Free Statement of Account Templates for Clear & Professional Billing

Managing your finances efficiently requires clear and structured documentation, and a statement of account (SOA) is crucial.

Why? A statement of accounts lets you track all the financial transactions to maintain transparency and organization.

Using a well-structured statement of account (SOA), you create a detailed summary of all transactions between you and your customer over a specific period, ensuring clarity in outstanding balances, payments made, and due invoice amounts.

Moreover, its structured format simplifies bookkeeping, reduces errors, and enhances financial accuracy.

Let’s identify a good statement of account template for tracking payments. As a bonus, we’ll share free templates from ClickUp, the everything app for work.

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What Are Statement of Account Templates?

Here are the key elements of a statement of account (SOA) template:

• Client information: The name, address, and contact details of the account holder
• Company information: The business name, contact details, and address of the company issuing the statement
• Statement period: The statement date range covered by the statement (e.g., monthly, quarterly, or yearly)
• Account summary: A summary of the account’s activity, including the previous balance, new charges, payments received, and the current balance due
• Transaction details: A list of all invoices issued, payments received, and any credits or adjustments made during the statement period
• Invoice numbers: The reference number of the invoice
• Outstanding balances: The total money owed by the client
• Due date: The date by which the outstanding balance is due
• Contact information: Information on who to contact for questions or concerns about the statement.

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Statement Of Account Templates

Here’s a list of statement of account templates to create invoices and track payments efficiently.

1. ClickUp Invoice Template

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Managing all your data and creating invoices might seem challenging, but a structured format helps streamline the process by ensuring all essential information is included. The ClickUp Invoice Template provides exactly that.

The template lets you do more than generate invoices—it helps you store and organize all relevant data in one place. Create custom invoices, track payments, and manage everything seamlessly, ensuring your billing, payments, and accounting are handled the right way—quickly and efficiently.

Here’s why you’ll like it:

• Maintain a standard format to include all the necessary details and reduce errors
• Track the payment status of each invoice to prevent delays
• List the terms and conditions of the payment to maintain transparency
• Include a link to the payment gateway to ensure ease of payment

2. ClickUp Invoice Tracking Template

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The ClickUp Invoice Tracking Template tracks and creates accurate, professional invoices quickly and efficiently. With a consistent format, you save time and stay organized effortlessly, even with billing software or format changes.

Moreover, the template lets you accurately maintain records of your clients. It ensures compliance with tax laws and regulations while eliminating duplication.

Here’s why you’ll like it:

• Generate invoices quickly with auto-fill fields
• Record the payments in the invoicing system to track and account for each payment
• Create new tasks automatically using recurring tasks to avoid manual work and error
• Visualize the due dates of invoices using the calendar view

3. ClickUp Request for Quote Template

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Comparing vendors is the best way to secure fair deals, and the ClickUp Request for Quote Template provides all the tools you need to create detailed RFQs and receive competitive bids.

The template assists you in collecting key information, making it easy to compare and analyze bids from different vendors to find the best fit. Whether sourcing materials or services, this template streamlines the process, allowing you to send and track RFQs efficiently.

Here’s why you’ll like it:

• List all the details, including the quality, quantity, timeline, or other specifics for the purchase
• Create a list of potential vendors to send an RFQ to
• Ensure all vendors submit the same information to enable a fair comparison of bids
• Compare the bids of the vendors on different parameters to find the ideal option

4. ClickUp Summary of Financial Accounts Template

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The ClickUp Summary of Financial Accounts Template helps you track and organize your finances, giving you a clear, real-time view of your company’s financial position. Its structured format makes it easy to organize and analyze financial data.

Spot discrepancies, maintain transparency, and ensure accountability for you to make smarter, more informed financial decisions.

Here’s why you’ll like it:

• Set up automated tracking to get notified about any new deposits, withdrawals, interest earned, and so on
• Monitor the cash inflow and outflow to analyze performance efficiently
• Get an overview of the assets and liabilities to assess the financial position of the company
• Add formulas to calculate the differences and automatically avoid manual errors

5. ClickUp Finance Management Template

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The ClickUp Finance Management Template brings everything into one place—budgeting, expense tracking, and cash flow monitoring—so you can manage your finances with confidence. 

Every transaction, forecast, income statement, and report stays organized, helping you make informed decisions.

Custom dashboards, automated calculations, and collaborative tools create a seamless financial workflow. Instead of getting lost in numbers, focus on strategy and growth while maintaining control over your finances.

