Team collaboration doesn’t look the same as it did five years ago.
Today, teams are remote, distributed, and moving faster than ever. They need more than just a static wiki—they need connected, searchable, real-time knowledge that lives inside their workflows. While Confluence has long been a go-to for documentation, many teams are hitting roadblocks with its complexity, limited collaboration features, and siloed experience.
We’ve rounded up the best Confluence alternatives that go beyond traditional wikis. Whether you want AI-powered documentation, built-in project management, or a more modern UI, this list has you covered.
Let’s explore your options.
📊 Research Shows: 60% of employees believe knowledge sharing in their organization is insufficient, and 63% of organizations cite lack of user adoption as a major barrier to knowledge management success. Building a culture of sharing is essential.
Summarize this article for me pleaseWhy Look for an Alternative to Confluence?
As collaboration becomes more dynamic and distributed, teams need tools that are faster, more intuitive, and easier to scale. I’ve encountered quite a few issues while using Confluence for my work. Some major ones are
- Delayed customer support: I’ve often found myself waiting longer than expected for assistance from Confluence’s customer support team. It’s a problem when immediate help is needed to sort out a time-sensitive issue
- Steep learning curve: Navigating its features and understanding its terminology have been quite a challenge, especially for freshers in my team. Confluence demands a considerable investment of time and effort to be fully well-versed in using the platform
- Slow search function: Finding specific information or resources within my workspace often takes longer than it should, which breaks my flow and hinders efficiency
- Complex permission management: It’s hard to figure out who can edit or contribute to specific pages or configure permissions to align with my team’s needs
- Challenges with collaborative content development: When multiple people are editing the same document simultaneously, it’s difficult to coordinate the edits, leading to version conflicts
Considering these recurring issues, I’ve shortlisted Confluence Alternatives that allow seamless collaboration, offer quick access to knowledge, and keep teams productive.
Summarize this article for me pleaseHow We Picked the Best Confluence Alternatives
We tested, compared, and filtered tools based on real team needs. To create this list, we evaluated dozens of tools across key factors like:
- Ease of use: How intuitive the interface is, especially for new users and cross-functional teams
- Collaboration features: Real-time editing, comments, task assignments, and notifications
- Knowledge management: How well the tool handles docs, wikis, search, and version control
- Integrations: Compatibility with popular work tools like Slack, Google Drive, and Microsoft 365
- Pricing and scalability: Whether the tool fits small teams and can scale with growing businesses
- Customer feedback: We analyzed recent G2, Capterra, and Trustpilot reviews to understand what users love—and what they don’t
How we review software at ClickUp
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
Summarize this article for me pleaseBest Confluence Alternatives at a Glance
| Tool | Best features | Best for | Pricing |
|---|---|---|---|
| ClickUp | – Docs + tasks + AI in one place – Connected Search across workspace – Automations & Dashboards | Teams that want project management + docs in one tool | Free forever plan; Customizations available for enterprises |
| Notion | – Block-based editor for docs and databases – AI writing and summarizing – Real-time collaboration | Small to mid-sized teams creating flexible internal wikis | Free plan available; Paid plans start at $10/user/month |
| Google Drive | – Real-time editing in Docs, Sheets, Slides – Smart search and file suggestions – Cross-device sync | Teams already using Google Workspace | Free plan available; Paid plans start at $6/user/month (Workspace) |
| Nuclino | – Fast, minimal UI with multiple views – Real-time collaborative editing – Graph view and AI Sidekick | Small remote teams needing fast, structured documentation | Free plan available; Paid plans start at $6/user/month |
| SharePoint | – Document libraries with metadata and versioning – Intranet sites with deep MS 365 integration – Permission-based access | Enterprise teams using Microsoft ecosystem | Paid plans start at $5/user/month; Enterprise pricing available |
| Quip | – Docs + spreadsheets + chat in one space – Salesforce CRM integration – Live collaboration with templates | Salesforce-first teams needing doc + CRM sync | Paid plans start at $10/user/month; Advanced plans up to $100/month |
| Asana | – List, board, calendar, timeline views – Goal tracking and portfolios – 200+ integrations | Teams managing structured projects with flexible workflows | Free plan available; Paid plans start at $10.99/user/month |
| Dropbox Paper | – Real-time editing with media-rich content – Task lists and comments within docs – Templates for meetings and planning | Creative or content teams needing simple media-rich docs | Free with Dropbox; features depend on Dropbox plan tier |
| Zoho Learn | – Knowledge base + LMS combo – Course builder with quizzes and analytics – Custom portals and access controls | Teams needing training + internal knowledge management | Free plan available; Paid plans (Express/Pro) with custom pricing tiers |
| Document360 | – Markdown + WYSIWYG editor – AI tools for smart search and FAQ – Public + private knowledge base support | Teams building both public help centers and internal wikis | Paid plans start at $149/project/month; Custom pricing for Enterprise+ |
* Please check the tool website for the latest pricing details.
