Running an auto shop means juggling customer requests, parts orders, and repair schedules—all while trying to keep your team on the same page. Getting estimates right matters more than ever, with collision repair supplements quadrupling to $1,060 since 2009.
We’ve rounded up 10 free car repair estimate templates that help you create professional quotes quickly, plus we’ll show you how the right tools can streamline your entire workflow from that first customer call to final invoice.
10 Free Car Repair Estimate Templates for Auto Shops
- What Is a Car Repair Estimate Template?
- What Makes a Good Car Repair Estimate Template?
- Car Repair Estimate Templates at a Glance
- 10 Free Car Repair Estimate Templates
- 1. ClickUp Contractor Estimate Template
- 2. ClickUp Car Service Form Template
- 3. ClickUp Auto Mechanics Strategic Plan Template
- 4. ClickUp Vehicle Management System WBS Template
- 5. ClickUp Project Cost Management Template
- 6. ClickUp Project Management Spreadsheet Template
- 7. ClickUp Cost Analysis Template
- 8. Car Repair Estimate Template by Venngage
- 9. Auto Repair Quote Template by Wise
- 10. Motorcycle Repair Estimate Template by Template.net
- How to Create an Automotive Repair Estimate
- Start Creating Professional Estimates Today
- Frequently Asked Questions
Summarize this article for me pleaseWhat Is a Car Repair Estimate Template?
A car repair estimate template is a pre-formatted document that helps auto shops create detailed cost breakdowns for vehicle repairs. Think of it as your professional blueprint for communicating the scope of work and associated costs to customers before you even pick up a wrench.
These templates typically include dedicated sections for customer information, vehicle details, parts lists, labor charges, and total costs. You’ll find fields for the Vehicle Identification Number (VIN), a description of the necessary repairs, any warranty terms, and payment information. This structure ensures you capture everything needed for a comprehensive estimate.
The real beauty of using a template is that it standardizes your quoting process. Instead of starting from scratch for every job, you simply fill in the blanks with the specific details. This consistency helps you avoid pricing errors and ensures you don’t forget essential line items like shop supplies or disposal fees.
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Most templates are available in common formats, such as Excel, Word, or PDF, making them easy to customize with your shop’s logo and contact information. Some even have built-in formulas that automatically calculate taxes and totals, saving you from manual math and potential mistakes.
Summarize this article for me pleaseWhat Makes a Good Car Repair Estimate Template?
A strong car repair estimate template should include:
- Essential job details: Customer info, vehicle make/model, VIN, mileage, and diagnostic notes
- Clear service breakdown: Labor descriptions, part names, quantities, part numbers, and categorized repair tasks
- Accurate cost structure: Labor rates, parts pricing, taxes, fees, and an auto-calculated total
- Customizable fields: Editable sections for service type, technician notes, timelines, and additional recommendations
- Approval and authorization areas: Customer signature, date, and acceptance terms to prevent disputes
- Professional formatting: Clean, readable layout that avoids clutter and helps customers understand the estimate quickly
- Digital + printable usability: Easy to share, store, or export, whether the shop uses paper forms or digital workflows
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Summarize this article for me pleaseCar Repair Estimate Templates at a Glance
Here’s a table summarizing the Top 10 Car Repair Estimate Templates!
