Top 10 Intranet CMS Software Solutions to Explore in 2025

If your workplace invites more chaos than collaboration, it’s time for a change.

The right Intranet Content Management System can transform how your organization communicates, collaborates, and manages information.

But, choosing the right CMS isn’t just about fixing collaboration problems.

IT managers need tools that work, HR leaders want platforms that employees actually use, and decision-makers demand tools that deliver ROI from day one.

If any of this sounds familiar, we’ve got you covered. 🤝

We’ve rounded up the top intranet CMS software solutions to help you ditch the chaos and boost those productivity levels. But before we get to that, let’s break down how to pick the best tool for your needs.

Experience Seamless Enterprise Collaboration & Knowledge Sharing With ClickUp

Top 10 Intranet CMS Software Solutions to Explore

⏰ 60-Second Summary

Here’s our list of top intranet CMS software solutions:

1. ClickUp: Best for AI-driven enterprise productivity and innovation

2. SharePoint: Best for enterprise-grade collaboration and Microsoft 365 integration

3. Plone: Best for open-source, secure, and customizable intranet solutions

4. Concrete CMS: Best for flexible web content management and digital functions

5. Intrexx: Best for business process automation and digital workplace operations

6. Axero: Best for simplified communication and enterprise social networking

7. Blink: Best for frontline and mobile workforce communication

8. MyHub Intranet: Best for simple, no-code digital workplace communication

9. Guru: Best for knowledge management and compliance in regulated industries

10. Workvivo: Best for employee engagement and social collaboration

What Should You Look for in an Intranet CMS Software?

An intranet CMS software should more than just “exist” in your organization—it should actively improve team communication, centralize workflows, and be a reliable single source of truth.

Here’s what to look for to ensure your CMS delivers real value:

Ease of use: Choose a platform with an intuitive interface that requires minimal training, ensuring simplified use for your employees
Customization options: Pick a system that adapts to your organization’s branding, workflows, and requirements without heavy coding
Smooth integration: Ensure compatibility with tools like Microsoft 365, Google Workspace, Slack, and other business apps
Robust search functionality: Opt for advanced search capabilities to quickly find documents, announcements, and team resources
Collaboration features: Select a tool that smoothens real-time communication, project management, and file sharing
Content management: Use a platform that centralizes document storage with version control, permissions, and easy publishing for internal updates
Security and compliance: Choose a solution with built-in encryption, user access controls, and regulatory compliance
Multi-device functionality: Invest in an intranet CMS that works across devices—laptops, desktops, smartphones—and lets your team engage effortlessly

The 10 Best Intranet CMS Software Solutions

Here’s a roundup of top content management tools that are excellent intranet platforms for organizing internal resources. Whether you’re running a small business or a large enterprise, these tools are built to support multiple needs.

1. ClickUp (Best for CMS intranet collaboration and workflow management)

ClickUp, the everything app for work, houses an all-in-one CMS intranet solution. With ClickUp’s Knowledge Management, everything your team needs is organized in one place.

Collaboration is simplified through ClickUp Docs, where multiple team members can edit documents simultaneously. The built-in Docs Hub offers easy access to all your Workspace content, and version control ensures nothing gets lost.

Docs overview — Collaborate with your team in real time on company policies, workplace wikis, and more with ClickUp Docs

Communication is also centralized with ClickUp Chat, which is built directly into the Workspace. It eliminates the need for platform-hopping, providing a space for file sharing, creating channels, and having focused discussions with @mentions or threaded comments.

Further, the chat conversations are mapped to specific tasks, keeping the context always available. ClickUp Brain, ClickUp’s built-in AI assistant, powers the AI summarizer in Chat to catch you up on threads faster!

And not just chat. Ask ClickUp Brain questions or specific updates about projects to get instant insights, or use ClickUp’s Connected Search to pull up those lost files even from connected third-party tools!

Moreover, ClickUp’s Task Management tools help you customize workflows with pre-built automation recipes, tailoring project management to your needs. For external purposes, the platform functions as a client portal software offering shared lists, dashboards, and public document views.

