus and anti-malware scanning, and closed-loop sharing

Logikcull limitations

• Users unfamiliar with sophisticated data analysis tools could face a steep learning curve

Logikcull pricing

• Custom pricing

Logikcull ratings & reviews

• G2: 4.7/5 (400+ reviews)
• Capterra: 4.6/5 (200+ reviews)

2. RelativityOne (Best for large-scale, complex eDiscovery)

If you’re dealing with large-scale, complex cases, RelativityOne is a powerhouse. It assists corporations, law firms, government agencies, and others in rapid discovery with the RelativityOne platform. 

Further, RelativityOne allows users to enhance its functionality as an open-source platform with custom-built or developer-made applications available through the Relativity App Hub. 

Beyond standard eDiscovery features, Relativity ensures security with its dedicated team, Calder7, protecting sensitive data. In fact, the platform adheres to several security standards, including ISO/IEC 27001, SOC 2 Type 2, and HIPAA. It also integrates with popular enterprise tools like Microsoft 365, Slack, and Google Workspace.

RelativityOne best features

• Automate document management workflows to reduce manual tasks and minimize human error
• Visualize communication data, such as emails and texts, in their original context for a better understanding 
• Redact and highlight tools to conceal or emphasize key information
• Set granular user permissions and access controls to restrict access to specific documents

RelativityOne limitations

• Troubleshooting technical issues can be complex and require non-documented and specialized knowledge

RelativityOne pricing

• Custom pricing

Customer ratings & reviews

• G2: 4.6/5 (470+ reviews)
• Capterra: 4.2/5 (50+ reviews)

3. Casepoint (Best for integrated legal technology)

For legal teams looking for scalability and flexibility, Casepoint delivers. Its cloud-based architecture offers scalability and flexibility, making it ideal for organizations of all sizes. It also provides customizable workflows and automated eDiscovery processes, reducing manual tasks and boosting productivity. 

Casepoint ensures compliance with regulations like HIPAA and GDPR through robust data encryption and access controls. Additionally, it integrates seamlessly with various data sources and third-party tools for efficient data management and insightful analytics.

Casepoint best features

• Process and reduce valuable information quickly with user-friendly technology
• Ensure compliance with GDPR, CCPA, FOIA, and other regulations
• Automate matter evaluation using advanced algorithms for large data sets

Casepoint limitations

• The results of grid filtering and drill-down features could benefit from enhancements to the user experience

Casepoint pricing

• Custom pricing

Customer ratings & reviews

• G2: Not enough reviews
• Capterra: Not enough reviews

4. Disco eDiscovery (Best for fast, AI-driven eDiscovery)

DISCO eDiscovery tool harnesses the power of AI to streamline data reviews. It offers AI-driven legal software to streamline eDiscovery, document review, and case management for businesses, law firms, and government agencies. 

Their cloud-based solutions can be used individually or integrated to create a unified platform. This allows teams to manage the entire data discovery lifecycle—from legal requests to review—within a single interface.

Disco eDiscovery best features

• Prioritize document reviews with AI-powered tools and contextual tags
• Generate real-time reports with data visualization and email threading for comprehensive context
• Use intuitive search functionality with filters and a Search Builder for complex queries
• Enable text searching across all documents with automatic OCR on images and PDFs

Disco eDiscovery limitations

• It does not support exporting lists of ingest sessions, ingest details, load file mappings, productions, production details, overlays, review teams, mass action logs, review stages, etc.

Disco eDiscovery pricing

• Custom pricing

Disco eDiscovery ratings & reviews

• G2: 4.6/5 (100+ reviews)
• Capterra: Not enough reviews 

5. Nextpoint (Best for small to mid-sized firms)

If you’re a smaller firm, Nextpoint provides an affordable solution with its easy-to-use, cloud-based platform. It allows users to drag and drop unlimited data, review and share productions instantly, and collaborate effectively to build strong cases—all without the hassle of data imports or hosting charges.

Built on the principles of the EDRM, Nextpoint speeds up the traditional discovery process to one day, making it a cost-effective solution for smaller organizations.