| Template Name | Download Template | Ideal For | Best Features | Visual Format |
| ClickUp Contractor Estimate Template | Get Free Template | Auto repair shops, contractors, multi-step projects | Itemized parts/labor/tax, attachments, convert to work order, Gantt & Timeline views, historical estimates | ClickUp List, Table, Gantt, Board |
| ClickUp Car Service Form Template | Get Free Template | Auto shops needing structured intake, real-time job visibility | Digital intake, auto task creation, VIN/mileage fields, automations, file uploads | ClickUp Form, List, Board, Calendar |
| ClickUp Auto Mechanics Strategic Plan Template | Get Free Template | Auto shop owners planning growth or process optimization | Strategic Doc, KPI tracking, assign owners/budgets, dashboards | ClickUp Doc, List, Dashboard |
| ClickUp Vehicle Management System WBS Template | Get Free Template | Complex/multi-phase repairs, fleet maintenance | WBS phases, subtasks, dependencies, Gantt, custom fields | ClickUp List, Gantt, Board |
| ClickUp Project Cost Management Template | Get Free Template | Shops tracking repair costs, financial clarity | Track labor/parts/tax, cost variance, dashboards, reporting | ClickUp List, Table, Dashboard |
| ClickUp Project Management Spreadsheet Template | Get Free Template | Shops using spreadsheets for scheduling/estimates | Spreadsheet grid, automation, attachments, status updates | ClickUp Table, Gantt, Board, Calendar |
| ClickUp Cost Analysis Template | Get Free Template | Shops refining cost control, scenario comparison | Scenario fields, formula fields, dashboards, historical tracking | ClickUp List, Table, Dashboard |
| Venngage Car Repair Estimate Template | Download This Template | Shops needing branded, polished printed estimates | Customizable layout, drag-and-drop, PDF export, signature fields | PDF, Printable, Online Editor |
| Auto Repair Quote Template by Wise | Download This Template | Small shops, mobile technicians, field service | Simple layout, multi-format, clear cost breakdown | Google Docs, Excel, PDF |
| Motorcycle Repair Estimate Template by Template.net | Download This Template | Motorcycle garages, tuning specialists | Bike-specific fields, clean layout, multi-format | Word, PDF, Google Docs |
Summarize this article for me please10 Free Car Repair Estimate Templates
Before a customer approves any repair, they want clarity—what’s wrong, what it’ll cost, and how long it will take. A solid car repair estimate template gives your shop a consistent, professional way to present that information without rewriting the same details for every job.
Whether you run a small garage, manage a full-service auto shop, or handle mobile repairs, these templates help you itemize labor, parts, timelines, and costs with total transparency.
Below are 10 ready-to-use estimate template options to streamline your quoting process and keep customers confident in your work.
1. ClickUp Contractor Estimate Template
The ClickUp Contractor Estimate Template gives auto shops and mechanics a complete estimating workflow—not just a document. Instead of jumping between spreadsheets, handwritten notes, and pricing lists, this template organizes every part of the estimate: labor hours, parts used, diagnostic steps, materials, and project timelines.
You get a structured list with Custom Fields that break down costs by category, including unit price, quantity, tax, labor rate, and total. The Table View functions like a live spreadsheet, automatically calculating totals through Formula Fields so your numbers are always accurate.
For more complex repairs—such as engine rebuilds or electrical diagnostics—you can use subtasks to map each job step, assign technicians, and estimate the hours required. When a customer approves the estimate, convert it directly into a work order without recreating anything. Attachments allow you to include inspection images, diagnostic reports, or warranty documents so everything stays in one place.
⭐ Why you’ll like this template
- Fully itemize parts, labor, tax, and totals with Formula Fields
- Attach diagnostic photos or inspection videos directly to estimates
- Convert approved estimates into repair tasks or work orders instantly
- Timeline & Gantt Views help you schedule jobs across technicians
- Keeps historical estimates organized for repeat-service customers
📌 Ideal for: Auto repair shops and contractors managing recurring clients, high-volume repairs, or multi-step projects.
💡 Pro Tip: When listing labor charges, break it down by task—not just hourly rate.
Example: Instead of “2 hours labor – $200,” write “Brake pad replacement – 2 hours – $200.”
It builds trust, adds clarity, and reduces pushback.
2. ClickUp Car Service Form Template
The ClickUp Car Service Form Template streamlines your entire service intake process. Customers fill out a clean, mobile-friendly form, and ClickUp automatically converts each submission into a fully detailed service request inside your workspace.
It’s perfect for drop-offs, online bookings, or fleet maintenance requests. Each form captures essential details like vehicle information, reported issues, service package selection, warranty notes, and urgency. You can even add file upload fields for customers to submit photos of damage or unusual dashboard warnings.
Once submitted, your team sees all service requests in a centralized dashboard. Use List View for daily intake, Board View to track job stages (Diagnosing → Estimating → In Progress → Complete), and
to schedule technician availability. Automations notify your team instantly and assign jobs based on service type or workload.