Summarize this article for me pleaseThe 10 Best Confluence Alternatives
1. ClickUp
ClickUp, the everything app for work, is redefining how teams collaborate, manage knowledge, and get work done. While Confluence is known for its documentation and wiki capabilities, ClickUp goes several steps further—combining docs, tasks, project management, AI and automation in a single, unified platform.
With ClickUp Docs, you can create beautiful, collaborative documents that live right alongside your tasks, projects, and workflows. No more switching between Confluence for documentation and other tools for project management—everything is connected in ClickUp.
Unlike Confluence, which is primarily a wiki, ClickUp brings knowledge management into your daily workflow. With Connected Search, you can instantly find any document, task, or comment across your workspace.
ClickUp’s Automations and Dashboards take collaboration beyond static documentation. Trigger actions when docs are updated, tasks are completed, or comments are added—keeping everyone in the loop without manual effort. Build dashboards to track documentation updates, team contributions, or project progress—all in real time.
ClickUp Brain brings AI directly into your documentation and knowledge management. Instantly generate summaries of long documents or meeting notes. Ask Brain to find answers from your docs, tasks, or comments—no more endless searching.
Here’s an example👇
Deploy ClickUp AI Agents to automate repetitive processes, manage routine documentation tasks, and proactively surface important knowledge, freeing your team to focus on high-impact work.
⭐️ Bonus: With ClickUp Brain, you can access multiple AI models—including Claude and ChatGPT—for faster, more flexible work.
Check out the power of ClickUp AI Agents👇
🎯 Ideal for
Team size: Small to enterprise-level teams
Who is ClickUp a good fit for? Use it when:
- You’re tired of juggling Confluence, spreadsheets, and PM tools separately
- You want docs, tasks, projects, and knowledge management in one platform
- Your team needs AI-powered workflows and connected collaboration
⚙️ Features
- Add tables, images, code blocks, and even embed tasks, dashboards, or views directly into your docs for context-rich knowledge bases
- Organize Docs in nested folders, spaces, and lists—mirroring your team’s structure and making information easy to find.
- Control who can view, edit, or comment on docs—share with your team, guests, or the whole company.
- Save frequently used documents as templates and access them quickly
- Integrate ClickUp with 1000+ third-party apps including HubSpot, Salesforce, OneDrive, Microsoft Teams, Figma, GitHub, and more
✅ Pros
- Seamlessly connects docs with tasks, timelines, and workflows
- Built-in AI makes knowledge creation and retrieval faster and smarter
A G2 reviewer says:
“ClickUp replaces multiple apps with one powerful workspace… Docs, tasks, and AI in one tool—it’s a game-changer.”
⚠️ Cons
- New users may feel overwhelmed by the wide range of features
- Some advanced AI features are only available in paid plans
A G2 reviewer says:
“There’s a bit of a learning curve at first—but once it clicks, it really transforms the way we work.”