Advertising pitch : intranet cms software — Create tasks directly from document text, assign team members, and keep everything connected within your workflow using ClickUp’s intranet solutions

ClickUp best features

Hierarchical content organization through Spaces, Folders, Lists, and Tasks for granular tracking (scalable for teams from small to enterprise-level)
Real-time collaborative documents with rich editing, permission settings including guest access, and the ability to link documents directly to tasks
AI-powered project management thanks to ClickUp Brain, offering connected search across docs, Wikis, tasks, and comments, along with project summaries and 50+ actions and triggers

ClickUp Brain: Intelligent Search — Generate summaries, find dependencies, and stay on top of your work with ClickUp Brain

ClickUp limitations

Some advanced customizations require technical understanding
Certain niche third-party tool connections might require workarounds

ClickUp pricing

Free Forever
Unlimited: $7/month per user
Business: $12/month per user
Enterprise: Contact for pricing
ClickUp Brain: Add to any paid plan for $7 per user per month

ClickUp ratings and reviews

G2: 4.7/5 (9,500+ reviews)
Capterra: 4.6/5 (4,000+ reviews)

ClickUp is the heart of our business—our go-to business management platform. We have managed to consolidate our collaboration and reporting all in one system, giving our team visibility into our work and our clients visibility into what we’re doing for their business.

Mary Zargarian, CEO & Principal Consultant, Zargarian Consulting LLC

2. SharePoint (Best for enterprise-grade collaboration and Microsoft 365 integration)

Sharepoint Dashboard : intranet cms software — via SharePoint

Microsoft SharePoint merges project management and your company intranet, creating interactive digital workspaces for modern communication needs. As an enterprise-grade intranet software, it boosts team collaboration by centralizing access to shared resources and workflows.

The platform is ideal for large organizations or enterprises already invested in the Microsoft ecosystem.

SharePoint best features

Collaborative site structures that support different file types, advanced storage, and custom workspaces for different departments
Easy Microsoft 365 integration ensuring native compatibility across Teams, Outlook, OneDrive, and Power Platform
Advanced document management, including a central content hub, version control, and detailed file tracking

SharePoint limitations

The platform requires extensive knowledge of metadata implementation to structure libraries with large volumes of information
If not properly managed, SharePoint can become cluttered and disorganized, making it difficult for users to find the information they need

SharePoint pricing

SharePoint (Plan 1): $5/month per user
Microsoft 365 Business Standard: $12.50/month per user
Microsoft 365 Copilot: $30/month per user

SharePoint ratings and reviews

G2: 4/5 (8,400+ reviews)
Capterra: 4.3/5 (5,200+ reviews)

💡Bonus: SharePoint competes directly with Atlassian’s Confluence for the best collaboration tool moniker. To find out which tool suits your needs, check out our Confluence vs. SharePoint comparison!

3. Plone (Best for open-source, secure, and customizable intranet solutions)

plone Dashboard : intranet cms software — via Plone

Plone is an open-source CMS built for customizable intranet solutions. You can deploy it in different ways, whether as a full CMS, a headless CMS, or with a React-based frontend. It even supports custom development through REST APIs.

You’ll find that Plone’s a great fit for government agencies, schools, and non-profits.

Plone best features

Enterprise-level security offering strong protection with detailed user permissions, role-based access, and compliance with WCAG 2.0/Section 508
Customizable workflows featuring review processes, multiple user roles, and content publication controls with scalable designs
Advanced integration aiding smooth connections with Active Directory, LDAP, and compatibility with CRMs, Salesforce, and Oracle

Plone limitations

Beginners typically have a steep learning curve
Caching needs improvement as it costs several hours to monitor and clean up

Plone pricing

Free license for commercial or non-commercial uses

Plone ratings and reviews

G2: Not enough reviews
Capterra: Not enough reviews

⚡Did You Know: Plone ranks in the top 2% of open-source projects globally.

4. Concrete CMS (Best for flexible web content management and digital functions)

Concrete CMS : intranet cms software — via Concrete CMS

Concrete CMS is an open-source tool that makes managing digital content easy for non-technical users. With its platform-independent setup, it runs smoothly across Windows, macOS, and Linux.

The tool’s modular design allows you to edit content directly on the website.

Whether you’re a creative agency or a small business, the tool helps you create and publish content quickly without needing a developer.