⭐ Why you’ll like this template
- A clean digital intake process that eliminates handwritten forms
- Automatically converts submissions into organized repair tasks
- Add VIN, mileage, warranty, or service type using Custom Fields
- Route requests to the right technician with Automations
- Works for scheduled maintenance, emergency service, or fleet logging
📌 Ideal for: Auto shops that want structured service intake and real-time job visibility.
👀 Did You Know? 42% of customers say they’d leave a repair shop if the estimate process isn’t clear or transparent.
3. ClickUp Auto Mechanics Strategic Plan Template
This template helps auto shop owners map out business growth—from improving service turnaround times to investing in equipment, hiring technicians, and optimizing workflows.
Inside the ClickUp Auto Mechanics Strategic Plan Template, you’ll find strategic ClickUp Docs broken into sections like SWOT analysis, target KPIs (e.g., average repair time, approval rate, customer satisfaction), and departmental goals. Pair it with List Views to convert long-term plans into actionable quarterly initiatives, each with deadlines, owners, and budgets.
You can track operations improvements, marketing campaigns, training schedules, and equipment upgrades in one roadmap. Real-time status tracking helps you monitor progress, while Dashboards visualize workload, revenue impacts, and bottlenecks.
⭐ Why you’ll like this template
- Strategic planning Doc tailored to auto shop operations
- Convert long-term goals into weekly or monthly action items
- Track KPIs like turnaround time, approvals, or shop efficiency
- Assign owners and budgets to each improvement initiative
- Great for multi-location shops or growing repair centers
📌 Ideal for: Auto repair business owners planning expansion or optimizing processes.
💡 Pro Tip: Create a template variation for “good/better/best” repair options.
This upsells without pressure—giving customers choice and boosting revenue per repair.
4. ClickUp Vehicle Management System WBS Template
A Work Breakdown Structure (WBS) is essential for multi-step repairs or long-running maintenance cycles, such as fleet servicing, restorations, performance upgrades, or engine rebuilds.
The ClickUp Vehicle Management System WBS Template organizes large repair projects into manageable phases, making them easier to manage. Each phase includes tasks, subtasks, deliverables, and dependencies, making it easy for your team to follow a structured repair path.
For example:
- Phase 1: Inspection & Diagnostics
- Phase 2: Parts Procurement
- Phase 3: Mechanical Work
- Phase 4: Electrical & Sensors
- Phase 5: Test Drive & QA
Use Gantt View to visualize timelines and prevent task overlap. Add Custom Fields for vehicle type, parts needed, technician assigned, and estimated hours so every job stays clear and trackable.
⭐ Why you’ll like this template
- Great for complex or multi-phase vehicle repair projects
- Breaks large jobs into transparent steps and deliverables
- Helps teams manage dependencies and prevent repair delays
- Custom Fields track vehicle info, parts, hours, and priority
- Perfect for managing fleets and specialty performance builds
📌 Ideal for: Auto shops handling complex, multi-step repairs or fleet maintenance.
💡 Pro Tip: Use ClickUp Automations to notify your team when a quote gets approved, assign the technician, and move the task to “In Progress.” No more back-and-forth or lost updates.
5. ClickUp Project Cost Management Template
This template helps you track repair costs and financial performance in detail. The ClickUp Project Cost Management Template organizes expenses across parts, labor, subcontractors, diagnostic fees, and equipment, giving you complete visibility into job profitability.
You can track estimates vs. actuals, monitor cost overruns, and forecast upcoming resource needs. Formula Fields calculate totals and margins automatically. Switch to Dashboard View to pull charts for cost per job, technician cost ratio, or parts usage.
Use this template to prevent underquoting, identify which services generate the best margins, and optimize parts procurement.
⭐ Why you’ll like this template
- Accurate tracking of labor, parts, tax, and overhead
- Real-time cost variance through Formula Fields
- Use dashboards to visualize profit margins per job
- Helps avoid scope creep and underpricing
- Great for consistent financial reporting across projects
📌 Ideal for: Auto repair businesses needing financial clarity on each repair job.