Here’s why you’ll like it:

• Visualize financial trends using real-time dashboards and reports
• Automate recurring transactions to eliminate manual data entry
• Collaborate with your finance team through shared access and real-time updates
• Set up automated reminders for dues, paycheck arrivals, and budget review

6. ClickUp Monthly Expense Report Template

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Tracking and reporting monthly expenses doesn’t have to be complicated. The ClickUp Monthly Expense Report Template categorizes expenses, automates data entry, and generates detailed reports without the hassle of manual updates.

Designed for accuracy and convenience, this template keeps all records in one place, reducing the risk of misplaced receipts or overlooked transactions. Whether you need quick insights or full financial transparency, this tool optimizes expense management from start to finish.

Here’s why you’ll like it:

• Log expenses quickly with pre-set categories and automated fields
• Ensure accuracy with approval workflows and receipt attachments
• Record expenses with details like date, account, description, and cash advance adjustments for accurate financial tracking
• Analyze spending patterns to identify cost-saving opportunities and generate reports for a comprehensive financial overview

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7. ClickUp Business Expense and Report Template

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Keeping track of business expenses requires a structured framework so that no important detail is overlooked. The ClickUp Business Expense and Report Template provides exactly that and more by organizing spending records, simplifying reimbursement processes, and ensuring compliance with company policies.

Moreover, the template makes it simple to visualize spending data and spot trends in expenses. Perform accurate budgets and forecasts to maintain better control over cash flow.

Here’s why you’ll like it:

• Centralize all business expenses in an organized and searchable format
• Reduce errors with pre-set reimbursement policies and validation checks
• Categorize expenses to identify where your money is going and identify cost-saving opportunities
• Compare actual costs and budgeted expenses to analyze the progress of your financial goals

8. ClickUp Bookkeeping Firm Template

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Bookkeeping is often challenging, but the right tools ensure accuracy and efficiency as financial needs evolve. The ClickUp Bookkeeping Firm Template offers tools to optimize everything from data entry to financial reporting.

A combination of structured workflows, task automation, and seamless data tracking allows bookkeepers to reduce errors and enhance efficiency. Every financial detail stays organized, ensuring that records are updated and ready for reporting.

Here’s why you’ll like it:

• Keep important client information and processes in ClickUp Docs
• Define monthly and yearly action items based on client goals for efficient tracking
• Develop a timeline for each task to keep everything on track
• Manage multiple client accounts with dedicated workspaces

9. ClickUp Payment Form Template

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As the name suggests, the ClickUp Payment Form Template helps businesses streamline payment requests, track due dates, and maintain organized bank statements and financial records.

Instead of relying on scattered emails or spreadsheets, use structured forms and automated tracking to keep payment processes efficient. By minimizing human errors and missing information, this template ensures every transaction is recorded, verified, and completed without confusion or delays.

Here’s why you’ll like it:

• Implement a secure payment processing system, encryption, and two-factor authentication
• Track due payments with automated reminders and real-time status updates
• Guarantee secure record-keeping with integrated document storage
• Simplify reconciliation by syncing with accounting software

10. ClickUp Accounts Payable Template

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Maintaining a structured accounts payable system enables businesses to make timely payments and strengthen vendor relationships. The ClickUp Accounts Payable Template offers a central space to track invoices, monitor due dates, and streamline approvals.

Every invoice is recorded and processed without delay, reducing the risk of missed payments. Thus, finance teams can focus on efficiency, ensuring compliance and accuracy while optimizing cash flow management.

Here’s why you’ll like it:

• Define the payment process for efficient verification and accuracy in payments
• Add formulas to automate outstanding amount calculations
• Efficiently organize invoices with structured data entry and searchable records
• Prevent missed payments with scheduled reminders and audit logs

11. ClickUp Accounting Journal Template

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A well-maintained accounting journal ensures that financial transactions remain organized and accessible. The ClickUp Accounting Journal Template simplifies recording, eliminates manual errors, and effortlessly balances accounts.

The template lets you quickly and accurately record transactions without constant manual data entry. Instead of dealing with cluttered spreadsheets, it offers automated categorization, reconciliation tools, and structured entry fields for a smooth accounting workflow.

Here’s why you’ll like it:

• Visualize financial data using journal and book views for easy accounting
• Set up recurring tasks to ensure that you review financials regularly
• Quickly balance the debit and credit transactions to ensure accurate recording
• Calculate the transactions automatically to avoid manual errors

12. ClickUp Contractor Invoice Template

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The ClickUp Contractor Invoice Template offers a professional format for billing clients, tracking payments, and effortlessly maintaining financial records. It helps you easily generate and send professional invoices.