🔌 Integrations
Integrates with: Slack, Google Workspace, Microsoft Teams, GitHub, Zoom, Dropbox, OneDrive, and more
Pricing
free forever
Best for personal use
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
Google SSO
Unlimited Teams
Unlimited Message History
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business, plus:
White Labeling
Conditional Logic in Forms
Team Sharing for Spaces
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
G2 & Capterra ratings
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
Do I recommend ClickUp?
Absolutely—ClickUp isn’t just a Confluence alternative, it’s a complete workspace. You get powerful documentation tools plus project management, AI, automation, and reporting—all under one roof. It’s built for teams who want fewer tools, faster collaboration, and smarter workflows.
💡 Pro Tip: Creating and maintaining a wiki can be a time-consuming project – but it doesn’t have to be! ClickUp’s Wiki Template helps you streamline the process of organizing, curating, and sharing vital information within your organization.
2. Notion
📝 Brief description
Notion is a versatile all‑in‑one workspace that combines note‑taking, wikis, databases, and lightweight project management. Its block-based editor makes it easy to mix text, media, tables, and embedded files—all in one canvas.
Notion’s strength lies in its flexibility: teams can build everything from internal knowledge bases and meeting notes to client trackers and editorial calendars. With growing AI capabilities, it’s also getting smarter at content creation, research support, and document summarization.
🎯 Ideal for
Team size: Small to mid-sized teams
Who is Notion a good fit for? Use it when:
- You want a clean, intuitive workspace that’s easy to customize
- Your team needs flexible docs, task lists, and databases in one place
- You’re looking to quickly spin up internal wikis or structured content without technical complexity
⚙️ Features
- Block-based editing—drag-and-drop text, images, tables, etc.
- Databases with multiple views (table, list, gallery, kanban, calendar)
- Real-time collaboration with inline comments and mentions
- Notion AI (available in higher plans) for content generation, meeting summaries, Q&A, and context-aware suggestions
- Dozens of built-in templates for wikis, roadmaps, CRMs, and more
✅ Pros
- Easy to use and highly flexible—quick setup, no training needed
- All-in-one tool—replace multiple apps with pages, tasks, databases, and AI in one workspace
A G2 reviewer says:
“The flexibility of Notion is unmatched… I can create docs, tables, and even mini CRMs with no code.”
⚠️ Cons
- Weak permissions for larger orgs—scaling access control gets messy as teams grow
- Feature gaps and performance dips—users report missing functionality, slow app behavior, and occasional frustrations with drag/drop or toggles
A G2 reviewer says:
“Notion is great for small teams, but once you scale, managing permissions becomes messy.”
💰 Pricing
- Free
- Plus: $10/user/month (annual); $12/month if billed monthly
- Business: $20/user/month (annual); $24/month if billed monthly
- Enterprise: Custom pricing
- Notion AI is included in Business & Enterprise plans; free/Plus users get a one-time 20‑response trial
⭐ G2 & Capterra ratings
- G2: 4.7/5 (4,000+ reviews)
- Capterra: 4.7/5 (2500+ reviews)
🤔 Do I recommend Notion?
Yes—if you’re a small to mid‑size team that wants a clean, customizable hub for docs, notes, and simple databases. Notion lets you replace several tools with one elegant workspace—without steep training.
But if your team demands enterprise-grade permissions, deep integration with SaaS ecosystems, or rock‑solid performance, you’ll likely outgrow it.
📮 ClickUp Insight: 46% of knowledge workers rely on a mix of chat, notes, project management tools, and team documentation just to keep track of their work. For them, work is scattered across disconnected platforms, making it harder to stay organized. As the everything app for work, ClickUp unifies it all. With features like ClickUp Email Project Management, ClickUp Notes, ClickUp Chat, and ClickUp Brain, all your work is centralized in one place, searchable, and seamlessly connected. Say goodbye to tool overload—welcome effortless productivity.