6. ClickUp Project Management Spreadsheet Template
If you love spreadsheets but want more automation, this template is your bridge. The ClickUp Project Management Spreadsheet Template gives you a spreadsheet-style view to track repair tasks, parts inventory, deadlines, and technician assignments—but with ClickUp’s added power.
The Table View operates like Excel, but:
- Tasks auto-update
- Calculations run via formulas
- You can attach documents & images
- Statuses move through repair stages
- You can switch to Gantt, Calendar, or Board Views instantly
You can also group by technician, service type, priority, or due date, making it easy to plan daily shop activities.
⭐ Why you’ll like this template
- A spreadsheet grid with automation, status updates, and attachments
- Perfect for technicians who think in tables
- Helps schedule repairs and avoid overbooking
- Attach diagnostic sheets, receipts, or parts lists
- Great for shops transitioning from Excel to a digital system
📌 Ideal for: Shops currently using spreadsheets for scheduling, estimates, or repair tracking.
💡 Pro Tip: Turn estimates into ClickUp Tasks with deadlines. In ClickUp, once a customer approves an estimate, one click turns it into a job with subtasks, dependencies, and technician assignments.
7. ClickUp Cost Analysis Template
The ClickUp Cost Analysis Template empowers auto repair shops to compare repair scenarios, estimate profitability, and make financially sound decisions before any work begins. Instead of relying on gut feel or raw spreadsheets, this template breaks down options side-by-side—different part suppliers, labor rates, warranty terms, or rebuild vs. replace decisions—and calculates potential cost implications in real time. You’ll gain visibility into every variable, including required parts, hours, markups, taxes, contingency, and the final total.
⭐ Why you’ll like this template:
- Scenario comparison fields let you evaluate “OEM vs aftermarket” or “repair vs replace” decisions
- Built-in Custom Fields and Formula Fields calculate margins, cost per hour, and break-even points
- Dashboards provide visual insights into high-cost areas or budget overruns
- Historical cost tracking helps you refine quoting and prevent unexpected losses
- Integrates with tasks and budgets to keep quotes, repairs, and expenses synchronized
📌 Ideal for: Auto repair businesses looking to refine cost control, optimize profitability, and make smarter service decisions.
🐣 Fun Fact: Before the digital era, mechanics often wrote estimates on carbon copy pads—and if the pad got smudged or oily, the whole quote was a guessing game. Thankfully, today’s templates never smear (unless you print them in the rain).
8. Car Repair Estimate Template by Venngage
This visually polished PDF-style template is ideal for client-facing estimates that need a branded appearance. The Venngage Car Repair Estimate Template lets you drag and drop branding elements, modify colors, and style your quote professionally.
It includes sections for:
- Vehicle & customer info
- Parts & materials
- Labor hours
- Discounts & taxes
- Final total
- Terms & conditions
- Signature fields
Use it when you want visually impressive estimates you can email or print.
⭐ Why you’ll like this template
- Highly customizable visual layout
- Easy drag-and-drop editor for logos and colors
- Produces polished PDFs quickly
- Includes clean itemization for parts and labor
- Great for customer-facing quote presentations
📌 Ideal for: Shops that prioritize branded, polished printed estimates.
🐣 Fun Fact: You can build a fully connected repair workflow in ClickUp—from intake forms to repair estimates, task scheduling, and even follow-up reviews—all without switching tools.
9. Auto Repair Quote Template by Wise
Wise offers a simple, professional Auto Repair Quote Template designed for clarity. It’s perfect for mechanics who want a quick, no-frills document that captures key cost details.
The template includes fields for:
- Vehicle model, year, VIN
- Diagnostic findings
- Recommended services
- Parts required
- Labor hours & rates
- Taxes & totals
- Terms & validity window
Because the layout is clean, customers immediately understand the breakdown. It works in Google Docs, Excel, and PDF.
⭐ Why you’ll like this template
- Straightforward quote layout that’s easy to fill
- Offers multiple download formats
- Customers can understand costs at a glance
- Great for mobile mechanics or field service teams
📌 Ideal for: Small shops or mobile technicians providing quick quotes on the go.