Nextpoint best features

• Extract data and metadata automatically using OCR indexing for image files
• Customize document review workflows with coding, custom views, tags, and bulk actions
• Facilitate collaboration and case preparation by managing depositions, productions, transcripts, and timelines
• Log data access, views, edits, deletions, and downloads with detailed audit trails

Nextpoint limitations

• Data import can be slower than other platforms due to the imaging of all files upon import rather than retaining them in their native format

Nextpoint pricing

• Custom pricing

Nextpoint ratings & reviews

• G2: 4.3/5 (120+ reviews)
• Capterra: 4.4/5 (230+ reviews)

6. Everlaw (Best for collaborative eDiscovery)

Everlaw prides itself on “finding needles in haystacks,” and it certainly lives up to that claim. Among the eDiscovery tools in this list, Everlaw stands out by handling everything from instant messages and emails to transcribing audio and visual files. Everlaw’s ability to simplify searches makes it even more user-friendly by letting users color-code their queries.

So, if you aren’t too tech-savvy, don’t worry—you can quickly locate information without worrying about complex search syntaxes or regular expressions (regex). 

Additionally, the platform ensures security with FedRAMP authorization, multi-factor authentication, single sign-on, and user permissions. Though Everlaw is primarily cloud-based, it also offers both SaaS and web-based deployment options, giving users flexibility in accessing the tool.

Everlaw best features

• Inventory, index, and analyze various data types like emails, images, and CAD files
• Translate over 100 languages and transcribe media files
• Upload up to 900,000 documents per hour
• Redact metadata, pages, spreadsheets, and media files efficiently

Everlaw limitations

• Metadata mappings can be tricky, and generating privilege logs may not always be intuitive

Everlaw pricing

• Custom pricing

Everlaw ratings & reviews

• G2: 4.7/5 (500+ reviews)
• Capterra: 4.8/5 (80+ reviews)

7. CloudNine LAW (Best for on-premise eDiscovery)

CloudNine is an eDiscovery solution that streamlines the data discovery process with advanced automation. It offers automatic data processing and ingestion for MS365 and OneDrive and supports various data types, such as emails, audio recordings, forensic images, etc. 

The platform offers granular, intuitive search and tagging tools to locate and manage data efficiently.

CloudNine LAW best features

• Integrate seamlessly with Microsoft 365 and OneDrive for quicker data collection
• Preserve the context of ingested data for comprehensive timeline reviews
• Support for multiple data types, including financial records, forensic artifacts, SMS, collaboration app messages, geolocation, and social media posts

CloudNine LAW limitations

• The image viewer struggles to handle multiple open databases simultaneously

CloudNine LAW ratings & reviews

• G2: Not enough reviews
• Capterra: 4.8/5 (50+ reviews)

8. Reveal Data (Best for AI-driven analytics)

Reveal Data’s eDiscovery platform leverages AI and machine learning to optimize data analysis and review. 

In addition, the platform offers advanced analytics, including predictive coding and clustering. It features integrated machine learning for dynamic data classification and scalable cloud infrastructure for efficient processing. Its search capabilities include natural language processing for precise data discovery.

Designed with user experience and scalability in mind, Reveal Data is suitable for organizations of all sizes.

Reveal Data best features

• Leverage AI-powered analytics for advanced data analysis and predictive coding
• Enhance data classification and relevance dynamically with machine learning
• Customize dashboards and reports for visualizing data trends and reviewing progress
• Collaborate through tools for shared reviews, annotations, and communication

Reveal Data limitations

• Affordable for individual use but may be too expensive for small companies needing integration into their apps

Reveal Data pricing

• Custom pricing

Reveal Data ratings & reviews

• G2: 4.7/5 (500+ reviews)
• Capterra: Not enough reviews

9. Exterro Legal (Best for enterprise eDiscovery)

Exterro Legal simplifies and automates the legal hold process, making it easier for legal teams to manage and enforce holds efficiently. By integrating seamlessly with existing eDiscovery workflows, Exterro Legal ensures that legal teams can quickly issue, track, and manage holds while maintaining compliance. 

Moreover, the platform’s user-friendly interface and notification system help streamline communication and minimize the risk of data spoilage. With its intuitive interface and scalable architecture, Exterro Legal empowers support in handling complex cases quickly and precisely while maintaining stringent security and regulatory standards.