📚 Also Read: Best Notion Alternatives & Competitors
3. Google Drive
📝 Brief description
Google Drive is a cloud-based storage and collaboration platform that’s part of the Google Workspace suite. It allows teams to store, share, and collaborate on files in real time using Docs, Sheets, Slides, and more. Its powerful search, version history, and seamless sync across devices make it a reliable workspace for both individuals and teams.
With deep integration across Gmail, Calendar, Meet, and other Google apps, Google Drive is ideal for teams that want everything in one ecosystem.
🎯 Ideal for
Team size: Small to enterprise-level teams
Who is Google Drive a good fit for? Use it when:
- You need reliable cloud storage with flexible sharing options
- Your team wants real-time collaboration across docs, spreadsheets, and presentations
- You already use Gmail or other Google Workspace apps
⚙️ Features
- Real-time co-editing in Google Docs, Sheets, and Slides
- Smart AI-powered search suggestions
- Version history and autosave across all files
- Secure file sharing with role-based permissions
- Offline access and cross-device sync
- Tight integration with Gmail, Calendar, and third-party apps
✅ Pros
- Excellent collaboration features with real-time editing
- Smooth integration with Google Workspace tools
A G2 reviewer says:
“Google Workspace’s seamless collaboration features—real‑time editing, easy file sharing, and integrated communication tools—boost productivity and teamwork.”
⚠️ Cons
- Offline mode is limited and occasionally unreliable
- File organization can get chaotic with shared drives and permissions
A G2 reviewer says:
“One downside is limited offline functionality… complex formatting or advanced features in Docs and Sheets don’t always match those in Microsoft Office.”
💰 Pricing
- Free: 15 GB per user
- Google One (individuals):
- 100 GB: $1.99/month
- 2 TB: $9.99/month
- Google Workspace (business):
- Business Starter: $6/user/month
- Business Standard: $12/user/month
- Business Plus: $18/user/month
- Enterprise: Custom pricing
⭐ G2 & Capterra ratings
- G2: 4.7/5 (8,000+ reviews)
- Capterra: 4.7/5 (9,000+ reviews)
🤔 Do I recommend Google Drive?
Yes—if you’re already using Google Workspace or need a simple, scalable tool for real-time collaboration and file storage. It’s especially useful for hybrid teams that need to stay connected through shared documents and synced data. Just keep in mind that its offline features and advanced formatting may fall short for some power users.
📚 Also Read: Best Google Drive alternatives
4. Nuclino
📝 Brief description
Nuclino is a unified workspace designed for fast, distraction-free knowledge management and lightweight collaboration. With clean, real-time editing and multiple views—list, board, table, and graph—it brings docs, wikis, whiteboards, and projects together in one place. Features like instant search and AI Sidekick elevate its speed and usability, making it ideal for teams that want clarity without complexity.
🎯 Ideal for
Team size: Small to mid-sized teams
Who is Nuclino a good fit for? Use it when:
- You want a fast, intuitive workspace that works out of the box
- Your team relies heavily on search and quick document access
- You need flexible documentation, light task tracking, and embedded visuals
⚙️ Features
- Real-time editing across docs with inline comments
- Multiple content views: list, board, table, and graph
- Integrated canvas for whiteboards and diagrams
- Lightning-fast search and hotkey navigation
- AI Sidekick for content generation, Q&A, and image creation
- Version history, audit log, and granular permission controls
- Integrations with Slack, Google Drive, GitHub, and more
✅ Pros
- Ridiculously fast and smooth editing experience
- Clean UI that reduces clutter and focuses on productivity
A G2 reviewer says:
“Nuclino strikes the right balance of simplicity and robustness”
⚠️ Cons
- Limited reporting and advanced project management features
- Some users find integration options basic compared to rivals
A G2 reviewer says:
“My biggest complaint about Nuclino is the lack of transparency about its pricing structure.”