With improved accuracy and organization, ensure no payment slips through the cracks, leading to smoother transactions and timely client payments.

Here’s why you’ll like it:

• Include category, units, price per unit, and total amount, along with discounts and taxes, to find the amount due
• List the invoice number and payment terms for seamless tracking
• Set up recurring tasks to review and send invoices regularly
• Add client and company details, including address and contact details, to ensure a comprehensive invoice

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13. ClickUp Accounting Template

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The ClickUp Accounting Template helps you manage sales records, income, invoices, predicted revenue, and more in one place. It organizes financial data, tracks transactions effortlessly, and communicates with your team to ensure seamless accounting operations.

With a clear overview of your finances, you can improve the cash flow statement, avoid missed payments, and confidently deliver client work.

Here’s why you’ll like it:

• View the payments along with the confidence status to efficiently forecast your financials
• Automatically calculate the total amount payable and receivable to avoid errors
• Track the due dates of the account payables using the calendar view so you do not miss any deadline
• Define the accounts receivable and payable processes to ensure efficiency in the workflow

14. Excel Statement of Account Template by Spreadsheet123

The Excel Statement of Account Template by Spreadsheet123 is a simple and efficient tool for tracking customer transactions, overdue balances, and payments.

The Excel template simplifies financial management through a single-entry bookkeeping system, allowing you to maintain clear and accurate records. Whether you are just starting out or have a low volume of transactions, you have a complete overview of all the transactions.

Here’s why you’ll like it:

• Calculate the overdue balance automatically in the line total column
• Select the default currency from the drop-down for country-specific settings
• Maintain a consistent theme throughout using a design picker
• Record all the details about the company, including name and contact details, for a comprehensive setup

15. PDF Statement of Account Template by Beginner Bookkeeping (PDF)

The PDF Statement of Account Template by Beginner Bookkeeping provides a standardized format for tracking customer transactions, outstanding balances, and payments received in a polished document ready to send.

This PDF file template lets you show a summary of all the sales invoices in a structured format. If the client specifically requests it, you can get complete details about the amount receivable.

Here’s why you’ll like it:

• Standardize account records with a pre-formatted structure
• Generate and share in PDF format instantly for seamless client communication
• Calculate the remaining amount for transactions and subtotal automatically to ensure accuracy
• Include any ending balance due from the previous month, even in case of a zero balance

16. Excel Billing Statement Template by Vertex42

The Excel Billing Statement Template by Vertex42 is a simple yet effective tool for tracking invoices, managing customer accounts, and monitoring payments. It provides an organized way to maintain account balances and send customer statements.

With built-in formulas and auto-calculated totals, this template minimizes manual work while providing a clear overview of all transactions. Track due amounts, generate statements, and maintain financial accuracy effortlessly.

Here’s why you’ll like it:

• Compute the current total balance automatically based on payments and charges
• Mention all the details about the customer, payment terms, and account summary
• Add negative values for refunds and credits that aren’t payments
• Incorporate details about where to send payments in the remittance section

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What Makes a Good Statement of Account Template?

A good statement of account template should be structured, clear, and easy to use. It should help you track payments and assess your financial position while adapting to your business’s evolving needs.

Here’s what you should look for in a free statement of account template:

• User-friendly template: Select a template with an easy-to-use format so your team can add details accurately and track efficiently 
• Customizable sections: Prioritize a template that allows you to customize sections based on your specific needs ✅
• Detailed yet concise layout: Go for a structure that provides all necessary details without unnecessary complexities ✅
• Regular update capability: Pick a template that can be easily updated to reflect new transactions and balances ✅
• Clear financial position tracking: Choose a template that clearly shows outstanding balances, payments, and due dates to maintain accurate financial records ✅

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Streamline Your Statement of Accounts with ClickUp

Maintaining statements of accounts to capture payments and financial position accurately might seem complex, but a statement of accounts template provides a structured format for tracking all transactions.

ClickUp provides an all-in-one platform for managing finances and assessing financial positions. 

With features like ClickUp Brain, ClickUp Docs, and statement of accounts templates, ClickUp will help you optimize invoice tracking and financial assessment processes.

Don’t let scattered sheets and unorganized records complicate financial tracking—sign up for ClickUp today and record every penny efficiently! 🚀

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