💡 Pro Tip: Use voice notes or Talk-to-Text (via ClickUp Brain MAX) during intake—perfect when you’re hands-on with a car or multitasking in a busy garage.
10. Motorcycle Repair Estimate Template by Template.net
This template focuses on motorcycles, where labor types, parts, and tuning requirements differ significantly from those of cars. You get fields tailored for bike repairs, such as engine type, modification details, aftermarket components, tire work, and suspension tuning.
The template includes:
- Customer & bike details
- Diagnostic summary
- Parts list (OEM / aftermarket)
- Labor charges (tuning, electrical, mechanical)
- Estimated completion time
- Signature confirmation
Because it’s available in Word, PDF, and Google Docs, shops can quickly adapt it.
⭐ Why you’ll like this template
- Tailored for motorcycles, not generic repairs
- Fields for engine type, tuning, and modifications
- Clean printable layout
- Easy to customize across formats
- Great for performance tuning and general repairs
📌 Ideal for: Motorcycle garages, tuning specialists, and sports bike repair shops.
Summarize this article for me pleaseHow to Create an Automotive Repair Estimate
Creating an accurate and professional estimate starts with a thorough vehicle inspection. Always document existing damage with photos and notes before you begin any diagnostic work. This simple step, an act of workplace transparency, protects both you and the customer from disputes about pre-existing conditions.
Next, build your parts list with accurate pricing. Include part numbers, specify whether you’re using OEM or aftermarket components, and factor in your parts markup. Being transparent about parts quality is key—customers appreciate knowing their options. Calculate your labor time using industry-standard guides (with technicians earning a median $23.88 per hour in 2024), but always adjust for your shop’s actual efficiency and your technician’s skill level.
Don’t forget the small details that separate professional estimates from guesswork.
- Include all fees: This means diagnostic fees, shop supplies, and any environmental disposal fees
- State your terms: Add clear terms about how long the estimate is valid, typically seven to 14 days
- Plan for the unexpected: Specify what happens if additional issues are discovered during the repair process
Finally, present the estimate clearly. Walk your customers through each section, explaining what’s necessary versus what’s recommended. Providing options when possible—like good, better, and best repair scenarios—helps customers make informed decisions that fit their budget.
Summarize this article for me pleaseStart Creating Professional Estimates Today
Professional estimates set the foundation for successful auto repairs and happy customers. The right template saves you time, reduces errors, and makes your shop look more professional, which builds trust from the moment a customer walks in.
While standalone templates work well for basic needs, growing shops benefit from integrated solutions. Instead of jumping between different tools and re-entering the same information multiple times, you can bring your estimates, scheduling, parts tracking, and customer management together in one converged workspace.
Ready to modernize your shop’s workflow? Get started for free with ClickUp. ✨
Summarize this article for me pleaseFrequently Asked Questions
What should be included in a car repair estimate?
A complete car repair estimate should include your shop’s contact information, customer and vehicle details (including the VIN), an itemized list of parts and labor costs, a breakdown of taxes and fees, warranty information, and a line for the customer’s signature authorization.
How long is a car repair estimate valid?
Most auto repair estimates are valid for seven to 14 days. This is because parts prices can change—rising over 4% year-over-year in 2025—so shops include an expiration date to protect themselves from cost increases.
What’s the difference between an estimate and a quote?
An estimate is an approximate cost that might change if unexpected issues arise during the repair, while a quote is a fixed price for a defined scope of work. Most auto shops use estimates because hidden problems are a common occurrence.
Can I use these templates for insurance claims?
While these templates are great for communicating with customers, insurance companies often have their own specific forms and software requirements. You can use a template for the initial assessment and then transfer the information to the insurer’s required format.
Do I need different templates for different types of repairs?
Using specialized templates for different jobs like collision repair, routine maintenance, or fleet services can improve your efficiency. These templates include job-specific fields that act as a checklist, ensuring you don’t miss any critical line items.
Everything you need to stay organized and get work done.