💰 Pricing
- Free: Up to 50 items, 2 GB storage, limited canvases
- Starter: $6/user/month (billed annually)
- Business: $10/user/month (billed annually)
- Enterprise: Custom pricing
⭐ G2 & Capterra ratings
- G2: 4.7/5 (100+ reviews)
- Capterra: 4.7/5 (100+ reviews)
🤔 Do I recommend Nuclino?
Yes—Nuclino is excellent for small to mid-sized teams looking for a clean, fast, and intuitive hub for documentation, lightweight project tracking, and visual collaboration. It’s simple to use, well-integrated, and ideal for remote or hybrid teams. However, if your workflows require advanced reporting, high configurability, or complex integrations, you may find something more robust elsewhere.
📚 Also Read: Nuclino Alternatives and Competitors
5. SharePoint
📝 Brief description
SharePoint is Microsoft’s enterprise-grade platform for intranets, document libraries, team sites, and secure content management. It enables organizations to create internal web portals, collaborate on files, and automate business processes with tools like Power Automate and Power Apps. SharePoint also offers powerful search, version control, and tight integration with OneDrive, Teams, and the wider Microsoft 365 ecosystem.
🎯 Ideal for
Team size: Mid-sized to enterprise-level teams
Who is SharePoint a good fit for? Use it when:
- You need a centralized intranet or content hub for large employee bases
- Your team relies on structured document libraries, versioning, and metadata
- You’re using Microsoft 365 and want seamless integration with Teams, Office apps, and Power Platform
⚙️ Features
- Team and communication sites for internal portals
- Document libraries with version history, metadata, and co-authoring
- Granular permission controls at site, library, and item levels
- Built-in search to find people, files, and portals across the organization
- Customization tools: web parts, site designs, Power Apps, Power Automate
- Integration with OneDrive, Teams, Outlook, and Power Platform
✅ Pros
- Enterprise-ready: strong governance, compliance, permission management
- Deep integration with Microsoft 365 tools and services
A G2 reviewer says:
“SharePoint gives us the structure and security we need to manage documents across our entire organization.”
⚠️ Cons
- Interface and setup can be complex and overwhelming for non-technical users
- Overkill for small teams or simple use cases
A G2 reviewer says:
“Getting started with SharePoint was daunting—the interface and terminology felt dated and not intuitive.”
💰 Pricing
- SharePoint Plan 1: $5/user/month (standalone, annual billing)
- SharePoint Plan 2: $10/user/month (standalone)
- Microsoft 365 Business Standard: $12.50/user/month
- Microsoft 365 Enterprise E3/E5: includes SharePoint + full M365 suite (custom pricing)
⭐ G2 & Capterra ratings
- G2: 4.3/5 (2,000+ reviews)
- Capterra: 4.4/5 (500+ reviews)
🤔 Do I recommend SharePoint?
Yes—for mid-sized to large organizations seeking a secure, integrated hub for content, documents, and intranet experiences. Its strength lies in compliance, metadata-driven organization, and powerful search. But for smaller teams or those seeking simpler collaboration tools, SharePoint may be too heavy or complex to adopt.
📚 Also Read: SharePoint Alternatives
6. Quip
📝 Brief description
Quip is a collaborative productivity suite from Salesforce that brings together documents, spreadsheets, chat, and live Salesforce data in one unified workspace. It’s tailored for modern teams—especially those using Salesforce—offering real-time editing, embedded chat, and robust mobile support. Quip helps teams streamline workflows, share knowledge, and stay synced on key documents like account plans or project specs.
🎯 Ideal for
Team size: Small to enterprise-level teams
Who is Quip a good fit for? Use it when:
- You need real-time collaboration across docs, spreadsheets, and chat
- You want to embed live CRM data from Salesforce into your content
- You prefer one tool for notes, tables, conversations, and templates
⚙️ Features
- Real-time docs and spreadsheet co-editing
- Live chat and group messaging embedded in docs
- Salesforce integration with two-way sync and CRM data embedding
- Templates for account plans, close plans, executive briefings
- Offline access through desktop and mobile apps
- Enterprise-grade security (SSO, encryption, admin controls)
✅ Pros
- Excellent for live collaboration with chat and editing in the same place
- Tight Salesforce integration lets teams work directly in documents with CRM context
A G2 reviewer says:
“Quip streamlines document collaboration with real-time editing, chat integration, and a clean interface—perfect for teams seeking productivity and organization.”