Concrete CMS best features

Personalized content through custom dashboards for departments, role-based targeting, and dynamic distribution
Advanced security infrastructure with granular access controls, SSO integration, and compliance with corporate standards
Scalable site management aided by a central dashboard, consistent branding, multilingual support, and standardized approval workflows

Concrete CMS limitations

Like many open-source projects, documentation lags behind the code
The platform needs more add-ons and themes in the marketplace

Concrete CMS pricing

Starter: $4.99/month
Business: $19/month per 5 site editors
Custom SLA: Custom pricing

Concrete CMS ratings and reviews

G2: 4.5/5 (60+ reviews)
Capterra: 4.5/5 (50+ reviews)

💡Pro Tip: When building your company’s Wiki, use the version control system to track all the edits and changes. This helps keep everything transparent and allows you to roll back to earlier versions if something doesn’t quite fit.

📮ClickUp Insight: 92% of workers use inconsistent methods to track action items, which results in missed decisions and delayed execution.

Whether you’re sending follow-up notes or using spreadsheets, the process is often scattered and inefficient. ClickUp’s Task Management Solution ensures seamless conversion of conversations into tasks—so your team can act fast and stay aligned.

5. Intrexx (Best for business process automation and digital workplace operations)

Intrexx Dashboard : intranet cms software — via Intrexx

Intrexx is a low-code platform that helps you build and manage web apps across different environments. It’s perfect for large businesses that need a portal or social intranet platform, and supports multiple languages to keep things flexible.

Intrexx best features

Workflow automation featuring a drag-and-drop process designer, event-based triggers, and customizable logic
Advanced data integration for syncing with multi-databases like SQL and Oracle, along with third-party APIs and automatic indexing
Flexible app development with low-code tools, department-specific custom apps, and rapid prototyping

Intrexx limitations

Debugging and testing features need improvement
Less possibility to reuse application parts for other solutions

Intrexx pricing

Custom pricing

Intrexx ratings and reviews

G2: 4.5/5 (70+ reviews)
Capterra: 4.7/5 (60 reviews)

⚡Did You Know: United Planet, the team behind Intrexx, got its start in the late ’90s, a time when companies were just beginning to figure out how to digitize everyday business processes.

Axero Dashboard : intranet cms software — via Axero

Axero blends content management systems with enterprise social networking, offering flexible solutions for both cloud and on-premises setups.

With easy-to-manage site configurations, it adapts to diverse industry needs, making it ideal for medium to large organizations looking for a user-centric digital solution.

Axero best features

Enterprise social networking with features like points-based engagement tracking, achievement badges, and interactive user profiles
Collaborative workspaces providing department-specific areas, @mentions, content creation without IT help, and integrated calendars
Advanced content management supporting drag-and-drop uploads, file history tracking, permission controls, and automatic indexing

Axero limitations

Many of the templates available in the resource library are outdated
The org chart function operates solely on a ‘who reports to whom’ basis; it doesn’t clearly represent departments and sub-divisions

Axero pricing

Cloud
- Standard, Premium, Enterprise: Custom pricing
On Prem: Custom pricing

Axero ratings and reviews

G2: 4.2/5 (60+ reviews)
Capterra: 4.5/5 (50+ reviews)

⚡Did You Know: Axero has gamification features where employees earn points for platform interactions. (source: Axero)

7. Blink (Best for frontline and mobile workforce communication)

Blink Dashboard : intranet cms software — via Blink

Blink is a mobile-first platform designed for frontline and mobile workers in industries like healthcare and retail. It brings together knowledge bases, communication channels, and resources (like payslips) in one app, making it easier for distributed teams to connect and collaborate.

Blink best features

Employee engagement tools like personalized content feeds, kudos systems, and internal surveys with a mobile-first experience
Secure communication infrastructure featuring a social media-inspired chat interface, group and private messaging, multimedia sharing, and voice/video meetings
Unified content hub with easy access to company policies, incident reporting, and digital employee onboarding

Blink limitations

Notifications can be distracting if not configured correctly
You can’t search for previous messages in chats, and there isn’t an archive of files/photos sent

Blink pricing

Business: $4.50/month per user
Enterprise: Custom pricing

Blink ratings and reviews

G2: 4.7/5 (250+ reviews)
Capterra: 4.7/5 (110+ reviews)

⚡Did You Know: About 80% of the global workforce works without a desk—exactly the kind of workers that Blink supports. (source: Boston Consulting Group)

8. MyHub Intranet (Best for simple, no-code digital workplace communication)

MyHub Intranet Dashboard — via MyHub Intranet

MyHub Intranet serves as a no-code platform that simplifies internal corporate communication. Perfect for small and mid-sized businesses, the cloud-based tool is easy to set up and also offers custom branding.