Exterro Legal best features

• Automate data collection and processing to boost efficiency
• Integrate seamlessly with legal and business systems for a cohesive workflow
• Manage legal holds with automated notifications and tracking
• Conduct thorough investigations and document reviews using advanced search and analytics

Exterro Legal limitations

• Lacks the ability to auto-pause reminders for selected vendors

Exterro Legal pricing

• Custom pricing

Exterro Legal ratings & reviews

• G2: 4.4/5 (160+ reviews)
• Capterra: Not enough reviews 

10. Sightline (Best for real-time collaboration)

Sightline is an advanced eDiscovery platform designed to optimize the handling of case files. It excels at filtering out irrelevant documents, uncovering key case information, and facilitating detailed reviews. 

As an eDiscovery solution, Sightline from Consoilio provides case teams with state-of-the-art data research tools, extensive document review features, and analytics-driven investigative capabilities.

Sightline best features

• Locate relevant case data and key documents with sophisticated search functions
• Refine search results using metadata and product fields, such as dates and emails
• Filter out irrelevant documents by file type and other properties using integrated investigative tools

Sightline limitations

• Searching for documents involves several steps, which can be complex for new team members to learn

Sightline pricing

• Custom pricing

Sightline ratings & reviews

• G2: 4.4/5 (60+ reviews)
• Capterra: Not enough reviews

11. Veritas eDiscovery Platform (Best for data governance)

Veritas eDiscovery Platform streamlines data discovery with its dataset-driven advanced search engine. Consequently, it enables enterprises to identify and access files swiftly. The platform supports intricate investigations by simultaneously automating up to 100 queries. 

It accommodates over 500 file formats, ensuring comprehensive data processing and analysis through efficient workflows. The platform enhances efficiency and mitigates risk by focusing on accurate content and filtering out irrelevant data. 

With its intuitive interface, Veritas empowers compliance officers and legal IT professionals to manage risk effectively and make well-informed decisions, all while maintaining stringent security and compliance standards.

Veritas eDiscovery Platform best features

• Capture information from over 100 content sources
• Access unstructured data through classification and indexing
• Scale discovery securely by targeting, identifying, and exporting only relevant content

Veritas eDiscovery Platform limitations

• Limited export and production functions require additional software for final production delivery 

Veritas eDiscovery Platform pricing

• Custom pricing

Veritas eDiscovery Platform ratings & reviews

• G2: Not enough reviews
• Capterra: Not enough reviews

12. Onna (Best for unifying app data)

Onna is a data management platform designed to help technology and business leaders unlock value from unstructured enterprise data. 

Specifically, it centralizes, standardizes, and manages data from various cloud-based workplace applications, streamlining access and control over critical information. This unified approach enables companies to mitigate risks and improve business outcomes. 

Onna supports IT and compliance requests, reducing legal review times and costs. It securely connects data to large language models (LLMs) and features a ‘Groups’ option for organizing and inviting collaborators to projects.

The platform integrates unstructured data from sources like Slack, Google, Microsoft, and Confluence. This helps address data sprawl issues and leverages GenAI opportunities. 

Onna best features

• Transfer and share media files easily within the platform
• Locate relevant files and documents for M&A and due diligence processes using ML algorithms

Onna limitations

• Requires careful planning for larger data sets to ensure timely collections and compliance with data usage constraints

Onna pricing

• Custom pricing

Onna ratings & reviews

• G2: Not enough reviews 
• Capterra: Not enough reviews

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Summary of the eDiscovery Tools with a Comparison Table

Here’s a quick comparison table of the eDiscovery for you to review your options:

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Other eDiscovery Tools For You

While specialized eDiscovery tools are essential for data discovery and review, they often excel in specific areas such as document management or data analysis. However, they may not offer comprehensive solutions for managing the complete spectrum of tasks and workflows associated with legal projects.

Because these tools can focus heavily on particular functions, like data processing or compliance checks, they may cover your broader organizational needs. For example, they might lack the flexibility to adapt to various project management requirements or offer limited capabilities in integrating diverse workflows and collaboration tools.

Enter ClickUp, a tool that bridges the gaps by providing a unified platform that enhances your eDiscovery process.

ClickUp (Best for versatile legal project management)

While ClickUp may not be among the traditional eDiscovery tools, it has a lot to offer in terms of legal solutions. As an all-in-one productivity platform, its Law Firm Project Management Software helps legal professionals centralize their work into one dynamic workspace.