⚠️ Cons
- Offline functionality can be unreliable at times
- Formatting and spreadsheet capabilities are less advanced than some competitors
A G2 reviewer says:
“One downside … is limited offline functionality… complex formatting or advanced features in Docs and Sheets don’t always match those in Microsoft Office.”
💰 Pricing
- Starter: $10/user/month (billed annually); $12 with monthly billing
- Plus: $25/user/month (includes SSO, APIs)
- Advanced: $100/user/month (Salesforce‑embedded, live CRM data)
- Enterprise: Custom pricing
⭐ G2 & Capterra ratings
- G2: 4.2/5 (1,100+ reviews)
- Capterra: 4.4/5 (200+ reviews)
🤔 Do I recommend Quip?
Yes—if you’re integrated with Salesforce and want a unified tool for docs, spreadsheets, and chat that stays tightly connected to your CRM. Quip shines for teams creating account plans or deal documents directly inside Salesforce. But if you need stronger offline support, advanced formatting, or spreadsheet power, there may be better options.
📚 Also Read: Best Quip Alternatives
7. Asana – Best for document and task organization
📝 Brief description
Asana is a work and project management platform that empowers teams to plan, track, and manage work efficiently. With flexible views—list, board, calendar, timeline—real-time collaboration, goal tracking, and AI-powered features, it suits a wide range of use cases. Trusted by over 100,000 organizations, Asana connects teams across departments while ensuring work stays aligned and visible.
🎯 Ideal for
Team size: Small to enterprise-level teams
Who is Asana a good fit for? Use it when:
- You need versatile project views, task dependencies, and workload management
- Your team is remote or distributed and needs transparency into everyone’s work
- You want to connect work to goals (“Portfolios”) and rely on automation
⚙️ Features
- Multiple project views: List, board, calendar, timeline, workload
- Task dependencies and milestones
- Goals, Portfolios, dashboards, and reporting
- AI tools for workflow suggestions and automation
- Forms, rules, templates
- 200+ integrations, including Slack, Google Workspace, Microsoft 365
- Enterprise security: SSO, admin controls, audit logs
✅ Pros
- Flexible views and task management help teams stay organized
- The platform is intuitive and scales well from small teams to large organizations
A G2 reviewer says:
“As a Project Manager… Asana stands out as one of the most intuitive and effective tools I’ve worked with. … I can visualize workflows, assign tasks, and track progress across multiple projects.”
⚠️ Cons
- Some users mention confusing pricing due to minimum seat requirements
- Advanced reporting and features require higher-tier plans
A G2 reviewer says:
“I contacted support… shuffled me between three different agents… No refund. Just a link to their ‘subscription terms.’”
💰 Pricing
- Free: Up to 10 users
- Starter: $10.99/user/month (billed annually) or $13.49/month
- Advanced: $24.99/user/month (billed annually) or $30.49/month
- Enterprise: Custom pricing
⭐ G2 & Capterra ratings
- G2: 4.4/5 (12,000+ reviews)
- Capterra: 4.4/5 (1,500+ reviews)
🤔 Do I recommend Asana?
Yes—Asana is a strong choice if your team needs structure, visual clarity, and a wide range of views for managing tasks and projects. It handles everything from simple to complex workflows, integrates well, and scales with your organization. Just be mindful of seating rules and plan levels—support transparency on pricing can sometimes be a pain point.
📚 Also Read: Best Asana Alternatives
8. Dropbox Paper – Best for media embedding
📝 Brief description
Dropbox Paper is a collaborative document editor from Dropbox that combines rich media, task management, and real-time collaboration in a clean, minimalist workspace. Teams can embed images, videos, code snippets, and more, while comments, to-do lists, and @mentions keep projects organized. Paper seamlessly integrates with Dropbox’s storage, Slack, Zoom, and other tools, making it a powerful hub for content creation and feedback loops.