With its flexible design, you can build a digital workplace that’s simple to access and acts as a self-service knowledge management system for your team.

MyHub Intranet best features

Team interaction tools, including instant polls, user alerts, direct messaging, and task management
Easy content management with a WYSIWYG editor, content templates, and unlimited publishing
Detailed analytics offering management reporting options, user activity tracking, and content engagement insights

MyHub Intranet limitations

The app needs more features to mimic the website version
Some design/formatting features are a bit clunky

MyHub Intranet pricing

Custom pricing

MyHub Intranet ratings and reviews

G2: 4.4/5 (20+ reviews)
Capterra: 4.8/5 (40+ reviews)

9. Guru (Best for knowledge management and compliance in regulated industries)

Guru Dashboard : intranet cms software — via Guru

Guru is a knowledge base software that adapts to your team’s communication needs. Its AI-powered tools centralize and secure knowledge sharing while fitting into enterprise workflows.

Tailored for knowledge-driven teams—such as customer support, sales, and HR—within small-to-medium businesses, Guru turns unstructured data into insights, boosting intellectual capital management and accessibility.

Guru best features

AI-powered knowledge management with enterprise-level search, content suggestions, and GuruGPT integration
Content verification through an expert-vetted content system, trust indicators, and controlled editing permissions
Intelligent analytics to track usage, performance, and content engagement, with AI suggestions to improve content impact

Guru limitations

The search functionality can sometimes return an overwhelming number of results
Lacks features to manage large volumes of information

Guru pricing

All-in-one: $18/month per user
Enterprise: Custom pricing

Guru ratings and reviews

G2: 4.7/5 (2,000+ reviews)
Capterra: 4.8/5 (550+ reviews)

💡 Pro Tip: Boost your internal knowledge base by embedding it right into your team’s workflow. Build team Wikis that link directly to tasks, projects, and timelines, so important info is always just a click away.

Workvivo is an employee experience platform that turns internal communication into a live, social-first digital workplace. With its user-friendly interface, Workvivo helps create a more connected, engaged, and collaborative workplace culture. Plus, it supports powerful API integrations and runs on a cloud-based architecture for greater scalability and flexibility.

Mid-to-large organizations will appreciate Workvivo’s versatility in managing company-owned content.

Workvivo best features

Advanced engagement tools like social media-inspired activity feeds, peer recognition systems, badges, and community spaces
A collaborative workspace featuring interest-based groups, employee directory, and integrated surveys
An intelligent analytics platform tracking employee engagement, measuring performance, and analyzing content interaction

Workvivo limitations

The tool requires constant internet connectivity, which isn’t ideal for remote or field employees
Not everything in Workvivo has notifications, so you might miss important updates

Workvivo pricing

Business Plan: Custom pricing
Enterprise Plan: Custom pricing

Workvivo ratings and reviews

G2: 4.8/5 (1,900+ reviews)
Capterra: 4.7/5 (120+ reviews)

⚡Did You Know: The Workvivo platform supports Workvivo TV, a feature that helps organizations broadcast updates on office lobby displays, canteens, and factory floors.

Bring Your Team in Tandem With ClickUp’s Intranet CMS

An intranet CMS tool is nothing if not collaborative. We’ve covered 10 of these tools extensively here to help you find a solution for your organizational needs.

But our favorite is an all-in-one solution: ClickUp!

While other platforms might be great at one thing—like centralizing documents or keeping conversations flowing—ClickUp takes collaboration a step further by weaving these features into a unified project management system.

No more jumping between apps to track tasks, share docs, or chat with your team. With over 1,000 integrations, ClickUp ensures that every app you need works together smoothly. Plus, its AI assistant helps you manage content in one live, central location.

Everything you need to stay organized and get work done.

Contact Sales