Moreover, powerful record management software enables you to efficiently organize, manage, and share data across your business. You can create Spaces and Folders tailored to different departments or projects and easily manage permissions and roles for each, ensuring everything runs smoothly.

With ClickUp Docs, creating and sharing documents is effortless. Team members can access files and collaborate in real-time, making reviewing, updating, and checking documents simple. You can set up tasks within ClickUp to ensure no detail is missed.

Use it as your legal document software and create separate documents and wikis to record research findings and case proceedings. It centralizes client communication, compliance documents, and regulatory filings, making them easily accessible and transparent.

ClickUp Tasks

For professionals who need to manage Tasks effectively, ClickUp Tasks offers outstanding capabilities. It enables users to create and track Tasks for each step of the eDiscovery workflow, ensuring efficient management of each stage.

ClickUp Connected Search

Users can also quickly locate specific documents and communications through ClickUp’s Connected Search feature, which efficiently scans all Tasks, comments, and attachments across the platform. The platform also supports collaboration, allowing teams to collaborate seamlessly by sharing notes and updates.

With ClickUp, data security is a top priority. 

The platform’s security policy adheres to rigorous security standards, including SOC 2, ISO/IEC 27001, and GDPR compliance, ensuring robust data protection. 

You can use ClickUp’s permissions settings to restrict access to sensitive information. This ensures that only authorized users can view or modify critical data—ensuring security throughout the eDiscovery process.

ClickUp also includes a varied legal template library that helps organize files and folders efficiently. 

ClickUp Legal Project Management Template

For example, the ClickUp Legal Project Management Template provides a visual roadmap for managing resources, tracking progress, and optimizing team collaboration. 

Download This Template

This template helps you:

• Reduce manual data entry and minimize errors
• Identify potential issues early to take proactive steps
• Improve visibility into ongoing projects and advancements
• Streamline accounting and time tracking

Legal project management might seem complex and resource-intensive to begin with. But this template helps you break it down into actionable steps, from establishing a goal and setting the timeline to assigning team tasks and assessing detailed progress.

ClickUp Legal Case Tracking Template

Similarly, the ClickUp Legal Case Tracking Template helps you organize your cases by storing all relevant documents and communications in a central location.

Download This Template

This template lets you:

• Create a standard system for tracking cases and accompanying paperwork
• Keep data structured and up-to-date
• Gain information about the overall caseload
• Reduce time spent on manual tasks
• Access essential information easily for decision-making

The Legal Case Tracking Template effectively helps you stay organized with a timeline, stakeholders, case details, task lists, and reminders to keep you on track with all developments.

ClickUp Brain

ClickUp Brain, an AI-powered digital assistant with contextual, role-based features, is integral to every legal professional’s tech stack. It leverages natural language processing to generate emails, documents, tasks, summaries, and updates, streamlining your workflow. 

This makes ClickUp Brain one of the best AI tools for lawyers.

Best features

• Over 1,000+ integrations to connect all of your digital tools in one place
• ClickUp Proofing for adding suggestions and comments to contracts
• Advanced sharing and permission controls to protect legal documents
• ClickUp Whiteboards for brainstorming and collaboration on a virtual canvas
• ClickUp Tasks for Task assignment, dependency creation, and caseload monitoring

Limitations

• The extensive features and customization options can be overwhelming for new users

Pricing

• Free Forever
• Unlimited: $7/user per month 
• Business: $12/user per month
• Enterprise: Contact for pricing
• ClickUp Brain: Available on all paid plans for $7 per member per workspace per month

Customer ratings & reviews

• G2: 4.7/5 (9,500+ reviews)
• Capterra: 4.6/5 (4,000+ reviews)

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Simplify the eDiscovery Process with ClickUp

eDiscovery tools have revolutionized how legal and investigative processes are managed, making it easier for legal teams to review large volumes of documents and consolidate from various sources.

But why stop there? 

Take your workflow to the next level with ClickUp!

ClickUp’s versatile features seamlessly complement your eDiscovery tools, enhancing organization, safeguarding sensitive data, and boosting team coordination. 

Discover how ClickUp can further streamline your eDiscovery process. Sign up for free to try it yourself. 🎯