🎯 Ideal for
Team size: Small to mid-sized teams
Who is Dropbox Paper a good fit for? Use it when:
- You want a distraction-free document editor that supports mixed content
- Your team needs embedded media and easy annotation within docs
- You prefer simple task assignment and feedback within the document itself
⚙️ Features
- Rich media support: embed video, audio, code, PDFs, and images
- Real-time coworking with visible history and user attribution
- Assign tasks, @mention teammates, and leave in-document comments
- Templates for agendas, project plans, and creative briefs
- Version history with clear authorship tracking
- Integrations with Dropbox, Slack, Zoom, and Google Drive
✅ Pros
- Minimal interface that keeps focus on content and collaboration
- Supports diverse media types and in-document tasking effectively
A G2 reviewer says:
“Dropbox Paper has a very clean and minimalistic user interface… allows you to organize meeting notes, project plans, to‑do lists…”
⚠️ Cons
- Limited formatting compared to full-featured word processors like Docs or Word
- Desktop app is still in beta and feels less polished than the web version
A G2 reviewer says:
“Compared to others, Dropbox Paper seems like a ‘light’ tool… missing formatting capabilities and app polish.”
💰 Pricing
- Free: Included with any Dropbox account (including Basic)
- Storage and additional features aligned with Dropbox plan tiers (e.g., Plus, Standard, Advanced, Enterprise)
⭐ G2 & Capterra ratings
- G2: 4.3/5 (200+ reviews)
- Capterra: 4.5/5 (150+ reviews)
🤔 Do I recommend Dropbox Paper?
Yes—if your team values a minimalist, media-rich document editor with built-in tasking and easy collaboration. It’s great for creative sessions, meeting notes, and lightweight project documentation. But if your team needs heavy formatting, offline support, or a desktop editor ready for production, Dropbox Paper is better as a complement—rather than a full replacement—for more robust word-processing tools.
📚 Also Read: Best Dropbox Paper Alternatives
9. Zoho Learn (Previously Zoho Wiki)
📝 Brief description
Zoho Learn is an all-in-one knowledge management and learning platform designed for centralized documentation and structured training. It lets teams build spaces, manuals, courses, and quizzes alongside robust reporting—all under one roof. With intuitive course creation, customizable portals, version history, and marketplace integrations, Zoho Learn is ideal for both internal onboarding and external training scenarios.
🎯 Ideal for
Team size: Small to mid-sized teams
Who is Zoho Learn a good fit for? Use it when:
- You need a mix of knowledge base and LMS in one platform
- Your team regularly creates courses, assessments, and structured tutorials
- You manage external learners (customers, partners) needing secure access
⚙️ Features
- Real-time collaborative editor for articles and manuals
- Course builder with quizzes, timers, drip content, and certification
- Spaces and hierarchy for organized documentation
- Version history, role-based access, and audit logs
- Configurable portals for internal and external audiences
- Analytics dashboard with course and learner reporting
- Integrations across Zoho Suite and third-party tools
✅ Pros
- Easy-to-use interface that simplifies onboarding and course creation
- Combines knowledge management and LMS for internal and external training
A G2 reviewer says:
“Easy to use interface and complete all need of learning.”
⚠️ Cons
- Reporting tools are basic and not highly customizable
- Limited quiz features—e.g., no browser proctoring or question duplication
A G2 reviewer says:
“One limitation is the absence of a feature to duplicate questions in quizzes…”
💰 Pricing
- Free: Up to 5 users, 3 spaces, 5 manuals/courses, 1 GB storage
- Express: $X/user/month (min 5 users)—10 spaces, 50 manuals, 25 courses, password‑protected sharing
- Professional: $X/user/month (min 5 users)—unlimited spaces/manuals/courses, quizzes, templates, portals
- Enterprise: Custom pricing for advanced needs
(Exact per-user pricing for Express and Professional plans depends on your user count)
⭐ G2 & Capterra ratings
- G2: 4.5/5 (100+ reviews)
- Capterra: 4.8/5 (30+ reviews)
🤔 Do I recommend Zoho Learn?
Yes—for small to mid-sized teams needing both a centralized knowledge base and structured training. It’s perfect for companies that train employees, partners, or customers, without using separate LMS platforms. While its reporting and quiz options aren’t advanced, its ease of use and combined capabilities make it a strong contender.
📚 Also Read: Best Zoho Learn Alternatives
10. Document360
📝 Brief description
Document360 is a clean, AI-powered knowledge base platform designed for building and managing both internal and external documentation. It offers a markdown/WYSIWYG editor, version control, customizable portals, and AI tools like “Ask Eddy” for auto-generated FAQs and smart search. With support for analytics, permission management, localization, and seamless integration with helpdesk tools, Document360 is tailored for modern teams that need clarity, compliance, and self-service.
🎯 Ideal for
Team size: Small to enterprise-level teams
Who is Document360 a good fit for? Use it when:
- You need polished public help centers and secure internal knowledge bases
- Your team relies on versioning, workflows, and approval processes
- You want AI-driven assistance (search, FAQs, content creation) built into your docs
⚙️ Features
- Dual editing modes: markdown and WYSIWYG
- Version history, revision rollback, and approval workflows
- AI assistant (“Ask Eddy”) for generating content, summaries, and smart search responses
- Analytics on page views, search trends, and reader behavior
- Multilingual support and localization
- Custom branding, CSS, and domain control
- Integrations with Slack, Zendesk, GitHub, and webhooks
- Granular user roles, audit logs, SSO, SOC 2 compliance
✅ Pros
- Easy to set up, intuitive interface, and quick integration with existing workflows
- Affordable pricing with comprehensive features across self-service and portal management
A G2 reviewer says:
“Very easy to integrate… graphics and UI are very sharp… not too costly.”
⚠️ Cons
- Some users note delays in rolling out new features or handling support requests
- Customization—especially article layouts—can feel limited compared to full CMS platforms
A G2 reviewer says:
“Takes a lot of time to implement new features… not all features we used in MS Word are available.”
💰 Pricing
- Professional: ~$149/month per project
- Business: ~$299/month per project
- Enterprise: ~$499/month per project
- Enterprise+: Custom pricing (dedicated infrastructure)
- Startup Program: 6 months free of Business/Enterprise plans for eligible companies
Pricing includes unlimited articles, user accounts, integrations, and AI capabilities as per tier.
⭐ G2 & Capterra ratings
- G2: 4.7/5 (400+ reviews)
- Capterra: 4.7/5 (200+ reviews)
🤔 Do I recommend Document360?
Yes—if you’re looking for a modern, secure, and feature-rich platform for building both public and internal knowledge bases. Document360’s AI tools, analytics, and user-friendly interface make it ideal for mid-sized to large teams that maintain structured documentation and support processes. Smaller teams may find the pricing slightly steep, but for its depth, it offers strong bang for the buck.
📚 Also Read: Best Document360 Alternatives
Summarize this article for me please🏁 Final Verdict
If your team has outgrown Confluence—or you’re simply looking for a more modern, flexible, and intuitive alternative—there’s no shortage of options. Whether you need better real-time collaboration, faster search, tighter integrations, or built-in AI, the tools on this list offer something Confluence doesn’t.
From documentation-first platforms like Document360 and Nuclino to more collaborative workspaces like Notion and Google Drive, you can find the right fit based on your workflows and team structure.
And if you’re looking for a truly unified solution for docs, project management, whiteboards, and AI-powered work—all in one place—ClickUp is worth a serious look.
Get started with ClickUp for free today!
Everything you need to stay organized and get work done.
